Procedure for Document Control

1.0 Objective
To establish a procedure for controlling of records enabling that the events took placed within the Integrated Management
System are retrievable, stored correctly, protected and retained for known periods.

2.0 Scope
This work instruction covers the activities of all records of Quality Control Laboratory connected with Integrated
Management System at Siddiqsons Limited.

3.0 Abbreviations
MR- Management Representative
LMR- List of Master Records

4.0 Responsibility
4.1 Management Representative and ISO/Compliance Coordinator are responsible for maintaining desired volume of
System (QMS/ EMS/ SMETA) records and their suitable retention periods.

4.2 Personnel listed in LMR (under "Maintained By") are responsible for the identification, filling, maintenance and
retention of all records mentioned in list of System (QMS/ EMS/SMETA) records.

5.0 Procedure
5.1 All activities performed under Quality Control Laboratory label are properly defined in written and are controlled to
ensure all activities are being performed as defined.

5.2 Management Representative and ISO Compliance Coordinator are responsible for maintaining desired volume of
System (QMS/ EMS) records and their suitable retention periods.

5.3 All Integrated Management System records are maintained and kept in such a manner so that they can be readable
throughout the retention period.

5.4 All records are well indexed and grouped by dates, identification number, test activity etc. so that they are readily
retrievable and carries all related documents along with.

5.6 All records are stored in the department in a dry and clean locations so that these records remains protected from
moisture, excessive dust and physical damages.

5.7 Records are destroyed through a suitable method after the completion of its retention period by Quality Control
Laboratory head after obtaining approval from Management Representative

Legible

All integrated records to be maintained so that they can be readable throughout the retention period. Legibility of integrated
Management System records is ensured
Identification

Company Representative compiles LMR. This list describes

 Document Title
 Document ID #
 Keeper & Location
 Retention Period

Records are separately marked and safely stored in dry clean cabinets and/ or racks with proper identification and indexing.
No record will be kept without appropriate identification.

Retrievable

Records are indexed and grouped by dates, identification number, customer or product wise etc so that they are readily
retrievable. Records are normally stored in the same department where records are generated Records are stored in dry and
clean locations so that records are protected from moisture, excessive dust and physical damages. Records are destroyed by
any suitable method after the completion of its retention period. by concerned departmental head after obtaining approval
from Management Representative,

Allowed Number of Revisions/Issues

All procedures are reviewed periodically once after every 6 months and revisions are made accordingly as per requirement
Referencing Document Revision and Issue" procedure as defined in ISO IEC 17025 General requirements for the
competence of testing and calibration laboratories, the documents are reviewed. Revised and issued accordingly.

6.0 Related Document

Quality Manual