Requirements for the transfer of land

title in the Philippines

When transferring the title, it is important to have the original copy and at least
two photocopies. Here are the 14 requirements for the transfer of title in the
Philippines:

Required documents

1. Deed of Conveyance

Eight copies must be prepared for the transfer of title process when preparing a
Deed of Conveyance, whether it is a Deed of Absolute Sale, Extra-Judicial
Settlement with Sale, Deed of Donation, or similar papers. You must prepare a
total of eight copies to be submitted in the following manner to meet the
requirements for the transfer of title in the Philippines:

 Notary public,
 Seller,
 Seller’s licensed real estate broker,
 Buyer,
 Buyer’s licensed real estate broker,
 A copy should be sent to government offices (Bureau of Internal Revenue,
LGU Treasurer’s Office, Registry of Deeds, LGU Assessor’s Office),
 Reserved copy for the Homeowner’s Association or Condominium
Corporation.

2. Valid IDs

Photocopy valid IDs of all signatories in the deed, ensuring that each ID contains
three signatures from the holder. The IDs must be current identification
documents issued by an official agency, displaying the picture and signature of
the bearer.

3. Notary Public’s Official Receipt

One of the requirements for the transfer of title in the Philippines is to include the
official receipt for the notarization of the deed.

4. Electronic Copy of the Title

Obtain three (3) certified true copies of the property’s title from the Registry of
Deeds.

5. Certified True Copy of the Latest Tax Declaration for Land &
 Certified True Copy of the Latest Tax Declaration for House

Request certified genuine copies of the most recent tax declaration at the
assessor’s office of your city, specifying that they are required for “BIR
purposes”. When it comes to tax filings, separate forms need to be filled out for
both the land and any improvements made on it.

6. Tax Clearance

Obtain a tax clearance from the city or municipality’s treasurer’s office. The
requirements for the transfer of title in the Philippines to obtain a tax clearance
include:

1. Latest official receipts of Real Property Tax payments.

2. Previous tax clearance (if any).
3. If the requesting party is not the registered owner, they must provide a
notarized or apostilled Special Power of Attorney (SPA) and a valid ID.

7. Owner’s Duplicate Copy of the Title

Submit a Transfer Certificate of Title (TCT) for land sale or house and lot
transactions. Present a Condominium Certificate of Title (CTC) for residential
condominiums, office condominiums, or parking units.

8. Property Photos and Location Map

When taking photos (3” x 5” colored photos )of houses and lots, ensure that
the front of the home displaying the house number is visible. You must print a
Google Map to show the property’s location.

Additional documents

9. Marriage certificate

Submit the marriage certificate for married sellers and buyers.

10. Certificate of No Marriage (Cenomar)

Provide a cenomar if the vendor or buyer is not married. The cenomar is only
valid six months after issuance by the Philippine Statistics Authority (PSA).

11. Homeowners Association (HOA) Clearance or Management Certificate

If the property is located within a subdivision, obtain an HOA Clearance. These

requirements for the transfer of title in the Philippines confirm payment of all
annual HOA/condominium fees and whether the property has been rented out.

12. Special Power of Attorney (SPA)

Prepare an SPA if you want to authorize someone else to handle the
requirements for the transfer of title in the Philippines. This document will be
required by the BIR, LGU Treasurer’s Office, Registry of Deeds, and LGU
Assessor’s Office. Ensure that the seller signs the SPA.