Accounts Payable Runbook

Application Set Up Control Sheet
SI No Worksheet
1 Common Options for Payables and Procurement

2 Invoice Tolerances
3 Holds and Releases
4 Disbursement System Options
5 Payment Process Request Templates
6 Invoice Options
7 Payment Options
8 Manage Formats-Electronic
9 Manage Transmission Configuration
10 Payment Process Profiles-Electronic
11 Payables Value Sets Values
12 Payables Value Sets
13 Payables DFF
14 Distribution Sets
15 Document Sequences
16 Pay Groups
17 Payment Codes
18 Payment Terms
19 Role Profiles
20 Roles
21 Invoice Approval
22 Payable Source for MDS
23 Payment Process Request Templates
24 Manage Formats-Check
25 Payment Process Profiles-Check
26 Excel export data enabling
26 Procurement Agents
Master Data Migration
SSI Migration
Transaction Migration
Invoice Migration scenarios
Technical Deployment - Payment Batch/Custom Holds
_x000D_ Classification: Confidential - ADIA Only

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Task
Status Duration
Manage Common Options for Payables and Procurement Complete 5
Manage Invoice Tolerances Complete 5
Manage Holds and Releases Complete 5
Manage Disbursement System Options Complete 5
Manage Payment Process Request Templates Complete 90
Manage Invoice Options Complete 5
Manage Payment Options Complete 1
Manage Formats Complete 5
Manage Transmission Configuration Complete 20
Manage Payment Process Profiles Complete 15
Manage Payables Value Sets Values Complete 15 Need to check values in UAT
Manage Payables Value Sets Complete 10
Manage Payables DFF Complete 10
Manage Distribution Sets Complete 5
Manage Document Sequences Complete 20
Pay Groups Complete 10
Manage Payment Codes Complete 15
Manage Payment Terms Complete 15
Security Console Complete 90
Security Console
Invoice Approval Complete 20
Complete 30
Payables Source for MDS Complete 5
Cheque Partail
Manage Formats Partial 5 Cheque format is pending
Manage Payment Process Profiles Partial 15 Cheque format-Waiting on Tech tea
Excel export data lookup value creation Complete 5
View Document Access Complete 15

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heck values in UAT
rmat is pending
rmat-Waiting on Tech team

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Task Manage Invoice Tolerances
Navigation Path
Financials > Define Invoicing and Payments Configuration > Define
Payables > Define Payables Configuration > Manage Invoice
Tolerances
Name OPEX Amount Tolerance

Description OPEX Amount Tolerance
Type Amount
Tolerance
Ordered Percentage Checked
Maximum Ordered
Received Percentage Checked
Maximum Received

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Back
Name OPEX Quantity Tolerance

Description OPEX Quantity Tolerance
Type Quantity
Tolerance
0 Ordered Percentage Checked
Maximum Ordered
0 Received Percentage Checked
Maximum Received
Price Percentage Checked

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0

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Task
Navigation Path
Business Unit
Default Distributions
*Required
Input:
Field
*Liability
*Prepayment
Bills Payable
*Conversion Rate Variance Gain
*Conversion Rate Variance Loss
Discount Taken
Miscellaneous
Freight
Prepayment Tax Difference
Offset Segment
Input:
Field
Require Conversion Rate Entry
Conversion Rate Type
*Realized Gain Distribution
*Realized Loss Distribution
Expense Accruals
*Required
Input:
Field
Accrue Expense Items
Self-Billed Invoices
*Required
Input:
Field
Gapless Invoice Numbering
Buying Company Identiier
Legal Entity Information

*Required
Input:

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Field
VAT Registration Member State
VAT Registration Number
Bill-to Location

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Manage Common Options for Payables and Procurement
Financials > Define Invoicing and Payments Configuration > Define Payables >
Define Payables Configuration > Manage Common Options for Payables and
Procurement
LE OPEX AED BU Back
7001.1015.2040060018.160002.99999.999999.9999.13.99999.9999
7001.1015.1150020003.160002.99999.999999.9999.13.99999.9999
7001.1015.2040060018.160002.99999.999999.9999.13.99999.9999
7001.1015.4120030010.160002.99999.999999.9999.13.99999.9999
7001.1015.4120030010.160002.99999.999999.9999.13.99999.9999
7001.1015.4120070009.160002.99999.999999.9999.13.99999.9999
7001.1015.4120070001.160002.99999.999999.9999.13.99999.9999
Blank
Blank
None
Yes
Corporate
7001.1015.4120030010.160002.99999.999999.9999.13.99999.9999
7001.1015.4120030010.160002.99999.999999.9999.13.99999.9999
Period End
Yes
Blank

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Blank
Blank
Abu Dhabi Investment Authority

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7001.1015.4120070001.160002.99999.999999.9999.13.99999.9999 Removed from Prod

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Task
Navigation Path
Name
Created Remaining Balance Release
Created ADIA quantity billed
Created ADIA unit price
Created ADIA bank acc num reqd
Created ADIA invoice not approved
Created ADIA payment reason reqd
Created ADIA special character
Created ADIA custom hold released

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Manage Invoice Tolerances
Financials > Define Invoicing and Payments Configuration > Define Payables > Define Payables Configuration >
Manage Invoice Tolerances
Description Type
Remaining Balance Release Invoice Hold Reason
ADIA quantity billed Invoice Hold Reason
ADIA unit price Invoice Hold Reason
ADIA bank acc num reqd Invoice Hold Reason
ADIA invoice not approved Invoice Hold Reason
ADIA payment reason reqd Invoice Hold Reason
ADIA special character Invoice Hold Reason
ADIA custom hold released Invoice Release Reason

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Back
Allow Accounting Allow Manual Release Hold Resolution RoutinType

Y Y Y
Y
Y
Y
Y
Y
Y

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Task Manage Disbursement System Options
Navigation Path
Financials > Define Invoicing and Payments Configuration > Define
Disbursements > Manage Disbursement System Options
Disbursement System Options
Enterprise Level Payment Options:

System Settings
*Required
Input:
Field Value
Allow payee bank account override
on proposed payments
Payment Method Default Basis Override defaulting rules when
payee default method set
Separate Remittance Advice From
no-reply@oracle.com
E-Mail
Separate Remittance Advice
Subject ADIA Payment Remittance Advice
Validation Failure Results (in Payment Process Requests)

*Required
Input:
Field
Document Reject All document for Payee
Payment Reject only Payments with Errors
Payment Review (in Payment Process Requests)

*Required
Input:
Field
Review proposed payments after
Unchecked
creation
Approval
*Required
Input:
Field
Enable payment approval
Unchecked
Payment Process Request Status Report

*Required

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Input:
Field
Format
Automatically submit at payment
process request completion Unchecked
Payment Files
*Required
Input:
Field
Save formatted payment file in
Unchecked
database
Business Unit Level Override (Only if required for a second Business Unit)
*Required
Input:
Field
Business Unit LE OPEX AED BU
Payment Method Default Basis Override defaulting rules when
Payee default method set
Allow payee bank account override No
on proposed payments
Separate Remittance Advice From
no-reply@oracle.com
E-Mail
Separate Remittance Advice ADIA Payment Remittance
Subject Advice
Default Payment Specifications for Payee

*Required
Input:
Field
Bank Charge Bearer
Pay each document alone

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Back
tance Advice

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cond Business Unit)

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Task Manage Payment Process Request Templates
Navigation Path Payables Dashboard > Payments > Tasks > Manage Payment Process Request Templates
Field
Name
Type
Description
Inactive DATE
Selcetion Criteria Tab

Pay through days
From Payment Priority
To Payment Priority
Date Basis
Include Zero amount Invoices
Pay Groups
Currencies
Business Units
Legal Entities
Sources (Excluded)
Supplier Method
Payment Method
Invoice Conversion Rate Type
Supplier or Party
Payment and Processing Options

Tabs
Payment Date
Disbursement Bank Account
Payment Document
Payment Process Profile
Settlement Pririty Override
Bank Charge Beareer Overirde
Starting Voucher Number
Payment Conversion rate Type
Processing Options
Apply Credit to zero amount Payment
Review Installments
Review Proposed Payments
Create payment Files Immediately
Validation Failure Handling
Document
Payment

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uest Templates Back
Values
OPEX_SWIFT_AED OPEX_SWIFT_USD
AED Profile USD Profile
20 20
1 1
99 99
Due Date Due Date
No No
All All
AED USD
LE OPEX AED BU LE OPEX AED BU
All All
Electronic Electronic
Calculate based on request date -2 Calculate based on request date -2

FAB AED Operating Account FAB USD Operating Account
ADIA OPEX FA Payments ADIA OPEX FA Payments
Corporate Corporate
Checked Checked
Checked Checked
Checked Checked
Reject all documents for payee Reject all documents for payee
Reject all payments in request Reject all payments in request

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OPEX_SWIFT_GBP OPEX_SWIFT_EUR
GBP Profile EUR Profile
20 20
1 1
99 99
Due Date Due Date
No No
All All
GBP EUR
All All

FAB GBP Operating Account FAB EUR Operating Account
Corporate Corporate
Checked Checked
Checked Checked
Checked Checked

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OPEX_SWIFT_CHF OPEX_SWIFT_HKD
CHF All Profile HKD All Profile
20 20
1 1
99 99
Due Date Due Date
No No
All All
CHF HKD
All All

FAB CHF Operating Account FAB HKD Operating Account
Corporate Corporate
Checked Checked
Checked Checked
Checked Checked

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OPEX_SWIFT_JPY OPEX_SWIFT_AUD
JPY All Profile AUD All Profile
20 20
1 1
99 99
Due Date Due Date
No No
All All
JPY AUD
All All

FAB JPY Operating Account FAB AUD Operating Account
Corporate Corporate
Checked Checked
Checked Checked
Checked Checked

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OPEX_SWIFT_EUR_HIGH OPEX_SWIFT_AED_HIGH
Swift Euro High Priority Swift AED High Priority
20 20
1 1
1 1
Due Date Due Date
No No
All All
EUR AED
All All

FAB EUR Operating Account FAB AED Operating Account
Corporate Corporate
Checked Checked
Checked Checked
Checked Checked

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OPEX_SWIFT_USD_HIGH OPEX_SWIFT_GBP_HIGH
Swift USD High Priority Swift GBP High Priority
20 20
1 1
1 1
Due Date Due Date
No No
All All
USD GBP
All All

FAB USD Operating Account FAB GBP Operating Account
Corporate Corporate
Checked Checked
Checked Checked
Checked Checked

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OPEX_CHECK_ALL OPEX_SWIFT_RUB
Cheque Template RUB Profile
20 20
1 1
99 99
Due Date Due Date
No No
All All
All RUB
All All
Check Electronic

FAB AED Operating Account FAB Dirham Operating Account
Cheque Electronic
ADIA Cheque ADIA OPEX FA Payments
Corporate Corporate
Checked Checked
Checked Checked
Checked Checked

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No need for PKR - instead create CNY
OPEX_SWIFT_CNY OPEX_SWIFT_INR
CNY Profile INR Profile
20 20
1 1
99 99
Due Date Due Date
No No
All All
CNY INR
All All

FAB Dirham Operating Account FAB Dirham Operating Account
Corporate Corporate
Checked Checked
Checked Checked
Checked Checked

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OPEX_SWIFT_SGD OPEX_SWIFT_CAD
SGD Profile CAD Profile
20 20
1 1
99 99
Due Date Due Date
No No
All All
SGD CAD
All All

FAB Dirham Operating Account FAB Dirham Operating Account
Corporate Corporate
Checked Checked
Checked Checked
Checked Checked

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OPEX_SWIFT_NZD
NZD Profile
20
1
99
Due Date
No
All
NZD
LE OPEX AED BU
All
Electronic
Calculate based on request date -2

FAB Dirham Operating Account
Electronic
ADIA OPEX FA Payments
Corporate
Checked
Checked
Checked
Reject all documents for payee

Reject all payments in request

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Setup and Maintenance
Manage profile options
DEFAULT_ORG_ID
Enable at user level
Manage Administrator Profile Option Values
saeed.alhameli@adia.ae
ahmed.almazrouei@adia.ae
sakeer.machingal@adia.ae
naqeeb.ullah@adia.ae
latifa.mansoori@adia.ae
abdulla.alromaithi@adia.ae
Task Manage Invoice Options
Financials > Define Invoicing and Payments Configuration >

Navigation Path Define Payables > Define General Payables Options > Manage
Invoice Options
Field
Business Unit
Require invoice grouping
Allow document category override
Allow adjustments to paid invoices
Allow remit-to supplier override for third-party payments
Recalculate invoice installments
Hold unmatched invoices
Receipt Acceptance Days
Invoice Currency
Payment Currency
Pay Group
Payment Priority
Payment Terms
Terms Date Basis
Pay Date Basis
Accounting Date Basis
Budget Date Basis
Matching
Allow final matching
Allow matching distribution override
Transfer PO distribution additional information
Quantity Tolerances
Amount Tolerances
Discount
Exclude tax from calculation
Exclude freight from calculation
Discount Allocation Method
All invoice lines
Tax lines and single distribution
Single distribution
Always take discount
Prepayment
Payment Terms
Settlement Day
Use distribution from purchase order
Show available prepayments during invoice entry
Approval
Enable invoice approval
Allow force approval
Require validation before approval
Account regardless of approval status

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Require accounting before approval
Require approval before accounting
Interest
Create interest invoices
Minimum Interest Amount
Interest Allocation Method
Single distribution
All invoice lines
Interest Expense Distribution
Payment Request
Payment Terms
Pay Group
Payment Priority
Self-Service Invoices
Limit invoice to single purchase order
Allow invoice backdating
Allow Unit Price Change for Quantity-Based Matches
Require Attachment

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Back
Value
LE OPEX AED BU
-
Checked
-
Checked
-
Checked
-
-
-
99
30 Days Net
Invoice Date
Due date
Invoice Date
Accounting Date
checked
-
-
OPEX Quantity Tolerance
OPEX Amount Tolerance
-
-
-
-
-
Checked
-
Immediate
-
-
Checked
Checked
Unchecked

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-
Checked
-
-
-
-
-
-
Immediate
-
99
-
checked
No
Yes

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Task Manage Payment Options
Financials > Define Invoicing and Payments Configuration > Define Payables > Define General
Navigation Path
Payables Options > Manage Payment Options
Back Field
Business Unit
Payment Accounting and Overrides

Allow payment date before the system date
Allow override of supplier site bank account
Allow document category override
Allow payee override for third-party payments
Account for Payment
At payment issue
At payment clearing
At payment issue and clearing
Currency Conversion
Require conversion rate entry
Conversion Rate Type
Bank Charges
Bank Charge Deduction Type

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ns
n > Define Payables > Define General Back
ment Options
Value
LE OPEX AED BU
Unchecked
Unchecked
Unchecked
Checked
Checked
Checked
Corporate
None

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1 Scheduled Process Initiate Invoice Approval Workflow
Task Manage Payment Process Profiles
Navigation Path Financials > Define Invoicing and Payments Configuration >
Define Disbursements > Manage Payment Process Profiles
Name Code Description

ADIA Cheque ADIA Cheque ADIA Cheque
ADIA OPEX FA Payments ADIA_OPEX_FA_Payments ADIA OPEX FA Payments
ADIA Clearing Payments ADIA Clearing Payments ADIA Clearing Payments

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Payment file Format Processing Type Default Payment document
ADIA Format Payments - New Check Printed
ADIA OPEX Payment File Format Electronic
ADIA OPEX Payment File Format Electronic
Once the format is created, modify the setup

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Payment Confirmation Point Allow Manual Setting of Payment Completion Payment File
Send to Printer
When the Payment File is Formatted No
When the Payment File is Formatted No

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Usage Rules
Auto Print after Formatting Payment Method Bank Accounts
Unchecked Check All
Electronic All
Clearing All
Need to update once the bank acccounts are created

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Payment System
Currencies Business Units Payment System Allow Transmit Payment System Accounts
All ADIA OPEX AED BU N
All ADIA OPEX AEDGlobal Payment System Y ADIA_PAYMENT_SYSTEM
All ADIA OPEX AEDGlobal Payment System N ADIA_PAYMENT_SYSTEM
Need to create and updated

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ent System
Configuration Profile Payment File Transmission Configuration
ADIA OPEX FA Payments ADIA_PAYMENT_SYSTEM FTP_OIC_OPEX

ADIA OPEX FA Payments ADIA_PAYMENT_SYSTEM FTP_OIC_OPEX

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Payment
From Date Unique Remittance Identifier Remittance Message Due Date Bank Charge Bearer
Unchecked Unchecked Unchecked Unchecked
1-Jan-90 Unchecked Unchecked Unchecked Unchecked
1-Jan-90 Unchecked Unchecked Unchecked Unchecked

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Payment
Payment Reason Settlement Priority Delivery Chanel Ultimate Debtor Maximum Documents
Checked Unchecked Unchecked Unchecked 10
Checked Unchecked Unchecked Unchecked 10

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Payment File Accompanying Letter Format Outbound Payment File Extention

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Payment F
Outbound Payment File Prefix Group by Business Unit First Party Legal Entity Payment Currency
Unchecked Unchecked Unchecked

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Payment File
Payment Date Payment Function Payment Reason Disbursement Bank Account

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Payment Process Request Bills Payable Regional Finance Center Currency Amount No of Payments

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Conversion Rate Type Format

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Rep
Auto Submit when Payment is Confirmed Postive Pay File Format File Prefix File Extenstion
No

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Reporting
Separate Remittance Advice Format Auto Submit when Payment is Confirmed(Remittance Advice)
ADIA Separate Remittance Advice Checked

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Allow Multiple Copies for Payment Condition Delivery Method Override payee delive Reporting Option
Checked All Payments Printed Yes No Reporting
Checked All Payments E-Mail with .pdf as attachment No Reporting
Checked All Payments E-Mail with .pdf as attachment No Reporting

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Name Code
ADIA OPEX Payment File Format ADIA_OPEX_SWIFT_Payment_FRM
Cheque format is pending

Type Message Direction
Disbursement Payment File Formats Outbound
Transformation Program Type Template From Date
BI Publisher ADIA_OPEX_PaymentTemplate 1-Jan-90
Payments -> Manage Transmission Configuration
Configuration Protocol From Date
FTP_OIC_OPEX Secure File Transfer Protocol for Static File Names 1-Jan-90
*FTP Server IP Address 129.148.214.12

FTP Server Port Number 5015
*FTP Account User Name ERP_PROD_INT_OIC_FS
FTP Account Password
*Remote File Directory /adia/inbound/swiftOpex/datafile
Sent File Name opexpay_&PAYMENTFILEID_ESS&REQUESTID_&DATE&TIME.txt
Task Name Manage Payables Value Sets
Navigation Path Manage Value set >Payables> Manage Value Set > Manage Values
Value Set Code Value

Amendment in Agreement is required
XXARMS_INV_EXCEPTION_REASON
Approved Timesheet/Participants' list is required
Breakdown of charges required
Countersigned Agreement is required
Employee information is required
Hold from Department
IBAN Letter required
IBAN confirmation required
Incomplete receipting
Invoice copy is not attached
Invoice issued with different currency
NLO required
Price increase letter/Quotation is required
Rate charges doesn’t match with the Agreement
Supporting documents of charges required
System Issue
Waiting for Credit note to be issued
Waiting for Rent refund
Waiting for response on call verification for SSI Setup
Work/Service Completion is required
Wrong VAT Application
25003
Type of Payment

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25004
Type of Payment
25005
Type of Payment
25011
Type of Payment
25012
Type of Payment
25013
Type of Payment
25016
Type of Payment
25017
Type of Payment
25018
Type of Payment
25019
Type of Payment
25020
Type of Payment
25021
Type of Payment
25022
Type of Payment
25023
Type of Payment
25031
Type of Payment
25032
Type of Payment
25033
Type of Payment
25034
Type of Payment
25035
Type of Payment
25036
Type of Payment
25037
Type of Payment
25038
Type of Payment
68121
Type of Payment

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Back
ue Set > Manage Values
Description Enabled
Amendment in Agreement is required Checked
Approved Timesheet/Participants' list is required Checked
Breakdown of charges required Checked
Countersigned Agreement is required Checked
Employee information is required Checked
Hold from Department Checked
IBAN Letter required Checked
IBAN confirmation required Checked
Incomplete receipting Checked
Invoice copy is not attached Checked
Invoice issued with different currency Checked
NLO required Checked
Price increase letter/Quotation is required Checked
Rate charges doesn’t match with the Agreement Checked
Supporting documents of charges required Checked
System Issue Checked
Waiting for Credit note to be issued Checked
Waiting for Rent refund Checked
Waiting for response on call verification for SSI Setup Checked
Work/Service Completion is required Checked
Wrong VAT Application Checked
Prepaid Health Insurance Checked

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Prepaid IT Software Maintenance Checked
Prepaid Financial Market Information - Reuters Checked
Prepaid Building Insurance Checked
Prepaid Vehicle Insurance Checked
Prepaid IT & Office Equipment Insurance Checked
Prepaid Building Maintenance Checked
Prepaid IT Hardware Maintenance Checked
Prepaid Telecom Equipment Maintenance Checked
Prepaid Other Equipment Maintenance Checked
Prepaid Other Maintenance Checked
Prepaid Business Continuity Maintenance Checked
Prepaid Subscriptions Checked
Prepaid Car Parking Charges Checked
Prepaid Financial Market - Bloomberg Checked
Prepaid Financial Market - Telerate Checked
Prepaid Financial Market - Morgan Checked
Prepaid Financial Market - DataStream Checked
Prepaid Financial Market - Others Checked
Prepaid Financial Market - Factset Checked
Prepaid Financial Market - DC Checked
Prepaid Financial Market - Cambridge Checked
Parking Checked

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Task Name Manage Payables Value Sets
Navigation Path Manage Value set >Payables> Manage Value Set
Value Set Code Description

Cancellation_Reason Cancellation Reason
XXARMS_INV_EXCEPTION_REASON XXARMS_INV_EXCEPTION_REASON
XXPN_EMP_VS XXPN_EMP_VS
Type of Payment Type of Payment for Multi Period Accounting
AR_ARXREV_REASONS Reverse Receipt Reasons
ADIA_OPEX_PAY_STATUS ADIA OPEX Payment Status

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nage Value Set
Module Validation Type Value Data Type Value Subtype

Payables Format Only Character Text
Payables Independent Character Text
Payables TABLE Character Text
Payables Independent Character Text
Payables TABLE Character Text
Payables Format Only Character Text

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Back
Maximum Length Display Type

100 Text Box
100 Text Box
150
50 Drop-down List
80
80 Text Box

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Task Name Manage Payables Descriptive Flexfields
Navigation Path Financials >Payables> Manage Payables Descriptive Flexfields > Invoices
TO BE REVIEWED BY BUSINESS
Title Context Sequence Name
Invoices Global Segment 10 Cancellation Reason

Invoices Global Segment 20 Exception Reason
Invoices PAYROLL CHEQUE 10 Cheque Name
Invoice Lines Global Segment 20 Employee Number
Invoice Lines MPA 10 Type of Payment
Payment Information Global Segment 10 Void Reason
Payment Information Global Segment 20 Additional Information
Payment Information Global Segment 30 Payment Status
Payment Information Global Segment 40 Payment Ack Details

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Back
ive Flexfields > Invoices
120
110
100
90
80
70
60
50
40
30
20
Code Value Data Type Table Column Last Used Date
Cancellation Reason Character ATTRIBUTE8 10-Jan-23

Exception Reason Character ATTRIBUTE9 2-Jan-23
Cheque Name Character ATTRIBUTE1
Employee Number Character ATTRIBUTE2 9-Jan-23
Type of Payment Character ATTRIBUTE5 11-Jan-23
Void Reason Character ATTRIBUTE3 26-Dec-22
Additional Information Character ATTRIBUTE4 26-Dec-22
Payment Status Character ATTRIBUTE2
Payment Ack Details Character ATTRIBUTE5

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Value Set
GL_120_CHARACTERS
GL_150_CHARACTERS
XXPN_EMP_VS
Type of Payment
AR_ARXREV_REASONS
GL_100_CHARACTERS
ADIA_OPEX_PAY_STATUS
GL_150_CHARACTERS

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1
2
3
4
5
6
7
9
10
11
12
13
1
2
3
4
5
Note: MPA invoices will not be migrated and will be sent to Justin
Pre-Requisites
Currency rates to be uploaded for the Open Invoices GL period and will be matched with extracted data rates
Check Open Invoices for any of the Supplier which was already opened in Fusion to change the Supplier Number
Payables period should be opened in Fusion
Document sequence option in GL to be disabled
Force approval option to be decided once Bank accounts are confirmed as EBS
Zeeshan will prepare a report in Fusion to match the Invoices Bank account with EBS
GL Date to be updated in AP header and AP lines
ARMS person ID to be replaced with Fusion Person ID in migration file
Description Character limit to be checked (240)
Invoice, Accounting and approval status will be extracted for the migration invoices
Add users to the approval group for Invoice approval
Invoice date of 5 old invoice is changed to current date and added the old date in the Invoice description
Invoice attachments will be manually downloaded from EBS PROD and subsequently uploaded in Fusion PROD by GML
For Fully Approved & Accounted invoices, Partial invoices, Unapplied prepayments, Debit & Credit notes, they will be uploade
Partially paid invoices will be placed on hold in Fusion PROD.
Unapproved invoices with an Initiated status in EBS will be uploaded in an incomplete status in Fusion PROD. Subsequently, G
Receipts and agreements will be manually attached to open incomplete invoices in Fusion PROD, along with any invoice attach
Note: MPA invoices will not be migrated and will be sent to Justin
DONE
DONE
DONE
DONE
NA
DONE
DONE
DONE
DONE
DONE
DONE
ll then perform a force approval for these invoices in Fusion PROD. Following the approval, accounting processes will be executed for the a
oices within Fusion PROD.

esses will be executed for the approved invoices, and journal entries will be reversed in the general ledger as required.
Task Manage Distribution Sets
Navigation Path Financials > Define Invoicing and Payments Configuration > Define Payables > Define
Payables Configuration > Manage Distribution Sets
TO BE REVIEWED BY BUSINESS
DISTRIBUTION_SET_NAME
Court Order Payment

Employees on Overseas Scholarship
Scholarship Program North America - Tuition fee
Scholarship Program UK - Tuition fee
Scholarship Program Singapore - Tuition fee
Scholarship Program Japan - Tuition fee
Scholarship Program North China - Tuition fee
Scholarship Program North America - Insurance
Scholarship Program UK - Insurance
Scholarship Program Singapore - Insurance
Scholarship Program Japan - Insurance
Scholarship Program North China - Insurance
HR Visa cost

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Back
SET_DESCRIPTION
Type
Court Order Payment to Ex Spouse of ADIA Employee Full
Employees on Overseas Scholarship Full
HR - ADIA Scholarship Program North America - Tuition fee Full
HR - ADIA Scholarship Program UK - Tuition fee Full
HR - ADIA Scholarship Program Singapore - Tuition fee Full
HR - ADIA Scholarship Program Japan - Tuition fee Full
HR - ADIA Scholarship Program North China - Tuition fee Full
HR - ADIA Scholarship Program North America - Insurance Full
HR - ADIA Scholarship Program UK - Insurance Full
HR - ADIA Scholarship Program Singapore - Insurance Full
HR - ADIA Scholarship Program Japan - Insurance Full
HR - ADIA Scholarship Program North China - Insurance Full
ADIA.HR - Business Support.Visa Costs.Unspecified.Unspecified Full

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PERCENT_DISTRIBUTION DISTRIBUTION_SET_LINE_NUMBER SEGMENT1 SEGMENT2
100 1 10 0
100 1 10 6366
100 1 10 6342
100 1 10 6343
100 1 10 6962
100 1 10 6963
100 1 10 6964
100 1 10 6342
100 1 10 6343
100 1 10 6962
100 1 10 6963
100 1 10 6964
100 1 10 6372

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SEGMENT3 LINE_DESCRIPTION New Cost Centre
36607 Court Order Payment to Ex Spouse of ADIA Employee 99999
62106 16366
68602 HR - ADIA Scholarship Program North America - Tuition fee
68602 HR - ADIA Scholarship Program UK - Tuition fee
68602 HR - ADIA Scholarship Program Singapore - Tuition fee
68602 HR - ADIA Scholarship Program Japan - Tuition fee
68602 HR - ADIA Scholarship Program North China - Tuition fee
68605 HR - ADIA Scholarship Program North America - Insurance
68605 HR - ADIA Scholarship Program UK - Insurance
68605 HR - ADIA Scholarship Program Singapore - Insurance
68605 HR - ADIA Scholarship Program Japan - Insurance
68605 HR - ADIA Scholarship Program North China - Insurance
60506 ADIA.HR - Business Support.Visa Costs.Unspecified.Unspecified

#
New Account Account Description
2040060013 Payroll suspense account
5030020005 Employee university fees

#
Cost Center Description
Unspecified - Default
HR - Staff on Scholarship

#
Navigation Define Invoice Approval Configuration -
>BPM Worklist Bell Icon ->Worklist->
Administration-> Task Config Back
Task Inv Approval
Rule
Rule Name Rule Active Mode
TRUE Basic
1 XX_OPEX_INV_APPROVERS
Invoice Approval Group

Sakeer
Naqeeb
Ahmed
Saeed
Abdulla.AlRomaithi@adia.ae
Under Access Tab

Attachments
Enables Assignees This will allow the users to see the attachment in the invoice approval work
Rule
XX_OPEX_ISP_AUTO_REJECT TRUE Basic

#
Hold Approval
Rule
OPEX INVOICE HOLD TRUE Basic

#
Conditions
Invoice Header.Business Unit Name is "LE OPEX AED BU" and
Invoice Line.Line Type Lookup Code in "ITEM" , "TAX"
ttachment in the invoice approval workflow
Conditions
Invoice Header.Business Unit Name is "LE OPEX AED BU"
and
Invoice Header.Source is "ISP"
and
Invoice Line.Line Type Lookup Code in "FREIGHT" , "MISCELLANEOUS"

#
Conditions
If 1=1

#
List Builder Action 1
Approval Group Response Type: Required
Approval Group: OPEX_Invoice_Approval
Allow Empty Groups: False
Rule Name: "XX_OPEX_INV_APPROVERS"
Dimension ID: null

Supervisory Response Type Required
Number of levels 1
Starting Participant
HierarchyBuilder.getPrincipal("workflowsystem",-
1,"","")
Top Participant
HierarchyBuilder.getPrincipal("workflowsystem",-
1,"","")
Auto Action Enabled True
Auto Action "REJECT"
Rule Name "XX_OPEX_ISP_AUTO_REJECT"
Dimension Id null

#
Approval Group Response Type: Required
Approval Group: OPEX_Invoice_Approval
Allow Empty Groups: False
Rule Name: "OPEXINVOICEHOLD"
Dimension ID: null

#
Navigation
Task
Rule Name
ADIA_OPEX_Payment_Approval_Electr
onic
ADIA_OPEX_Payment_Approval_Check
Approval Group
OPEX_PAYMENT_APPROVERS
latifa.mansoori@adia.ae

#
Starting
Participat
If Then n
Payment Process Request Multi Selection Criteria.Business Unit Name is "LE Superviso Hierarchy
OPEX AED BU" ry Builder.ge
and tPrincipal(
Payment Process Request Selection Criteria.Payment Method is "Electronic" "FINUSER
30",-
1,"","")
Payment Process Request Multi Selection Criteria.Business Unit Name is "LE Approval OPEX_PA
OPEX AED BU" Group YMENT_A
and PPROVAL
Payment Process Request Selection Criteria.Payment Method is "Check"

#
Top Auto
Participan No of Action Auto
t Levels Enabled Action
Hierarchy 1 1 "APPROV
Builder.ge E"
tPrincipal(
"FINUSER
30",-
1,"","")

#
Task
Navigation Path
Name Application
OPEX AP Invoices Payables
Application Category
Payables Credit Memo Invoices
Payables Credit Memo Invoices
Payables Debit Memo Invoices
Payables Debit Memo Invoices
Payables Prepayment Invoices
Payables Prepayment Invoices
Payables Standard Invoices
Payables Standard Invoices
Name Application
OPEX AP Payments Payables
Application Category
Payables Check Payments
Payables Check Payments
Payables Clearing Payments
Payables Clearing Payments
Payables Electronic Payments
Payables Electronic Payments
Payables Supplier Refund Payment
Payables Supplier Refund Payment
Payables Wire Payments
Payables Wire Payments
Manage Distribution Sets Back
Financials > Payables> Manage Payables Document Sequences
Module From To
Payables 1-Jan-51
Method Start Date End Date
Automatic 1-Jan-51
Manual 1-Jan-51
Automatic 1-Jan-51
Manual 1-Jan-51
Automatic 1-Jan-51
Manual 1-Jan-51
Automatic 1-Jan-51
Manual 1-Jan-51
Module From To
Payables 1-Jan-51
Method Start Date End Date
Automatic 1-Jan-51
Manual 1-Jan-51
Automatic 1-Jan-51
Manual 1-Jan-51
Automatic 1-Jan-51
Manual 1-Jan-51
Automatic 1-Jan-51
Manual 1-Jan-51
Automatic 1-Jan-51
Manual 1-Jan-51
Determinant Type Type Message Initial Value
Ledger Automatic * 1
Ledger
LE OPEX AED TXN GL
LE OPEX AED TXN GL
LE OPEX AED TXN GL
LE OPEX AED TXN GL
LE OPEX AED TXN GL
LE OPEX AED TXN GL
LE OPEX AED TXN GL
LE OPEX AED TXN GL
Determinant Type Type Message Initial Value

Ledger Automatic * 1
Ledger
LE OPEX AED TXN GL
LE OPEX AED TXN GL
LE OPEX AED TXN GL
LE OPEX AED TXN GL
LE OPEX AED TXN GL
LE OPEX AED TXN GL
LE OPEX AED TXN GL
LE OPEX AED TXN GL
LE OPEX AED TXN GL
LE OPEX AED TXN GL
Task Pay Groups
Navigation Path Financials > Payables > Manage Payables
Lookups > PAY GROUP
Lookup Code Reference Data Set Enabled Start Date End Date
ADDC Common Checked 1/1/1951
BANK TRANSFER Common Checked 1/1/1951
CHECK Common Checked 1/1/1951
DEMAND DRAFT Common Checked 1/1/1951
ETISALAT Common Checked 1/1/1951
MEMO CAPITAL Common Checked 1/1/1951
MISSIONS Common Checked 1/1/1951
PAYROLLCHEQUE Common Checked 1/1/1951
PETTY CASH Common Checked 1/1/1951
Meaning Description
Abu Dhabi Distribution Company Abu Dhabi Distribution Company
Bank Transfer Bank Transfer
Check Check
Demand Draft Demand Draft
Etisalat Etisalat
Memo Capital Memo Capital
Missions Missions
Payroll Cheque Payroll Cheque
Petty Cash Petty Cash
Task Manage Payment Codes
Navigation Path
Financials > Payables > Manage Payment Codes
Name Code Status

CRP-Credit Card Payment CRP Active
FAM-Family Support (Worker's remittances). FAM Active
GDI-Goods bought(Imports in CIF value). GDI Active
PRS-Personal,cultural,audiovisual and recreational services. PRS Active
SCO-Construction. SCO Active
TAX-Tax Payment. TAX Active
XAT-Tax Refund. XAT Active
ACM-Agency Commission ACM Active
AES-Advance payment against EOS AES Active
ALW-Allowances ALW Active
ATS-Air transport ATS Active
BON-Bonus BON Active
CCP-Corporate Card Payment CCP Active
COP-Compensation COP Active
DCP-Pre-Paid Reloadable & Personalized Debit Card Payments DCP Active
EDU-Educational Support EDU Active
EOS-End of Service EOS Active
GDS-Goods Bought or Sold GDS Inactive
GMS-Processing repair and maintenance services on goods GMS Active
GOS-Government goods and services embassies etc GOS Active
IFS-Information services IFS Active
IGT-INTER GROUP TRANSFER IGT Active
INS-Insurance services INS Active
ITS-Computer services ITS Active
LND-Loan Disbursements LND Active
MCR-Monetary Claim Reimbursements Medical Insurance or Auto Insurance etc. MCR Active
OAT-OWN ACCOUNT TRANSFER OAT Active
OTS-Other modes of transport OTS Active
OVT-Overtime OVT Active
PEN-Pension PEN Active
PMS-Professional and management consulting services PMS Active
RDS-Research and development services RDS Active
RNT-Rent Payments RNT Active
SAA-Salary Advance SAA Active
SAL-Salary SAL Active
STR-Travel STR Active
TCS-Telecommunication services TCS Active
TKT-Tickets TKT Active
UTL-Utility Bill Payments UTL Active
CEA-Equity for the establishment of new company/merger/acquisition of companies CEA Active
LEA-Leasing abroad LEA Active
LEL-Leasing in the UAE LEL Active
GRI-Government related income taxes tariffs capital transfers etc GRI Active
Country Description 1/1/1990
CRP-Credit Card Payment
FAM-Family Support (Worker's remittances).
GDI-Goods bought(Imports in CIF value).
PRS-Personal,cultural,audiovisual and recreational services.
SCO-Construction.
TAX-Tax Payment.
XAT-Tax Refund.
ACM-Agency Commission
AES-Advance payment against EOS
ALW-Allowances
ATS-Air transport
BON-Bonus
CCP-Corporate Card Payment
COP-Compensation
DCP-Pre-Paid Reloadable & Personalized Debit Card Payments
EDU-Educational Support
EOS-End of Service
GDS-Goods Bought or Sold
GMS-Processing repair and maintenance services on goods
GOS-Government goods and services embassies etc
IFS-Information services
IGT-INTER GROUP TRANSFER
INS-Insurance services
ITS-Computer services
LND-Loan Disbursements
MCR-Monetary Claim Reimbursements Medical Insurance or Auto Insurance etc.
OAT-OWN ACCOUNT TRANSFER
OTS-Other modes of transport
OVT-Overtime
PEN-Pension
PMS-Professional and management consulting services
RDS-Research and development services
RNT-Rent Payments
SAA-Salary Advance
SAL-Salary
STR-Travel
TCS-Telecommunication services
TKT-Tickets
UTL-Utility Bill Payments
CEA-Equity for the establishment of new company/merger/acquisition of companies
LEA-Leasing abroad
LEL-Leasing in the UAE
GRI-Government related income taxes tariffs capital transfers etc

Task Manage Payment Terms
Navigation Path Financials > Payables> Manage Payment Terms
Name Description From Date

30 Days Net 30 Days Net 1/1/1951
Set Assignments
To Date Due % Due Amount Days Days of Month Discount% Set Code Set Name
100 30 COMMON Common Set
Master Index
Task
Navigation Path
Task
Navigation Path
Enterprise: Setup Enterprise
My Client Group> Organization> Manage Enterprise HCM information
Enterprise: Setup Enterprise

My Client Group> Organization> Manage Legal Entity HCM information
Profile Name Job Role
g-App-ERP-HRP2P_AP_Accountant ADIA OPEX Accounts Payable Invoice Supervisor
Accounts Payable Payment Supervisor
ADIA PO View Only Access
ADIA OPEX Supplier View Only
g-App-ERP-HRP2P_AP_Manager ADIA OPEX Accounts Payable Invoice Supervisor

Accounts Payable Payment Supervisor
ADIA PO View Only Access
Accounts Payable Manager
ADIA OPEX Supplier View Only
ADIA OPEX Accounts Payable Invoice Supervisor
Removed Cancel Invoice Privilege
Screenshots attached in Sheet1
ADIA PO View Only

Murali to create
Data Access to be given and Procurement agents to be created for all the AP users so that they can access PO View
can access PO View
Create a Financial Job role
Role Name ADIA OPEX AP REPORTS

Role Code ADIA_OPEX_AP_REPORTS
Category Financial-Job Roles
Description Access to the Payables reports
Addition in the Role Hierarchy

BI Consumer Role
Save the changes

ADIA OPEX Accounts Payable Invoice Supervisor
As below , Under Roles , Click on the Create Role Button as highlighted below.
Role Name ADIA OPEX AP Inquiry

Role Code ADIA_OPEX_AP_INQUIRY
Category Financials - Job Roles
Description ADIA OPEX AP Inquiry Role
As below Search the Privileges and click on Add Privileges to Role.
Need to assign these below Privileges to Role.
Manage Payables Invoices Activities

View Payables Invoice
View Payables Invoice Holds
View Payables Invoice Installments
Manage Payables Payments
Navigate to Data Security Policy tab
Save the role
Give the role access to users
# Policy Name Database Resource Start Date
1 ADIA OPEX Grant on Business Unit Business Unit Any Date
2 ADIA OPEX Grant on Subledger Accounting Subledger Accounting ledger Any Date
3 ADIA OPEX Grant on Subledger Application Subledger Application Any Date
4 ADIA OPEX Grant on Subledger Source TranSubledger Source Transaction Any Date
Data Set Condition Name
Select by instance set Access the business unit for which the user is explicitly authorized
Select by instance set Access Ledgers associated with Business Unit

Subledger Application Instance Set
Select by instance set
Parameter1: 200
Access Subledger Source Transactions for a Business Unit
Select by instance set
Parameter1: 200
Action/Privilege
Manage Payables Invoice
Manage Payments by Business Unit

Manage Ledger for Subledger Data
Manage Subledger Application Data
Manage Subledger Source Transaction Data

Procurement BU Agent Manage Requisitions Manage Purchase Orders
LE OPEX AED BU justin.dalton@adia.ae View View
LE OPEX AED BU ashish.bhandari@adia.ae View View
LE OPEX AED BU lateefa.alremeithi@adia.ae View View
LE OPEX AED BU ahmed.almazrouei@adia.ae View View
LE OPEX AED BU naqeeb.ullah@adia.ae View View
LE OPEX AED BU saeed.alhameli@adia.ae View View
LE OPEX AED BU abdulla.alromaithi@adia.ae View View
LE OPEX AED BU sakeer.machingal@adia.ae View View
LE OPEX AED BU latifa.mansoori@adia.ae View View
Agent Access
Manage Purchase Agreements Manage Negotiations Manage Sourcing Programs
View View View
View View View
View View View
View View View
View View View
View View View
View View View
View View View
View View View
Manage Supplier Qualifications
View
View
View
View
View
View
View
View
View
Manage Payable Lookups
SOURCE
Add the below value and save
MDS
MDS Infomatch
MDS Infomatch
Task Excel Export Data Enabling
Navigation Path
Setup and Maintenance > Manage Standard Lookups
Follow the below Steps to enable opt-in AP_34316884
· Navigate to Setup and Maintenance
· Search for task -> Manage Standard Lookups
· Provide the following details and click Search
Lookup Type - "ORA_ERP_CONTROLLED_CONFIG"
· Under section "ORA_ERP_CONTROLLED_CONFIG: Lookup Codes", click '+' and enter following details
Lookup Code - "AP_34316884"
Enabled - checked
Meaning - AP_34316884
Description - AP_34316884
Save and Close.
Logout and re-login

Accounts Payable Runbook

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Accounts Payable Runbook

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Application Set Up Control Sheet

1 Common Options for Payables and Procurement

_x000D_ Classification: Confidential - ADIA Only

_x000D_ Classification: Confidential - ADIA Only

_x000D_ Classification: Confidential - ADIA Only

Name OPEX Amount Tolerance

_x000D_ Classification: Confidential - ADIA Only

Name OPEX Quantity Tolerance

_x000D_ Classification: Confidential - ADIA Only

_x000D_ Classification: Confidential - ADIA Only

Legal Entity Information

_x000D_ Classification: Confidential - ADIA Only

_x000D_ Classification: Confidential - ADIA Only

LE OPEX AED BU Back

_x000D_ Classification: Confidential - ADIA Only

_x000D_ Classification: Confidential - ADIA Only

_x000D_ Classification: Confidential - ADIA Only

_x000D_ Classification: Confidential - ADIA Only

_x000D_ Classification: Confidential - ADIA Only

Allow Accounting Allow Manual Release Hold Resolution RoutinType

_x000D_ Classification: Confidential - ADIA Only

Disbursement System Options

Enterprise Level Payment Options:

Validation Failure Results (in Payment Process Requests)

Document Reject All document for Payee

Payment Reject only Payments with Errors

Payment Review (in Payment Process Requests)

Payment Process Request Status Report

_x000D_ Classification: Confidential - ADIA Only

Default Payment Specifications for Payee

_x000D_ Classification: Confidential - ADIA Only

_x000D_ Classification: Confidential - ADIA Only

_x000D_ Classification: Confidential - ADIA Only

Selcetion Criteria Tab

Payment and Processing Options

Validation Failure Handling

_x000D_ Classification: Confidential - ADIA Only

AED Profile USD Profile

Calculate based on request date -2 Calculate based on request date -2

_x000D_ Classification: Confidential - ADIA Only

GBP Profile EUR Profile

Calculate based on request date -2 Calculate based on request date -2

_x000D_ Classification: Confidential - ADIA Only

CHF All Profile HKD All Profile

Calculate based on request date -2 Calculate based on request date -2

_x000D_ Classification: Confidential - ADIA Only

JPY All Profile AUD All Profile

Calculate based on request date -2 Calculate based on request date -2

_x000D_ Classification: Confidential - ADIA Only

Swift Euro High Priority Swift AED High Priority

Calculate based on request date -2 Calculate based on request date -2

_x000D_ Classification: Confidential - ADIA Only

Swift USD High Priority Swift GBP High Priority

Calculate based on request date -2 Calculate based on request date -2

_x000D_ Classification: Confidential - ADIA Only

Cheque Template RUB Profile

Calculate based on request date -2 Calculate based on request date -2

_x000D_ Classification: Confidential - ADIA Only

CNY Profile INR Profile

Calculate based on request date -2 Calculate based on request date -2

_x000D_ Classification: Confidential - ADIA Only

SGD Profile CAD Profile

Calculate based on request date -2 Calculate based on request date -2

_x000D_ Classification: Confidential - ADIA Only