12 Property Custodian Responsibilities

Department property custodians have the responsibility to manage, control and account for all assets within their
department (OP 63.10).

Visit: Property Inventory System or Property Management website for more information.

Contact PropertyManagement@ttuhsc.edu with questions.

01 07
Affix Affix property tags to equipment in a Enter Serial Enter the serial number of assets in the
Tags timely manner. Number Property Inventory System.

02 Provide the building/room location

08 Initiate a Status Change Request in
the Property Inventory System and
Provide of assets in the Property Inventory Track Off select Offsite Property to track property
Location System. Premises that is temporarily removed from the
department.

03 Complete an annual certification of

09 Exercise reasonable care for equipment
Complete Avoid security to avoid negligence, which
departmental inventory in the Property
could result in financial responsibility for
Certification Inventory System. Negligence lost/stolen assets.

04 Manage (initiate/receive) transfers 10 Coordinate with the campus Surplus

Manage in the Property Inventory System Remove Property Manager for proper removal of
Transfers when equipment is moved from one Surplus equipment that is no longer needed.
department to another.

05 Initiate an Item Removal/Status Change

11 Confirm that the condition code in the
Report request in the Property Inventory System
Confirm Property Inventory System accurately
Stolen for Stolen or Missing equipment. Condition reflects the condition of the equipment.
& Missing

06 Inform Property Management of

12 Ensure that all equipment is used for
Update updates to the Property Custodian for
Ensure approved TTUHSC purpose and not for
Custodian the department. Business personal gain.
Purpose

Property Management