Internal Audit checklist Date: 01.06.

11 Revision: 26 Prep: MR App: PKC Page 1 of 5

GUIDANCE NOTES FOR TESTING OF ALARMS / INACTIVE FUNCTIONS / EMERGENCY

EQUIPMENT

PRIORITY 1 ITEMS – Must be checked / tested during all audits as far as possible. Person
in charge of equipment to test same in the presence of the auditor.
GUIDANCE NOTES FOR TESTING OF ALARMS / INACTIVE FUNCTIONS / EMERGENCY
EQUIPMENT

PRIORITY 1 ITEMS – Must be checked / tested during all audits as far as possible. Person
in charge of equipment to test same in the presence of the auditor.
No Item Guidance Notes In
Charge
TS01 Emergency fire pump Run the emergency fire pump / Close the isolating valve on the fire line 3/E
leading to E/R to ensure freeness of valve and E/R fire pumps if operational
are not effective. / Observe flow of water from hoses. Using one hose on
foc’sle deck and one on bridge wing (throw 12 metres) / Check Pressure on
discharge line near pump (sufficient pressure on the 2 hoses, pump pressure
as per maker’s instruction) / If possible check for operation in ballast condition
(check records of 4-Monthly reporting as per format given in MTM 8.2)
Ensure vacuum pump (if fitted) is in working condition.
TS02 Oily Water separator Switch on unit / Ensure overboard discharge valve is shut / Ensure that the 2/E
pump can be run from bilge – tank/bilges / Obscure path across photo electric
cell of 15ppm with a brush etc or activate the press button for testing / Watch
for 15 ppm alarm activation, operation of 3-way valve indicating by pass to
bilge holding tank or stopping of bilge pump. / Alarm should sound and 3-way
valve should activate or pump should stop at 15ppm. It should not be more
than 15ppm on the sensor unit. (Operational test to be carried out for at least
20 mins).
TS03 Fire dampers for: THIS IS A MAJOR CAUSE FOR PSC DETENTION. All MUST be physically
tested.
Engine Room Check for operation after activation from EHQ and local operation 4/E
Funnel 4/E
Accommodation C/O
Holds C/O
TS04 Operation of Nav. and
GMDSS equip.
 Radar Check operation of the radar equipment with respect to picture quality, echo 2/O
reception, and carry out a performance monitor test if fitted (If in port, Radar
to be operated only on dry cargo ships)
 MF/HF DSC The Transmission and reception of DSC messages, MF/HF, etc and all the 2/O &
daily, weekly, monthly tests for SART, EPIRB etc / Operation of equipment on 3/O
emergency battery supply / DSC test with shore stations / Ship’s staff to
demonstrate operation of equipment. Carry out live test of MF/HF equipment
with a Coast station (only on dry cargo ships) / Check for acknowledgement
from shore stations / Check for relevant entries in GMDSS log book.
TS05 Emergency generator / Check for starting methods / Normally 2 different methods required. Common E/O
Battery supply methods are: Compressed Air, Hydraulic, and Battery operated. / A good
practice would be to check simulated black out condition by closing ESB tie
(To be carried out only if breaker on MSB / Check Emergency Generator starts automatically and
vessel is at anchorage and comes on load within 45 secs.
there is sufficient time to Caution :
allow gyro to settle down All Navigation / Bridge equip. power supply from ESB will need to be
and to reset all equipment). switched off prior doing this test.
Observe condition of batteries / Observe method of filling of Air receiver / (air
receiver should be pressed up at all times)

TS06 Air pipes for F.O, Ballast and (Note: - Random check: Physical check by removal of vent heads not to be 2/E &
FW tanks done on liquid cargo ships while at berth, or while carrying out cargo C/O
operations at sea.) At least 20% of all vent heads to be opened and check the
condition of floats in air pipes for ballast, FW and FO tanks. (Check record of
inspection and ask how it was done. If in doubt, randomly select vents and
have their heads removed to inspect physical condition of the float) / Check Air
pipes for wastage & holes / Check Flame arrestors in air pipes for FO tanks.
Internal Audit checklist Date: 01.06.11 Revision: 26 Prep: MR App: PKC Page 2 of 5

TS07 Lifeboat Engines, / Rudder / Check for level of fuel in tank (should be full) / Condition of battery / C/O
lights / Inventory, Lifeboat Operation of ahead -astern movement of propeller / cabin and canopy 3/O
lowering arrangements, lights/search light/torch incl. Spare batteries and bulbs. Check condition of 3/E
davits & Limit switches auto release cables, air bottles, hand pumps, sea anchor, quick release
mechanism for painter. Ensure lifeboats’ bottom drain plug secured in place
with chain.
TS08 Portable gas detection Fresh air test / O2 depletion alarm test / Calibration check.
equip.

Priority 1 Items …. Continuation…

No. Item Guidance Notes In
Charge
TS09 Quick Closing valves for Operate some Valves randomly to check operation / Do not operate valves for C/E or
tanks critical machinery – Generators etc / Check if list of valves activated by 2/E
(Only if vessel is at anchor different levers in EHQ is available in ECR
or in berth and no critical
operation is in progress)
TS10 Bilge pumping arrangements Bilge pumping arrangements E/R -High level Bilge Alarm 4/E
E/R -High level Bilge Alarm
TS11 Emergency remote stops for Check shut down of blowers , A/C fans by physically checking breaker in Main C/E or
equipment: switch board in ECR 2/E
(Only if vessel is at anchor
or in berth and no critical Remind staff to ensure that all relevant breakers are
operation is in progress)
restored to normal position after test.
 Engine Room E/O
blowers
 Purifiers, pumps 3/E
(where possible).
TS12 Emergency air compressor Drain the bottle to 5kg/cm2 / Run and fill air bottle to at least 10 -12kg/cm2 or 4/E
run it for 15 minutes.
TS13 Emergency bilge suction Check for Freeness. 2/E
valve
TS14 Emergency steering Changeover from remote to local steering in steering flat control panel and C/E or
(Try out the emergency physically operate push buttons on control valves on steering pumps or 2/E
steering if vessel is at operate trick wheel.
anchor, at berth or at open Look for movement of rudder angle indication pointer. / Check oil in tank /
sea with no concerning Compare gyro repeater for any error with bridge. / Check secondary
traffic) communication system with Bridge/ ECR.
TS15 Emergency lights for Check for operation of light & swivel. E/O
embarkation of lifeboats/ life Ensure vessel has a spare bulb for embarkation light at all times.
rafts and swivel
arrangements.
TS16 Fixed fire fighting CO2 cabinet door alarm (try out alarm only if vessel is at anchor or at berth C/E &
installation: and no critical operation is in progress) Check condition of piping on deck. / E/O
 CO2 system Confirm from records last blow through of lines and ask procedure. Check if
(general inspection) pneumatic connection available for the test. If in doubt regarding condition, C/O
have lines blown.
 Foam system Amount of liquid in foam tank / Physically check for freeness of valves / Verify 3/O
date of last analysis (3 yrs & annual)
TS17 Closing of Watertight doors Check indicators & alarms on bridge / Engine room / Check remote operation E/O
(if any) from bridge.
TS18 SCBA Check pressure of all sets / Check function of the low pressure alarm / Check 3/O
for leaks (acceptable drop of pressure not to exceed 10 bars per minute).
TS19 Water Ingress Alarm in Test only if holds are empty. C/O
cargo holds/FP Stores
TS20 Radio Batteries Off-load test: switch off the Battery Charger. The voltage on the GMDSS 2/O
(including tankers/gas console battery voltmeter should read between 24 – 26 V.
carriers when not alongside On-Load Test: switch off the main supply (AC) powering the GMDSS
cargo terminal or STS). equipment – (try sending a test-call on MF/HF-DSC). The whole load is now
taken up by the battery. The voltage on the GMDSS console battery voltmeter
should read between 21.6 – 24 V or more.
TS21 Lifeboat (davit-launched) Weather permitting - if vessel is alongside berth, the off-shore side lifeboat C/O
(All ships) shall be lowered to boat deck level. If at anchor – both lifeboats to be lowered
to boat deck level.
TS22 Dewatering system for Fore Test all electronic valves in Fore Peak Stores are in good working condition. C/O
Peak Store bilges (bulk Check that the overboard discharge and bilge manual suction valves are
carriers) maintained in open position.
Internal Audit checklist Date: 01.06.11 Revision: 26 Prep: MR App: PKC Page 3 of 5

ALL VESSELS

TS41 Earth Values on all Ask vessel to switch on all deck lights , all laundry and galley equipment C/E
Switchboard and check 440V, 220V,110V switchboard in ECR/ER and 24V in the E/O
battery room , Emergency Switchboard in the Em Gen Room.

PRIORITY 2 ITEMS - Time permitting, check / test the following items in addition to the above list.
If time is inadequate check records of maintenance of following equipment:
No Item Guidance Notes In
Charge
TS41 Navigational equipment Check for operation / Officer’s awareness of limitations of equipment
 Course recorder Markings for arrival and Departure ports / Synchronization with clock and Gyro 2/O
 Gyro Compare with repeaters / last annual service done etc / Error 2/O
 Echo sounder Accuracy / Compare digital display and Echograph 2/O
 Log Check Accuracy / Is the staff aware of inputs from log in various nav. equip. 2/O
TS42 Nav. light alarms and emer. Check if emergency supply is available / Check for awareness of NUC lights 2/O &
supply E/O
TS43 Fire detectors Detectors to randomly select and test, especially ones located in not so easily E/O
accessible locations. (Select smoke, thermal, flame detector at least 1 each).
Fire alarm Manual Call Button (randomly select 2)
TS44 Crane Check any one crane for limit switches operation./ Limit switches (5 limits) – E/O
(Any one crane randomly selected.)/ Check emer. stops and system / Check
record of renewal of crane wires (5 year interval)
TS45 Gangway Limit switch – P & S gangway. Condition of wire. E/O
C/O
TS46 Fridge room alarms. Press alarm switch in cold room / Alarm should sound in galley and bridge E/O
alleyway / Location of botton should be clearly marked.
TS47 Hospital Alarm. Check for operation E/O
TS48 Lift Alarms Check alarms working on the bridge/ship’s office. Check for emergency stops E/O
TS49 Incinerator – trips and Fire incinerator on diesel oil and operate micro switch for garbage loading 2/E &
alarms door. / Incinerator should shut down E/O
TS50 Compressor alarms . Check Logs for: C.W. high temp trip / Low lube oil pressure trip 4/E &
Confirm test for Low lube oil pressure trip is done by using hand pump and E/O
calibrated pressure gauge
TS51 Main Engine alarms Check Logs for: Low lube oil pressure trip / Other Alarms and Trips as per 2/E &
PMS / Over speed E/O
TS52 Aux. Engine alarms Check monthly alarm test record for 3 shut downs for Generators / High 3/E &
jacket temperature / Low lube oil pressure / Over speed. Confirm test for Low E/O
lube oil pressure trip is done by using hand pump and calibrated pressure
gauge,
TS53 High level Bilge Alarm: Check by physically activating float mechanism
 Hold Check for records of last overhauling / inspection of non return valves C/O &
E/O
 Duct Keel 4/E &
E/O
 Bow Thruster room 2/E &
E/O
TS54 Lamp and Buzzer Test for Check operation of all lamps and alarm. E/O
Bridge Console, E.R.
Console, Cargo and Ballast
Console.
TS55 Auto-Pilot off-course alarm. Check operation 2/O
TS56 Sewage Plant : Check 3 way valve position for confirming sewage being directed to sewage 2/E
plant. Check compressor functioning by placing hand on suction side to feel
sucking of air.
TS57 Boiler safeties Low level alarm and trip - test by draining the float chamber. 3/E &
E/O
Internal Audit checklist Date: 01.06.11 Revision: 26 Prep: MR App: PKC Page 4 of 5

ALL CERTIFICATES MUST BE IN ORIGINAL FORM

S/N SHIP’S CERTIFICATES STATUS (except as indicated)
(As applicable to ship type) VALIDITY DATE ISSUED DATE EXPIRES
CR01 Sanitary Exemption/(Deratting) Y N 6M
CR02 Certificate of Registry Y N
CR03 ISM Declaration of Owner (copy) Y N Permanent
CR04 Safety Management System(SMC) Y N 5Y
CR05 Document of Compliance(DOC) – (copy) Y N 5Y
CR06 International Ship Security (ISSC) Y N 5Y
CR07 Continuous Synopsis Record(CSR) Y N
Incl. Forms 2 & 3 (attached)
Check for Revised version as per SOLAS
– XI/1. 5
CR08 Minimum Safe Manning Y N As per Flag State
CR09 P&I Club Entry Cert. Y N 1Y
CR10 International Tonnage Y N Permanent
CR11 International Loadline Y N 5Y
(For dual loadline marking: A letter from
Flag State must be on board certifying
same).
CR12 Cargo Ship Safety Construction Y N 5Y
CR13 CO2 for Cargo holds - Exemption Y N 5Y
CR14 Cargo Ship Safety Equipment Y N 5Y
CR15 Record of Safety Equipment, Form E Y N Permanent
CR16 Cargo Ship Safety Radio Y N 5Y
CR17 Record of Radio Equipment, Form R Y N Permanent
CR18 Radio Station License Y N As per Flag State
CR19 LRIT installation and Conformance Test Y N
Report
CR20 GMDSS Shore-based Maint. Agreement Y N
CR21 IOPP Y N 5Y
CR22 Supp. to IOPP, Form A, Form B Y N
CR23 International Sewage Pollution Prev. Y N Permanent
CR24 SOPEP / SMPEP – Approved Y N Permanent
CR25 California VRP - Approved- Y N
(As applicable)
CR26 USCG Financial Responsibility (COFR) – Y N
(as applicable)
CR27 California COFR – (as applicable) Y N
CR28 Canadian Oil Spill Response Services (as Y N
applicable)
CR29 Int’l Air Pollution Prevention (IAPP) Y N 5Y
CR30 EIAPP – for Main Engine Y N Permanent
CR31 EIAPP – for Aux. Engine (each) Y N Permanent
CR32 OWS - Type Approval cert. Y N Permanent
CR33 Sewage Treatment Plant -Type Approval Y N Permanent
cert.
CR34 Incinerator - Type Approval cert. Y N Permanent
CR35 Int’l Anti Fouling System - Statement of Y N Permanent
Compliance
CR36 Civil Liability for Oil Pollution – (Tankers) Y N
CR37 Civil Liability for Oil Pollution – (Bunkers) Y N
CR38 Certificate of Class (Hull & Mach’y) Y N 5Y
CR39 Medical Locker Certificate (Optional) Y N 1Y
CR40 VDR/S-VDR – Cert. of Compliance Y N
CR41 Life Rafts servicing certificate Y N 1Y
CR42 CO2 Weighment / Level check Y N As per Flag State
CR43 CO2 Bottles Pressure test Y N As per Flag State
CR44 Portable Fire Exting. bottles Press. Test Y N As per Flag State
CR45 SCBA bottles Press. Test Y N As per Flag State
CR46 EEBD/ELSA bottles Press. Test Y N As per Flag State
CR47 DCP Fixed-installation Inspection Y N As per Flag State
CR48 DCP System Actuation Cyl. Press. Test Y N As per Flag State
CR49 Foam Analysis / Fixed-installation Y N As per Flag State
CR50 EPIRB Annual Test Y N 1Y
Internal Audit checklist Date: 01.06.11 Revision: 26 Prep: MR App: PKC Page 5 of 5

CR51 Bulk Carrier – Statement of Compliance Y N

(as applicable)
CR52 IMDG Carriage – Cert. of Compliance (as Y N
applicable)
CR53 IMDG Manifest (as applicable) Y N
CR54 Cargo Securing Manual -Approved (as Y N Permanent
applicable)
CR55 Lashing Gear Approval certificate Y N Permanent
(as applicable)
CR56 Cargo Gear Certificate Y N 5Y
(as applicable)
CR57 IOPP with COW (as applicable) Y N 5Y
CR58 IOPP with CBT (as applicable) Y N 5Y
CR59 Fitness for Carriage of NLS Y N
(as applicable)
CR60 Fitness for Carriage of Dangerous Y N
Chemicals (as applicable)
CR61 Fitness for Carriage of Liquefied Gases Y N
(as applicable)
CR62 Procedure & Arrangement – P&A Manual Y N Permanent
Approved (as applicable)
CR63 COW Manual - Approved Y N Permanent
(as applicable)
CR64 IG Plant Certificate (as applicable) Y N Permanent
CR65 Cargo Tank Press. Relief Valves Y N Every Dry Dock
(as applicable)
CR66 Winches Brake holding Test cert. Y N 1Y
(as applicable)

All Certificates must be in original form including

endorsements. In lieu of FS endorsement, a CRA from
S/N OFFICERS CERTIFICATE OF the Flag State must be on board and valid for 3
COMPETENCY STATUS months. Officers / ratings must sign their names on
&
RATINGS CDC
their endorsement certificates and CDC, respectively.
(Check DCE for officers on Tankers/Gas Carriers)
FS01 Master COC + GMDSS Y N Date Issued: Valid Until:
FS02 Ch. Off. COC + GMDSS Y N Date Issued: Valid Until:
FS03 2nd Off. COC + GMDSS Y N Date Issued: Valid Until:
FS04 3rd Off COC + GMDSS Y N Date Issued: Valid Until:
FS05 Ch. Eng COC Y N Date Issued: Valid Until:
FS06 2nd Eng COC Y N Date Issued: Valid Until:
FS07 3rd Eng COC Y N Date Issued: Valid Until:
FS08 4th Eng COC Y N Date Issued: Valid Until:
FS09 Ratings’ Flag State-endorsed CDC Y N Check individually….

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