2023 PSA Awards Consolidated Criteria As of 07 February 2023

2023 PSA Awards Manual
1
The 2023 PSA AWARDS SYSTEM
I. INTRODUCTION
The Philippine Statistics Authority (PSA) Awards is an incentive system aimed to ensure
timely delivery of quality outputs in the implementation of PSA’s mandated activities.
Likewise, it is intended to increase the PSA’s visibility among its stakeholders.
The PSA Awards is guided by integrity, accountability, accuracy and reliability. Revisions on
the criteria, weights and documentation requirements maybe issued from time to time on the
new developments and improvements being implemented in the Office to have more reliable
products and services.
II. GUIDELINES
A. GENERAL GUIDELINES
1. The activities to be rated for the Field Offices shall be based on the Regional Consolidated
Narrative Report (RCNR). These exclude reports that are time-sensitive such as financial
reports, human resource, administrative reports, statistical operations outputs (e.g.,
questionnaires, survey forms, and narrative reports), statistical frameworks and indicators
system and statistical planning and coordination and which are directly submitted to the
subject-matter.
2. Submission of soft and hard copies of RCNR is on or before the last day of the succeeding
month after the reference month. The date when the soft copy of RCNR was sent will
prevail. Otherwise, the reports shall not be rated.
3. For every activity reported, a corresponding information sheet shall be prepared

separately.
4. The requirements pertaining to the activity shall be attached to the corresponding

information sheet. Incomplete requirements and/or submission after the deadline shall
not be rated or considered.
5. Attendance sheet/official receipt and other photocopied requirements shall be certified by

the Regional Director or the Chief/OIC of Statistical Operation and Coordination Division
(SOCD) or the Chief/OIC of Civil Registration and Administrative Support Division
(CRASD) for the Regional Statistical Services Office (RSSO) and the Chief Statistical
Specialist/OIC for the Provincial Statistics Office (PSO).
6. Certificates of attendance, appearance, and appreciation shall have an official seal/logo

of the organizing agency.
7. Ratings of highly urbanized cities and newly-created provinces without a PSA Office shall
be included in the PSA provincial office which has its jurisdiction.
2
8. The Provincial Consolidated Narrative Report (PCNR) shall be submitted to the RSSO.
Submission of PCNR of PSOs of Rizal and Cavite to the Planning and Management
Service (PMS) shall be allowed due to its proximity to the central office.
9. “Out of scope” activities reported under a category, i.e., wrong categorization/

classification, shall not be rated.
10. Submitted documents shall undergo rigorous validation and checking by the PSA Awards
Committee; if proven unauthentic, the document shall automatically obtain a zero rating
for the specific sub-category/ies violated.
11. Information Dissemination and Partnership and Linkages activities initiated by the PSA
shall be credited only in areas covered by regional or provincial office based on the PSA
assignments.
12. Regional and Provincial Heads and staff must submit only the necessary reports as stated
in the PSA Awards Manual.
B. GUIDELINES IN FILING OF CLARIFICATIONS ON THE RESULTS OF THE PSA

AWARDS RATING
1. Filing of clarifications shall follow the procedure on communication flow either through
mail or email. Concerns of Provincial Offices shall be endorsed by the Regional Director
to PMS OIC-Director Clemente S. Manaog and copy furnished to the PSA Awards
Secretariat.
2. Queries through telephone are discouraged.
3. Clarifications must be supported with facts like a list of documents/activities sent, date
sent, recipient, and the tracking number (if via courier) and shall cover only their
respective RSSO/PSO.
4. Submissions to the PSA Awards committee shall be done within 30 calendar days after
the release of the ratings. Any clarifications after the deadline shall not be acted upon.
5. The committee will provide feedback within ten (10) working days upon the receipt.
C. RATING PERIOD
For the 2023 PSA Awards, submission of reports using the Regional Consolidated Narrative
Report (RCNR) shall be implemented for the rating period January to December 2023.
3
D. PROCESS FLOW OF REGIONAL CONSOLIDATED NARRATIVE REPORT (RCNR)
4
E. WEIGHTS BY MAJOR CATEGORIES
WEIGHT (%)
CATEGORY
RSSO PSO
Average Performance of the
13 -
Provinces
I. Statistical Operations 34 62
A. Household Surveys 18 30
1. Social Statistics 7 11
2. Agricultural
7 11
Statistics
3. Community-
Based and
4 8
Monitoring System
(CBMS)
B. Census and
10 16
Sampling Frames
C. Establishment
Surveys and 6 16
Administrative Data
II. Statistical Planning and
8 3
Coordination
III. Statistical Frameworks
8 -
and Indicators System
IV. Civil Registration and
12 10
Vital Statistics
V. Financial, Human
Resource, and 10 8
Administrative Service
VI. Information
9 6
Dissemination
VII. Partnership & Linkages 3 3
VIII. Philippine Identification
3 8
System
TOTAL 100% 100%
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I. CATEGORY AND ACTIVITY CODES
The following category and activity codes shall be used in the information sheet:
YYMMCCAANN where:
Activity sequence number (01, 02,.….)
Activity code (see table below)
Category code (CR, ID, PL, HR)
Month the activity was conducted (01 for Jan,

02 for Feb…..12 for Dec)
Last 2 digits of the year of field awards

(e.g. 23 for the year 2023)
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Category Activity
Description of Category/Activity
Code Code
CR Civil Registration
01 A. Civil Registration (CR) Month
B. Civil Registration and Vital Statistics (CRVS) Decade
02 1. Political Commitment
03 2. Public Engagement, Participation and Generating Demand
04 3. Coordination
05 4. Policies, Legislation and Implementation of Regulations
06 5. Infrastructure and Resources
07 6. Operational Procedures, Practices and Innovations
08 7. Production, Dissemination and Use of Vital Statistics
ID Information Dissemination
01 Action to Researcher’s Requests
02 Preparation of Publications
03 Data Dissemination Activities
04 Maintenance of Website
05 Maintenance of Social Media Account
06 Maintenance of PSA Library

07 Management of Data Enclave Facility
08 Other Dissemination Activities
PL Partnership and Linkages
01 Social Responsibility
02 Support of other agencies to PSA activities

Attendance to meetings (except RSC meeting) as resource
03
speaker, presenter and lecturer
04 Involvement of the PSA in the activities of other agencies
7
Conduct of activities related to various sectors (e.g.

05
Women’s Month, Elderly, Persons With Disability)
06 Conduct of 27th Philippine Statistics Quiz (PSQ)
07 Conduct of 3rd PSA Quiz Bee at Regional Level
J. CRITERIA
The criteria for rating and computation are presented in the following order:
Category
I. Statistical Operations
A. Household Surveys
1. Social Sector Surveys
2. Agricultural Surveys
3. Community-Based and Monitoring System (CBMS)
B. Census and Sampling Frames
C. Establishment Surveys and Administrative Data
II. Statistical Planning and Coordination
III. Statistical Frameworks and Indicator Systems
IV. Civil Registration and Vital Statistics
V. Financial, Human Resource and Administrative
VI. Information Dissemination
VII. Partnership and Linkages
VIII. Philippine identification System
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CATEGORY I: STATISTICAL OPERATIONS
HOUSEHOLD SURVEYS
1. Household-Based Survey and Weights to be Covered (January to December 2023)
WEIGHTS (2023)
SURVEY
REGION PROVINCE
A. Surveys on Social Statistics 39 37
1. Family Income and Expenditure Survey 15 14
(FIES)
2. Monthly Labor Force Survey (LFS) 16 15
3. Survey on Overseas Filipinos (SOF) 3 3
4. Household Energy Consumption Survey 5 5
(HECS)
B. Surveys on Agricultural Statistics 39 37
1. Monthly Palay and Corn Situation Reporting 2 2
System (MPCSRS)
2. Crops Production Survey (CrPS) 3 3
3. Quarterly Aquaculture Survey (QAS) 4 4
4. Quarterly Municipal Fisheries Survey 4 2
(QMFS)
4 2
5. Quarterly Inland Fisheries Survey (QIFS)
6. Quarterly Commercial Fisheries Survey
(QCFS) 4 4
7. Palay Production Survey (PPS) 3 4
8. Corn Production Survey (CPS) 3 4
9. Rice and Corn Stocks Survey: Household 3 4
(RCSS:H)
10. Livestock and Poultry Survey (Household) 4 4
11. Farm Prices Survey (FPS) 4 3
12. Survey of Costs and Returns (SCR) of Palay 1 1
Production
C. Community-Based Monitoring System 22 26
(CBMS)
TOTAL 100 100
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A. HOUSEHOLD-BASED SURVEYS ON SOCIAL STATISTICS
1. LABOR FORCE SURVEY
RATINGS:
Narrative Data Files Areas Total
Report Supervised
Regional 25% 75% - 100%
Provincial 15% 70% 15% 100%
a. REGIONAL
i. NARRATIVE REPORT (NR)

Points
Timeliness of submission of Narrative Report (TNR)
Report submitted on or before 30th of the month after the survey month 10
Report submitted after 30th of the month after the survey month (until the end 5
of the quarter)
No report submitted/report submitted beyond the end of the quarter/copied 0
report from previous survey round
Contents of Narrative and Supervisor’s Report (QLNR) Points

Training and Enumeration:
1
• Issues raised/Action taken/Recommendation 3
Supervision Report based on supervisor’s field editing and
observations forms:
• With specific details on field edit and observations during field 5
2 supervision
• With no details on field edit and observations during field 2
supervision
• No supervision report 0
ii. LFS DATA FILES (DF)
Timeliness of transmittal of the LFS Data Files (TDF) Points
Data file transmitted on or before the required submission date 10
Data file transmitted after the required submission date 1
Quality of transmitted LFS Data Files (QLDF)

Points
No. of Questionnaires with Error
With 0 percent error 10
With 10 percent errors or less 5
With more than 10 percent errors 1
10
b. PROVINCIAL
i. Narrative and Supervisor’s Report (NR)
RATING: NR = 20% TNR + 80% QLNR
TNR = Timeliness of narrative report

QLNR = Quality of narrative report
Timeliness of submission of Narrative Report (TNR)

Points
Report submitted before the 16th of the month after the survey month 10
Report submitted on the 16th of the month after the survey month 5
Report submitted after the 16th of the month after the survey month
1
(until the end of the quarter)
No report submitted 0
Contents of Narrative Report (QLNR) Point

Training and Enumeration:
1 • Issues raised /Action taken/ Recommendation 3
Supervision Report based on supervisor’s field editing and
observations forms:
• With specific details on field edit and observations 5
2 during field supervision
• With no details on field edit and observations during 2
field supervision
• No supervision report 0
Number of Barangays/Unique EAs Supervised (S) Points
With more than 30 percent of EAs supervised for the 4 quarters 10
With 20 to 30 percent of EAs supervised for the 4 quarters 5
With less than 20 percent of EAs supervised for the 4 quarters 1

Note: Area supervision for LFS operation is the number of
barangays/unique enumeration areas (EAs) supervised for the year.
ii. LFS Raw Data Files (QLDF)
Quality of transmitted LFS Raw Data Files (QLDF) – No. of

Points
Questionnaires with Error
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2. 2023 FAMILY INCOME AND EXPENDITURE SURVEY (FIES)
RATINGS:
Timeliness of Data Quality of Data Total

Files Submission Files Submitted
Regional 20% 80% 100%

Provincial 20% 80% 100%
a. REGIONAL
FIES Datafiles
Timeliness of submission of raw datafiles

Criteria Points
Transmitted on or before the deadline 10
Transmitted within 3 days after the deadline 5
Transmitted more than 3 days after the deadline 1
Quality of submitted raw data files

Criteria Points
b. PROVINCIAL
FIES Data files
Timeliness of submission of raw data files

Criteria Points

Quality of submitted raw data files

Criteria Points
12
3. 2023 SURVEY ON OVERSEAS FILIPINOS (SOF)
RATINGS:
Timeliness of Quality of Quality of Total
Data Files Data Files MATCHED Data
Submission Submitted Files Submitted
Regional 15% 70% 15% 100%
Provincial 15% 70% 15% 100%
i. REGIONAL/PROVINCIAL
Timeliness of Data Files

Criteria Points
Quality of submitted Data file (QLDF) – No. of Questionnaires with Error

Criteria Points
Quality of SOF Matched Data Files (MDF)

No. of Questionnaires with unmatched Household ID, Interview Status Code,
and/or selected demographic characteristics if the LFS
Criteria Points
ii. PROVINCIAL
Timeliness of Data Files

Criteria Points
Quality of submitted Data file (QLDF) – No. of Questionnaires with Error

Criteria Points
13
Quality of SOF Matched Data Files (MDF)

No. of Questionnaires with unmatched Household ID, Interview Status Code,
and/or selected demographic characteristics of the LFS
Criteria Points
4. Household Energy Consumption Survey (HECS)
RATINGS:
Narrative Report Data Files Total
Timeliness Quality Timeliness Quality
Regional 5% 15% 10% 70% 100%

Provincial 5% 15% 10% 70% 100%
a. Regional
i. Narrative Report
▪ Timeliness of submission of narrative report on data processing

Criteria Points
Report transmitted on or before the deadline 10
Report transmitted within 5 days after the deadline 5
Report transmitted more than 5 days after the deadline 1
▪ Contents of narrative report on training and data collection

Required Topics:
▪ Training/Enumeration
▪ Problems Encountered/Action Taken
▪ Recommendations/Suggestions
Contents of Narrative and Supervisor’s Report (QLNR)
Criteria Points
With issues raised/action taken/recommendation and 10
specific details on field supervision
With issues raised/action taken/recommendation only 7
With specific details on field supervision only 5
With report but not on issues raised/action 1
taken/recommendation and specific details on field
supervision
14
ii. Data files

▪ Timeliness of submission of clean data files
Criteria Points
▪ Quality of submitted clean data files

Criteria Points
b. Provincial
i. Narrative Report
▪ Timeliness of submission of narrative report
Criteria Points
▪ Contents of narrative report

Required Topics:
▪ Training
▪ Enumeration and Supervision
▪ Issues/Concerns/Action Taken/Recommendations
Criteria Points
With issues raised/action taken/recommendation and specific 10
details on field supervision
With issues raised/action taken/recommendation only 7
With specific details on field supervision only 5
With report but not on issues raised/action 1
taken/recommendation and specific details on field supervision
ii. Data File
▪ Timeliness of submission of clean data files

Criteria Points
15
▪ Quality of submitted clean data files

Criteria Points
16
B. Household-Based Surveys on Agricultural Statistics
Each agricultural survey will have ratings based on the average of the scores that will be obtained from the following reports/data files
prepared and submitted by the RSSO and PSO:
Required Documents Deadline of Submission to CO

SURVEYS
RSSO PSO RSSO PSO
1. Farm Prices Survey 1. FPAS 1. Provincial Summary - On or before- on or before 15th day
2. Regional Narrative (FPS 20) 07 Jan 2023 after the reference month
report 2. Provincial Narrative 22 Apr 2023
Report 22 Jul 2023
3. Raw data files 21 Oct 2023
Note: Submission is on or
before Saturday prior to
the scheduled NDR
4. FPAS - On or before-
15 Apr 2023
15 Jul 2023
14 Oct 2023
16 Dec 2023
Note: Submission is on or
before Saturday after their
scheduled PDR
5. FPS Basket 29 Dec 2023
✓ FPS Form 7
(Provincial FPS (last working day of
Basket for Crops) December)
✓ FPS Form 10 (List Note: Revision is accepted
of Sample until 15 Jan 2024
Municipalities by
Crop)
✓ FPS Form 18
(planting/harvesting/
trading matrix)
17

SURVEYS
RSSO PSO RSSO PSO
2. Rice and Corn Stocks 1. Regional Report 1. RCSS:H Output Tables 19 Jan 2023 16 Jan 2023
Survey: Household (3 Statistical tables) 20 Feb 2023 15 Feb 2023
2. Raw Data files 20 Mar 2023 15 Mar 2023
(RCSS:H) 3. Frame Maintenance 19 Apr 2023 14 Apr 2023
Form (FMF) 18 May 2023 15 May 2023
20 Jun 2023 15 Jun 2023
19 Jul 2023 14 Jul 2023
18 Aug 2023 15 Aug 2023
20 Sep 2023 15 Sep 2023
19 Oct 2023 16 Oct 2023
20 Nov 2023 15 Nov 2023
19 Dec 2023 15 Dec 2022
2. Quarterly Narrative 4. Quarterly Narrative 19 Jan 2023 16 Jan 2023
Report Report 19 Apr 2023 14 Apr 2023
19 Jul 2023 14 Jul 2023
19 Oct 2023 16 Oct 2023
3. Palay Production Survey 1. NRS 1. NRS 21 Apr 2023 17 Apr 2023

(PPS) (4 Statistical tables) (4 Statistical tables) 21 Jul 2023 17 Jul 2023
4. Corn Production Survey 2. PPS/CPS Raw Data 20 Oct 2023 16 Oct 2023
files 22 Dec 2023 18 Dec 2023
(CPS)
3. PPS/CPS Frame
Maintenance Form
(FMF)
2. Narrative Report 4. Narrative Report 21 Apr 2023 17 Apr 2023
21 Jul 2023 17 Jul 2023
20 Oct 2023 16 Oct 2023
22 Dec 2023 18 Dec 2023
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SURVEYS
RSSO PSO RSSO PSO
3. PPRS Validated 5. PPRS Validated Tables 21 Mar 2023 16 Mar 2023
Regional Tables for for PPS 19 Jun 2023 14 Jun 2023
PPS 18 Sep 2023 13 Sep 2023
19 Dec 2023 14 Dec 2023
4. CPRS Validated 6. CPRS Validated Tables 21 Mar 2023 16 Mar 2023
Regional Tables for for CPS 19 Jun 2023 14 Jun 2023
CPS 18 Sep 2023 13 Sep 2023
19 Dec 2023 14 Dec 2023
5. Monthly Palay and Corn 1. Validated Regional 1. MPCSRS Report 17 Feb 2023 15 Feb 2023
Situation Reporting System Report (2 Statistical tables) 17 Mar 2023 15 Mar 2023
(MPCSRS) 19 May 2023 17 May 2023
2. Raw Data files 16 Jun 2023 15 Jun 2023
18 Aug 2023 16 Aug 2023
3. Frame Maintenance 15 Sep 2023 14 Sep 2023
Form (FMF) 17 Nov 2023 15 Nov 2023
6. Crops Production Survey 1. RDR outputs 1. PDR Outputs 20 Apr 2023 13 Apr 2023
(CrPS) (Compiling System) (Compiling System) 20 Jul 2023 13 Jul 2023
2. Raw Data Files 19 Oct 2023 12 Oct 2023
21 Dec 2023 14 Dec 2023
2. Narrative Report 3. Narrative Report 21 Apr 2023 14 Apr 2023
21 Jul 2023 14 Jul 2023
20 Oct 2023 13 Oct 2023
22 Dec 2023 15 Dec 2023
7. Livestock and Poultry 1. Regional Data 1. Data Files and 25 Apr 2023 14 Apr 2023
Survey (Household) Review Reports Reference Files 25 Jul 2023 14 Jul 2023
(Regional EDRW) 24 Oct 2023 13 Oct 2023
05 Jan 2024 15 Dec 2023
2. Regional Narrative 2. Provincial Data Review 06 May 2023 17 Apr 2023

Reports Reports (Provincial 04 Aug 2023 17 Jul 2023
EDRW) 03 Nov 2023 16 Oct 2023
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SURVEYS
RSSO PSO RSSO PSO
12 Jan 2024 18 Dec 2023
3. Provincial Narrative 28 Apr 2023
Reports 31 Jul 2023
31 Oct 2023
29 Dec 2023
8. Quarterly Aquaculture 1. DataGen 1. DataGen Worksheet 19 Apr 2023 05 Apr 2023
Survey (QAqS) Worksheet (advance estimates) 19 Jul 2023 07 Jul 2023
9. Quarterly Municipal (validated 2. Narrative Report 18 Oct 2023 06 Oct 2023
estimates) 3. Updated List of 20 Dec 2023 07 Dec 2023
Fisheries Survey (QMFS)
Samples
10. Quarterly Inland Fisheries 4. Clean data files and
Survey (QIFS) other transmittal files
2. Narrative Report
11. Quarterly Commercial
Fisheries Survey (QCFS)
12. Survey on Costs and 1. Reviewed and 1. Raw Data Files 08 May 2023 13 March 2023
Returns (SCR) of Palay validated regional 2. Narrative Report 20 March 2023
Production data files
Note:
PDR – Provincial Data Review
NRS – National Review Sheet
PSW – Provincial Summary Worksheets
EDRW – Electronic Data Review Worksheets
PPRS – Palay Production-Related Statistics
CPRS- Corn Production-Related Statistics
FMF – Frame Maintenance Form
Raw Data files – data files that were subject to data cleaning and ready for tabulation as input to PDR/RDR
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These will be rated based on the following:
Rating = Timeliness (30 points) + Quantity (25 points) + Quality (45 points)
A. Timeliness (30 points) – is rated based on the timely/early submission of

reports based on the specified deadline per agricultural survey.
1. Required documents submitted on or before the required

submission date 30 points
2. Required documents submitted 1 – 5 working days after the
required submission date 20 points
3. Required documents submitted 6 – 10 working days after
the required submission date 10 points
5. 16 working days after the required submission date 1 point

6. No submission/ after 16 working days after the required
0
submission date
B. Quantity (25 points)- is determined according to completeness of the required

documents per agricultural survey, which may be rated on any of the following
factors (as applicable):
a. Number of forms or reports

b. Required parts of the reports
c. Data Items required in the statistical tables
Documents Factors Points

1. All required documents were submitted All complete 25 points
2. 50% and more but not all required
documents were submitted Complete/Incomplete 15 points
3. Less than 50 of the required documents
were submitted Complete/Incomplete 5 points
4. No submission of the required documents 0
C. Quality (45 points) - is determined based on the accuracy of documents. The

rating will be based on:
a. Correctness of computation
b. Correctness/consistency of unit used
c. Consistency of reason/s that supported the behavior of data
1. All the required specifications/standards were satisfied 45 points

2. 2 out of 3 specifications/standards were satisfied 30 points
4. No submission of the required documents/reports within the
0
rating period
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To consider the workload of each province, the weights are computed based on the total
number of mandays per survey round. The cut-off value for each interval was based on the
five equal groupings of the provinces based on the percent share to the total mandays.
Cumulative share of Weight Description

Mandays of the
Province
81-100 1.20 Extra Large
61-80 1.15 Large
41-60 1.10 Medium
21-40 1.05 Small
1-20 1.0 Extra Small
Weighted Rating = Computed Rating*Weight
Weighted Rating should not exceed 100%
22
C. Community-Based Monitoring Systems (CBMS)
Below are the activities of the CBMS to be undertaken by the RSSOs and PSOs during the
period January to December 2023 which with corresponding weights.
Regional and Provincial Weights
Weight
Activity RSSO PSO
1. Data/Map Processing of 2022/2023 CBMS Household Profile

Questionnaire (HPQ)
a. Preparation of Narrative Report on Training on Data and
Map processing of HPQ -
5 5
REG_CNAR_TrngDMPHPQ_TQ
PROV_NAR_TrngDMPHPQ_TQ
b. Data and Map Processing of HPQ - 10 10

REG_DMPHPQ_TQ
PROV_DMPHPQ_TQ
c. Preparation of Narrative Report on Data and Map 5 5

Collection of HPQ -
REG_CNARDMPHPQ_TQ
PROV_NARDMPHPQ_TQ
d. Preparation of Financial Report on Data and Map

Processing of HPQ
5 3
REG_CFRDMP_TQ
PROV_CFRDMP_TQ
2. Geotagging of Service Institutions and Infrastructure,

Government Projects, and Natural Resources (CBMS Form 5)
a. Preparation of Narrative Report on the Training on

Geotagging of Service Institutions and Infrastructure, 5 5
Government Projects and Natural Resources -Form 5
REG_CNAR_TrngF5_TQ
PROV_NAR_TrngF5_TQ
b. Conduct of Geotagging of 2022 CBMS Form5

REG_DCGF5_TQ 5 10
PROV_DCGF5 _TQ
23
c. Preparation of Narrative Report on Geotagging of 2022

CBMS Form 5 5 5
REG_CNAR_CDGF5_TQ
PROV_NAR_CDGF5_TQ
5 5
d. Conduct of Data and Map Processing of the 2022 CBMS
Form 5
REG_DMPF5_TQ
PROV_DMPF5_TQ
5 2
e. Preparation of Narrative Report on the Data and Map
Processing of the 2022 CBMS Form 5
REG_CNAR_DMPF5_TQ
PROV_NAR_DMPF5_TQ
f. Financial Report on Geotagging, Data and Map

Processing of 2022 CBMS Form 5 5 2
REG_CFRGMPF5_TQ
PROV_CFRGMPF5_TQ
3. Conduct of CBMS Training Modules for the LGUs implementing

the 2022 CBMS Rollout
a. Preparation of Narrative Report on the Training of Module

2B: Data Processing 2: CBMS Data Tabulation and 5 5
Analysis Using Descriptive Statistics
REG_CNAR_M2B_TQ
PROV_NAR_M2B_TQ
b. Preparation of Narrative Report on the Training of Module

III-A: Uses and Applications of the CBMS Data I: Poverty 5 5
Indicators and Thematic Mapping
REG_CNAR_M3A_TQ
PROV_NAR_M3A_TQ
c. Preparation of Narrative Report on the Training of Module

III-B: Uses and Applications of the CBMS data II: Local 5 5
government planning and Budgeting Using the CBMS
Data
24
REG_CNAR_M3B_TQ
PROV_NAR_M3B_TQ
d. Preparation of Narrative Report on the Training of Module

IV: Management and Security of the Local CBMS 5 5
Databank
REG_CNAR_M4_TQ
PROV_NAR_M4_TQ
4. Conduct of Community Validation

10 5
a. Preparation of Narrative Report on the Conduct of
Community Validation on the 2022 CBMS
REG_CNAR_CV_TQ
PROV_NAR_CV_TQ
5. Advocacy Activities of Field Offices (FOs):
Objectives are:
- to encourage FOs on the creation of local CBMS Coordinating

Boards;
- to encourage regular meetings with LGUs;
- to enhance LGUs participation and appreciation of CBMS data;
and
- to regularly provide LGUs on updates about CBMS advisories,
plans/programs and activities of CBMS
a. Conduct of Organizational Meeting of the
Provincial/Cities/Municipal CBMS Coordinating Boards -
(P/C/MCCB) with Narrative Reports Submitted to CBSS
PROV_OMPMCCB_QN 5
b. Conduct at least two (2) P/C/MCCB Meetings per LGU in

the Province during the reference year 2023 - 8
PROV_RMPMCCB_TQN
10
c. Creation/updating of the RSSO/PSO CBMS Core Team
REG_SOCCT -
d. Adoption of the PCMCCB Policy Agenda for the reference

year 5 5
REG_CMCCBPOLAGE_QnT
25
PROV_MCCBPOLAGE_QnT
e. Creation/updating of the LGU CBMS Core Team

PROV_SOLGUCORE_QnT - 5
Total 100 100
Regional Rating Criteria
1. Data and Map Processing of 2022/2023 CBMS Household
a. Timeliness and Quality of the Submission of Narrative Report on

the Training on Data and Map Processing of HPQ for 2022
CBMS Rollout
(REG_CNAR_TrngDMPHPQ_TQ)
T- Timeliness (40%)
Submitted on or before the provincial/regional timetable 10
Submitted on 1 to 5 days after the provincial/regional timetable 5
Submitted 6 days of more after the provincial/regional timetable 1
No submission 0
*Provincial timetable (15 days after the training on data and map processing)
*Regional timetable (15 days after the submission of all provinces in the region)
Q- Quality (Completeness of content 60%)
Submitted with informative issues and recommendations, following 10

the prescribed format
Submitted with informative issues and recommendations but not 7

following the prescribed format
26
Submitted with less informative issues and recommendations but 4

Submitted with less informative issues and recommendations and 1

not following the prescribed format
Notes:
⮚ 2022 activity (2022 CBMS conducted in year 2022) Upload /submit to CO the
consolidated narrative report not later than 15 February 2023 at email address
cbms@psa.gov.ph
⮚ 2023 activity –Upload/submit to CO the consolidated narrative report at email
address cbms@psa.gov.ph 15 days after last day of submission of all the provinces
in the region
⮚ Inclusion of Related Topics:
○ Training (date and place; level of training; number of participants; training
issues)
○ Recommendations for the improvement of the next CBMS Rollout
b. Quality of Uploaded HPQ Processed Data and Digitized Map for

2022 CBMS Rollout (REG_DMPHPQ_TQ)
T- Timeliness (40%)
No submission 0
Q- Quality (Quality of Uploaded Processed data 60%)
Percent of errors:
0 to 10% acceptable errors 10
11% to 15% acceptable errors 5
16% or more errors 1
27
c. Timeliness and Quality of the Submission of Narrative Report on Data

and Map Processing of HPQ (REG_CNARDMPHPQ_TQ)
T- Timeliness (40%)
No submission 0




Notes:
cbms@psa.gov.ph
in the region
⮚ Inclusion of related topics on issues and concerns on data and map processing
activities
⮚ Recommendations for the improvement of the next CBMS Rollout
28
d. Timeliness and Quality of the Submission of Financial Report on Data

and Map Processing of HPQ (REG_CFRDMP_TQ)
T- Timeliness (40%)
No submission 0




Notes:
cbms@psa.gov.ph
in the region
⮚ Inclusion of Topics relate to issues and budget concerns
2. Geotagging of Service Institutions and Infrastructure, Government Projects, and

Natural Resources (CBMS Form 5)
a. Timeliness and Quality of the Submission of Narrative Report on the Training on
29
Geotagging of Service Institutions and Infrastructure, Government Projects and

Natural Resources (Form 5) (REG_CNAR_TrngF5_TQ)
T- Timeliness (40%)
No submission 0
Submitted with informative issues and recommendations following 10




Notes:

in the region
⮚ Training (date and place; level of training; number of participants; training issues)
30
b. Timeliness and Quality of Geotagging of the 2022 CBMS Form 5

(REG_DCGF5_TQ)
T- Timeliness (40%)
No submission 0
Q- Quality (Quality of Uploaded CBMS Form 5 Data and Digitized Map) 60%
Percent of errors:
c. Timeliness and Quality of the Submission of Narrative Report on Geotagging of

2022 CBMS Form 5 (REG_ CNAR_DCGF5_TQ)
T- Timeliness (40%)
No submission 0
31




Notes:

in the region
○ Inclusion of issues and concerns on data collection and recommendations
for the improvement of the next CBMS Rollout
d. Quality of the Uploaded Processed 2022 CBMS Form 5 Data and Digitized Map
(REG_DMPF5 _TQ)
T- Timeliness (40%)
No submission 0
32
Q- Quality (Quality of Uploaded 2022 CBMS Form 5 Processed Data and

Digitized Map) 60%
Percent of errors:
e. Timeliness and Quality of the Submission of Narrative Report on Data and Map
Processing of the 2022 CBMS Form 5 (REG_ CNAR_DMPF5_TQ)
T- Timeliness (40%)
No submission 0




33
Notes:

in the region
⮚ Inclusion of issues and concerns on data processing and recommendations for the
improvement of the next CBMS Rollout
f. Quality of the Submission of Financial Report on Geotagging, Data and Map

Processing of the 2022 CBMS Form 5 (REG_CFRGMPF5_TQ)
T- Timeliness (40%)
No submission 0




Notes:

in the region
⮚ Inclusion of issues and budget concerns and recommendations for the improvement
of the next CBMS Rollout
34
3. Conduct of CBMS Training Modules for the LGUs implementing the 2022 CBMS Rollout
a. Timeliness and Quality of the submission of Narrative Report on the Training of

Module 2B: Data processing 2: CBMS Data Tabulation and Analysis using
Descriptive Statistics (REG_CNAR_M2B_TQ)
T- Timeliness (40%)
No submission 0




Notes:

in the region
issues)
○ Recommendations
35
b. Timeliness and Quality of the Submission of Narrative Report on the Training of

Module III-A: Uses and Applications of the CBMS data I: Poverty Indicators and
Thematic Mapping (REG_CNAR_M3A_TQ)
T- Timeliness (40%)
No submission 0




Notes:

in the region
issues)
○ Recommendations
36
c. Timeliness and Quality of the Submission of Narrative Report on the Training of

Module III-B: Uses and Applications of the CBMS data II: Local Government Planning
and Budgeting Using the CBMS Data (REG_CNAR_M3B_TQ)
T- Timeliness (40%)
No submission 0




Notes:

in the region
issues)
○ Recommendations
37
d. Timeliness and Quality of the Submission of Narrative Report on the Training of

Module IV: Management and Security of the Local CBMS Databank
(REG_CNAR_M4_TQ)
T- Timeliness (40%)
No submission 0




Notes:

in the region
issues)
○ Recommendations
38
a. Timeliness and Quality of the Submission of Narrative Report on the Conduct of

Community Validation on the 2022 CBMS - REG_CNAR_CV_TQ
T- Timeliness (40%)
Submitted on 1 to 5 days after the provincial/regional time table 5
Submitted 6 days of more after the provincial/regional time table 1
No submission 0




Notes:

in the region
○ Venue (date and place; number of participants; issues and concerns and
recommendations)
39
5. Advocacy Activities of Field Offices
a. Timeliness on the Submission of Special Order on the Creation/updating of

RSSO/PSO CBMS Core Team (REG_SOCCT)
Created/updated the CBMS Core Team and signed SO submitted 10

within the 1st quarter of the reference year
Created/updated the CBMS Core Team and signed SO submitted 5

after the 1st quarter of the reference year
Notes:
⮚ RSSO to upload/submit to CO (cc PSO) within the 1st quarter of the reference year
b. Percentage of LGUs in the Province with Adopted Policy Agenda for the
reference year 2023 and the Timeliness of the Submission of Narrative Report
(REG_CMCCB POLAGE_TQn)
T- Timeliness (40%)
Signed P/C/MCCB Policy Agenda submitted within the 1st quarter 10

of the reference year
Signed P/C/MCCB Policy Agenda submitted after the 1st quarter of 5

the reference year
Qn- Quantity (60%)
Computation:
Percentage of LGUs that have adopted/submitted the Policy Agenda =

(Number of LGUs P/C/MCCB that have submitted Policy Agenda ÷ Number
of LGUs that have conducted the P/C/MCCB organizational meeting)
100% - 85% of LGUs in the province that have adopted the Policy 10
Agenda for the reference year
84% to 60% of LGUs in the province that have adopted the Policy 7
40
39% and below 1
REGIONAL RATING (COMPUTATION)
2023 CBMS_REG = REG_CNAR_TrngDMPHPQ_TQ +

REG_DMPHPQ_TQ + REG_CNARDMPHPQ_TQ +
REG_CFRDMP_TQ + REG_CNAR_TrngF5_TQ +
REG_DCGF5 _TQ +
REG_CNAR_CDGF5_TQ + REG_DMPF5_TQ+
REG_CNAR_DMPF5_TQ + REG_CFRGMPF5_TQ +
REG_CNAR_M2B_TQ + REG_CNAR_M3A_TQ +
REG_CNAR_M3B_TQ + REG_CNAR_M4_TQ +
REG_CNAR_CV_TQ + REG_SOCCT +
REG_CMCCBPOLAGE_TQn
Provincial Rating Criteria
1. Data and Map Processing of 2022/2023 CBMS Household
a. Timeliness and Quality of the Submission of Narrative Report on the

Training on Data and Map Processing of HPQ for 2022 CBMS Rollout
(PROV_NAR_TrngDMPHPQ_TQ)
T- Timeliness (40%)
No submission 0
*Provincial timetable (15 days after the training on data and map processing)
*Regional timetable (15 days after the submission of all provinces in the region)
41




Notes:
⮚ 2022 activity (2022 CBMS conducted in year 2022)- Upload /Submit to CO (cc
RSSO) not later than 31 January 2023 at email address cbms@psa.gov.ph
⮚ 2023 activity - Upload/Submit to CO (cc RSSO) at email address cbms@psa.gov.ph
15 days after the Training on processing
issues)
b. Quality of Uploaded HPQ Processed Data and Digitized Map for 2022
CBMS Rollout (PROV_ DMPHPQ_TQ)
T- Timeliness (40%)
No submission 0
42
Percent of errors:
c. Timeliness and Quality of the Submission of Narrative Report on Data

and Map Processing of HPQ (PROV_NARDMPHPQ_TQ)
T- Timeliness (40%)
No submission 0




43
Notes:
⮚ 2022 activity (2022 CBMS conducted in Year 2022) - Upload /Submit to CO (cc
RSSO) at email address cbms@psa.gov.ph not later than 31 January 2023
⮚ 2023 activity (2022 CBMS conducted in Year 2023)- Upload/Submit to CO (cc
RSSO) at email address cbms@psa.gov.ph 15 days after the provincial timetable
⮚ Inclusion of related topics on issues and concerns on data and map processing
activities
d. Timeliness and Quality of the Submission of Financial Report on Data

and Map Processing of HPQ (PROV_FRDMP_TQ)
T- Timeliness (40%)
No submission 0




44
Notes:
⮚ 2022 activity (2022 CBMS conducted in Year 2022) – Re-upload /Submit to CO (cc
RSSO) at email address cbms@psa.gov.ph not later than 31 January 2023
⮚ 2023 activity (2022 CBMS conducted in Year 2022) - Upload/Submit to CO (cc
RSSO) at email address cbms@psa.gov.ph 15 days after provincial timetable
⮚ Inclusion of Topics relate to issues and budget concerns
2 Geotagging of Service Institutions and Infrastructure, Government Projects, and Natural

Resources (CBMS Form 5)
a. Timeliness and Quality of the Submission of Narrative Report on the Training

on Geotagging of Service Institutions and Infrastructure, Government
Projects, and Natural Resources (CBMS Form 5) (PROV_NAR_TrngF5_TQ)
T- Timeliness (40%)
No submission 0




45
Notes:

15 days after the training
issues)
b. Timeliness and Quality on Geotagging of the 2022 CBMS Form 5

(PROV_ DCGF_TQ)
T- Timeliness (40%)
No submission 0
Q- Quality (60%) - Quality of Uploaded 2022 CBMS Form 5 Data and

Digitized Map)
Percent of errors:
c. Timeliness and Quality of the Submission of Narrative Report on Geotagging

of 2022 CBMS Form 5 (PROV_ NAR_DCGF5_TQ)
T- Timeliness (40%)
46
No submission 0




Notes:

15 days after the timetable of data collection
○ Inclusion of issues and concerns on data collection and recommendations
for the improvement of the next CBMS Rollout
d. Quality of the Uploaded Processed of the 2022 CBMS Form 5 Data and
Digitized Map
(PROV_DMPF5 _TQ
T- Timeliness (40%)
No submission 0
47
Q- Quality (60%) - Quality of Uploaded Processed CBMS Form 5 Data and

Digitized Map
Percent of errors:
e. Timeliness and Quality of the Submission of Narrative Report on Data and

Map Processing of 2022 CBMS Form 5 (PROV_ NAR_DMPF5_TQ)
T- Timeliness (40%)
No submission 0




Notes:

15 days after the provincial timetable of data processing
48
⮚ Inclusion of issues and concerns on data processing and recommendations for the
improvement of the next CBMS Rollout
f. Quality of the Submission of Financial Report on Geotagging, Data and Map

Processing of the 2022 CBMS Form 5 (PROV_ CFRGMPF5_TQ)
T- Timeliness (40%)
No submission 0




Notes:

15 days after the data processing
⮚ Inclusion of issues and budget concerns and recommendations for the improvement
of the next CBMS Rollout
3. Conduct of CBMS Training Modules for the LGUs implementing the 2022 CBMS Rollout
a. Timeliness and Quality of the submission of Narrative Report on the Training
49
of Module 2B: Data processing 2: CBMS Data Tabulation and Analysis using
Descriptive Statistics (PROV_NAR_M2B_TQ)
T- Timeliness (40%)
No submission 0




Notes:
⮚ Upload/Submit to CO (cc RSSO) at email address cbms@psa.gov.ph 15 days after

the activity
issues)
○ Recommendations
b. Timeliness and Quality of the Submission of Narrative Report on the Training

of Module III-A: Uses and Applications of the CBMS data I: Poverty
Indicators and Thematic Mapping (PROV_NAR_M3A_TQ)
50
T- Timeliness (40%)
No submission 0




Notes:

the activity
issues)
○ Recommendations
c. Timeliness and Quality of the Submission of Narrative Report on the Training

of Module III-B: Uses and Applications of the CBMS data II: Local Government
Planning and Budgeting Using the CBMS Data (PROV_NAR_M3B_TQ)
T- Timeliness (40%)
51
No submission 0




Notes:

the activity
issues)
○ Recommendations
c. Timeliness and Quality of the submission of narrative Report on the Training of
Module IV: Management and Security of the Local CBMS Databank
(PROV_NAR_M4_TQ)
T- Timeliness (40%)
No submission 0
52




Notes:

the activity
issues)
○ Recommendations
a. Timeliness and Quality of the Submission of Narrative Report on the

Conduct of Community Validation on the 2022 CBMS (PROV_NAR_CV_TQ)
T- Timeliness (40%)
No submission 0
53




Notes:
⮚ Upload/Submit to CO (cc RSSO) cbms@psa.gov.ph 15 days after the activity

○ Venue (date and place; number of participants; issues and concerns and
recommendations)
5. Advocacy Activities of Field Offices
a. Conduct of Provincial/Cities/Municipal CBMS Coordinating Boards (P/C/MCCB)

Organizational Meeting with Sanguniang Bayan (SB) Resolution (Creating the
P/C/MCCB) and Narrative Report Submitted to CBSS (PROV_OMPMCCB_QN)
QN- Quantity (100%)
Computation:
Percentage of LGUs in the Province that have conducted P/C/MCCB

Organizational Meetings conducted in 2022 or in 2023 = (Number of LGUs in
the Province that have conducted P/C/MCCB Organizational meetings ÷
Number of LGUs in the Province)
100% - 85% of LGUs in the Province that have conducted 10

P/C/MCCB Organizational Meetings conducted in 2022 or in 2023
and Narrative Reports (complete attachments) submitted within 15
days after the 1st quarter of the rating period (2023)
84% to 60% of LGUs in the Province that have conducted 7

54
and Narrative Reports (complete attachments) submitted within

rating period (2023)
59% - 40% of LGUs in the Province that have conducted 4

and Narrative Reports (complete attachments) submitted within
rating period (2023)
39% and below 1
Notes:
⮚ Narrative Report (with complete attachments*) re-uploaded/submitted within 15 days

after the 1st quarter of the rating period (year 2023)
⮚ Attachments: SB Resolution creating the P/C/MCCB, Invitation letter and picture with
backdrop
⮚ Inclusion of Related Topics: (meeting date and place; number of participants; issues,
concerns and recommendation)
b. Percentage of LGUs in the Province that have conducted at least two (2)
P/C/MCCB Meetings during the reference year 2023
(PROV_RMPMCCB_TQnQ)
QN- Quantity (50%)
Computation:
Percentage of LGUs that have conducted at least two (2) P/CMCCB

meetings = (Number of P/C/MCCB Meetings ÷ Required Number of
P/C/MCCB Meetings of the Province]
*Required number P/C/MCCB meetings of the province = (Number of LGUs

that have conducted P/C/MCCB organizational meeting x two (2) required
meetings in a year)
100% - 85% LGUs that have conducted at least 2 P/C/MCCB 10

meetings during the reference year
84% to 60% LGUs that have conducted at least 2 P/C/MCCB 7

59% - 40% LGUs that have conducted at least 2 P/C/MCCB 4

55
39% and below 1
T- Timeliness (20%)
Submitted within 15 days after the meeting 10
Submitted within 16-20 days after the meeting 5
Submitted 21 days of more after the meeting 1
No submission 0




c. Percentage of LGUs in the Province with Adopted Policy Agenda for the
reference year 2023 and the Timeliness of the Submission of Narrative
Report
(PROV_MCCB POLAGE_TQn)
T- Timeliness (40%)
Signed P/C/MCCB Policy Agenda submitted within the 1st quarter 10

of the reference year
Signed P/C/MCCB Policy Agenda submitted after the 1st quarter of 5

the reference year
56
Qn- Quantity (60%)
Computation:
Percentage of LGUs that have adopted/submitted the Policy Agenda =

(Number of LGUs P/C/MCCB that have submitted Policy Agenda ÷ Number
of LGUs that have conducted the P/C/MCCB organizational meeting)
84% to 60% of LGUs in the province that have adopted the Policy 7
39% and below 1
d. Percentage of LGUs that have created/updated CBMS Core Team and

Timeliness of Submission of SB Resolution on the creation/Updating of the
LGU CBMS Core Team (PROV_SOLGUCORE_TQn)
QN- Quantity (60%)
Computation:
Percentage of LGUs that have created/updated the CBMS Core Team =

(Number of LGUs that have created/updated the CBMS Core Team ÷
Number of LGUs with organized P/C/MCCB in the Province)
100% - 85% of LGUs in the province that have created/ updated 10

the CBMS Core Team
84% to 60% of LGUs in the province that have created/ updated 7

the CBMS Core Team
59% - 40% of LGUs in the province that have created/ updated the 4
CBMS Core Team
39% and below 1
57
T- Timeliness (40%)
Signed Special Order/SB Resolution Creating/Updating the LGU 10

Core Team submitted within the 1st quarter of the reference year
Signed Special Order/SB Resolution Creating/Updating the LGU 5

Core Team submitted after the 1st quarter of the reference year
PROVINCIAL RATING (COMPUTATION)
2023 CBMS_PROV = PROV_CNAR_TrngDMPHPQ_TQ +

PROV_DMPHPQ_TQ + PROV_CNARDMPHPQ_TQ +
PROV_CFRDMP_TQ + PROV_CNAR_TrngF5_TQ +
PROV_DCGF5 _TQ +
PROV_CNAR_CDGF5_TQ + PROV_DMPF5_TQ+
PROV_CNAR_DMPF5_TQ + PROV_CFRGMPF5_TQ
+ PROV_CNAR_M2B_TQ + PROV_CNAR_M3A_TQ +
PROV_CNAR_M3B_TQ + PROV_CNAR_M4_TQ +
PROV_CNAR_CV_TQ + PROV_OMPCMCCB_Qn +
PROV_RMPCMCCB_TQnQ +
PROV_CMCCBPOLAGE_TQn +
PROV_SOLGUCORE_TQn
58
CENSUS AND SAMPLING FRAMES
Below are the activities of the National Censuses Service (NCS) of the Censuses and
Technical Coordination Office (CTCO) undertaken by the RSSOs and PSOs during the period
January to December 2023 which will be rated for the 2023 PSA Awards, with corresponding
weights.
I. Regional Rating
Activity Weight
a. Timeliness of Submission and Quality of Narrative Report on the Conduct of 2 nd

3
Level Training on Data Collection for the 2022 CAF – REG_NR2LCAF_TQ
b. Timeliness of Submission and Quality of Consolidated Narrative Report on the

Conduct of 3rd Level Training on Data Collection for the 2022 CAF – 4
REG_CNR3LCAF_TQ
c. Timeliness of Submission and Quality of Consolidated Narrative Report on the
Conduct of 4th Level Training on Data Collection for the 2022 CAF – 4
REG_CNR4LCAF_TQ
d. Timeliness of Submission and Quality of Consolidated Narrative Report on
4
Enumeration and Supervision for the 2022 CAF – REG_CNRESCAF_TQ
e. Timeliness of Submission and Quality of Consolidated Financial Monitoring Report
on 3rd and 4th Level Training and Enumeration Activities for the 2022 CAF – 4
REG_CFRTECAF_TQ
f. Timeliness of Submission of CAF Non-Household Data Files –
8
REG_CAFNHDF_TQ
g. Timeliness of Submission and Quality of Consolidated Narrative Report on Data
4
Processing for the 2022 CAF – REG_CNRDPCAF_TQ
h. Timeliness of Submission and Quality of Consolidated Financial Monitoring Report
on Data Processing and Post-Enumeration Activities for the 2022 CAF – 4
REG_CFRDPCAF_TQ
i. Timeliness of Submission and Quality of Narrative Report on the Training of

Augmented System for Travel Information using GIS Technology (ASTIG Tech) 3
(including financial report) – REG_NRASTIG_TQ
j. Timeliness of Submission and Quality of Narrative Report on the Conduct of 2nd

Level Training of Updating of List of Aquafarm (ULAF) (including financial report) – 3
REG_NRULAF_TQ
k. Timeliness of Submission and Quality of Consolidated Narrative Report on the

4
Updating of List of Aquafarm (ULAF) Operation – REG_CNRULAF_TQ
l. Quality of Shapefiles on the on the Updating of List of Aquafarm (ULAF) –

9
REG_SHPULAF_Q
m. Timeliness of Submission and Quality of Narrative Report on the Conduct of 2nd
Level Training of Integrated Processing of Maps from Various Activities (including 3
financial report) – REG_NRIPM_TQ
59
Activity Weight
n. Timeliness of Submission and Quality of Consolidated Narrative Report on the

4
Integrated Processing of Maps from Various Activities Operation – REG_CNRIPM_TQ
o. Quality of Shapefiles on the on the Integrated Processing of Maps from Various

9
Activities – REG_SHPIPM_Q
p. Timeliness of Submission and Quality of Narrative Report on the Conduct of 2 nd
Level Training for the 2023 Nationwide Updating of the List of Establishments (ULE) – 3
REG_2LNRULE_TQ
q. Timeliness of Submission and Quality of Narrative Report on the Conduct of 2 nd

3
Level Training on Data Processing for the 2023 ULE – REG_2LDPNRULE_TQ
r. Timeliness of Submission, Completeness and Quality of Consolidated Non-ULE

Barangay Reports (ULE Form8a, ULE Form8b) for the 2023 Nationwide Updating of 8
the List of Establishment (ULE) – REG_NonULEBGY_TCQ
s. Timeliness of Submission and Quality of Consolidated Narrative Report on the

Conduct of 2023 Nationwide Updating of the List of Establishments (ULE) – 4
REG_NRULE_TQ
t. Timeliness of Submission and Quality of Consolidated Financial Report on the
Conduct of 2023 Nationwide Updating of the List of Establishments (ULE) – 4
REG_FRULE_TQ
u. Timeliness of Submission of Regional Preliminary Tables of 2023 Nationwide

8
Updating of the List of Establishments (ULE) – REG_RPTULE_TQ
Total 100
REGIONAL RATING
CENSUS_REG = (REG_NR2LCAF_TQ*Weight + REG_CNR3LCAF_TQ*Weight +
REG_CNR4LCAF_TQ*Weight + REG_CNRESCAF_TQ*Weight +
REG_CNRDPCAF_TQ*Weight + REG_CAFNHDF_TQ*Weight +
REG_CFRTECAF_TQ*Weight + REG_CFRDPCAF_TQ*Weight +
REG_NRASTIG_TQ*Weight + REG_NRULAF_TQ*Weight +
REG_CNRULAF_TQ*Weight + REG_SHPULAF_Q*Weight +
REG_NRIPM_TQ*Weight + REG_CNRIPM_TQ*Weight +
REG_SHPIPM_Q*Weight + REG_2LNRULE_TQ*Weight +
REG_2LDPNRULE_TQ *Weight + REG_NonULEBGY_TCQ*Weight +
REG_NRULE_TQ*Weight + REG_FRULE_TQ*Weight +
REG_RPTULE_TQ*Weight)/100
a. Timeliness of Submission and Quality of Narrative Report on the Conduct of 2nd

Level Training on Data Collection for the 2022 CAF – REG_NR2LCAF_TQ
Timeliness of submission of narrative report (TNR)

Report submitted on or before the regional deadline 10
Report submitted 1 to 5 working days after the regional deadline 5
Report submitted more than 5 working days after the regional deadline 1
60
No narrative report submitted 0

nd
Regional deadline: 20 working days after the last day of the 2 Level Training.
Quality of narrative report (QLNR)

Used the prescribed format with informative discussions on all topics 10
Did not use the prescribed format but with informative discussions on all
7
topics
Used the prescribed format but with incomplete informative discussions on
4
all topics
Did not use the prescribed format and with incomplete informative
1
discussions on all topics
REG_NR2LCAF_TQ = 60%TNR + 40% QLNR
b. Timeliness of Submission and Quality of Consolidated Narrative Report on the

Conduct of 3rd Level Training on Data Collection for the 2022 CAF –
REG_CNR3LCAF_TQ
Timeliness of submission of consolidated narrative report (TCNR)


Regional deadline: 30 working days after the last day of the 3rd Level Training.
Quality of consolidated narrative report (QLCNR)

7
topics
4
all topics
1
REG_CNR3LCAF_TQ = 60%TCNR + 40% QLCNR
c. Timeliness of Submission and Quality of Consolidated Narrative Report on the

Conduct of 4th Level Training on Data Collection for the 2022 CAF –
REG_CNR4LCAF_TQ

61

Regional deadline: 30 working days after the last day of the 4th Level Training.

7
topics
4
all topics
1
REG_CNR4LCAF_TQ = 60%TCNR + 40% QLCNR
d. Timeliness of Submission and Quality of Consolidated Narrative Report on

Enumeration and Supervision for the 2022 CAF – REG_CNRESCAF_TQ


Regional deadline: 45 working days after the last day of the enumeration.

7
topics
4
all topics
1
REG_CNRESCAF_TQ = 60%TCNR + 40% QLCNR
62
e. Timeliness of Submission and Quality of Consolidated Narrative Report on Data

Processing for the 2022 CAF – REG_CNRDPCAF_TQ


Regional deadline: 40 working days after the last day of the data processing.

7
topics
4
all topics
1
REG_CNRDPCAF_TQ = 60%TCNR + 40% QLCNR
f. Timeliness of Submission of CAF Non-Household Data Files – REG_CAFNHDF_T
Timeliness of submission of CAF Non-Household Data Files (TNHDF)


Regional deadline: Not later than 30 September 2023.
g. Timeliness of Submission and Quality of Consolidated Financial Monitoring Report

on 3rd and 4th Level Training and Enumeration Activities for the 2022 CAF –
REG_CFRTECAF_TQ
Timeliness of submission of consolidated financial report (TCFR)

No financial report submitted 0

63
Quality of financial report (QLCFR)

Used the prescribed format with complete details 10
Did not use the prescribed format but with complete details 7
Used the prescribed format but with incomplete details 4
Did not use the prescribed format and with incomplete details 1
REG_CFRTECAF_TQ = 20%TCFR + 80% QLCFR
h. Timeliness of Submission and Quality of Consolidated Financial Monitoring Report

on Data Processing and Post-Enumeration Activities for the 2022 CAF –
REG_CFRDPCAF_TQ
Timeliness of submission of consolidated financial report (TCFR)


Quality of consolidated financial report (QLCFR)

REG_CFRDPCAF_TQ = 20%TCFR + 80% QLCFR
i. Timeliness of Submission and Quality of Narrative Report on the Training of

Augmented System for Travel Information using GIS Technology (ASTIG Tech)
(including financial report) – REG_NRASTIG_TQ

Regional deadline: As stated in the Field Operations Manual
64

Notes:
• Related Topics:
➢ Training (date and place; level of training; number of participants; training issues)
➢ Recommendations
Did not use the prescribed format but with informative discussions on all 7
topics
Used the prescribed format and with incomplete informative discussions on 4
all topics
Did not use the prescribed format and with incomplete informative 1
REG_NRASTIG_TQ = 60%TNR + 40% QLNR
j. Timeliness of Submission and Quality of Narrative Report on the Conduct of 2 nd

Level Training of Updating of List of Aquafarm (ULAF) (including financial report)
– REG_NRULAF_TQ


Notes:
• Related Topics:
➢ Recommendations
topics
Used the prescribed format and with incomplete discussions on all topics 4
REG_NRULAF_TQ = 60%TNR + 40% QLNR
k. Timeliness of Submission and Quality of Consolidated Narrative Report on the

Updating of List of Aquafarm (ULAF) Operation – REG_CNRULAF_TQ

65

Notes:
• Related Topics:
➢ Recommendations
topics
all topics
REG_CNRULAF_TQ = 60%TNR + 40% QLNR
l. Quality of Shapefiles on the on the Updating of List of Aquafarm (ULAF) –

REG_SHPULAF_Q
Notes:
• The quality of the submitted shapefiles will be based on the unacceptable errors
identified by CO evaluators as indicator.
• The rating on quality shall apply only to all updated shapefiles submitted and uploaded
in the PSA Cloud Server.
• Acceptable error/s or those within the error tolerance level will not be counted as
error/s in the computation of the quality of shapefiles submitted.
• Percentage error is determined based on the number of shapefiles with error over the
total shapefiles required to be submitted per RSSO
0% to 5% errors 10
6% to 10% errors 5
More than 10% errors 1
No shapefiles submitted 0
m. Timeliness of Submission and Quality of Narrative Report on the Conduct of 2 nd

Level Training of Integrated Processing of Maps from Various Activities (including
financial report) – REG_NRIPM_TQ


Notes:
• Related Topics:
➢ Recommendations
topics
66

all topics
REG_NRIPM_TQ = 60%TNR + 40% QLNR
n. Timeliness of Submission and Quality of Consolidated Narrative Report on the

Integrated Processing of Maps from Various Activities Operation –
REG_CNRIPM_TQ


Notes:
• Related Topics:
➢ Recommendations
topics
all topics
REG_CNRIPM_TQ = 60%TNR + 40% QLNR
o. Quality of Shapefiles on the on the Integrated Processing of Maps from Various

Activities – REG_SHPIPM_Q
Notes:
• The rating on quality shall only apply to all updated shapefiles submitted and uploaded
total shapefiles required to be submitted per RSSO
0% to 5% errors 10
6% to 10% errors 5
67
p. Timeliness of Submission and Quality of Narrative Report on the on the Conduct

of 2nd Level Training for the 2023 Nationwide Updating of the List of Establishments
(ULE) – REG_2LNRULE_TQ

nd
Regional deadline: 20 working days after the conduct of the last day of the 2 Level
Training

Notes:
• Related Topics:
➢ Recommendations
topics
all topics
REG_2LNRULE_TQ = 60%TNR + 40% QLNR
q. Timeliness of Submission and Quality of Narrative Report on the Conduct of 2 nd

Level Training on Data Processing for the 2023 ULE – REG_2LDPNRULE_TQ

Regional deadline: 20 working days after the conduct of the last day of the 2nd Level
Training

Notes:
• Related Topics:
➢ Recommendations
topics
all topics
68
REG_2LDPNRULE_TQ = 60%TNR + 40% QLNR
r. Timeliness of Submission, Completeness and Quality of Consolidated Non-ULE

Barangay Reports (ULE Form8a, ULE Form8b) for the 2023 Nationwide Updating of
the List of Establishment (ULE) – REG_NonULEBGY_TCQ
Timeliness of submission of Non-ULE Barangay Reports

Regional deadline: Not later than 30 November 2023
Completeness of Non-ULE Barangay Reports
100% of required Non-ULE Barangay reports reviewed and submitted based 10

on the set regional deadline
At least 80-99% of required Non-ULE Barangay reports reviewed and 5
submitted based on the set regional deadline
Below 80% of required Non-ULE Barangay reports reviewed and submitted 1
based on the set regional deadline
No submission 0
Quality of Non-ULE Barangay Reports
Notes:
• The quality of Non-ULE Barangay Reports will be based on the consistency of

submitted reports on ULE Form 8 and actual Non-ULE Bgy generated from
BRIMPS
• The rating on quality shall only apply to all Non-ULE Bgy reports submitted to
CO and generated from BRIMPS
• Percentage error is determined based on the number of error/s per barangay
over the total Non-ULE Bgy
0% to 5% errors 10
6% to 10% errors 5
No submission of ULE Data 0
REG_NonULEBGY_TCQ = 40%T + 30%C + 30%Q
s. Timeliness of Submission and Quality of Consolidated Narrative Report on the

Conduct of 2023 Nationwide Updating of the List of Establishments (ULE) –
REG_NRULE_TQ

69

Notes:
• Related Topics:
➢ Recommendations
topics
all topics
REG_NRULE_TQ = 60%TNR + 40% QLNR
t. Timeliness of Submission and Quality of Consolidated Financial Report on the

Conduct of 2023 Nationwide Updating of the List of Establishments (ULE) –
REG_FRULE_TQ
Timeliness of submission of financial report (TFR)

Report received 45 calendar days after the last provincial deadline of the 10
province in the region
Report received 46 to 55 calendar days after the last provincial deadline of 5
the province in the region
Report received more than 55 calendar days after the last provincial deadline 1
of the province in the region
Quality of financial report (QLFR)

Notes:
• Financial Report should include the following related topics:
• Expenses by phases of operation (training expenses, salaries and wages, TE/PD,
etc)
• Training days
• Updating period
• A region will not be rated for quality if report is received more than 55 calendar days
after the last provincial deadline of the province in the region

topics
all topics
REG_FRULE_TQ = 20%TFR + 80% QLFR
70
u. Timeliness of Submission of Regional Preliminary Tables of 2023 Nationwide

Updating of the List of Establishments (ULE) – REG_RPTULE_TQ
Regional Preliminary Tables submitted on or before the regional deadline 10

Regional Preliminary Tables submitted 1 to 5 working days after the regional 5
deadline
Regional Preliminary Tables submitted more than 5 working days after the 1
regional deadline
II. Provincial Rating
Activity Weight
a. Timeliness of Submission and Quality of 2022 CAF Non-Household Questionnaires

3
– PRV_CAFNHQNS_TQ
b. Timeliness of Submission and Quality of Narrative Report on the Conduct of 3rd Level
3
Training on Data Collection for the 2022 CAF – PRV_NR3LCAF_TQ
c. Timeliness of Submission and Quality of Narrative Report on the Conduct of 4th

3
Level Training on Data Collection for the 2022 CAF – PRV_NR4LCAF_TQ
d. Timeliness of Submission of the Weekly Status Report of Field Enumeration for 2022
5
CAF – PRV_SRFECAF_T
e. Timeliness of Submission and Quality of Narrative Report on the Conduct of Second

3
Level Training on Data Processing for the 2022 CAF – PRV_NR2LCAFDP_TQ
f. Timeliness of Submission and Quality of Narrative Report on Enumeration and

7
Supervision for the 2022 CAF – PRV_NRESCAF_TQ
g. Timeliness of Submission and Quality of Financial Monitoring Report on 3rd and 4th
3
Level Training and Enumeration Activities for the 2022 CAF – PRV_FRTECAF_TQ
h. Timeliness of Submission of the Weekly Status Report of Data Processing

5
(encoding, manual processing, data verification) for 2022 CAF – PRV_SRDPCAF_T
i. Timeliness of Submission and Quality of Narrative Report on Data Processing for

4
the 2022 CAF – PRV_NRDPCAF_TQ
j. Timeliness of Submission and Quality of Financial Monitoring Report on Data

4
Processing and Post-Enumeration Activities for the 2022 CAF – PRV_FRDPCAF_TQ
k. Timeliness of Submission of Weekly Status Report of ASTIG Tech -

3
PRV_SR_ASTIG
l. Quality of uploaded Travel Routes on ASTIG Tech WebApp – PRV_UTR_ASTIG_Q 4
71
Activity Weight
m. Timeliness of Submission and Quality of Narrative Report on the Conduct of 3rd Level
2
Training of Updating of List of Aquafarm (ULAF) – PRV_NRULAF_TQ
n. Timeliness of Submission and Quality of Narrative Report on the Updating of List of

3
Aquafarm (ULAF) Operation – PRV_NRULAFO_TQ
o. Timeliness of Submission of Weekly Status Report and Maps of Updating of List of

3
Aquafarm (ULAF) - PRV_SR_ULAF
p. Quality of submitted Shapefiles for the Updating of List of Aquafarm (ULAF) –

4
PRV_SHPULAF_Q
q. Completeness of datafiles submitted for the Updating of List of Aquafarm (ULAF) –

4
PRV_DATAULAF_Q
r. Timeliness of Submission and Quality of Narrative Report on the Conduct of 3rd Level
2
Training of Integrated Processing of Maps from Various Activities – PRV_NR3IPM_TQ
s. Timeliness of Submission and Quality of Narrative Report on the Conduct of 4th
Level Training of Integrated Processing of Maps from Various Activities – 2
PRV_NR4IPM_TQ
t. Timeliness of Submission and Quality of Narrative Report on the Integrated

3
Processing of Maps from Various Activities Operation – PRV_NRIPMO_TQ
u. Timeliness of Submission of Weekly Status Report and Maps of Integrated
3
Processing of Maps from Various Activities - PRV_SR_ULAF
v. Quality of submitted Shapefiles for the Integrated Processing of Maps from Various
4
Activities – PRV_SHPIPM_Q
w. Timeliness of Submission of MS Form 6 (Updating of Master Sample File) for all
3
survey rounds - PRV_SR_MSF
x. Timeliness of Submission and Quality of Narrative Report on the Conduct of 3rd
Level Training on Data Collection for the 2023 Nationwide Updating of the List of 2
Establishments (ULE) – PRV_3LNRULE_TQ
y. Timeliness of Submission and Quality of Narrative Report on the Conduct of 3rd
Level Training on Data Processing for the 2023 Nationwide Updating of the List of 2
Establishments (ULE) – PRV_3LNRDPULE_TQ
z. Timeliness of Submission of 2023 ULE Data – PRV_TIME_ULE 5
aa. Quantity of 2023 ULE Data submitted – PRV_QT_ULE 5
bb. Quality of 2023 ULE Data submitted – PRV_QL_ULE 6
Total 100
72
PROVINCIAL RATING:
CENSUS_PRV = (PRV_CAFNHQNS _TQ*Weight + PRV_NR3LCAF_TQ*Weight +
PRV_NR4LCAF_TQ*Weight + PRV_SRFECAF_T*Weight +
PRV_NR2LCAFDP_TQ*Weight + PRV_NRESCAF_TQ*Weight +
PRV_FRTECAF_TQ*Weight + PRV_SRDPCAF_T*Weight +
PRV_NRDPCAF_TQ*Weight + PRV_FRDPCAF_TQ*Weight +
PRV_SR_ASTIG*Weight + PRV_UTR_ASTIG_Q*Weight +
PRV_NRULAF_TQ*Weight + PRV_NRULAFO_TQ*Weight +
PRV_SR_ULAF*Weight + PRV_SHPULAF_Q*Weight +
PRV_DATAULAF_Q*Weight + PRV_NR3IPM_TQ*Weight +
PRV_NR4IPM_TQ*Weight + PRV_NRIPMO_TQ*Weight +
PRV_SR_ULAF*Weight + PRV_SHPIPM_Q*Weight +
PRV_SR_MSF*Weight + PRV_3LNRULE_TQ*Weight +
PRV_3LNRDPULE_TQ *Weight + PRV_TIME_ULE*Weight +
PRV_QT_ULE*Weight + PRV_QL_ULE*Weight)/100
a. Timeliness of Submission and Quality of 2022 CAF Non-Household

Questionnaires – PRV_CAFNHQNS_TQ
Timeliness of submission of accomplished Non-Household Questionnaires (TNHQNS)

Report submitted on or before the provincial deadline 10
Report submitted 1 to 5 working days after the provincial deadline 5
Report submitted more than 5 working days after the provincial deadline 1

Provincial deadline: Not later than 15 August 2023.
Quality of accomplished Non-Household Questionnaires (QLNHQNS)

0% to 5% errors 10
6% to 10% errors 5
PRV_CAFNHQNS_TQ = 60%TNR + 40% QLNR
b. Timeliness of Submission and Quality of Narrative Report on the Conduct of 3rd



Provincial deadline: 20 working days after the last day of the 3rd Level Training.
73

7
topics
4
all topics
1
PRV_NR3LCAF_TQ = 60%TNR + 40% QLNR
c. Timeliness of Submission and Quality of Narrative Report on the Conduct of 4th



th
Provincial deadline: 20 working days after the last day of the 4 Level Training.

7
topics
4
all topics
1
PRV_NR4LCAF_TQ = 60%TNR + 40% QLNR
d. Timeliness of Submission of the Weekly Status Report of Field Enumeration

for 2022 CAF – PRV_SRFECAF_T
Status Report submitted on Monday after the reference week 10
Status Report submitted on Tuesday after the reference week 5
Status Report submitted on Wednesday after the reference week 1
No status report submitted 0

Submission dates: 11, 18, 25 September 2023; 02, 09, 16, 23, 30 October 2023
(Every Monday after the reference week)
Note: If manually generated or not in Monitoring Information System (MIS)
74
e. Timeliness of Submission and Quality of Narrative Report on the Conduct of 2nd

Level Training on Data Processing for the 2022 CAF – PRV_NR2LCAFDP_TQ


rd
Provincial deadline: 20 working days after the last day of the 3 Level Training.

7
topics
4
all topics
1
PRV_NR2LCAFDP_TQ = 60%TNR + 40% QLNR
f. Timeliness of Submission and Quality of Narrative Report on Enumeration and

Supervision for the 2022 CAF – PRV_NRESCAF_TQ


Provincial deadline: 30 working days after the last day of the enumeration.

7
topics
4
all topics
1
PRV_NRESCAF_TQ = 60%TNR + 40% QLNR
75
g. Timeliness of Submission and Quality of Financial Monitoring Report on 3 rd and

4th Level Training and Enumeration Activities for the 2022 CAF –
PRV_FRTECAF_TQ


Provincial deadline: 25 working days after the last day of the enumeration.

PRV_FRTECAF_TQ = 20%TFR + 80% QLFR
h. Timeliness of Submission of the Weekly Status Report of Data Processing

(encoding, manual processing, data verification) for 2022 CAF –
PRV_SRDPCAF_T
Status Report submitted on Wednesday after the reference week 1

Submission dates: 13, 20, 27 November 2023; 04 December 2023
(Every Monday after the reference week)
Note: If manually generated or not in Monitoring Information System (MIS)
i. Timeliness of Submission and Quality of Narrative Report on Data Processing for

the 2022 CAF – PRV_NRDPCAF_TQ

76

Provincial deadline: 30 working days after the last day of the data processing.

7
topics
4
all topics
1
PRV_NRDPCAF_TQ = 60%TNR + 40% QLNR
j. Timeliness of Submission and Quality of Financial Monitoring Report on Data

Processing and Post-Enumeration Activities for the 2022 CAF –
PRV_FRDPCAF_TQ


Provincial deadline: 25 working days after the last day of the post-enumeration.

PRV_FRDPCAF_TQ = 20%TFR + 80% QLFR
k. Timeliness of Submission of Weekly Status Report of ASTIG Tech -

PRV_SR_ASTIG

77
Status Report submitted after Tuesday after the reference week 1

Starting date: Two weeks after the start of operation
l. Quality of uploaded Travel Routes on ASTIG Tech WebApp – PRV_UTR_ASTIG_Q
Notes:
• The quality of the uploaded travel routes will be based on the number of unacceptable
errors identified by CO evaluators as indicator.
• The rating on quality shall only apply to all updated travel routes uploaded in the
ASTIG Tech WebApp.
error/s in the computation of the quality of travel routes uploaded.
• Percentage error is determined based on the number of travel routes uploaded with
error over the total travel routes required to be uploaded per PSO
0% to 5% errors 10
6% to 10% errors 5
No travel routes uploaded 0
m. Timeliness of Submission and Quality of Narrative Report on the Conduct of 3rd

Level Training of Updating of List of Aquafarm (ULAF) – PRV_NRULAF_TQ

Provincial deadline: As stated in the Field Operations Manual

Notes:
• Related Topics:
➢ Recommendations
topics
Used the prescribed format but with incomplete informative discussions 4
on all topics
PRV_NRULAF_TQ = 60%TNR + 40% QLNR
n. Timeliness of Submission and Quality of Narrative Report on the Updating of

List of Aquafarm (ULAF) Operation – PRV_NRULAFO_TQ

78

Notes:
• Related Topics:
➢ Recommendations
topics
on all topics
PRV_ NRULAFO_TQ = 60%TNR + 40% QLNR
o. Timeliness of Submission of Weekly Status Report and Maps of Updating of List

of Aquafarm (ULAF) - PRV_SR_ULAF

p. Quality of submitted Shapefiles for the Updating of List of Aquafarm (ULAF) –

PRV_SHPULAF_Q
Notes:
total shapefiles required to be submitted per PSO
0% to 5% errors 10
6% to 10% errors 5
q. Completeness of datafiles submitted for the Updating of List of Aquafarm (ULAF)

– PRV_DATAULAF_Q
At least 90% of workload reviewed and uploaded based on the set provincial 10
deadline
At least 70-89% of workload reviewed and uploaded based on the set 5
provincial deadline
Below 70% of workload reviewed and uploaded based on the set provincial 1
deadline
No submission 0
79
r. Timeliness of Submission and Quality of Narrative Report on the Conduct of 3rd

Level Training of Integrated Processing of Maps from Various Activities –
PRV_NR3IPM_TQ


Notes:
• Related Topics:
➢ Recommendations
topics
on all topics
PRV_NR3IPM_TQ = 60%TNR + 40% QLNR
s. Timeliness of Submission and Quality of Narrative Report on the Conduct of 4 th

Level Training of Integrated Processing of Maps from Various Activities –
PRV_NR4IPM_TQ


Notes:
• Related Topics:
➢ Recommendations
topics
on all topics
PRV_NR4IPM_TQ = 60%TNR + 40% QLNR
80
t. Timeliness of Submission and Quality of Narrative Report on the Integrated

Processing of Maps from Various Activities Operation – PRV_NRIPMO_TQ


Notes:
• Related Topics:
➢ Recommendations
topics
on all topics
PRV_NRIPMO_TQ = 60%TNR + 40% QLNR
u. Timeliness of Submission of Weekly Status Report and Maps of Integrated

Processing of Maps from Various Activities - PRV_SR_ULAF

v. Quality of submitted Shapefiles for the Integrated Processing of Maps from

Various Activities – PRV_SHPIPM_Q
Notes:
total shapefiles required to be submitted per PSO
0% to 5% errors 10
6% to 10% errors 5
No submitted shapefiles 0
81
w. Timeliness of Submission of MS Form 6 (Updating of Master Sample File) for all

survey rounds - PRV_SR_MSF
MS Form 6 (Updating of Master Sample File)

Report submitted on or before the 15th day of the month following the 10
reference month
Report submitted on the 16th to 20th day of the month following the 5
reference month
Report submitted after the 20th day of the month following the reference 1
month
x. Timeliness of Submission and Quality of Narrative Report on the Conduct of 3rd

Level Training for the 2023 Nationwide Updating of the List of Establishments
(ULE) – REG_3LNRULE_TQ

Provincial deadline: 20 working days after the conduct of the last day of the 3rd Level
l

Notes:
• Related Topics:
➢ Recommendations
topics
on all topics
PRV_3LNRULE_TQ = 60%TNR + 40% QLNR
y. Timeliness of Submission and Quality of Narrative Report on the Conduct of 3rd

Level Training on Data Processing for the 2023 Nationwide Updating of the List
of Establishments (ULE) – PRV_3LNRDPULE_TQ

Provincial deadline: 20 working days after the conduct of the last day of the 3rd Level
Training on Data Processing
82

Notes:
• Related Topics:
➢ Recommendations
topics
on all topics
PRV_3LNRDPULE_TQ = 60%TNR + 40% QLNR
z. Timeliness of Submission of 2023 ULE Data – PRV_TIME_ULE
• Submission of ULE Data refers to the uploading of updated establishment and

additional newly listed establishment from the tablet and encoding of updated
establishments and additional newly listed establishments to the Business Register
Integrated Monitoring Processing System (BRIMPS).
• Workload reviewed and validated refers to the updated/added data that undergone
review, verification and validation on or before the set provincial deadline and as
monitored from the BRIMPS.
• Workload refers to the computed workload by the Central Office before the start of
the listing/updating operation plus the additional newly listed establishments.
At least 90% of workload reviewed and validated on or before the set 10

provincial deadline
At least 90% of workload reviewed and validated within 15 calendar days 5
after the set provincial deadline
At least 90% of workload reviewed and validated after 15 days after the set 1
provincial deadline
aa. Quantity of 2023 ULE Data submitted – PRV_QT_ULE
At least 90% of workload reviewed and validated on the set provincial 10

deadline
At least 70-89% of workload reviewed and validated on the set provincial 5
deadline
Below 70% of workload reviewed and validated on the set provincial deadline 1
2023 ULE provincial deadline to be determined
83
bb. Quality of 2023 ULE Data submitted – PRV_QL_ULE
Notes:
• The quality of provincial data will be based on the unacceptable errors generated from
the result of validation using the BRIMPS for completeness & consistency check as
indicator.
• The rating on quality shall only apply to all updated/added data (per establishment) in
the BRIMPS.
• Acceptable error/s or those within the error tolerance level and with justification
indicated in the Remarks portion of Establishment Inquiry Form (from CAPI and PAPI)
will not be counted as error/s in the computation of the quality of ULE data submitted.
Also, error/s considered as secondary error/s are not to be counted as error/s.
Meanwhile, all error/s considered as primary error/s without justification are to be
counted.
• Percentage error is determined based on the number of unacceptable errors over the
total updated/added data (per establishment) in the BRIMPS
0% to 5% errors 10
6% to 10% errors 5
(Validation error based on BRIMPS completeness & consistency check and other
errors based on assessment/data evaluation)
84
ESTABLISHMENT - BASED SURVEYS AND ADMINISTRATIVE DATA
The category for the establishment-based surveys and administrative-based projects

and activities of Economic Sector Statistics Service (ESSS) and Social Sector
Statistics Service (SSSS) undertaken in the Regional Statistical Services Offices
(RSSOs) and Provincial Statistics Offices (PSOs) from January 2023 to December
2023 rating period includes the following activities:
1. 2022 Annual Survey of Philippine Business and Industry (ASPBI)

2. Monthly Integrated Survey of Selected Industries (MISSI)
3. Producer Price Survey (PPS)
4. Quarterly Survey of Philippine Business and Industry (QSPBI)
5. 2022 Occupational Wages Survey (OWS) and 2021/2022 Integrated Survey
on Labor and Employment (ISLE)
6. Price Surveys
7. Conduct of Market Assessment for Wholesale Price Survey
8. Rice and Corn Stocks Survey (Commercial Stocks Survey)
9. Commercial Livestock and Poultry Survey (CLPS)
10. International Merchandise Trade Statistics (IMTS)
11. Domestic Trade Statistics (DomStat)
12. Generation of Construction Statistics from Approved Building Permits (BP)
13. Compilation of Data from Slaughterhouses and Poultry Dressing Plants
(CDSPDP)
The basis for the rating of establishment-based surveys/projects/activities consists of

submission of questionnaires or documents, administrative reports such as narrative
and financial reports for regular surveys conducted weekly, bi-weekly, monthly,
quarterly, semi-annually and biennially by PSOs.
For the rating of administrative-based activities, the basis is the submission of

required data files and/or hard copy of documents collected by the field offices.
Furthermore, the sources of data of administrative-based projects are the following:
building permits and certification of no approved building permits collected from
municipalities and local building officials; export and import informal entry documents
from the Bureau of Customs; and domestic trade documents from ports under the
administration of the Philippine Ports Authority and selected airline companies.
Rating Procedures:
1. All provinces including the five (5) districts of National Capital Region will be rated
accordingly in all establishment-based surveys and administrative-based
statistical activities they undertake. The subject matter divisions (SMDs) involved
in the activities will prepare the ratings according to the criteria set per project(s).
2. SMD in-charge will rate the region and/or province in terms of quantity, timeliness,
and quality of submitted survey questionnaires, forms or documents required for
submission for all activities undertaken by every province for each rating period.
3. At the end of each rating period, SMDs in-charge of the activity will submit ratings
to the ESSS and SSSS representatives to the 2023 PSA Awards, who will then
consolidate the ratings at Service level by category.
85
4. Consolidated final ratings by region and province will be submitted to the 2023
PSA Awards Committee who will compute the final ratings PSA-wide. The
computation will be based on the weights set by the Working Group.
5. Weighted rating for each activity should not exceed 100%.
6. For this particular rating period, final rating for Region IX will be computed as the
average of total weighted ratings for projects/activities of Region 9 and
Zamboanga City divided by the average of the cumulative weights for
projects/activities done by Region IX and Zamboanga City, respectively.
Weights for Establishment – Based Surveys and Administrative Data
Weight
Name of Project/Activities
RSSO PO
A. ESTABLISHMENT-BASED SURVEYS
1. 2022 Annual Survey of Philippine Business and Industry 25 15
(ASPBI)
2 Monthly Integrated Survey of Selected Industries (MISSI) 5
3. Producer Price Survey (PPS) 5
4. Quarterly Survey of Philippine Business and Industry (QSPBI) 5 10
5. 2022 Occupational Wages Survey (OWS) and 2021/2022

10 5
Integrated Survey on Labor and Employment (ISLE)
6. Price Surveys 15
a. Retail Price Surveys for the Generation of Consumer Price

Index and Retail Price Index
a.1. Weekly Survey of Retail Prices of Processed Food,

Beverages and Tobacco in National Capital Region (NCR)
a.2. Weekly Survey of Retail Prices of Agricultural

Commodities in NCR
a.3. Monthly Survey on House Rentals, Movie Admission

Fees and Meals Eaten outside the Home and Selected
Services in NCR
a.4. Semestral Survey on Tuition Fees in NCR
a.5. Bi-Weekly Survey of Retail Prices of Selected

Commodities in NCR and Areas outside NCR (AONCR)
a.6. Weekly Survey of Selected Petroleum Products in NCR

and AONCR
a.7 Monthly Survey of Retail Prices on Selected

Construction Materials in NCR
86
Weight
Name of Project/Activities
RSSO PO
b. Wholesale Price Surveys for the Generation of General

Wholesale Price Index
b.1. Weekly Survey of Wholesale Prices of Agricultural

Food Items (NCR, Cebu and Davao del Sur)
b.2. Bi-Weekly Survey of Wholesale Prices of Selected

Commodities (NCR, Cebu and Davao del Sur)
b.3. Monthly Survey of Wholesale Prices of Tobacco and

Non-Food items (NCR, Cebu and Davao del Sur)
b.4. Monthly Survey of Wholesale Prices of Processed Food

items and Beverages (NCR, Cebu and Davao del Sur)
c. Wholesale Price Survey for the Generation of Construction

Materials Wholesale Price Index
c.1. Monthly Survey of Wholesale Prices on Selected

Construction Materials in NCR
d. Wholesale Price Survey for Selected Agricultural

Commodities
d.1 Wholesale Price Survey for Selected Agricultural

Commodities
7. Conduct of Market Assessment for Wholesale Price Survey 5
8. Rice and Corn Stocks Survey (Commercial Stocks Survey) 25 10
9. Commercial Livestock and Poultry Survey (CLPS) 20 10
TOTAL FOR ESTABLISHMENT-BASED SURVEYS 85 80
B. ADMINISTRATIVE-BASED
10. International Merchandise Trade Statistics (IMTS) 3
11. Domestic Statistics 5
12. Building Permits (BP) 7
13. Compilation of Data from Slaughterhouses and Poultry

15 5
Dressing Plants (CDSPDP).
TOTAL FOR ADMINISTRATIVE-BASED 15 20
OVERALL TOTAL 100 100
87
I. Rating Period
Activity Rating Period Reference Period
1. 2022 Annual Survey of January to December 2023 January to December 2022

Philippine Business and
Industry (ASPBI)
2. Monthly Integrated January 2023 November 2022
Survey of Selected February 2023 December 2022
Industries (MISSI) March 2023 January 2023
April 2023 February 2023
May 2023 March 2023
June 2023 April 2023
July 2023 May 2023
August 2023 June 2023
September 2023 July 2023
October 2023 August 2023
November 2023 September 2023
December 2023 October 2023
3. Producer Price Survey February 2023 January 2023
(PPS) March 2023 February 2023
April 2023 March 2023
May 2023 April 2023
June 2023 May 2023
July 2023 June 2023
August 2023 July 2023
September 2023 August 2023
October 2023 September 2023
November 2023 October 2023
December 2023 November 2023
February 2023 January 2023
4. Quarterly Survey of January to March 2023 4th Quarter 2022
Philippine Business and (October – December)
Industry (QSPBI) April to June 2023 1st Quarter 2023
(January – March)
July to September 2023 2nd Quarter 2023
(April – June)
October to December 2023 3rd Quarter 2023
(July – September)
5. 2022 Occupational October 2022 to June 2023 OWS - August 31, 2022
Wages Survey (OWS) ISLE – CY 2021 and
and 2021/2022 Aug 31, 2022
Integrated Survey on
Labor and Employment
(ISLE)
6. Price Surveys January to December 2023 January to December 2023
7. Conduct of Market June to December 2023 May 2023

Assessment for
Wholesale Price Survey
88
8. Rice and Corn Stocks April 2023 January 2023

Survey: Commercial February 2023
(RCSS:C) March 2023
July 2023 April 2023
May2023
June 2023
October 2023 July 2023
August 2023
September 2023
January 2024 October 2023
November 2023
December 2023
9. Commercial Livestock April 2023 January to March 2023
and Poultry Survey (First Quarter 2023)
(CLPS) July 2023 April to June 2023
(Second Quarter 2023)
October 2023 July to October 2023
(Third Quarter 2023)
January 2024 October to December 2023
(Fourth Quarter 2023)
10. International January 2023 December 2022
Merchandise Trade February 2023 January 2023
Statistics (IMTS) March 2023 February 2023
May 2023 April 2023
June 2023 May 2023
July 2023 June 2023
11. Domestic Trade January 2023 December 2022

Statistics (DomStat) February 2023 January 2023
March 2023 February 2023
May 2023 April 2023
June 2023 May 2023
July 2023 June 2023
12. Generation of January 2022 November 2021
Construction Statistics February 2022 December 2021
from Approved Building March 2022 January 2022
Permits (BP) April 2022 February 2022
May 2022 March 2022
June 2022 April 2022
89
July 2022 May 2022

August 2022 June 2022
September 2022 July 2022
October 2022 August 2022
November 2022 September 2022
December 2022 October 2022
13. Compilation of Data from April 2023 January to March 2023
Slaughterhouses and (First Quarter 2023)
Poultry Dressing Plants
(CDSPDP) July 2023 April to June 2023
(Second Quarter 2023)
October 2023 July to October 2023

(Third Quarter 2023)
January 2024 October to December 2023

(Fourth Quarter 2023)
II. Required Report and Date of Submission
Required Reports Date of Submission

Survey/Activity
RSSO PSO RSSO PSO
1. 2022 Annual a. Consolidated Validated data Based on Based on provincial
Survey of Narrative Report Regional deadline
Philippine (NR) Deadline (to be disseminated
Business and b. Consolidated (to be during the second
Industry Financial Report disseminated level training in the
(ASPBI) during the second RSSOs)
level training in
the RSSOs)
2. Monthly Accomplished Cut -off Date of
Integrated Questionnaire Receipt:
Survey of 28 December 2022
Selected 27 January 2023
Industries 28 February 2023
(MISSI) 28 March 2023
28 April 2023
29 May 2023
28 June 2023
28 July 2023
30 August 2023
28 September 2023
27 October 2023
28 November 2023
3. Producer Accomplished Cut-off date of
Price Survey Questionnaire receipt:
(PPS) 23 January 2023
23 February 2023
23 March 2023
24 April 2023
23 May 2023
23 June 2023
90

Survey/Activity
RSSO PSO RSSO PSO
24 July 2023
23 August 2023
22 September 2023
23 October 2023
23 November 2023
26 December 2023
4. Quarterly Validated 4th Quarter 2022
Survey of Accomplished 15 Days – 02 to 11
Philippine Questionnaire January 2022
Business and 60 Days – 12 Jan to
Industry 24 February 2023
(QSPBI) 1st Quarter 2023
30 Days – 03 to 25
April 2023
60 Days – 26 April to
25 May 2023
2nd Quarter 2023

30 Days – 03 to 26
July 2023
60 Days – 26 July to
24 August 2023
3rd Quarter 2023

30 Days – 02 to 24
October 2023
60 Days – 25
October to 23
November 2023
a. Consolidated Narrative 4th Quarter 2022
Narrative Report Report 10 April 2023
(NR) including 1st Quarter 2023 1st Quarter 2023
Financial Report 14 July 2023 10 July 2023
starting 2023 2nd Quarter 2023 2nd Quarter 2023
QSPBI 13 October 2023 09 October 2023
3rd Quarter 2023 3rd Quarter 2023
12 January 2024 08 January 2024
5. 2022 a. Data Files 31 March 2023
Occupational a. Status Report 31 March 2023
Wages b. Narrative Report 31 July 2023
Survey c. Certified Passed 28 April 2023
(OWS) and Data Files
2021/2022
Integrated
Survey on
Labor and
Employment
(ISLE)
6. Price Surveys
Retail Price Surveys of the Generation of Consumer Price Index and Retail Price Index
a. Weekly Price Report Monday of the
Survey of following week
91

Survey/Activity
RSSO PSO RSSO PSO
Retail Prices
of
Processed
Food,
Beverages
and
Tobacco in
NCR
b. Weekly Price Report Friday
Survey of
Retail Prices
of
Agricultural
Commoditie
s in NCR
c. Monthly Price Report 3rd week of the
Survey on month
House
Rentals,
Movie
Admission
Fees and
Meals Eaten
Outside the
Home and
Selected
Services in
NCR
d. Semestral Price Report 3rd week of the
Survey on month (beginning of
Tuition Fees the month of the
in NCR semester)
e. Bi-Weekly Price Report 1st Phase
Survey of 5th to 9th day of the
Retail Prices month
of Selected
Commoditie 2nd Phase
s in NCR 18th to 19th day of the
and AONCR month
f. Weekly Price Report Friday
Survey of
Retail Prices
of Selected
Petroleum
Products in
AONCR
g. Monthly Price Report 3rd to 4th week of the
Survey of month
Retail Prices
on Selected
Construction
Materials in
NCR
92

Survey/Activity
RSSO PSO RSSO PSO
Wholesale Price Surveys for the Generation of Wholesale Price Index
h. Weekly Price Report Monday of the
Survey of following week
Wholesale
Prices of
Agricultural
Food Items
in NCR,
Davao del
Sur and
Cebu
i. Bi-Weekly 1st Phase
Survey of 5th to 15th day of the
Wholesale reference month
Prices of
Selected 2nd Phase
Commoditie 16th to 25th day of the
s in reference month
NCR,Davao
del Sur and
Cebu
j. Monthly 1st week of the
Survey of following month
Wholesale
Prices of
Tobacco
and Non-
Food Items
in NCR,
Davao del
Sur and
Cebu
k. Monthly On or before the 3rd
Survey of week of the
Wholesale reference month
Survey of
Wholesale
Prices of
Processed
Food Items
and
Beverages
in NCR,
Davao del
Sur and
Cebu
Wholesale Price Survey for the Generation of Construction Materials Wholesale Price Index
l. Monthly On or before the 25th
Survey of day of the reference
Wholesale month
Prices on
Selected
Construction
93

Survey/Activity
RSSO PSO RSSO PSO
Materials in
NCR
Wholesale Price Survey Selected Agricultural Commodities
m. Wholesale Raw data in On or before 7th day
Price Survey excel format, after the reference
of Selected summary report month
Agricultural in word format,
Commodities
and narrative
report
7. Conduct of Market Layout One month after the
Market and List of conduct of market
Assessment Respondents assessment
for Wholesale
Price Survey
8. Rice and 1. Regional Report 1. RCSS:C 19 January 2023 16 January 2023
Corn Stocks Output
Survey: tables
Commercial (3 Statistical 20 February 2023
(RCSS:C) tables) 20 March 2023 15 February 2023
2. Raw data 19 April 2023 15 March 2023
files 18 May 2023 14 April 2023
3. Frame 20 June 2023 15 May 2023
Maintenance 19 July 2023 15 June 2023
Form (FMF) 18 August 2023 14 July 2023
20 September 15 August 2023
2023 15 September 2023
19 October 2023 16 October 2023
20 November 15 November 2023
2023 15 December 2023
19 December
2023
Quarterly 4. Quarterly 19 January 2023 16 January 2023

Narrative Report Narrative 19 April 2023 14 April 2023
Report 19 July 2023 14 July 2023
19 October 2023 16 October 2023
94

Survey/Activity
RSSO PSO RSSO PSO
9. Commercial 1. Electronic Data 1. Provincial 25 April 2023 17 April 2023
Livestock and Review Worksheet Summary 25 July 2023 17 July 2023
Poultry (EDRW) Worksheet 24 October 2023 16 October 2023
Survey (PSW_C) 05 January 2024 18 December 2023
• Submissio 2. EDRW
n of 3. Raw Data
electronic files
copies of 4. FMF
Administra 5. Farmgate
tive Price
Reports 2. Narrative Report 1. Narrative 12 May 2023 28 April 2023
and/or Report 11 August 2023 31 July 2023
Data files 10 November 31 October 2023
should be 2023 29 December 2023
sent 12 January 2024
directly to
the email
address of
SMD in-
charge.
10. International Scanned or 14 January 2023

Merchandise hardcopies of 15 February 2023
Trade Export 15 March 2023
Statistics Declaration 13 April 2023
(IMTS) (ED) including 13 May 2023
attachments 15 June 2023
and Import 15 July 2023
Informal Entry 15 August 2023
Documents 15 September 2023
(IIED) if any 14 October 2023
15 November 2023
15 December
2023September
2022
14 October 2022
15 November 2022
15 December 2022
11. Domestic Data Files Last working day of
Trade the month after the
Statistics reference month
(DomStat)
12. Generation of Due date of receipt:
Construction 29 December 2021
Statistics from 31 January 2022
Approved 15March 2022
Building 18 April 2022
Permits (BP) 29 April 2022
15 June 2022
15 July 2022
29 July 2022
15 September 2022
95

Survey/Activity
RSSO PSO RSSO PSO
14 October 2022
28 October 2022
15 December 2022
13. Compilation Electronic Data 1. Output 26 April 2023 17 April 2023

of Data from Review Worksheet Tables 26 July 2023 17 July 2023
Slaughterhou (EDRW 2. EDRW 25 October 2023 16 October 2023
ses and 3. Raw Data 06 January 2024 18 December 2023
Poultry files
Dressing 4. FMF
Plants
(CDSPDP)
• Submissio
n of
electronic
copies of
Administra
tive
Reports
and/or
Data files
should be
sent
directly to
the email
address of
SMD in-
charge
CRITERIA
A. ESTABLISHMENT-BASED SURVEYS
The following criteria set for each project/activity are to be followed in the computation
of ratings for the regions and the provinces.
1. 2022 Annual Survey of Philippine Business and Industry (ASPBI)
I. REGIONAL CRITERIA
Administrative Report 100%
a. Consolidated Narrative Report (NR) – 50%
Transmitted on or before the deadline = 50%
Transmitted after the deadline = 25%
No report transmitted during the rating period = 0
96
b. Consolidated Financial Report (FR) – 50%
Computed Rating,% = [NR + FR]
Submission of consolidated narrative report by RSSO to ESSS is 30 calendar

days after the last provincial deadline.
Submission of consolidated financial report by RSSO to ESSS is 45 calendar

days after the last provincial deadline.
II. PROVINCIAL CRITERIA
Collection and Processing of Questionnaires (Q) – 100%
Q = (QN (30%) + T (35%) + QL (35%))
1. Quantity (QN) – 30%
Total number of questionnaires

+ Additional Workload
QN = received at PO X 30%
Original Workload
2. Timeliness (T) – 35%

received at PO based on provincial + Additional Workload
T= X 35%
deadline
Original Workload
3. Quality (QL) – 35%
97
For each industry sector of the province, Quality (QL) is computed
Total number of “improperly corrected” primary

errors + Total number of secondary errors
QLx = 1- X 35%
insufficiently explained
Total number of primary + secondary errors
Where x – refers to sectors A,B,C,…,S, except O
Then, Quality Rating of the province with sample establishment is the average of the
QL of the sectors
QLA + QLB + QLC + QLD + QLE + QLF + QLG + QLH + QLI +

QLJ + QLK + QLL + QLM + QLN + QLP + QLQ + QLR + QLS
QL =
18
In consideration of the variability of workload per province, weights/adjustment factors are

applied computed based on their total number of mandays.
Weight (W)/ Adjustment Factor - based on the total number of mandays per month for
distribution and collection/editing per province.
The cut-off value for each interval was determined using the percentile. Provinces are
grouped into five equal groups using the values that represents the lower one-third (33.33th)
and upper two-thirds (66th) percentiles as the cut-off values.
Mandays Weight/ Adjustment Factor Description

650 and over 1.20 Extra Large
300 - 649 1.15 Large
140 - 299 1.10 Medium
50 – 139 1.05 Small

Less than 49 1.00 Extra Small
Weighted Rating = Computed Rating * Weight
Weighted rating should not exceed 100%
Standard Output for Distribution and Collection of Questionnaires
98
A total of 6 questionnaires and 2 questionnaires are to be distributed and collected for

4 months depending on the set provincial deadline, respectively.
2. Monthly Integrated Survey of Selected Industries (MISSI)

3. Producer Price Survey (PPS) for Manufacturing
PROVINCIAL CRITERIA
Computed Rating = (T (35%) + QN (30%) + QL (35%) ) x 100%

received* based on cut-off dates
T = X 35%
Total Workload
* - Received questionnaires based on the date transmitted by PSO to CO

Total number of questionnaires received
QN = X 30%
Total Workload
where:
Total number of questionnaires received from January 2023 to December 2023

rating period
Note: Date of receipt will be based on the date received by the Industry Statistics Division.
Total number of items with problem(s)

in the good questionnaires received
QL = 1- X 35%
(Number of items in a questionnaire)X
(Total number of good questionnaires
received)
A questionnaire is considered with problem if:

1. Total not equal to sum of details
2. Inconsistent entry
3. Missing entry
4. Lumped entry
5. No report
99
Computed Rating = (QL + QN + T) x 100%
Timeliness (T) and Quality (QL) are computed monthly.
To compute for the rating, add all ratings from January 2023 to December 2023 then divide
the total by 12.
Quantity (QN) is computed by rating period.
In consideration of the variability of workload per province, weights/adjustment factors are

applied computed based on their total number of mandays.
Weight (W)/ Adjustment Factor - based on the total number of mandays per month for
distribution and collection/editing per province
The cut-off value for each interval was determined using the percentile. Provinces are
grouped into five equal groups using the values that represents the lower one-third (34th) and
upper two-thirds (66th) percentiles as the cut-off values.
Mandays Weight/ Adjustment Factor Description

150 and over 1.20 Extra Large
50 - 149 1.15 Large
15 - 49 1.10 Medium
7 to 14 1.05 Small
Less than 7 1.00 Extra Small
Weighted Rating = Computed Rating * Weight
Weighted rating should not exceed 100%
Standard Output for Distribution and Collection of Questionnaires
A total of 8 questionnaires and 4 questionnaires are to be distributed and collected per

day, respectively.
4. Quarterly Survey of Philippine Business and Industry (QSPBI)
PROVINCIAL CRITERIA
I. Production of QSPBI data (90%)
100
For 4th Quarter 2022 to 3rd Quarter 2023,
Total number of 𝐪𝐮𝐞𝐬𝐭𝐢𝐨𝐧𝐧𝐚𝐢𝐫𝐞𝐬 𝐫𝐞𝐜𝐞𝐢𝐯𝐞𝐝 by CO

within 60 calendar days after the reference quarter
T = [( ) 𝑥 100] 𝑥 0.40
Total Workload
where:
Questionnaires received – refer to questionnaires received via QSPBI - Online Data

Processing System (QSPBI-ODPS), Fax, e-mail or mail carrier. Questionnaires received
is composed of questionnaire with “good” status, questionnaires referred to other
provinces (referral or referred back), questionnaires with “closed”, “cannot be located”,
“out of coverage”, “duplicate”, “temporarily closed”, “transferred to unknown address”,
“refusal/no entry”, “consolidated report” or “others” status provided with the necessary
certifications attached to the questionnaire.
Questionnaires under the census compliance project will not be treated as received, but
the workload will be adjusted to exclude these establishments for the purpose of rating
computation.
Total number of questionnaires received by C. O.

for the reference quarter
QN = [( ) 𝑥 100] 𝑥 0.20
Total Workload
Total number of cells in a questionnaire with errors resolved

within 60 days after the reference quarter
QL = 1 − 𝑥 100 𝑥 0.30
Number of cells in a questionnaire of the sector ∗
total number good questionnaires of the sector
[ ( received by C. O. within 60 days after the reference quarter ) ]
where:
Good questionnaires received – refer to accomplished or partially accomplished

questionnaires with remarks or certification attached.
The numbers of cells in a questionnaire for each sector are as follows:
101
Sector
Data Items H, I, J, K,
B, D & E C F G L, M, N, P,
Q, R & S
Tax Identification Number (TIN) 1 1 1 1 1
TOTAL EMPLOYMENT 5 5 5 5 5
Working Owners and Unpaid Workers 5 5 5 5 5
Paid Officials and Workers 5 5 5 5 5
Managers and Executives 5 5 5 5 5
Production/Construction Workers 5 5 5
Other Employees 5 5 5 5 5
TOTAL COMPENSATION 5 5 5 5 5
Total Wages and Salaries 5 5 5 5 5
Salaries of Managers and Executives 5 5 5 5 5
Wages and Salaries of Production/Construction
5 5 5
Workers
Wages and Salaries of Other Employees 5 5 5 5 5
Employer’s Contribution to SSS, GSIS, PHILHEALTH
5 5 5 5 5
and Others
PRODUCTION 5
GROSS REVENUE/SALES 5 5 5 5
Revenue/Sales from Principal Activity 5 5 5 5
Other Income 5 5 5 5
VALUE OF INVENTORY OF GOODS 2 2 2 2 2
Finished Goods 2 2 2
Work-in-Progress 2 2 2
Raw Materials 2 2 2
Construction-in-Progress/Project-in-Progress 2
Goods for Resale 2 2 2 2 2
Other Inventory 2 2 2 2 2
CAPACITY UTILIZATION 5
DESCRIPTION OF PRINCIPAL ACTIVITY 1 1 1 1 1
Total Number of Cells 89 99 76 73 73
A cell is considered a problem if:

a. it has no previous nor current quarter data
b. it has no monthly/quarterly data
c. it is an inconsistent or invalid entry
d. it is a lumped entry
e. missing principal activity or not well described as required
II. Submission of Administrative Report (10%)
a.) Narrative Report (NR) – 10pts
The PSOs are required to submit narrative report to Services Statistics Division (SSD)
through qspbi@psa.gov.ph on or before the 10th day after the 90–day submission of
posting sheets to Macro Accounts Service (MAS).
102
Submission criteria Rating
Submitted on or before the deadline 10
Submitted one to five days after the deadline 5
Submitted more than five days after the

1
deadline
No report transmitted during the rating period 0
Note: If the date of submission for Narrative Report falls on a Saturday, Sunday or
Holiday, the date of submission will be on the next working day.
The rating of the province for submission of Administrative Reports (AR), is

computed as follows:
𝑁𝑅
𝐴𝑅 = [( ) 𝑥 100] ∗ 0.10
10
III. Computation of Rating
Computed Rating* = (T + QN + QL + AR)
* should not exceed 100%
For every quarter, weighted rating of the province is computed. It is the product of
the computed rating and the adjustment factor corresponding to the computed
mandays (M).
Weighted Rating (WR) = Computed Rating X adjustment factor (W)
Weight (W) - based on the total number of mandays for distribution, collection and
field editing per province.
Assumptions in computing the Mandays:
Distribution of questionnaires: 8 establishments per day.
Collection and field editing: 4 establishments per day.
The cut-off values for each interval were determined using percentile. Provinces were
grouped into five (5) using the values that represents the twentieth (20th) to eightieth
(80th) percentile as the cut-off.
Mandays Provinces Weight

NCR 2, NCR 3, NCR 5, Cebu, Davao del Sur, NCR 1,
85 and above 1.20
Laguna
Misamis Oriental, Bulacan, Pampanga, Cavite, Iloilo,
41 to 84 1.15
Leyte, Negros Occidental and Batangas
Zamboanga City, NCR 4, Rizal, Benguet and
24 to 40 Pangasinan, Albay, Saranggani Agusan Del Norte and 1.10
Camarines Sur
La Union, Cagayan, South Cotabato, Isabela, Palawan
14 to 23 Bataan, Zambales, Aklan, Lanao del Norte, Ilocos Norte, 1.05
Quezon, Bohol, Nueva Ecija and Davao del Norte
103
Mandays Provinces Weight

13 and below Rest of the Provinces 1.00
Final Rating = (WR1 + WR2 + WR3 + WR4 ) / 4

where:
WR1 – is the weighted rating of the province for 4th quarter 2022
WR2 – is the weighted rating of the province for 1st quarter 2023
WR3 – is the weighted rating of the province for 2nd quarter 2023
WR4 – is the weighted rating of the province for 3rd quarter 2023
Note:
Special recognition will be given for those provinces with a 100 percent collection
rate of 2023 QSPBI priority samples.
REGIONAL CRITERIA
I. Administrative Report 100%
Consolidated Narrative Report (NR) including financial report ((NR) – 100%
Computed Rating,% = NR
Submission of consolidated narrative report by RSSO to SSD is on or before the

15th day after the 90–day submission of posting sheets to Macro Accounts Service
(MAS).
104
5. 2022 Occupational Wages Survey (OWS) and 2021/2022 Integrated Survey

on Labor and Employment (ISLE)
(Rating Period: October 2022 to June 2023)
PROVINCIAL CRITERIA
A. Submission of Data Files (Q) = 50%
Q = (QN +T)
1. Quantity (QN) = 20%
Total number of good questionnaires Other than

received (including R.U. good
+
referrals /transfer) question-
QN = as of the rating period naires
X 20%
Original Workload (+/-R.U. referrals /transfer)
2. Timeliness (T) = 30%
Total number of questionnaires received

based on cut-off dates
T= X 30%
Total workload
B. Quality (QL) (50%)
System Reported Primary Errors

QL = X 50%
Total Defined Primary Errors
Computed Rating, Provincial, % = (Q + QL)
Computation for the Provincial Criteria will be the average for the two surveys. To
get the average points:
OWS + ISLE
2
105
Grand total of the rating will be the basis for the granting of incentive awards to the
PSOs. The maximum number of points for any Provincial Office is 100%.
REGIONAL OFFICE CRITERIA
A. Submission of Required Administrative Reports (AR) / Certification Pass of Data

Files = 50 points
Report on the implementation of the survey (AR) shall be required from the Provincial
Offices for consolidation of the RSSO. Only one each of the Narrative and Financial
(Liquidation) reports for OWS and ISLE are required to be submitted to the Central
Office by end of July 2023 while the certification pass of data files shall be by end of
July 2023. The equivalent points are:
POINTS
Reports transmitted/data files certified passed
on or before the deadline:
- Narrative Report 20
- Financial (Liquidation) Report 20
- Data Files 10
Report transmitted 5 days after the deadline:
- Data Files 5
Report transmitted more than 5 days after the
deadline:
- Data Files 2.5
No report transmitted/data file uploaded during 0
the rating period
Reports submitted beyond 20 days after the deadline for submission (July 31, 2023)
will not be rated.
Grand total of the rating will be the basis for the granting of incentive awards. The
maximum number of points for any Regional Office is 50.
Equivalent points in percent shall be:
Equivalent
Points
Rating
50 - 100%
48-49 - 98%
46-47 - 95%
41-45 - 90%
36-40 - 85%
31-35 - 80%
25-30 - 75%
24 and below - 70%
106
Grand total of the rating will be the basis for the granting of incentive awards to the RSSOs.
The maximum number of points for any Regional Statistical Services Office is 100%.
7. PRICE SURVEYS
PROVINCIAL CRITERIA
1. Retail Price Surveys for the Generation of Consumer Price Index and Retail
Price Index
Score
Survey
10 5 1 0
1. Weekly Survey of Monday of Tuesday, On or No report
Retail Prices of the Wednesday or after submitted
Processed Food, following Thursday of Friday of
Beverages, and week the following the
Tobacco in NCR week following
week
2. Weekly Survey of Friday of Monday, On or No report
Retail Prices of the Tuesday, after submitted
Agricultural reference Wednesday of Thursday
Commodities in NCR week the following of the
week following
week
3. Monthly Survey on 3rd week of 4th week of the On or No report
House Rentals, the month month after 2nd submitted
Movie Admission week of
Fees and Meals the
Eaten Outside the following
Home and Selected month
Services in NCR
4. Semestral Survey on 3rd week of 4th week of the On or No report
Tuition Fees in NCR the month month after 2nd submitted
(beginning week of
of the the
month of following
the month
semester)
5. Bi-Weekly Survey of First Phase
Retail Prices of 5th to 9th 10th to 22nd day Report No report
Selected day of the of the month received submitted
Commodities in NCR month after 22nd
and AONCR day of the
month
Second Phase
18th to 19th 20th to 22nd day Report No report
day of the of the month received submitted
month after 22nd
107
Score
Survey
10 5 1 0
day of the
month
6. Weekly Survey of Friday of Monday, On or No report
Retail Prices of the week Tuesday, after submitted
Selected Petroleum Wednesday or Friday of
Products in AONCR Thursday of the
the following following
week week
7. Monthly Survey of 4 week of 1st week of the
th 2nd week No report
Retail Prices on the month following of the submitted
Selected month following
Construction month
Materials in NCR

Number of Unreported Price
Survey Quotations
Score
10 8 6 4 2
1. Weekly Survey of Retail Prices of 0 1-5 6-10 11- 16 and
Processed Food, Beverages and 15 over
Tobacco in NCR
Agricultural Commodities in NCR 15 over
3. Monthly Survey on House Rentals, 0 1-5 6-19 20- 41 and
Movie Admission Fees and Meals 40 over
Eaten Outside the Home and
Selected Services in NCR
4. Semestral Survey on Tuition Fees in 0 1-5 6-19 20- 41 and
NCR 40 over
5. BI-Weekly Survey of Retail Prices of n < 300
Selected Commodities in NCR and 0 1-5 6-19 20- 41 and
AONCR 40 over
300 ≤ n < 500
0 1-15 16-30 31- 61 and
60 over
n ≥ 500
0 1-30 31-60 61- 81 and
80 over
6. Weekly Survey of Retail Prices of 0 1 2-3 4-5 6 and
Selected Petroleum Products in over
AONCR
7. Monthly Survey of Retail Prices on 0 1-5 6-19 20- 41 and
Selected Construction Materials in 40 over
NCR
Note: n = Number of items in the market basket
108
Unreported price quotation – no current price reported for a specific item from a
particular outlet which has a price quotation on the previous survey rounds

Number of Unaccepted Price
Survey Quotations
Score
10 8 6 4 2
Processed Food, Beverages and 15 over
Tobacco in NCR
Agricultural Commodities in NCR 15 over
3. Monthly Survey on House Rentals, 0 1-5 6-19 20- 41 and
Movie Admission Fees and Meals 40 over
Eaten Outside the Home and
Selected Services in NCR
4. Semestral Survey on Tuition Fees in 0 1-5 6-19 20- 41 and
NCR 40 over
5. BI-Weekly Survey of Retail Prices of n < 300
Selected Commodities in NCR and 0 1-5 6-19 20- 41 and
AONCR 40 over
300 ≤ n < 500
0 1-15 16-30 31- 61 and
60 over
n ≥ 500
0 1-30 31-60 61- 81 and
80 over
6. Weekly Survey of Retail Prices of 0 1 2-3 4-5 6 and
Selected Petroleum Products in over
AONCR
7. Monthly Survey of Retail Prices on 0 1-15 16-30 31- 61 and
Selected Construction Materials in 60 over
NCR

A current month’s price quotation is unacceptable if has an unusual price (either
very high or low, e.g. 10% from the others in the group) collected in one of the
six outlets.
This can be due to:
▪ Wrong placement of the decimal
▪ Difference in the unit of measure
▪ Different commodity/specifications priced
109
B. Wholesale Price Surveys for the Generation of Wholesale Price Index
Score
Survey
10 5 1 0
1. Weekly Survey of Monday of Tuesday Friday of No report
Wholesale Prices of the Wednesday or the submitted
Agricultural Food following Thursday of following
Items in NCR, Davao week the following week
del Sur and Cebu week
2. Bi-Weekly Survey of First Phase (1st to 2nd week)
Wholesale Prices of 5th to 15th 16th to 25th day Report No report
Selected day of the of the received submitted
Commodities in NCR, reference reference after 25 th
Davao del Sur and month month day of the

Cebu reference
month
Second Phase (3 to 4th week)
rd
th
16 to 25 th 26th to 30th day Report No report
day of the of the received submitted
reference reference after 30th
month month day of the
reference
month
3. Monthly Survey of st
1 week of 2nd week of Beyond No report
Wholesale Prices of the the following the 2nd submitted
Tobacco and Non- following month week of
Food Items n NCR, month the
Davao del Sur and following
Cebu month
4. Monthly Survey of On or th
4 week of the Report No report
Wholesale Prices of before the reference received submitted
Processed Food rd
3 week of month after the
Items and Beverages the reference
in NCR, Davao del reference month
Sur and Cebu month
5. Monthly Survey of On or 26th to 31st day Report No report

Wholesale Prices on before the of the received submitted
Selected 25th day of reference after the
Construction the month reference
Materials in NCR reference month
month
110

Number of Unreported Price Quotations
Survey Score
10 8 6 4 2
1. Weekly Survey of Wholesale 0 1-5 6-19 20- 41 and
Prices of Agricultural Food Items 40 over
in NCR, Davao del Sur and Cebu
2. Bi-Weekly Survey of Wholesale n < 300
Prices of Selected Commodities 0 1-5 6-19 20- 41 and
in NCR, Davao del Sur and Cebu 40 over
300 ≤ n < 500
0 1-15 16-30 31- 61 and
60 over
3. Monthly Survey of Wholesale 0 1-5 6-19 20- 41 and
Prices of Tobacco and Non-Food 40 over
Items n NCR, Davao del Sur and
Cebu
4. Monthly Survey of Wholesale n < 300
Prices of Processed Food Items 0 1-5 6-19 20- 41 and
and Beverages in NCR, Davao 40 over
del Sur and Cebu 300 ≤ n < 500
0 1-15 16-30 31- 61 and
60 over
Prices on Selected Construction 40 over
Materials in NCR
Unreported price quotation – no current price reported for a specific item from a
particular outlet which has a price quotation on the previous survey rounds .
Number of Unaccepted Price Quotations

Survey Score
10 8 6 4 2
1. Weekly Survey of Wholesale 0 1-5 6-19 20- 41 and
Prices of Agricultural Food Items 40 over
in NCR, Davao del Sur and Cebu
2. Bi-Weekly Survey of Wholesale n < 300
Prices of Selected Commodities 0 1-5 6-19 20- 41 and
in NCR, Davao del Sur and Cebu 40 over
300 ≤ n < 500
0 1-15 16-30 31- 61 and
60 over
Prices of Tobacco and Non-Food 40 over
Items n NCR, Davao del Sur and
Cebu
4. Wholesale Survey of Wholesale n < 300
Prices of Processed Food Items 0 1-5 6-19 20- 41 and
111
and Beverages in NCR, Davao 40 over

del Sur and Cebu 300 ≤ n < 500
0 1-15 16-30 31- 61 and
60 over
Prices on Selected Construction 40 over
Materials in NCR
A current month’s price quotation is unacceptable if has an unusual price (either
very high or low, e.g. 10% from the others in the group) collected in one of the
six outlets.
This can be due to:
▪ Wrong placement of the decimal
▪ Difference in the unit of measure
▪ Different commodity/specifications priced
Computation of Rating by Activity
Surveys for the Generation of CPI:
a. Weekly, Bi-weekly, Monthly, and Semestral surveys in NCR:
Computed Rating (CompR), % = [0.30(T/10) + 0.30(QN/10) + 0.40(QL/10)] *100
b. Bi-weekly survey (1st Phase and 2nd Phase) in AONCR:
Rating (CPI)final, % = 0.75 (CompR)1st phase + 0.25(CompR)2nd phase
c. Weekly survey in AONCR:
Generation of RPI (NCR):
a. General Retail Price Index (GRPI) and Construction Materials Retail Price Index
(CMRPI)
Rating (RPI)final, % = 0.85 (CompR)GRPI + 0.15 (CompR)CMRPI
Generation of WPI:
a. General Wholesale Price Index (GWPI) and Construction Materials Wholesale

Price Index (CMWPI) in NCR
Rating (WPI)final, % = 0.85 (CompR)GWPI + 0.15 (CompR)CMWPI
b. General Wholesale Price Index (GWPI) in Cebu and Davao del Sur
112
7. Conduct of Market Assessment for Wholesale Price Survey
PROVINCIAL CRITERIA
Score
Activity
10 5 1 0
Conduct of Market On or before 31 to 45 46 days No report
Assessment for Wholesale the 30 days days after and submitted
Price Survey after the the conduct beyond
conduct
2. Quantity (QN) - 35%
Number of Report/Document Received:

Activity
10 8 0
Conduct of Market 2 reports/ 1 report/ no report/
Assessment for Wholesale documents document document
Price Survey received
C. Agricultural Price Surveys
Wholesale Price Survey for Agricultural Commodities (WPSAC)

Agricultural Price Statistics are evaluated in terms of the quality of the reports
submitted by the PSO to the RSSO and Central Office. The agricultural price
survey under the establishment-based is the:
The three (3) determinants of the quality of agricultural statistics report submitted
to Central Office (CO) are timeliness (30), quantity (25%) and quality (45%).
1. Timeliness (30%) - is based on the timely/early submission of field reports

according to the deadlines prescribed in the 2023 calendar of activities for
agricultural price statistics.
Score
Survey
10 5 1 0
Wholesale Price On or before 1 to 5 days 6 days and No report
Surveys for 7th day after after the due beyond the received or
Agricultural the date due date but the report is
Commodities reference are included not included
(Monthly Report) month in the the
preliminary preliminary
results results posted
posted at at the website
the website
113
2. Quantity (25%) - is determined according to sufficiency of submission based on

what is required, which may be any of the following factors (as applicable):
Number of forms or reports (raw data in excel format, summary report in word
format, narrative report)
Number of Report Received:

Survey 10 8 6 0
Wholesale Price 3 reports 2 reports 1 report no report
Surveys for received
Agricultural
Commodities
(Monthly Report)
a. Number of weekly reports submitted/month

b. No remarks/reasons for big price changes
c. No current price report for some commodities
3. Quality (45%) – is rated based on the:
a. Correctness prevailing price

b. Price data are correct/consistent between levels (farm wholesale and retail
levels)
c. Correctness/consistency of units and concepts used
d. Consistency of the reason/s cited that supported the bahaviour of data
Number of Errors
Survey
10 8 6 1 0
Wholesale Price No Error 1 to 10 11 to 20 More 50 errors
Surveys For errors errors than 20 and more
Agricultural errors
Commodities but less
(Monthly Report) than 50
errors
Computed Rating, % = [0.30(T/10) + 0.25(QL/10) + 0.45(QN/10)] *100
Computation of Weight
As some areas are engaged in more activities than the others, the weight for
a particular activity may differ from one area to another area.
The weight for ith activity in jth province is computed as
Wij = Mij/ Mj
where:
114
Mij = Mandays of ith activity in jth province

Mj = Mandays of all activities in jth province
W1R1 + W2R2 + … +
WnRn
Final Rating =
W1 + W 2 + … + W n
Final Rating is based on the weighted average of the activities of the province.
8. Rice and Corn Stocks Survey (Commercial Stocks Survey)
PROVINCIAL CRITERIA
D. Timeliness (30 points) – is rated based on the timely/early submission of reports

based on the specified deadline per agricultural survey.
7. Required documents submitted on or before the required

submission date 30 points
8. Required documents submitted 1 – 5 working days after the
required submission date 20 points
11. 16 working days after the required submission date 1 point

12. No submission/ after 16 working days after the required
0
submission date
E. Quantity (25 points)- is determined according to completeness of the required

documents per agricultural survey, which may be rated on any of the following
factors (as applicable):
d. Number of forms or reports

e. Required parts of the reports
f. Data Items required in the statistical tables

5. All required documents were submitted All complete 25 points
6. 50% and more but not all required
documents were submitted Complete/Incomplete 15 points
7. Less than 50 of the required documents
were submitted Complete/Incomplete 5 points
115
8. No submission of the required documents 0
F. Quality (45 points) - is determined based on the accuracy of documents. The rating
will be based on:
5. All the required specifications/standards were satisfied 45 points

8. No submission of the required documents/reports within the
0
rating period
To consider the workload of each province, the weights are computed based on the
total number of mandays per survey round. The cut-off value for each interval was
based on the five equal groupings of the provinces based on the percent share to the
total mandays.

Mandays of the
Province
61-80 1.15 Large
41-60 1.10 Medium
21-40 1.05 Small

Weighted Rating should not exceed 100 percent
9. Commercial Livestock and Poultry Survey (CLPS)
PROVINCIAL CRITERIA
The three (3) determinants of the quality of agricultural statistics report submitted
to Central Office (CO) are timeliness (30 points), quantity (25 points) and quality
(45 points).
A. Timeliness (30 points) - is based on the timely/early submission of Data files,
Provincial Summary Worksheets – Commercial (PSW-C), Electronic Data
Review Worksheets (EDRW) and Frame Maintenance Form (FMF) and
Farmgate price according to the deadlines prescribed by the Livestock and
Poultry Statistics Division (LPSD) in the 2023 Calendar of Activities for the
CLPS. This is rated as follows:
116
Submission Period Points

1. Required documents submitted on or before the 30
required submission date
2. Required documents submitted 1 – 5 working 20
days after the required submission date
3. Required documents submitted 6 – 10 working 10
4. Required documents submitted beyond 10 5
working days after the required submission date
5. No submission 0
B. Quantity (25 points) - is determined according to sufficiency of submission

based on what is required, which may be any of the following factors (as
applicable):
a. No. of forms or reports

b. Required parts of the report
c. Items required in statistical tables
Quantity is rated as follows:
1. All required documents were submitted All complete 25
2. 50% and more but not all required Complete/Incomplete 15

documents were submitted
3. Less than 50% of the required Complete/Incomplete 5
4. No submission of the required 0
documents
C. Quality (45 points) – is determined based on the accuracy of documents

submitted, which may be any of the following categories (as applicable):
117
Quality is rated as follows:
Accuracy of Documents Points
1. All required categories were satisfied 45
2. 2 out of 3 categories were satisfied 30
4. No submission of the required

documents/reports within the rating 0
period
Computation of Final Rating for the Province:
Rating = Timeliness (30 points) + Quantity (25 points) +Quality (45 points)
The computed rating for each criteria (Timeliness, Quantity and Quality) are then
multiplied by the weights assigned to the required outputs to come up with final
rating for each criterion.
Required Output (RO) Weights Timeliness Quantity Quality

(1) (2) (3) (4) (5)
1 Data Files 20% 30 25 45
2 Provincial Summary 20% 30 25 45
Worksheets (PSW-C)
3 Electronic Data Review 20% 30 25 45
Worksheets (EDRW)
4 Frame Maintenance Form 20% 30 25 45
(FMF)
5 Farmgate Price 10% 30 25 45
5. Narrative Reports 10% 30 25 45
The final rating for the province will be the sum of the weighted Timeliness,
Quantity and Quality using the assigned weights for the required output.
Formula:
5 3
∑ ∑(𝑊𝑒𝑖𝑔ℎ𝑡𝑠𝑗 𝑥 𝐶𝑟𝑖𝑡𝑒𝑟𝑖𝑎𝑖 )
𝑗=1 𝑖=1
where:
Criteriaj– rating given for the required output in terms of Timeliness,

Quantity and Quality
Weightsj– weights assigned to each of the required output
118
Computation of Final Rating for the Province is summarized below:
1 Data Files Weights x (Timelines + Quantity + Weighted

Quality) rating
2 Provincial Summary Weights x (Timelines + Quantity + Weighted
Worksheets (PSW-C) Quality) rating
3 Electronic Data Review Weights x (Timelines + Quantity + Weighted
Worksheets (EDRW) Quality) rating
4 Frame Maintenance Form Weights x (Timelines + Quantity + Weighted
(FMF) Quality) rating
5 Farmgate Price Weights x (Timelines + Quantity + Weighted
Quality) rating
6 Narrative Report Weights x (Timelines + Quantity + Weighted
Quality) rating
FINAL RATING Sum of weighted rating of the required output
REGIONAL CRITERIA
Computation of Final Rating for the Region:
The final rating of the required output (Electronic Data Review Worksheets
(EDRW)) is shown below:
Required Output (RO) Weights Timeliness Quantity Quality

(1) (2) (3) (4)
Worksheets (EDRW)
2 Narrative Report 10% 30 25 45
Formula:
2 3
𝑗=1 𝑖=1
where:

119
Computation of Final Rating for the Region is summarized below:

2 Narrative Report Weights x (Timelines + Quantity + Weighted
Quality) rating
To consider the workload of each province, the weights are computed based on the
total number of mandays per survey round. The cut-off value for each interval was
based on the five equal groupings of the provinces based on the percent share to the
total mandays.

Mandays of the
Province
61-80 1.15 Large
41-60 1.10 Medium
21-40 1.05 Small

Weighted Rating should not exceed 100 percent
B. ADMINISTRATIVE-BASED STATISTICS
10. International Merchandise Trade Statistics (IMTS)
PROVINCIAL CRITERIA
The following foreign trade documents are to be collected by the concerned PSOs at
BOC collection points if available and to be submitted to the Trade Statistics Division
(TSD) based on the set timetable of submission.
1. Export Declarations (ED) – DTI Form including its attachments, e.g., INVOICE
PACKING LIST and COMMERCIAL INVOICE;
Note: This type of ED is not a printed copy of Single Administrative Documents
2. Informal Import Declaration and Entry documents;

3. Certificates of Origin with attached main ED; and
4. Outward/export shipping manifest.
The collection of foreign trade documents is limited to the above-listed documents

because the Import Entry and Internal Revenue Declaration (IEIRD) are already
120
provided by the Bureau of Customs (BOC) to PSA regularly in the form of an

electronic data file. This is in accordance with the signed Memorandum of
Understanding on the Electronic Exchange of Information between the BOC and
PSA.
Notes:
1. The PO should not transmit the hard copy documents to CO if they already
uploaded the scanned copies of documents to CO designated google drive.
2. The dates of uploading of the scanned documents via google drive will be used
as the basis for the timeliness of the submission of documents to CO.
1. Timeliness (T) of submission of Export Documents - 100 %
Timeliness of transmission of Export Documents (ED), Import Informal Entry

Documents (IE), Certificates of Origin (COO), and Export Foreign Shipping
Manifest (XFSM), if any:
a. Timeliness of submission of Export Documents, T(ED):
Submitted before deadline 10

Submitted on the deadline 5
Submitted after deadline 1
No Report 0
b. Timeliness of submission of Import Informal Entry Documents, T(IE):

No Report 0
c. Timeliness of submission of Certificates of Origin Documents, T(COO):

No Report 0
121
d. Timeliness of submission of Export Foreign Shipping Manifest Documents,

T(XFSM):

No Report 0
Computed Rating (CR): CR = [ ( T(ED) + T (IE) + T (COO) + T (XFSM) / (10

* n) ] * 100
where: n = 4, number of type of foreign trade documents being
collected;
Scale Score
Before the deadline 10
On the deadline 5
After the deadline 1
No report 0
If a hard copy of foreign trade documents is not available at the BOC collection
ports during the time of field visit, the concerned PO shall prepare and submit a
Certification of Non-Availability of Foreign Trade Documents signed by designated
PSO personnel indicating the type of documents and target reference month in
the said certification
This Certification of Non-Availability of Foreign Trade Documents or shall be
submitted to TSD following the set timetable of submission, through email at
tsd@psa.gov.ph cc: j.soliven@psa.gov.ph.
122
11. Domestic Trade Statistics (DomStat)
PROVINCIAL CRITERIA
Date of Submission of Datafiles Score
Submitted datafiles on or before deadline 10
Submitted datafiles 2 weeks after the deadline 5
Submitted datafiles 4 weeks after the deadline 1
no datafiles submitted for a reference month 0
T, rating % = [ ( Score / 10) * 0.65] * 100
2. Quality (QL) - 35%
Number of encoded records with error

QL, rating % = 1- x 0.35 * 100
Total number of encoded records
A record is considered with errors if:
1. Invalid codes with respect to reference files per records
2. Total not equal to details (per processing sheet)
Computed Rating (CR), % = (T + QL)

Notes:
1. Timeliness (T) and Quality (QL) are computed monthly. In general, to compute
for the final rating by province, add all ratings by month then divide the total
rating by 12.
2. Weight or adjustment factor is based on the total number of mandays for

collection, receipt, manual processing, and data entry machine validation.
3. The cut-off value for each interval was determined using percentile. Provinces
are group into three equal groups using the values that represents the lower
one-third (33.33rd) and upper two-thirds (66.66th) percentiles as the cut-off
values.
123
Mandays Provinces Adjustment

Factor
125 and NCR I, NCR V and Cebu 0.90

over
74 – 124 Batangas, Albay and Zamboanga City (co 0.95

Regional Office IX)
Less than 74 La Union, Cagayan, Bataan, Quezon, 1.00

Marinduque, Occidental Mindoro, Oriental
Mindoro, Palawan, Romblon, Camarines Sur,
Catanduanes, Masbate, Sorsogon, Aklan,
Antique, Capiz, Iloilo, Negros Occidental, Bohol,
Negros Oriental, Siquijor, Biliran, Eastern Samar,
Leyte, Northern Samar, Samar (Western),
Southern Leyte, Basilan (including Isabela City),
Zamboanga Del Norte, Camiguin, Lanao Del
Norte, Misamis Occidental, Misamis Oriental,
Davao Del Sur, Davao Oriental, Sarangani
(including General Santos City), Agusan Del
Norte, Surigao Del Norte, Surigao Del Sur,
Maguindanao (including Cotabato City), Sulu and
Tawi-Tawi
To compute Weighted Rating (WR) based on the following weight or adjustment

factor:
-----------------------------------------------------------------------------------
If the weight is 1
Weighted Rating (%) = CR / Weight x 100
-----------------------------------------------------------------------------------
If the weight is 0.95
Weighted Rating (%) = (CR * Weight + 0.05) * 100
-----------------------------------------------------------------------------------
If the weight is 0.90
Weighted Rating (%) = (CR * Weight + 0.10) * 100
-----------------------------------------------------------------------------------
Note: adjustment factor or weight was based on the total number of mandays per
province
124
Datafiles should be sent directly to Trade Statistics Division (TSD) as attachment to

email with this email address, tsd.staff@psa.gov.ph cc: j.soliven@psa.gov.ph and
a.rosario@psa.gov.ph.
For ports/stations with no documents collected or no electronic files received for
some reasons during the reference period, the designated field staff collector shall
obtain a certification from the agency or their authorized representative. The
electronic or scanned copy of the said certification should be sent to
tsd.staff@psa.gov.ph cc: j.soliven@psa.gov.ph and a.rosario@psa.gov.ph.
12. Generation of Construction Statistics from Approved Building Permits (BP)
PROVINCIAL CRITERIA
1. Timeliness (T)* – 50%
 number of municipali ties with BP documents/datafiles/certification of no approved building 

 permit received on or before the cut - off date of receipt of the reference month 
T =   x 0.5
 total number of municipali ties 
 
 
where:
Certification of no approved building permit must be issued and signed

by the Local Building Official/ City/Municipal/District/Provincial Engineer for
cities/municipalities without approved building permit during the reference
month.
2. Quality (QL)* – 50%
 total number of data items with error 

QL = 1 -  x 0.5
 number of data items to be rated x total receipt 
where:
Total receipt = Number of documents/datafiles received
* In cases where only certifications of no approved building permit were received

from the province for a certain reference month, the multiplier for Timeliness
(T) will be 1.0. There will be no rating for Quality (QL) as there are no building
permits to be rated for quality of processing.
Data items to be rated:
1. Date of issuance
125
2. Form of ownership
3. Location of construction
4. Scope of work
5. Number of units
6. Use or type of occupancy
7. Estimated cost
8. Number of storey
9. Floor area
A data item is considered with error if:
1. total not equal to details for estimated cost

2. incorrectly coded for form of ownership, location of construction, scope of
work, and use or type of occupancy
3. missing data for date of issuance, form of ownership, location of
construction, scope of work, number of units, use or type of occupancy,
estimated cost, number of storey, and floor area
4. lumped entry for estimated cost
The number of data items with error for every building permit will be determined
after the first run of the data validation module. Each data item in the building
permit will have only one count of error regardless of the number of errors
committed in a particular item. For unencoded building permits, the number of
error is equal to the total number of data items being rated.
Computed Rating = (T + QL) x 100%
where:
T and QL are computed monthly
Weighted Rating = Computed Rating x Adjustment Factor*
Province size classification and adjustment factor

Factor*
305 and over Ilocos Norte, Ilocos Sur, Pangasinan, Cagayan, Abra, 0.90
Isabela, Bulacan, Nueva Ecija, Pampanga, Batangas,
Cavite, Laguna, Quezon, Palawan, Camarines Sur, Iloilo,
Negros Occidental, Bohol, Cebu, Negros Oriental, Leyte,
Bukidnon, Zamboanga Del Norte, Zamboanga Del Sur,
Lanao Del Norte, Misamis Oriental, , Lanao Del Sur, and
Maguindanao (including Cotabato City)
126

Factor*
163 to 304 Benguet, La Union, Nueva Vizcaya, Bataan, Tarlac, 0.95

Zambales, Rizal, Oriental Mindoro, Romblon, Albay,
Masbate, Sorsogon, Aklan, Antique, Capiz, Eastern Samar,
Northern Samar, Southern Leyte, Northern Samar,
Zamboanga Sibugay, Misamis Occidental, Davao Del
Norte, Compostela Valley, North Cotabato, South Cotabato,
Lanao Del Norte, Agusan Del Norte, Agusan Del Sur,
Surigao Del Norte, Surigao Del Sur, and Sulu
Less than 162 NCR 1, NCR 2, NCR 3, NCR 4, NCR 5, Ifugao, Kalinga, 1.00
Apayao, Mountain Province, Batanes, Quirino, Aurora,
Marinduque, Occidental Mindoro, Camarines Norte,
Catanduanes, Guimaras, Siquijor, Biliran, Zamboanga City,
Basilan (Including Isabela City), Camiguin, Davao Del Sur,
Davao Occidental, Davao Oriental, (excluding Gen. Santos
City), Sarangani (including Gen. Santos City), Sultan
Kudarat, Dinagat Islands, and Tawi-Tawi
*adjustment factor or weight was based on the total number of mandays per province
Total mandays for each province were based on the actual total number of documents
collected for year 2022. The cut-off value for each interval was determined using
percentile. Provinces are group into three equal groups using the values that
represents the lower one-third (33.33rd) and upper two-thirds (66.66th) percentiles as
the cut-off values.
127
13. Compilation of Data from Slaughterhouses and Poultry Dressing Plants

(CDSPDP).
PROVINCIAL CRITERIA
a. Timeliness (30 points) - is based on the timely/early submission of Data files,

Output Tables Electronic Data Review Worksheets (EDRW) and Frame
Maintenance Form (FMF) according to the deadlines prescribed by the
Livestock and Poultry Statistics Division (LPSD) in the 2023 Calendar of
Activities for Agricultural Statistics. This is rated as follows:
Submission Period Points

1. Required documents submitted on or before the 30
required submission date
2. Required documents submitted 1 – 5 working days after 20
the required submission date
3. Required documents submitted 6 – 10 working days 10
after the required submission date
4. Required documents submitted beyond 10 working 5
5. No submission 0
b. Quantity (25 points) - is determined according to sufficiency of submission

based on what is required, which may be any of the following factors (as
applicable):
a. No. of forms or reports

b. Required parts of the report
c. Items required in statistical tables
Quantity is rated as follows:
1. All required documents were All complete 25

submitted
2. 50% and more but not all required Complete/Incomplete 15
3. Less than 50% of the required Complete/Incomplete 5
4. No submission of the required 0
documents
128
c. Quality (45 points) – is determined based on the accuracy of documents

submitted, which may be any of the following categories (as applicable):
Quality is rated as follows:
Accuracy of Documents Points
45
1. All required categories were satisfied
30
2. 2 out of 3 categories were satisfied
4. No submission of the required

documents/reports within the rating 0
period
Computation of Final Rating for the Province
Rating = Timeliness (30 points) + Quantity (25 points) + Quality (45

points)
The computed rating for each criteria (Timeliness, Quantity and Quality) are then
multiplied by the weights assigned to the required outputs to come up with final
rating for each criterion.
Require Output (RO) Weights Timeliness Quantity Quality

(1) (2) (3) (4) (5)
1 Data Files 20% 30 25 45
2 Output Tables 20% 30 25 45
Worksheets (EDRW)
4 Frame Maintenance Form 20% 30 25 45
(FMF)
129
Formula:
4 3
𝑗=1 𝑖=1
where:

Computation of Final Rating for the Province is summarized below:
1 Data Files Weights x (Timelines + Quantity + Weighted

Quality) rating
2 Output Table Weights x (Timelines + Quantity + Weighted
Quality) rating
4 Frame Maintenance Form Weights x (Timelines + Quantity + Weighted
(FMF) Quality) rating
REGIONAL CRITERIA
Computation of Final Rating for the Region
The final rating of the required output (Electronic Data Review Worksheets
(EDRW)) is shown below:
Require Output (RO) Timelines Quantity Quality

(1) (2) (3) (4)
1. Electronic Data Review 30 25 45
Worksheets (EDRW)
130
CATEGORY II: STATISTICAL PLANNING AND COORDINATION
Weights for Statistical Planning and Coordination by Activity:

January to December 2023
1. Coordination of the Regional Statistics

Committees (RSCs)
a. Average number of RSC
presentations/agenda items for
5 -
approval/discussion/information in all RSC
meetings convened
b. Number of approved RSC Resolutions 5 -
c. Average participation rate of RSC
5 -
members/representatives in meetings
d. Number of quarterly RSC meetings convened 5 -
2. Formulation of the Regional Statistical
10
Development Program (RSDP) 2023-2029
3. Conduct of local advocacy activities on statistical
standards and classification systems and
adoption of standard classifications
a. Average participation rate of LGUs in the 10 25
local advocacy activities on statistical
standards and classification systems
i. Number of statistical standards and 10 25
classification systems discussed/presented
4. National Statistics Month (NSM) -
a. Conduct of activities during the NSM 15 40
b. Submission of Regional Calendar of Activities
15 -
for the NSM Celebration
5. Number of Core Regional Indicators (CoRe-Is)
compiled and disseminated to stakeholders
10 -
(at least 50 national CoRe-Is compiled and
disseminated)
6. Number of Provincial Statistics Committee
meetings convened and IAC/TC/TWG/TF
adhoc/special meetings on statistics matters - 10
where the PSO officials/staff made presentations
about PSA and statistics
7. Average rating of PSOs in the region 10 -
TOTAL 100 100
131
Best Regional Statistical Services Office (RSSO)

in Statistical Planning and Coordination (SPC)
Eligible Units: All PSA RSSOs
Guidelines for the submission of documents

1. Format of submission
Documentary requirements should be submitted via email quarterly as

provided in the schedule below.
TO: Statistical Planning and Coordination email address

(spc.psaawards@gmail.com)
CC: Statistical Standards Division (ssd.staff@psa.gov.ph)

Statistical Programs and Policies Division (sppd.staff@psa.gov.ph)
Please use the link stated on Annex K to send files for Statistical Planning and
Coordination.
While electronic copy submissions are preferred, printed copy submissions are
also accepted. Printed copies of the documentary requirements should be
labelled properly “FOR CONSIDERATION IN PSA AWARDS STATISTICAL
PLANNING AND COORDINATION CATEGORY” and should be submitted to
PSA Awards Secretariat on a quarterly basis. PSA Awards Secretariat will then
forward submissions to the Standards Service (SS) which serves as the PSA
Awards Secretariat for Statistical Planning and Coordination Category.
Failure to submit the required documentations a month after the reference

quarter in the rating period and failure to label these accordingly as mentioned
above will result in disqualification of these submissions in the PSA Awards for
Statistical Planning and Coordination Category.
2. Content of submission
To facilitate the review of the documents, PSA RSSOs are requested to follow
the arrangement of documents to be submitted as follows:
a. Transmittal record (See Annex L for the proforma)

b. Documentary requirements
1. Coordination of the RSC
• Copies of RSC agenda for meetings
• Copies of minutes/highlights of the RSC meetings
• Digital copies of the presentations/materials during the RSC
meetings, uploaded in Google drive
• Copies of RSC Resolutions signed by the RSC Chair
• List of RSC Resolutions with status
• Copy of the final signed RSC Resolution institutionalizing the
membership/composition of RSC containing details on the
composition and terms of reference (if reconstituted and to be
provided in the first quarter 2023 submission of documents only)
132
• Copies of attendance sheets of all RSC meetings convened from

January to December 2023 (RSC Members should be numbered
separately from other attendees)
2. Formulation of the 2023-2029 Regional Statistical Development

Program (RSDP)
• Copy of the approved RSDP with signature of the RSC Chair and
submitted to the Standards Service (SS)
• Copy of the draft updated RSDP and status of formulation of the
updated RSDP as of the deadline of submission to the SS.
3. Conduct of local advocacy activities on statistical standards and

classification systems and adoption of standard classifications
• Copies of key outcome reports of the advocacy activities on
statistical standards and classification systems
o Attendance sheets/list of representatives of
provincial/city/municipal LGUs who participated in the event
o List of statistical standards and classification systems
discussed/presented
o Highlights of the meeting or report of findings from the
discussion/open forum
o Summary of recommendations and action plan of LGUs/PSA
RSSOs in relation to adoption of statistical standards and
classification systems
• Copies of programme of activities
• Digital copies of presentations
4. National Statistics Month

• List of regional activities conducted during the NSM
• Digital copy of Regional NSM Report uploaded in Google drive
• Copy of the Regional Calendar of Activities for the NSM Celebration
• Proof of submission of the Regional Calendar of Activities to the
NSM Secretariat or email Message submitting the copy of the
Regional Calendar of Activities or copy of the Regional Calendar of
Actvities for the NSM Celebration with time stamp indicating the date
when the calendar was recieved by the NSM Secretariat
5. Core Regional Indicators (CoRe-Is)

• Copies of the Regional Social and Economic Trends (RSET)
publication or printout of the PSA RSSO website/webpage on the
CoRe-Is
133
3. Schedule of submissions to the PSA Awards Secretariat
Reference quarter/period Deadline of Submission to PSA SPC

Awards Secretariat
1st Quarter, 2023 28 April 2023
2nd Quarter, 2023 31 July 20231
3rd Quarter, 2023 31 October 2023
4th Quarter, 2023 31 January 20242
AWARDS CRITERIA
1. Coordination of the Regional Statistics Committees (RSC)
a. Average number of RSC presentations/agenda items for

approval/discussion/information in all RSC meetings convened.
All agenda items presented in the RSC meetings conducted between January
and December 2023 are covered. These agenda items may be for
approval/discussion/ information regardless of the ultimate result of the
proposal.
Please note that the following are the suggested minimum agenda
requirements for the RSC for the year:
• Adopting the RSC Policy Agenda for 2023
• Enjoining the Support and Participation of Agencies in the observance
of NSM in October 2023
• Approving and Adopting the NSM Calendar of Activities
• Report of progress and updates in the 2023-2029 Regional Statistical
Development Program (RSDP)
• Report on the CoRe-Is/regional statistical indicators
• Cascading of PSA Board Resolutions
Other suggested RSC agenda items are as follows:

• Overview of the Statistical Survey Review and Clearance System
(SSRCS)
• Overview of statistical classification systems
• Reconstituting the RSC
• Enjoining data support of regional line agencies (RLAs) and local
government units (LGUs) to the compilation of CoRe-Is/regional
statistical indicators
• Creating TWG/TF on sectoral statistical concerns
• Enjoining support to the conduct of PSA surveys
1
In 2019, the PSA conferred the Best Regional Statistics Committee (RSC) Award. Documents for the 2023
Best RSC Award will be utilized in the PSA Awards for 2023. The deadline for submission is 15 working days
after the reference quarter.
2
Please wait for advisory from the PSA Awards Secretariat (PMS) should there be changes in the coverage
period of the PSA Awards 2023.
134
• Statistics generated by the local government units (LGUs) and regional

line agencies (RLAs)
Requirements for evaluation are as follows:

• Copies of RSC Agenda for Meetings
• Copies of Minutes/Highlights of the RSC Meetings
• Digital copies of the presentations/materials during the RSC meetings,
uploaded in Google drive
RSSOs are requested to submit the printed or e-copies of documentary

requirements listed above as part of their quarterly submission to the PSA
SPC Awards Secretariat and Statistical Policies and Programs Division
(SPPD) 15 working days after the reference quarter.
Number of presentations/
agenda items in all RSC Points/ Weights
meetings convened
10 or more 10
7 to 9 8
4 to 6 5
1 to 3 2
0 (No RSC meeting convened) 0
Note: Three (3) agenda items for information or discussion will be counted
as one (1) agenda item, while items for approval will be counted as one (1).
b. Number of approved RSC resolutions
Approved RSC Resolutions are those signed by the RSC Chair and attested
by the PSA Regional Director from January to December 2023.
Proposed/pending RSC Resolutions are those which were already presented
to the RSC but should be revised to consider comments/recommendations of
the RSC.
Requirements for rating are as follows:

• Copies of RSC Agenda for 1st to 4th Quarterly RSC Meetings
• Copies of Minutes/Highlights of the 1st to 4th Quarterly RSC Meetings
• Copies of RSC Resolutions signed by the RSC Chair
• List of RSC Resolutions with status and/or pending for approval

Number of RSC Resolutions

Points/ Weights
Approved
9 or more 10
7 to 8 8
5 to 6 6
135
3 to 4 4
1 to 2 2
No resolutions approved 0
Note: The following RSC resolutions are not counted: (1) adopting PSA Board
Resolutions en toto; (2) enjoining support to surveys;
(3) congratulating or endorsing an activity of an agency, organization or
individual.
c. Average participation rate of RSC members/representatives in meetings
A PSA Board Resolution was issued on 14 February 2017, which provided for
the reconstitution of the Regional Statistics Committees (RSCs). The RSSOs
are requested to refer to the PSA Board Resolution for the updating of the
composition and terms of reference of their respective RSCs in 2023. As soon
as an RSC agrees on the new composition and terms of reference, the RSC
should issue an RSC Resolution institutionalizing the members and duties of
the RSC. The Standards Service (SS) would like to request the RSSOs to
provide copies of these RSC resolutions a month after the conduct of the RSC
meeting or as soon as these are approved for SS’ records and monitoring
purposes.
Participation rate is computed as the total number of organizations/agencies

(either members or representatives of the members) which participated in the
quarterly RSC meetings divided by the number of member
organizations/agencies indicated in the RSC Resolution providing information
on the retention/reconstitution of composition of RSC. The participation rates
in the quarterly meetings of the RSC will then be averaged.
Participation rates in meetings of PSA RSSO Internal Working

Groups/Committees as well as the participation of PSA officials/staff in a non-
PSA activity are not included in this criterion.
• Copy of final RSC Resolution institutionalizing the
membership/composition of RSC
• Copy of attendance sheets of all the RSC meetings convened from
January to December 2023 (Attendance sheets should contain the
affiliation of the members/representatives who attended the meeting.)

Meanwhile, copies of RSC Resolutions are requested to be submitted to SS

as soon as these are approved.
Average participation rate Points/ Weights
80% to 100% 10
70% to 79% 8
136
60% to 69% 5
50% plus 1 (quorum) to 59% 2
Not reached quorum/
0
no meeting convened
d. Number of quarterly RSC meetings convened
The maximum number of quarterly RSC meetings that can be convened

during the period January to December 2023 is four (4). Internal meetings of
PSA RSSO in preparation for the conduct of RSC meeting are not included in
this criterion. Meetings with quorum will only be considered.
Requirement for rating is as follows:

• Copies of Minutes/Highlights of the RCS Meetings

(SPPD)
15 working days after the reference quarter.
Number of quarterly RSC meetings

Points/ Weights
convened
4 10
3 7
2 5
1 2
0 0
2. Formulation of the 2023-2029 Regional Statistical Development Program

(RSDP)
At the regional level, the Regional Statistics Committees shall serve as the
Steering Committee of the RSDP and shall provide guidance and directions in the
formulation of the updated RSDP.
The status of the formulation of the RSDP will be the basis for the evaluation of
this criterion.

• Copy of the approved 2023-2029 RSDP with signature of the RSC Chair
and submitted to the Standards Service (SS)
• Copy of the draft 2023-2029 RSDP and status of formulation of the
updated RSDP as of the deadline of submission to the SS.

requirements listed above after the conduct of the RSC meeting.
137
Monitoring of the RSDP Points/ Weights

Final 2023-2029 RSDP approved by
the RSC and submitted to PSDP 10
secretariat
Draft 2023-2029 RSDP prepared by
the PSA RSSO and presented for
discussion to RSC but not yet 5
approved as of the end of rating
period
Draft 2023-2029 RSDP prepared by
the PSA RSSO but not yet presented
3
to the RSC for discussion and
approval
No draft 2023-2029 RSDP prepared 0
3. Conduct of local advocacy activities on statistical standards and classification

systems and adoption of standard classifications
In support of the conduct of the Community-Based Monitoring System, the PSA

RSSOs are in a great position to reach out to the local government units (LGUs)
to promote the use of statistical standards and classification systems at the local
level.
In this regard, the SS would like to encourage all PSA RSSOs to conduct
advocacy activities such as special meetings with local government units to
evaluate and promote local-level use of statistical standards and classification
systems, as well as capacity development activities/workshops/fora on statistical
classification systems, UN National Quality Assurance Framework (UN NQAF),
Statistical Survey Review and Clearance System (SSRCS), among others.3

• Copies of the key outcome report of the advocacy activities on statistical
standards and classification systems with details on:
o Attendance sheets/list of representatives of provincial/city/municipal
LGUs who participated in the event
discussed/presented
o Highlights of the meeting or report of findings from the discussion/open
forum
o Summary of recommendations and action plan of LGUs/PSA RSSOs in
relation to adoption of statistical standards and classification systems
• Programme of Activities
• Digital copy of the presentations

requirements listed above after the conduct of the local advocacy activities on
statistical standards and classification systems and adoption of standard
3
Please contact the SS if the PSA RSSO would like to request SS officials to serve as resource persons in the
advocacy activity of the PSA RSSO.
138
classifications.
a. Average participation rate of LGUs in the local advocacy activities on

Participation rate is computed as the total number of provincial, city and

municipal LGUs in the region which participated in the PSA RSSO-organized
local advocacy activities on statistical standards and classification systems
divided by the total number of provincial, city and municipal LGUs in the
region. The participation rates in these activities will then be averaged.
Average participation rate of LGUs in the local

Points/
advocacy activities on statistical standards and
Weights
80% to 100% 10
60% to 79% 8
40% to 59% 6
20% to 39% 4
1% to 19% 2
0 0
i. Number of statistical standards and classification systems

discussed/presented
As of 02 December 2022, the PSA Board has approved eight (8) statistical
classification systems. Meanwhile, the PSA implements the SSRCS pursuant
to Republic Act No. 10625 and advocates for the use of UN NQAF as
framework for producers of official statistics pursuant to PSA Board Resolution
No. 17, series of 2019. The PSA also compiles the latest PSA Board-approved
official concepts and definitions and methodologies and procedures for
statistical purposes through the Inventory of Statistical Standards in the
Philippines (ISSiP) (https://psa.gov.ph/ISSiP). Initial efforts are also being
made in reviewing administrative forms and registers to harmonize and
rationalize administrative forms for purposes of official statistics generation.
Hence, advocacy for these above-mentioned activities are being encouraged
at the local level.
Number of statistical standards and

Points/ Weights
12 to 13
(may include discussion of any of the 8
10
statistical classification systems, UN NQAF,
SSRCS, ISSiP, review of administrative forms)
9 to 11 8
6 to 8 6
3 to 5 4
1 to 2 2
0 0
139
4. National Statistics Month (NSM)
a. Conduct of activities during the NSM
Regional and provincial activities in celebration of the NSM can be any/all of

the following:
• Statistical exhibit
• Statistical conference/forum/workshop/seminar/lecture (e.g. survey
results dissemination forum, user-producer forum, etc.)
• Statistical training/capacity-building program
• Advocacy/Information Education Campaign
These activities may be spearheaded by the PSA, other agencies, LGUs,

academe or private sector organizations. The IAC/TC/TWG/TF/SC/SubCom
meetings spearheaded by the RSSO are not included. The meetings related
to the coordination of preparatory NSM activities are also not included.
Requirements for evaluation are as follows:

• List4 of regional and provincial activities conducted during the NSM
(Note that this is different from the Regional Calendar of Activities,
which contains the list of regional and provincial activities that are
planned to be undertaken. The list of regional and provincial activities
that is required for the PSA Awards for 2023 shall contain information
on the actual titles and dates of conduct of NSM activities.)
• Digital copy of Regional NSM Report uploaded in Google drive
RSSOs are requested to submit to the PSA SPC Awards Secretariat the
printed or e-copies of documentary requirements listed above on or before
30 November 2023.
Below is the formula for computing the regional rating on the conduct of NSM
activities:
𝑁𝑆𝑀𝑎𝑐𝑡𝑖𝑣𝑖𝑡𝑖𝑒𝑠𝑑𝑜𝑛𝑒𝑟∗
 10 = Ratingr*
𝑁𝑆𝑀𝑎𝑐𝑡𝑖𝑣𝑖𝑡𝑖𝑒𝑠𝑑𝑜𝑛𝑒 𝑟𝑚𝑎𝑥
where
NSMactivities = Number of NSM activities done
r* = subject RSSO
r = region (1,…, 17)
NSMactvitiesrmax= maximum number of activities done among PSA
RSSOs.
Note: Posting/hanging of streamers/posters will be counted as one (1) NSM

activity regardless on the number of location/s.
b. Submission of Regional Calendar of Activities for the NSM Celebration
The RSSO shall submit their regional calendar of activities in observance of

the NSM on or before the deadline to be set by the NSM Secretariat following
4
The list of NSM activities shall contain information on the dates, title and venue of activities undertaken.
140
the prescribed format. Submissions of the regional calendar of activities shall

be evaluated based on timeliness.
Requirement for evaluation is as follows:

• Copy of the Regional Calendar of Activities for the NSM Celebration
(with the approval of the RSSO Director and time stamp indicating the
date when the Calendar was received by the NSM Secretariat)
• Proof of submission of the Regional Calendar of Activities to the NSM
Secretariat or email message submitting the copy of the Regional
Calendar of Activities for the NSM Celebration with time stamp
indicating the date when the calendar was received by NSM
Secretariat
Timeliness of NSM regional calendar

Points/ Weights
submissions
Before the deadline 10
On the deadline 5
Late submission 1
No submission 0

requirement listed above on or before the designated deadline of submission
which will fall on 31 August 20235.
5. Number of Core Regional Indicators (CoRe-Is) compiled and disseminated to

stakeholders
CoRe-Is is a set of priority indicators that provide statistics that are vital towards
achieving general local development goals. The national CoRe-Is was approved
through PSA Resolution No. 10, Series of 2017 on 19 June 2017. The RSSOs
are encouraged to quarterly/annually compile statistics on the national CoRe-Is
since its approval.
For purposes of the PSA Awards for 2023, at least 50 of the CoRe-Is are required
to be compiled, submitted to the SS, and disseminated to relevant stakeholders.
Number of Core Regional Indicators (CoRe-Is)

Points/ Weights
compiled and disseminated to stakeholders
At least 50 Core Regional Indicators (CoRe-Is) were
compiled, submitted to the SS, and disseminated to 10
the general public.
40 to 49 CoRe-Is were compiled, submitted to the SS,
8
and disseminated to the general public.
30 to 39 CoRe-Is were compiled, submitted to the
6
SS, and disseminated to the general public.
5
Specific deadline of submission of regional calendar of activities will be announced via a PSA Memo Circular
signed by the NEDA Secretary and Director General.
141

4
2
No publication on the CoRe-Is. 0

• Copies of the Regional Social and Economic Trends (RSET) publication
or printout of the PSA RSSO website/webpage on the CoRe-Is

requirements listed above as part of their fourth quarter submission to the PSA
SPC Awards Secretariat.
6. Average rating of PSOs in the region
In recognition of the contribution of the Provincial Statistics Offices (PSOs) in the

achievement of RSSO programs on statistical planning and coordination, this
criterion was first considered in the 2020 PSA Awards for Statistical Planning and
Coordination.
Below is the formula for computing the regional rating for this criterion:
𝑃𝑆𝑂𝑟𝑎𝑡𝑖𝑛𝑔𝑖
* 10 = Rating r*
𝑖
where
PSOrating = Rating of PSO in PSA Awards Statistical Planning and
Coordination category
𝑖 = province (1,…,n, where n is the total number of provinces in the
region)
r* = subject RSSO
142
Best Provincial Statistics Office in Statistical Planning and Coordination
Eligible Units: All PSA PSOs
Guidelines for the submission of documents
1. Format of submission
Documentary requirements should be submitted via email quarterly as

provided in the schedule below.
TO: Statistical Planning and Coordination email address

(spc.psaawards@gmail.com)
CC: Statistical Standards Division (ssd.staff@psa.gov.ph)

Statistical Programs and Policies Division (sppd.staff@psa.gov.ph)
Please use the link stated on Annex K to send files for Statistical Planning and
Coordination.
While electronic copy submissions are preferred, printed copy submissions are
also accepted. Printed copies of the documentary requirements should be
labelled properly “FOR CONSIDERATION IN PSA AWARDS STATISTICAL
PLANNING AND COORDINATION CATEGORY” and should be submitted to
PSA Awards Secretariat on a quarterly basis. PSA Awards Secretariat will then
forward submissions to the Standards Service (SS) which serves as the PSA
Awards Secretariat for Statistical Planning and Coordination Category.
Failure to submit the required documentations a month after the reference

quarter in the rating period and failure to label these accordingly as mentioned
above will result in disqualification of these submissions in the PSA Awards for
Statistical Planning and Coordination Category.
2. Content of submission
To facilitate the review of the documents, PSA PSOs are requested to follow
the arrangement of documents to be submitted as follows:
a. Transmittal record (See Annex M for the proforma)

b. Documentary requirements
• Copies of key outcome reports of advocacy activities conducted on
• Copies of Programme of Activities
• Digital copies of presentations
• List of provincial activities conducted during the NSM
• List of Provincial Statistics Committee (PSC) 6. meetings convened
and IAC/TC/TWG/TF adhoc/special meetings attended/convened
by the PSO officials/staff from January to December 2023 (Indicate
6
Provincial Statistics Committee (PSC) meeting is not applicable for Provincial Statistics Office of the National
Capital Region.
143
dates.)
• Agenda and minutes/highlights of PSC meetings convened by the
PSO from January to December 2023
• Copies of certificates of appearance/participation in meetings on
statistics matters attended by the PSO officials/staff but are not
organized by the PSA
3. Schedule of submissions to the PSA Awards Secretariat
Reference quarter/period Deadline of Submission to PSA SPC

Awards Secretariat
1st Quarter, 2023 28 April 2023
2nd Quarter, 2023 31 July 2023
3rd Quarter, 2023 31 October 2023
4th Quarter, 2023 31 January 2024
144
AWARDS CRITERIA
1. Conduct of local advocacy activities on statistical standards and classification

systems
The PSA field offices are in a great position to reach out to the local government
units (LGUs) to promote the use of statistical standards and classification systems
at the local level. In this regard, the SS would like to encourage all PSA field offices
to conduct advocacy activities such as special meetings with local government
units to evaluate and promote local-level use of statistical standards and
classification systems, as well as capacity development activities/workshops/fora
on statistical classification systems, UN National Quality Assurance Framework
(UN NQAF), Statistical Survey Review and Clearance System (SSRCS), among
others.7

• Copies of the key outcome report of the advocacy activities on statistical
standards and classification systems with details on:
o Attendance sheets/list of representatives of provincial/city/municipal
LGUs who participated in the event/meeting
discussed/presented
o Highlights of the meeting or report of findings from the
discussion/open forum
o Summary of recommendations and action plan of LGUs/PSA field
office in relation to adoption of statistical standards and classification
systems
• Programme of Activities
• Digital copy of the presentations
a. Average participation rate of LGUs in the local advocacy activities on statistical

standards and classification systems.
Participation rate is computed as the total number of provincial, city and

municipal LGUs in the province which participated in the PSA PSO-organized
local advocacy activities on statistical standards and classification systems
divided by the total number of provincial, city and municipal LGUs in the
province. The participation rates in these activities will then be averaged.
Average participation rate of LGUs in the local

Points/
advocacy activities on statistical standards and
Weights
80% to 100% 10
60% to 79% 8
40% to 59% 6
20% to 39% 4
1% to 19% 2
0 0
7
Please contact the SS if the PSA field office would like to request SS officials to serve as resource persons in
the advocacy activity of the PSA field office.
145
b. Number of statistical standards and classification systems

discussed/presented
As of 02 December 2022, the PSA Board has approved eight (8) statistical
classification systems. Meanwhile, the PSA implements the SSRCS pursuant
to Republic Act No. 10625 and advocates for the use of UN NQAF as
framework for producers of official statistics pursuant to PSA Board Resolution
No. 17, series of 2019. The PSA also compiles the latest PSA Board-approved
official concepts and definitions and methodologies and procedures for
statistical purposes through the Inventory of Statistical Standards in the
Philippines (ISSiP) (https://psa.gov.ph/ISSiP). Initial efforts are also being
made in reviewing administrative forms and registers to harmonize and
rationalize administrative forms for purposes of official statistics generation.
Hence, advocacy for these above-mentioned activities are being encouraged
at the local level.
Number of statistical standards and

Points/ Weights
12 to 13
(may include discussion of any of the 8
10
statistical classification systems, UN NQAF,
SSRCS, ISSiP, review of administrative forms)
9 to 11 8
6 to 8 6
3 to 5 4
1 to 2 2
0 0
2. National Statistics Month (NSM)

a. Conduct of activities during the NSM
Provincial activities in celebration of the NSM can be any/all of the following:

• Statistical exhibit
• Statistical conference/forum/workshop/seminar/lecture (e.g. survey
results dissemination forum, user-producer forum, etc.)
• Statistical training/capacity-building program
• Advocacy/Information Education Campaign
These activities may be spearheaded by the PSA, other agencies, LGUs,

academe or private sector organizations. The IAC/TC/TWG/TF/SC/SubCom
meetings spearheaded by the PSO are not included. The meetings related to
the coordination of preparatory NSM activities are also not included.
Requirement for evaluation is as follows:

• List of provincial activities conducted during the NSM (Note that this is
different from the submission of the PSO for the Regional Calendar of
Activities, which contains the list of regional and provincial activities that
are planned to be undertaken. The list of regional and provincial activities
that is required for the PSA Awards for 2023 shall contain information on
the actual titles and dates of conduct of NSM activities.)
146
Below is the formula for computing the provincial rating on the conduct of
NSM activities:
𝑁𝑆𝑀𝑎𝑐𝑡𝑖𝑣𝑖𝑡𝑖𝑒𝑠𝑝∗
 10 = Ratingi*
𝑁𝑆𝑀𝑎𝑐𝑡𝑖𝑣𝑖𝑡𝑖𝑒𝑠
𝑝𝑚𝑎𝑥
where
NSMactivities = Number of NSM activities
p* = subject PSO, where p=1,...86
NSMactivitiespmax= maximun no. of activities recorded among PSA
PSOs
Note: Five (5) activities involving the hanging of streamers/posters will be

counted as one (1) NSM activity.
PSOs are requested to submit to the PSA Awards Secretariat the printed or e-
copy of documentary requirement listed above on or before 30 November
2023.
3. Number of Provincial Statistics Committee meetings convened and

IAC/TC/TWG/TF adhoc/special meetings on statistics matters where the PSO
officials/staff made presentations about PSA and statistics
Meetings of the IAC/TC/TWG/TF/SC/SubCom, which are beyond the suggested

quarterly meetings, are covered in this criterion.

• List of Provincial Statistics Committee (PSC) meetings convened and
IAC/TC/TWG/TF adhoc/special meetings attended/convened by the PSO
officials/staff from January to December 2023 (Indicate dates.)
• Agenda and minutes/highlights of PSC meetings convened by the PSO from
January to December 2023
• Copies of certificates of appearance/participation in meetings on statistics
matters attended by the PSO officials/staff but are not organized by the PSA
(Purpose of these meetings is to promote and explain PSA’s statistics and
statistical standards.)
Number of PSC/adhoc/special
Points/ Weights
meetings convened/attended
16 or more 10
11 to 15 7
6 to 10 5
1 to 5 2
0 0
PSOs are requested to submit the printed and e-copies of documentary
SPC Awards Secretariat.
Note: In the event of a triple tie or more for any rank, the information on the number
of National Statistics Month (NSM) activities conducted in the region/province shall
be the basis for breaking triple or more ties. The criterion on the number of NSM
147
activities has the largest weight in the total rating for the PSA SPC Awards category
for region/province.
148
CATEGORY III: STATISTICAL FRAMEWORK AND INDICATORS SYSTEM
2020 to 2022 Regional Accounts of the Philippines: GRDP and GRDE
CRITERIA MAXIMUM SCORE

A. Regional Accounts Workshop
1. Quality of Estimates 25 points
(to be rated by CO Specialist and Division Chiefs only) (1a + 1b +1c + 1d + 1e)
a. Diligent participation in the estimation 5 points
process (Please see Annex for detailed rating)
b. Application of statistical tools for imputations 5 points

(Please see Annex for detailed rating)
c. Completeness of hard indicators used 5 points

d. Presentation and deliberation of their 5 points
estimates (Please see Annex for detailed rating)
e. Regional write-ups/highlights submitted 5 points

2. Number of hard indicators submitted as input to
the GRDP and GRDE estimation 20 points
a. Indicators submitted
b. Timeliness of submission1
B. Regional Accounts Press Conference

3. Conduct of Press Conference 10 points
(27 April 2023 at 10:00 am) (Please see Annex for detailed rating)
4. Attendees of the Regional Accounts Press 20 points
Conference (Onsite and Online) (Please see Annex for detailed rating)
Number of Participants 80 percent onsite/20 percent online
5. News Clipping about their Regional Accounts 10 points
6. Presentation and knowledge of RDs/ SOCD of 5 points
their Regional Accounts (Please see Annex for detailed rating)
10 points
7. Documentation/Report submitted
(7i + 7ii +7iii + 7iv + 7v+7vi)
a. Content
i. Documentation of issues (Q&A) 3 points
ii. Attendance Sheet 2 points
iii. PowerPoint presentation 1 point
iv. Infographics 2 points
v. Program 1 point
vi. Photos 1 point
b. Timeliness of submission1 (Please see Annex for detailed rating)
TOTAL RATING (1 + 2 + 3 + 4 + 5 + 6 + 7 ) 100 points

1
Additional point deduction for every working day of delayed submission
149
ANNEX
Refer to the following for detailed rating:
CRITERIA RATING DETAILS
1. Quality of Estimates
a. Diligent participation in the Process raw data/indicators and summarize to different
estimation process worksheets with correct links, computations and pick-up –
2 points
Participate in the discussions of the estimates – 2 points
Suggest possible/alternative ways in estimating the sector

– 1 point
No participation in the estimation process – 0 point
b. Application of statistical tools for Apply simple and appropriate methods for imputations
imputations based on the indicators (e.g. moving average, weighted
average, growth rate technique, etc.) – 2 points
Make time series analysis of the data and provide

techniques for imputations (e.g. considering seasonality in
the data, shocks, etc.) – 3 points
No application of statistical tools for imputations – 0 point
c. Completeness of hard indicators Percentage of submitted hard indicators used:

used
(1 of the criteria applicable) 100% of the submitted hard indicators used in estimation –
5 points
50-90% of the submitted hard indicators used in estimation

– 3 points
Less than 50% of the submitted hard indicators used in

estimation – 1 point
d. Presentation and deliberation of Prepare powerpoint presentation for sectoral estimates –

their estimates 1 point
Provide reasons/ highlights of the estimates – 2 points
Present the estimates with an outline – 1 point
Provide visual presentation of the estimates (e.g. line

graphs, bar charts,etc.) – 1 point
e. Regional write-ups/highlights Number of errors observed after submission:

submitted (1 of the criteria
applicable) No errors after submission – 5 points
With minor errors (grammatical errors but with correct

figures) after submission – 3 points
With major errors (grammatical errors and wrong figures)

after submission – 1 point
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2. Number of hard indicators submitted

a. Number of hard indicators Number of hard indicators submitted:
submitted
Complete indicators of 10 or more industries and 8 or more
expenditure items – 20 points
Less than 10 industries and 8 expenditure items - 1 point

per industry/expenditure item submitted
b. Timeliness of submission Timeliness:
Submission 1 working day after 14 April 2023 –
2 points deduction
Submission 5 working days after 14 April 2023 –

4 points deduction
Submission more than 5 working days after 14 April 2023

– 8 points deduction
3. Conduct of Press Conference Regional Accounts results reported at:
(27 April 2023 at 10:00 am)
Exactly 10:00 a.m. – 10 points
5 to 10 minutes earlier/past 10:00 a.m. – 5 points
More than 10 minutes earlier/past 10:00 a.m. – 3 points
4. Attendees of the Regional Accounts Press Conference*

Number of participants:
Participants
TV (National/Local), Radio and Print media
Government agencies (National/Regional/Provincial)
Private companies
Other participants
*Weighted share of the participants (onsite and online) will be applied.

Onsite Participants – 80 percent
Online Participants – 20 percent
5. News clipping about their Regional Medium of news clips:
Accounts
Headline news (front page of the local news paper) or TV
news coverage – 10 points
In front page (but only news article) or News under

business/economy section – 8 points
Inside news – 6 points
151
6. Presentation and knowledge of RDs/SOCD/PSA officials answer all questions to PSA –

RDs/SOCD of their Regional 5 points
Accounts
RDs/SOCD/PSA officials answer more than half but not all
of the questions asked to PSA – 3 points
RDs/SOCD/PSA officials cannot answer the questions

asked to PSA – 1 point
If no questions asked to RDs/SOCD/PSA Officials, refer to

the manner of presentation of their Regional Accounts (e.g.
presentation of the estimates on time, correct reporting of
figures and highlights of their Regional Accounts) – 5 points
7. Documentation/Report submitted
a. Content Documentation of issues – 3 points
Attendance Sheet – 2 points
Powerpoint presentation – 1 point
Infographics – 2 points
Program – 1 point
Photos – 1 point
b. Timeliness of submission Timeliness:
Submission 1 working day after 12 May 2023 –
2 points deduction
Submission 5 working days after 12 May 2023 –

4 points deduction
Submission more than 5 working days after 12 May 2023 –

8 points deduction
Documentation/report to be submitted via email on or before 12 May 2023 to:
Mr. Florande S. Polistico: f.polistico@psa.gov.ph
Mr. Mark C. Pascasio: m.pascasio@psa.gov.ph
Copy furnish Ms. Gina Perido: g.perido@psa.gov.ph
152
CATEGORY IV: CIVIL REGISTRATION
The Civil Registration category covers the activities in carrying out and administering the
provisions of Act No. 3753 entitled "An act to Establish a Civil Register" (Section 2, C.A. 591)
and other laws on civil registration; pursuant to Republic Act No. 10625, otherwise known as
Philippine Statistical Act of 2013; Civil Registration and Vital Statistics (CRVS) Regional
Action Framework Activities and issuance of Certificate of Registration and Authority to
Solemnize Marriage (CRASM) of solemnizing officers in accordance with Article 7 of the
Family Code.
The revised civil registration criteria adopted the seven (7) action areas in the Regional Action
Framework (RAF) to support the improvement of civil registration and vital statistics (CRVS)
systems, together with the consolidated reports during the Civil Registration (CR) Month as
one of the criteria. The RAF facilities collaborative action at local, provincial, and national and
international levels by enabling multiple stakeholders to align ad prioritize their efforts, as well
as to monitor progress towards achieving shared vision that by 2024, all people in Asia and
the Pacific will benefit from universal and responsive CRVS systems that facilitate the
realization of their rights and support good governance, health and development.
Weight of Civil Registration per Major Activity
Major Weight (%)

Major Activity Activity
Code Regional Provincial
CR01 10 10
A. Civil Registration (CR) Month
B. Civil Registration and Vital 90 90

Statistics (CRVS) Decade
CR02 10 10
1. Political Commitment
2. Public Engagement, Participation CR03 12 12
and Generating Demand
3. Coordination CR04 10 10
4. Policies, Legislation and CR05 5 5

Implementation of Regulations
5. Infrastructure and Resources CR06 5 5
6. Operational Procedures, CR07 28 28

Practices and Innovations
7. Production, Dissemination and CR08 20 20
Use of Vital Statistics
TOTAL 100 100
IMPORTANT REMINDER:
NAMING CONVENTION:
Region N_CR0N_Month of the Activity to be Reported_Title of Activity
Region 10_CR02_March_Creation of Subcommittee
Submission of report via email to crs.psa.fieldawards@gmail.com
153
A. Civil Registration (CR) Month
In line with the Presidential Proclamation No. 682, signed on January 28,1991, declaring the
month February of every year as the Civil Registration Month, and hereby authorize the Civil
Registrar General to promulgate the necessary implementing rules and regulations which all
local civil registry offices in the country may observe in connection with the activities and
programs that may be locally held.
All agencies and instrumentalities of the national government and local government units,
including government-owned or controlled corporations, the private sector and the citizenry
are hereby enjoined to support actively the activities and programs for the Civil Registry
Month.
The Civil Registration Month celebration this February 2023 supports the PSA’s theme and
adopts the same for the Civil Registration Month, “Improving Civil Registration and Vital
Statistics Implementation Strategies through Digital Transformation”.
All activities conducted in connection with the Civil Registration and Vital Statistics during the
month of February will also be rated under category code CR01 except for Political
Commitment (Creation of Committee on CRVS) that must be rated under category code
CR02.
All activities in CR Month, if done outside the celebration month (February), will be rated
under category CR03 (Public Engagement, Participation and Generating Demand) using the
same pointing system and requirements.
Reported Activities, Requirements and Point System
1. Conduct of civil registration quiz, and other civil registration related contest such as
oratorical, essay writing, slogan contest, poster making, logo making and other related
activities.
NOTE:
More than ten (10) participants are required to join which composed of either all
non-PSA participants or a combination of PSA staff/s and six or more participants from
other agencies/institutions to reach the required number of participants.
POINTS REQUIREMENT/S
25 points per activity Narrative report and materials used (powerpoint/mechanics)
during the activity/event plus any two or all of the following as
proof / evidence:
1. Attendance Sheet (more than 10 participants per activity)

2. Picture of awarding / winners with dates or backdrop or
streamer
3. Copy of winning entry / piece or copy of the questions
whichever is applicable
15 points per activity Narrative report and materials used (powerpoint/mechanics)
during the activity / event with any proof / evidence
154
2. Participation to other activities related to Civil Registration Month initiated by other

agencies
a. Acts as lecturer before an audience under a more formal setting with the aim of
imparting/sharing knowledge to training/ workshop/seminar
NOTE:
Corresponding points will be given per activity regardless of the number of lecturers
during the said activity.
✓ duration of the training is at least 4 hours

✓ duration of the lecture shall be at least 1 hour
20 points per activity Copy of the paper presented/discussion paper during the
activity/event and all of the following as proof / evidence:
1. Program bearing the name of PSA representative as

lecturer/discussant
2. Copy of certification of appreciation/recognition as lecturer
with official seal/logo of the organizing agency
3. Picture during the lecture proper with dates or backdrop or
streamer
b. Invited by LCRs/LCRs Association as keynote speaker/guest speaker
10 points per activity Copy of the presentation/speech used in the activity/event and
all of the following as proof / evidence:

keynote speaker/guest speaker
2. Copy of the certification of appreciation / recognition with
official seal/logo of the organizing agency
3. Picture while delivering the presentation/speech
c. Moderator/emcee/board of judges/quiz master
5 points per activity Any two or all of the following as proof / evidence:

moderator/emcee/board of judges/quiz master
2. Copy of the certification of appreciation / recognition with
official seal/logo of the organizing agency
3. Picture in action during the event/activity with dates or
backdrop or streamer
155
d. Attendance/serves as witness in the “Kasalang Bayan”
d.1. With presentation/speech delivered by PSA personnel
5 points per activity All of the following as proof / evidence:
1. Copy of the presentation/speech

2. Picture while delivering the speech with dates or backdrop
or streamer
3. Copy of the invitation
d.2. Without presentation/speech, PSA personnel just serve as a witness to the

event
2 points per activity All of the following as proof / evidence:
1. Picture during the activity / event with dates or backdrop or

streamer
2. Copy of the invitation
e. Hanging of Streamers
5 points per activity If placed in the PSA offices provide the following as proof /
evidence:
1. Picture of streamers with dates

5 points per activity If placed in the other partner agency/agencies showing their
support to PSA activities provide the following as proof /
evidence:
1. Picture of streamers with dates
156
f. Parade or motorcade
25 points per activity If PSA is the organizing agency provide the following as proof
/ evidence:
1. Narrative report with picture during the activity/event with

dates or backdrop or streamer
2. Approval letter/Memo with the official seal/logo
3. Attendance sheet
4. Program/order of parade
5 points per activity If PSA is the attendee or invitee provide the following as proof
/ evidence:
1. Letter of invitation/memo with the official seal/logo of the

organizing agency
2. Certificate of participation from the institution with official
seal/logo of the organizing agency
3. Program/order of parade indicating participation of PSA
3. Other related activities conducted or participated during the month of February in relation
to Civil Registration Month that is not mentioned here will be classified accordingly and
will be given appropriate points. Submit narrative report with pictures during the conduct
of activity/event with dates, backdrop, streamer and other supporting documents as proof
/ evidence.
Submission of the RCNR/PCNR is on or before the last day of the succeeding month
after the reference month. Otherwise, the reports will not be rated.
Rating Procedures:
1. The scores for each category will be arranged from highest to lowest. The second
highest points plus ten percent (10%) will be used as the divisor for the scores of the
region.
2. After dividing to get the computed points, the region with the highest pointer and/or
the region with computed points greater or equal than one (1) will be given 100% of
the weight.
3. If the computed points fall below one (1) the weighted points will be computed as:
Computed points X weight
4. For those region or province with no submission of any report will get 0 point.
157
B. Civil Registration and Vital Statistics (CRVS) Decade
The Philippines has shown strong commitment to strengthening its Civil Registration and Vital
Statistics (CRVS) system. The country joins the global campaign to “Get every one in the
Picture”. At the national level, a Presidential Proclamation No. 1106 signed by President
Benigno S. Aquino on 20 August 2015 declared the years 2015-2024 as the CRVS Decade,
enjoins “all agencies and instrumentalities of the National Government and Local
Government Units, including government-owned or controlled corporations, in consultation
with the private sector, development partners and the citizenry” to actively support all
activities and programs relevant to the “Get every Pinoy and Pinay in the Picture”.
An Inter-Agency Committee on CRVS (IACCRVS) was organized to serve as venue for

discussion and resolution of issues on CRVS (PSA Memorandum Order 01-s2015). It asserts
that an efficient and effective CRVS supports national and local administrators to deliver
services by helping them to identify what services are needed, where and whom.
The orientation workshop in September 2015 set the national targets of the Regional Action
Framework (RAF) for each goal. As part of the reporting structure of the RAF on CRVS in
Asia and the Pacific, each member country should submit a midterm report on the
implementation of the RAF in preparation for the Ministerial Conference on CRVS to be held
in October 2020.
In line with this, PSA Field Offices are hereby directed to conduct activities to support the
decade-long celebration and for the continuous support towards the improvement of CRVS
System and achieving the shared vision, goals and actions relative to the CRVS Regional
Action Framework1. The PSA circulated a new memo for the field offices, as per Office
Memorandum 2020-11 dated 06 January 2020 with Reference No. 20CRS03-01-02, to order
the creation of a subnational IAC on CRVS up to provincial level.
_____________________________________________________
1 https://www.getinthepicture.org/regional-action-framework
158
Reported Activities, Requirements and Point System
1. Political Commitment
Political commitment plays an essential role in ensuring that relevant government

stakeholders effectively take on their roles and responsibilities and unify around a single
comprehensive multi-sectoral national CRVS strategy.
As per Office Memorandum 2020-11 dated 06 January 2020 with Reference No.
20CRS03-01-02, stated that “it is deemed necessary to create an IACCRVS at the sub-
national level in order to evaluate and identify remaining key gaps and issues and what
plans are in place and are still needed to improve the CRVS at the local level to achieve
the national targets of the (Regional Action Framework) RAF“.
a. Creation of Sub-National Inter-Agency Committee on Civil Registration and Vital

Statistics (CRVS) for regional and provincial level REGIONAL and PROVINCIAL)
10 regional / Provide all listed below as proof / evidence to get the whole
provincial weights weights for CR02:
(once a year)
1. Office Memorandum for CRVS Decade celebration and
adopting the seven (7) action areas in the Regional Action
Framework to improve the CRVS systems
2. Special Order for the creation of sub-national inter-agency
committee on CRVS for regional and provincial level
3. Copy of the letter of invitation and request for permanent
and alternate member for inter-agency committee on
CRVS for regional and provincial level
4. Terms of Reference
5. Timetable of Activities
6. Picture of the committee members taken during the first /
second meeting with dates or backdrop or streamer
159
2. Public Engagement, Participation and Generating Demand
Improving the coverage of civil registration requires individuals and families to know the
value of declaring vital events to relevant authorities and to be willing to do so. Public
engagement, participation and demand generation involves enhancing public
awareness of the importance of declaring vital events and the value of vital statistics,
and efforts to remove barriers to registration at all levels1.
a. Conduct of training/convention/seminar for the implementation of the Barangay Civil

Registration System (BCRS)
Resource Narrative report and copy of materials (powerpoint/hand-outs)

person are from used during the activity/event plus any four or all of the following
within the as proof / evidence:
Region -25pts
1.Attendance Sheet/s
2.Copy of the program
3.Approval letter/Memo with the official sea/logo
4.Letter of intent/Invitation letter for the resource person
5.Picture taken during the activity with dates or backdrop or
streamer
With at least Narrative report and copy of materials (powerpoint/hand-outs)
one resource used during the activity / event plus any four or all of the following
person from as proof / evidence:
PSA CO or
outside the 1. Attendance Sheet/s
Region -10pts 2. Copy of the program
3. Approval letter/Memo with the official sea/logo
4. Letter of intent/Invitation letter for the resource person
5. Picture taken during the activity with dates or backdrop or
streamer
b. Conduct of activities to encourage communities to improve the civil registration in

their localities
25 points per Narrative report and copy of materials (powerpoint/hand-outs)
activity used during the activity/event plus any four or all of the following
as proof / evidence:
1.Attendance Sheet/s
2.Copy of the program
3.Approval letter/Memo with the official sea/logo
4.Letter of intent/Invitation letter for the resource person
5.Picture taken during the activity with dates or backdrop or
streamer
20 points per Narrative report and copy of materials (powerpoint/hand-outs)
activity used during the activity/event plus any three proof / evidence
160
c. *Parade or motorcade
20 points If PSA is the organizing agency with the following as proof /
per activity evidence:
1. Narrative report with picture during the activity/event with dates

or backdrop or streamer
3. Attendance sheet
4. Program/order of parade
10 points Other partner agency as the organizing agency and PSA as
per activity attendee or invitee with the following as proof / evidence:
1. Narrative report with picture during the activity/event with dates

or backdrop or streamer
2. Letter of invitation/memo with the official seal/logo of the
organizing agency
3. Certificate of participation from the institution with official
seal/logo of the organizing agency
4. Program/order of parade indicating the participation of PSA
NOTE:
* Other activities listed under category CR01 – Civil Registration (CR) Month done
outside February will be rated under category CR03 – Public Engagement, Participation
and General Demand using the same pointing system and requirements.
d. Radio / TV / Newspaper and Other Mass Media Guestings / Articles
15 points With the following requirements as proof / evidence:
per activity
1. Narrative report with picture during the activity/event
2. Letter of invitation / request letter for the interview
3. Materials used during the guesting / copy of article
Rating Procedures:
a) The scores for each category will be arranged from highest to lowest. The second
region.
b) After dividing to get the computed points, the region with the highest pointer and/or
the weight.
c) If the computed points fall below one (1) the weighted points will be computed as:
d) For those region or province with no submission of any report will get 0 point.
161
3. Coordination
Since there are so many institutions involved in and benefiting from CRVS, effective
coordination is a prerequisite for universal and responsive CRVS system. Coordination
must take place among all relevant responsible stakeholders in countries at all levels of
government, among development partners and between Governments and development
partners1. Within countries, effective coordination among different local, provincial and
national stakeholders involved in reporting, recording and registering the occurrence of
vital events is essential, particularly for preventing duplication of functions and
information and for facilitating the effective use of registration records for statistical
purposes.
a. Inter-Agency Committee meetings and activities
25 points Highlights of the meetings/activities and copy of materials used
per activity during the activity/event plus all of the following as proof /
evidence:
1. Attendance Sheet/s
2. Copy of the program
3. Provisional Agenda
streamer
20 points Highlights of the meetings/activities and copy of materials used
per activity during the activity/event plus any four proof / evidence
Rating Procedures:
region.
the weight.
162
4. Policies, Legislation and Implementation of Regulations
A sound legal framework provides the basis for a universal and responsive CRVS
system. Reviewing and updating of relevant legislation, regulations and policies is often
a first step and common priority in a comprehensive multi-sectoral national CRVS
strategy. It is especially important that the legal framework for CRVS does not create
discriminatory barriers to civil registration1. The legal framework should make the civil
registration of vital events compulsory and define the functions, duties and
responsibilities of civil registration authorities and of those who are obliged to register,
thus, helping to ensure the completeness of registration and to improve the accuracy of
information held in civil records. In accordance with international standards, birth
registration should be free of charge or a low fee should be charged to the family for the
late registration. Incentives should be offered to families for timely civil registration. The
legal framework should protect the confidentiality of personal data and ensure that data
can be securely shared between approved departments, as necessary, for quality
assurance and to produce the required vital statistics.
a. Issuance of Memorandum Circulars related to CRVS decade
25 points Narrative report during the activity/event plus all of the following
per activity as proof / evidence:
1. Transmittal Receipt
2. Acknowledgement Receipt
4. Minutes of the Meeting
20 points Narrative report during the activity/event plus items 1 and 2 as
per activity proof / evidence
b. Ocular inspection to church, temple, mosque, chapel and other building of worship
for the Validation of the Application of Solemnizing Officer
15 points For NEW APPLICANT with the following requirement as proof /
per activity evidence:
1. Picture of the church, temple, mosque, chapel and other

building of worship
2. Copy of the certificate of appearance
3. Copy of the report/form on validation
10 points For RENEWAL OF CRASM with the following requirement as

per activity proof / evidence:
1. Picture of the church, temple, mosque, chapel and other

building of worship
2. Copy of the certificate of appearance
3. Copy of the report/form on validation
163
Rating Procedures:
region.
the weight.
164
5. Infrastructure and Resources
Registration points should be within a reasonable distance for the whole population, or
measures, such as digital registration options, need to be undertaken to facilitate civil
registration in remote areas on a routine basis, including for hard-to-reach and
marginalized populations. In terms of human resources, CRVS systems depend on a
sufficient number of qualified staff. Governments need to consider mechanisms for
career development and appreciation, as well as ongoing training to enhance the skills
of and retain staff1. Special efforts should be made to develop and retain key technical
skills, such as training for physicians to accurately determine and record immediate and
underlying causes of death, as well as capacity-building of officials to be able to
establish, maintain and monitor CRVS systems.
a. CRS compliance on submission of CRS manpower report in selected regions /

provinces
5 points Monthly report on updates on CRS manpower for selected
per report regions/provinces
Submission should be done via email every 7th day of the

succeeding month for PSO and every 10th day of the
succeeding month for RSSO
1. Names with designation and status of employment

2. List of activities per personnel
NOTE:
For late submission 2 points will be given for every report.
b. CRS compliance on submission of VEI/DVSS manpower report in all provinces
5 points Monthly report on updates on CRS manpower for selected
per activity regions/provinces
Submission should be done via email every 7th day of the

succeeding month for PSO
1. Names with designation and status of employment

2. List of activities per personnel
NOTE:
For late submission 2 points will be given for every report.
165
c. Civil Registration and Vital Statistics 101 (CRVS-101) Training
25 points Narrative report and copy of materials used
per activity (powerpoint/handouts) during the activity/event all of the
following as proof / evidence:
3. Letter of invitation for the resource person
streamer
per activity (powerpoint/handouts) during the activity/event plus any three
as proof / evidence
per activity (powerpoint/handouts) during the activity/event plus any two or
less proof / evidence
d. Refresher Course on Manual of Instructions (MOI)
streamer
proof / evidence
166
e. Civil Registry System – Information Technology Project Phase II (CRS-ITP2)

Activities
streamer
proof / evidence
Rating Procedure for Activities a and b (Compliance):
With CRS Outlets = (CRS manpower points) + (VEI/DVSS manpower points) X weight
RSSO and PSO

(maximum points)
Remaining PSO = (VEI/DVSS manpower points) X weight
(maximum points)
where:
CRS manpower points = __ n ___ X (maximum points)
12 (maximum number of M reports)
VEI/DVSS manpower points = ___ n ________________ X (maximum points)
12 (maximum number of M reports)
n = number of submitted reports
M reports = Monthly reports
NOTE:
The divisor for the scores in rating the Regional Statistical Service Offices (RSSOs) and
Provincial Statistical Offices (PSOs) will be based on the number of reports required
them to submit. For RSSOs and PSOs that do not have CRS Outlets, they are excluded
to comply Activity (a), hence, Activity (b) report/s is/are required for them to comply with
167
the CRS personnel/official. RSSOs and PSOs with CRS Outlets will comply both Activity
(a) and (b) reports.
Other compliance report for the PSOs will be added in the number of reports required as
need arises.
Rating Procedure for Activities c to f (Trainings / Events):
region/province.
the region/province with computed points greater or equal than one (1) will be given
100% of the weight.
168
6. Operational Procedures, Practices and Innovations
Attention must also be paid to ensure that legal and institutional frameworks are
effectively ad consistently applied through the design and implementation of operational
procedures and practices1. Operational procedures must be designed and implement so
as to ensure the essential function of civil registration in providing legal documentation
that can help to establish legal identity, civil status, family relationships, nationality and
ensuring rights. Similarly, they should facilitate the transmission of data to approved
departments for the production of vital statistics.
a. One Stop Government Desk (One Stop Shop Service Center)
25 points Narrative report during the activity/event plus all of the following as
2. Report on the number of clients served and the tally of service
provided during the activity per day
3. Approval letter/Memo with the official seal/logo
4. Letter of intent/Invitation
streamer
15 points Narrative report during the activity/event plus any three proof /
per activity evidence
Submit report via email at T.Kahanding@psa.gov.ph, copy furnished,

crs.psa.fieldawards@gmail.com
b. Participation in the conduct of Mobile Registration in coordination with Local

Government Units (LGUs) and PhilSys Birth Registration Assistance Project
(PBRAP)
NOTE:
Participation and/or assistance of the PSA staff during the conduct of Mobile
Registration activity of the LGUs for all people who have not registered their civil
registry documents (birth, marriage, death).
25 points Narrative report during the activity/event plus all of the following as
2. Report on the number of clients served and the tally of service
provided during the activity per day
4. Letter of intent/Invitation
streamer
15 points Narrative report during the activity / event plus any three proof /
per activity evidence
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Submit report via email at T.Kahanding@psa.gov.ph, r.delafuente@psa.gov.ph, copy

furnished, crs.psa.fieldawards@gmail.com
c. Implementation of Decentralized Copy Annotation Project (DeCAP) in selected

regions / provinces
The Decentralized Copy Annotation Process (DeCAP) is an innovation project of the

Philippine Statistics Authority (PSA) primarily to address the need to expedite the
processing of annotations of civil registry documents due to the increasing volume of
transactions and in compliance to Republic Act No. 11032, otherwise known as the Ease
of Doing Business and Efficient Government Service Delivery Act of 2018.
DeCAP is a system that enables the Regional Serbilis Outlets to cater requests for copy
issuance of annotated civil registry documents affected by administrative proceedings,
stated in the MEMORANDUM CIRCULAR No. 2020-04 dated 16 January 2020 with
Reference No. 20CRS02-01-0101.
c.1. Timeliness of Submission of Annotation Accomplishment Report to Central

Office (CO)
Submission should be done via email every 10th day of the succeeding month for
RSSO / PSO with the following information:
Submit annotation accomplishment report via email to M.Grande@psa.gov.ph, copy

furnished, E.Jabonillo@psa.gov.ph and crs.psa.fieldawards@gmail.com.
Timetable of Submission of Documents Points

Ahead of time 10
Every 8-9th day of the succeeding month
On time 5
RSSO / PSO - every 10th day of the succeeding month
Late- after the prescribed reference period 1
No Submission 0
c.2. Completeness of Accomplishment Report Submitted to Central Office (CO)
10 points Monthly report on annotation accomplishment report for
selected regions/provinces
1. Daily receipt with Status Update

2. List of Approved Annotations
3. Annotations with Feedback
4. Approved annotations affected by System Error
5. Online Petitions – processed by the other outlet
6. Documents forwarded to PSA Central Outlet for:
a. Manual Annotation
b. Correction of Encoded Data by the Legal Service
c. For Exception Correction Form (ECF)
5 points Accomplishment Report with lacking 2 or more required

information.
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c.3. Quality of Processed Documents Submitted to Central Office (CO)
- Quality will be based on the following:
1. Correctness of annotation remarks/or standard annotation in the

documents.
2. Consistency of entries in the top sheet.
3. Consistency of entries in the petition against supporting documents.
4. Presence of necessary signature.
5. Neatness of documents (no unnecessary markings)
6. Readability of documents (non-blurred documents)
Average Computed Quality Points

no error 10
less than 3% errors 5
3-5% errors 1
more than 5% errors 0
d. Report on the monthly applicants in the Decentralized Solemnizing Officers

Information System (DSOIS)– COMPLIANCE 1
*10 days or less (after the reference month) 10

11 – 30 days (after the reference month) 5
More than 30 days (after the reference month) 1
No submission 0
NOTE:
For provinces with NO APPLICANT for a certain month, submission of report is still
needed to be considered in the rating and for updating the status report by province.
This will be based on the reports forwarded to the Civil Registration Service (CRS).
*10 days was based on the MEMORANDUM with Reference 06CRD00-2018 dated 19
September 2006, stated that, “For uniformity of submission, the DSOIS Form 1 shall be
used by POs (PSOs) while DSOIS Form 2 by ROs (RSSOs). All should submit the
accomplished monitoring forms, not later than every 10th day of each month
(succeeding month).”
Rating Procedure:
DSOIS = Σ (Timeliness1, ………………………Timeliness12) X weight
12 (number of months) X 10 (maximum rating)
where:
Timeliness refers to monthly rating from January to December 2023
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Timeliness in forwarding applicants to E.Jabonillo@psa.gov.ph, copy furnished,

M.Grande@psa.gov.ph, sois@psa.gov.phandcrs.psa.fieldawards@gmail.com.
e. CRS compliance on submission of multiple registration reports in selected regions

/ provinces – *COMPLIANCE 2
Submit report via email to M.Grande@psa.gov.ph, copy furnished, L.Cruz@psa.gov.ph

and crs.psa.fieldawards@gmail.com.
1 point per report Weekly report on submission of multiple registration reports.
Weekly report / outlet
f. Report on specimen signature of authorized signatories per city/municipality

(PROVINCE only) – COMPLIANCE 3
Submit report via email to M.Grande@psa.gov.ph, copy furnished, L.Cruz@psa.gov.ph

and crs.psa.fieldawards@gmail.com.
At least 1 report on specimen signature of authorized
signatories per city/municipality be submitted per semester.
1 report / semester / local civil registry office (LCRO)
5 90 to 100% of LCR specimen signatures in the prov

g. Submission of Local Civil Registrar (LCR) Directory

Submit report via email to M.Grande@psa.gov.ph, copy furnished,

L.Cruz@psa.gov.ph and crs.psa.fieldawards@gmail.com.
Hard copy of the report will be forwarded to CRS through ANS Marizza B. Grande for
uploading in the CRS database.
5 points per 1 report per semester on LCR Directory.
report
1 report / semester
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h. Submission of CRIS/PhilCRIS Active Users

Submit report via email to J.villaver@psa.gov.ph, copy furnished, dvss@psa.gov.ph,

M.Cruz@psa.gov.ph and crs.psa.fieldawards@gmail.com.
1 point per report At least 1 report on CRIS/PhilCRIS active LGU users per
quarter.
1 report / quarterly
i. Submission of BREQS Active Users

Submit report on via email to T.Kahanding@psa.gov.ph, copy furnished,

crsdstaff@psa.gov.ph, crsstaff2@psa.gov.ph and crs.psa.fieldawards@gmail.com.
1 point per report At least 1 report on BREQS active LGU users per quarter.
1 report / quarterly / local civil registry office (LCRO)
j. Data File Submission processed in the Decentralized Vital Statistics System

(DVSS)
(PROVINCE only)
Submit data files via email to dvss@psa.gov.ph copy furnished,

crs.psa.fieldawards@gmail.com.
j.1. Quality of Data File Submitted to Central Office (CO)

- quality has something to do with the correctness of records encoded
and processed by the PSOs and submitted to the CO. The consistency of
items was verified using error checker are the following:
• Birth (17 items)

1. Registration Status 7. Birth Order 13. Mother’s Religion
2. Registration Date 8. Child Status 14. Mother’s Occupation
3. Registration Number 9. Child Born Alive 15. Mother’s Age
4. Date of Birth 10. Weight at Birth 16. Mother’s Usual
5. Place Type 11. Type of Birth Residence
6. Attendant at Birth 12. Mother’s Citizenship 17. Father’s Information
• Marriage (18 items)

1. Registration Status 7. Religion of Wife 13. Place of Birth of Husband
2. Registration Date 8. Date of Marriage 14. Place of Birth of Wife
3. Registration Number 9. Civil Status of Husband 15. Date of Birth of Husband
4. Citizenship of Husband 10. Civil Status of Wife 16. Date of Birth of Wife
5. Citizenship of Wife 11. Type of Ceremony 17. Age of Husband
6. Religion of Husband 12. Place Type 18. Age of Wife
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• Death (18 items)

1. Registration Status 7. Sex 13. Usual Residence of the Deceased
2. Registration Date 8. Religion 14. Maternal Deaths for Females Aged 15-49
3. Registration Number 9. Age at Death 15. Causes of Death
4. Date of Birth 10. Citizenship 16. Manner of Death
5. Date of Death 11. Civil Status 17. Attendant at Death
6. Place Type 12. Occupation 18. Corpse Disposal
Rating Procedures:
Where EVENT = Birth / Marriage / Death
Quality_EVENT = (Total no. of items x total no. of records – total no. of items with error) x 100
Total no. of items x total number of records
QL = Quality_Birth + Quality_Marriage + Quality_Death
Quality on submission of vital events by provinces should be:

no error 10
3-5% errors 1
j.2. Timeliness of Data File Submitted to Central Office (CO)

- timeliness pertains to the total number of files/records per municipality
per vital event (birth, marriage and death) which have to be submitted six
weeks after the reference month of registration. Timeliness should have to be
monitored monthly and the yearly grade should be the average for twelve
months.
Timetable of Submission of Data Files Points

Ahead of time (less than 6 weeks / less than 42 days) 10
On time (6 weeks to less than 8 weeks / 42-56 days) 5
Late (8 weeks and over / 57-90 days) 1
No Submission 0
T= Total no. of points (Birth, Marriage, Death) X weight

No. of municipalities x maximum points x no. of vital events (b, m, d) x no. of months
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Cut-off date of receipts of the data files to CRS-VSD

Rating Period Reference Month Cut-off / Date Receipt
January 2023 November 2022 January 12, 2023
February 2023 December 2022 February 11, 2023
March 2023 January 2023 March 13, 2023
April 2023 February 2023 April 13, 2023
May 2023 March 2023 May 12, 2023
June 2023 April 2023 June 11, 2023
July 2023 May 2023 July 13,2023
August 2023 June 2023 August 11,2023
September 2023 July 2023 September 11, 2023
October 2023 August 2023 October 12, 2023
November 2023 September 2023 November 11, 2023
December 2023 October 2023 December 14, 2023
Overall Rating for Submission of Civil Registry Datafiles = Quality + Timeliness
k. Document Submission collected and processed by the PSOs

(PROVINCE only)
Submit the documents via courier/hand carry of the office liaison to Document
Processing Unit (DPU) 3rd Floor CRS Building, PSA Complex, East Ave., Diliman,
Quezon City 1101.
k.1. Quality of Documents Submitted to Central Office (CO)

- quality will be based on the following:
7. Filling out of documents (all items should have entries, if applicable)

8. Presence of necessary signature (C/MCR/bride/groom/solemnizing
officers/reviewed by for COD)
9. Neatness of documents (if with erasures, presence of initial)
10. Readability of documents (non-blurred documents)
11. Use of ink (black ink including registry number)
12. Use of prescribed Civil Registry (CR) forms not the photocopy
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Rating Procedures:
Where EVENT = Birth / Marriage / Death
Quality_EVENT = (Total no. of items x total no. of records – total no. of items with error) x 100
Total no. of items x total number of records
QL = Quality_Birth + Quality_Marriage + Quality_Death
Quality on submission of vital events by provinces should be:

no error 10
3 - 5% errors 1
k.2. Timeliness of Documents Submitted to Central Office (CO)

- timeliness pertains to the total number of reports received per
municipality which have to be submitted per type of vital event (birth, marriage
and death) within three months after the reference month of registration. The
three-month period will start from the date the document was received from
the LCRO. It is important to report non-occurrence of event in order to be
considered as timely. Timeliness should have to be monitored monthly and
the yearly grade should be the average for twelve months.
Timetable of Submission of Data Files Points

Ahead of time (less than 2 months / less than 60 days) 10
On time (2 months to 3months / 60-90 days) 5
Late (more than 3 months to 6 months / 91-180 days) 1
No Submission 0
T= Total no. of points (Birth, Marriage, Death) X weight

No. of municipalities x maximum points x no. of vital events (b, m, d) x no. of months
Cut-off date of receipts of the documents to CRS-DPU
Rating Period Reference Month Cut-off / Date Receipt
January 2023 November 2022 January 29, 2023
February 2023 December 2022 March 2, 2023
March 2023 January 2022 March 31, 2023
April 2023 February 2023 April 29, 2023
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May 2023 March 2023 June 1, 2023
June 2023 April 2023 June 29, 2023
July 2023 May 2023 July 30,2023
August 2023 June 2023 September 1,2023
September 2023 July 2023 September 29, 2023
October 2023 August 2023 October 30, 2023
November 2023 September 2023 December 1, 2023
December 2023 October 2023 January 4, 2024
Classification by Province
Classification Description Factor In
Large 50,000 and above registered documents 1.00
Medium 19,000 to 49,999 registered documents 0.85
Small 18,999 and below registered documents 0.75
Overall Rating for Submission of Civil Registry Documents = Quality +

Timeliness
l. Implementation of BREQS (Batch Request System)
(PROVINCE only)
This will be rated based on LGUs implementing BREQS (All LGUs in the province are
BREQS partners to get the maximum rating).
Submit data files via email to T.Kahanding@psa.gov.phcopy furnished,

80% and above of LGUs are implementing BREQS 10
30% to 79% of LGUs are implementing BREQS 5
1% to 29% of LGUs are implementing BREQS 1
No LGUs implementing BREQS 0
Weighted Rating = Points X Weight
m. Implementation of PhilCRIS (submitted data files and MOA)
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(PROVINCE only)
This will be rated based on LGUs using PhilCRIS with MOA and are submitting the datafiles
to PO. All LGUs in the province are PhilCRIS users to get the maximum rating.LGU using
PhilCRIS with signed MOA and submitted of data files to PSA:
90% and above of LGUs are implementing PhilCRIS 10
50% - 89% of LGUs are implementing PhilCRIS 5
49% and below of LGUs are implementing PhilCRIS 1
No LGUs implementing PhilCRIS 0
Submit data files via email to dvss@psa.gov.ph copy furnished,

Weighted Rating = Points X Weight
Rating Procedures for Activities a to b:
region.
the weight.
Rating Procedures for Activities c to h or Compliance 1 to 6:
COMPLIANCE = (Compliance 1, Compliance 2,… Compliance 6) X weight
(maximum points)
where:
Compliance 1 = __ n_ _ X weight
Activity c 12 (maximum number of M reports)
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*Compliance 2 = __ n __ ___ X weight
Activity d 52 (maximum number of W reports)
Compliance 3 = __ n _ X weight
Activity e 2 (maximum number of S reports)
Compliance 4 =__ n _________ X weight
Activity f 2 (maximum number of S reports)
Compliance 5 =__ n _________________ X weight
Activity g 4 (maximum number of Q reports)
Compliance 6 =__ n _________________ X weight
Activity h 4 (maximum number of Q reports)
Where:
n = number of submitted reports
Q reports = Quarterly reports
S reports = Semestral reports
M reports = Monthly reports
W reports = Weekly reports
*Compliance = for RSSOs and PSOs with CRS outlet only
NOTE:
The divisor for the scores in rating the Regional Statistical Service Offices (RSSOs) and
Provincial Statistical Offices (PSOs) will be based on the number of reports required
them to submit. For RSSOs and PSOs that do not have CRS Outlets, they are excluded
to submit COMPLIANCE 2, hence, COMPLIANCE 1, 3, 4, 5 and 6 reports are required
for them to comply with the CRS personnel/official. RSSOs and PSOs with CRS Outlets
will comply all COMPLIANCE 1 to 6 reports.
Other compliance report for the PSOs will be added in the number of reports required as
need arises.
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7. Production, Dissemination and Use of Vital Statistics
The administrative data from civil registration, when universal, is the preferred source
of vital statistics in terms of accuracy, completeness, and timeliness. Governments may
need to adopt a phased approach to using civil registration records as a source of vital
statistics by ensuring that information on currently registered vital events is compiled in
a way to allow the production of vital statistics1.Vital statistics should be made available
to key users and in the public domain within a reasonable time frame. Metadata
including information on the content, context and limitation of the statistics should be
provided to users to increase their understanding of the data.
Submit report via email at e.casasola@psa.gov.ph, copy furnished,

n.guillermo@psa.gov.ph, and crs.psa.fieldawards@gmail.com.
NOTE:
All must be submitted in PDF version. For trainings conducted, hard copy still required.
a. Conduct of training or workshop on Analysis of Causes of National Deaths for

Action (ANACONDA)
per activity (powerpoint/handouts) during the activity/event plus all of the
5. Picture taken during the activity preferably with dates or
per activity (powerpoint/handouts during the activity/event plus any four or
three proof / evidence
15 points Participation in the training or workshop will also be given points
per activity with the following proof / evidence:
1. Certificate of Participation
3. Picture taken during the activity preferably with dates or
4. Copy of output / result in the workshop
5. Narrative report with suggestion / comment for improvement,
if any
Submission of the RCNR / PCNR is on or before the last day of the

succeeding month after the reference month. Otherwise, the reports will not
be rated.
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b. Infographics on Vital Statistics
10 points 1. Latest available vital statistics data produced by PSA at least
per activity one (1) whole page and uploaded at respective RSSO/PSO
website (screen shot/access link should be provided)
2. Should contain all or any vital events
c. Special Release/s on Vital Statistics
20 points 1. Latest available vital statistics data produced by PSA at least
per activity four (4) pages with analysis and uploaded at respective
RSSO/PSO website (screen shot/access link should be
provided)
2. For RSSO, should contain disaggregated data down to
provincial level
3. For PSO, should contain disaggregated data down to
city/municipality level
d. Trivia on Vital Statistics
10 points 1. Latest available data produced by PSA at least one (1) whole
per activity page and uploaded at respective RSSO/PSO website (screen
shot/access link should be provided)
e. Other related activities conducted or participated during the month of February in

relation to Civil Registration Month that is not mentioned here will be classified
accordingly and will be given appropriate points. Submit narrative report with
pictures during the conduct of activity/event with dates, backdrop, streamer and
other supporting documents as proof / evidence./iop;l
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Rating Procedures:
region.
the weight.
Other activities conducted or participated by the RSSO and PSO in relation to Civil
Registration and Vital Statistics (CRVS) that are not mentioned in all category will be
classified accordingly and will be given points depending on the type of activity. Must have
copy of materials used, narrative report with pictures during the activity/event with dates,
backdrop or streamer, and other supporting documents as evidence or proof.
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CIVIL REGISTRATION RATING AND PROCEDURE
Regional
10%*CR01+ 10%*CR02 + 15%*CR03+ 10%*CR04+ 10%*CR05 + 10%*CR06 + 15%*CR07+ 20%*CR08 X weights

100
Provincial
10%*CR01+ 10%*CR02 + 15%*CR03+ 10%*CR04+ 10%*CR05 + 10%*CR06 + 15%*CR07 + 20%*CR08 X weights

100
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CATEGORY V – FINANCE AND ADMINISTRATIVE SERVICE
The Finance and Administrative Service (FAS) category involves compliance to financial,
human resource and administrative matters to meet the regulatory requirements and of
Office’s stakeholders. The FAS activities are identified to monitor proper accomplishment of
the required reports and forms as well as its quality and timely submission.
This category aims to promote transparency and accountability and, efficiency and good
governance in compliance of the requirements.
The coverage of the report is from January to December 2023, except financial reports,which
will cover December 2022 to November 2023 reports.
All reports for the Finance and Administrative shall be directly submitted to the concerned
divisions and shall not be part of the RCNR.doc
Weight for FAS Activities

A. Financial Matters
Regional Statistical Service Office

Activity (RSSO)
• Budget Matters Monthly

Quarterly Year-end
RSSO–2.5%,
1. Statement of Appropriations,
Allotments, Obligations,
Disbursements and Balances 50
(SAAODB)
2. FAR 1-A: Summary of
Appropriations, Allotments,
Obligations, Disbursements and
Balances by Object of 40
Expenditures (SAAODBOE)
3. FAR 1: Statement of
Appropriation, Allotments,
Obligations, Disbursements and
Balances by PAP and Allotment 35
Class
4. FAR 1B: List of Allotments and
Sub-Allotments (LASA)
25
5. Financial Plan - Budget Execution

Document (BED) No. 1 25
6. Monthly Disbursement Program -
BED No. 3 25
7. Summary Performance
Monitoring Report (SPMR) 50
TOTAL 100 100 50
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Activity RSSO PSO
• Accounting Matters Monthly

Quarterly Year-
Monthly
RSSO-4%, PSO – 4% end
1. Trial Balance 20
2. Journals 20
3. Aging of Due and Demandable 20

Obligations (FAR No.3)
4. Monthly Report of Disbursements
20
(FAR No.4)
5. Quarterly Report of Revenue and 20
Other Receipts
(FAR No.5)
6. Quarterly/Year-end FS 80 80
7. Liquidation Report 20
8. Report of Collection and Deposit

20 100
on CRS operations for CRS
TOTAL 100 100 100 100*
* Weights of the PSO without Collection and Deposit in CRS will be adjusted
accordingly.
B. Human Resource
Weight (%)
Category
RSSO PSO
RSSO – 2% , PSO – 2%
20 20
Monthly Summary Report on Punctuality and Attendance
(SPA)
Submission of Individual Performance and Commitment
Review (IPCR) for 2023
10 10
1) Performance Commitment/Target
10 10
2) Performance Rating
Compliance and submission of Training Evaluation-Level 3 20 20
after attendance to training
Recruitment, Selection and Promotion 20
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Gender and Development (GAD)

1) 2022 GAD Accomplishments 10 10
2) 2024 GAD Plans and Budget 10 10
Total 100 80
C. Administrative Matters, RSSO –1.5%, PSO – 2% Weight
RSSO PSO
1. 2022 Report on Physical Count of Properties, Plant 30 30

and Equipment
2. Submission of:
a. 2023 Annual Procurement Plan (APP) 20
b. 2022 APCPI 20
3. Office Clearance for Property Accountability 15 20
4. Enercon Reports 15 20
Total 100 70
A. FINANCIAL MATTERS
A.1 BUDGET MATTERS
• REGIONAL
1. FAR 1-A: Summary of Appropriations, Allotments, Obligations,

Disbursementsand Balances by Object of Expenditures (SAAODBOE)
2. FAR 1: Statement of Appropriation, Allotments, Obligations,
Disbursementsand Balances by PAP and Allotment Class
3. FAR 1B: List of Allotments and Sub-Allotments (LASA)
Criteria for Activities 1 to 3
Timeliness (50%) Point Requirements
10
Received on or before the 10th day ofthe
succeeding month 1. Online submission of FAR 1,
5 FAR 1-A and FAR 1B
Received on the 11th to end day of the
succeeding month
2. Reconciled Total Obligations
1 Incurred and Items of
Received after the end of the
Expenditures and balance
succeeding month
forwarded
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Quality (50%)
3. With explanatory footnotes for
the reported balances or deficit
Adherence to prescribed format of the 15 4. Submission of official copy

report with reconciled obligations signed by RD/OIC.
incurred and items of expenditure
5. Official reports shall be thru the
designated google drive:
psabudgetreports
Less one point for every error in the
report:
• Unreconciled reports per object of

expense
• In excess of the official copy
(mailed/shipped copy)
• With balances at year-end
Note: Minimum score is zero.
4. BED No.1: Financial Plan for the year

5. BED No. 3: Monthly Disbursement
Received on or before the 15th day of 10

November 1. Online submission to DBM
Received on 16th to 18th day of 5
November 2. Official reports should be thru
the designated google drive:
Received on or after the 19th November 1 psabudgetreports
Quality (50%) 3. Submission of official copy

signed by RD/OIC
Adherence to prescribed format of the 10
report and DBM guidelines
Less one point for every error or non-

adherence with the guidelines
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6. Summary Performance Monitoring Report (SPMR)
Received on or before the 3rd day ofthe 1. Monthly Report of Check

succeeding month Disbursements Record
10 (CkDR)
2. Reconciled with SAAODB

Received on the 4th day to the last dayof the
succeeding month
5 Submission of soft copy thru
the designated google drive:
psabudgetreports
Received after the end of the 3. Scanned official copy to be
succeeding month mailed to Budget Division
1
Quality (50%)
Adherence to the prescribed format of the 10

report with reconciled Monthly Report of
Check Disbursements Record

report
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A.2 ACCOUNTING MATTERS
• REGIONAL
1. Trial Balance
Timeliness (25%) Point
Received on or before the 10th day of the succeeding month 10
Received on the 11th to the last day of the succeeding month 5
Received after the last day of the succeeding month 1
Quality (70%)
Accurate and complete report 10
Less one point for every error in the report

Presentation (5%)
Used the prescribed format of COA required reports with complete 10

attachments/documents
Less one point for every missing document
2. Journals
Received on or before the 10th day ofthe 10 1. General Journal (GJ)

succeeding month
2. Cash Receipts Journal (CRJ)
Received on the 11th to the last day of 5
the succeeding month 3. Cash Disbursements Journal
(CDJ)
Received after the last day of the 1 4. Check Disbursements Journal

succeeding month (ChkDJ)
Quality (70%) 5. Trial Balance
Accurate and complete report 10 6. Journal Entry Voucher

Summary
a. Less one point for every error in the
Note: Aside from the RO the
report
Operating Units of the region are
also required to submit the
Presentation (5%) requirements stated above.
a. Used of the prescribed format of COA
Submission of soft copy of
required reports with complete
10 financial reports email to
attachments/documents
adcentraloffice2021@gmail.com
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Less one point for every missing

document
3. Aging of Due and Demandable Obligations (ADDO) (FAR No. 3)
Timeliness (30%) Point Requirement
Received on or before the 20th day ofthe 10 1. Online submission to DBM

succeeding month
2. Schedule/ Aging of Due and
Demandable Obligations
Received on the 21st day of thesucceeding 5
month
3. Submission of soft copy via
email to
Received after 21st day of the 1 adcentraloffice@gmail.com
succeeding month
Quality (70%)
Accurate and complete report using the 10

prescribed format

report
4. Monthly Report of Disbursement (MRD) (FAR No. 4)

succeeding month
2. Registry of Allotments and
Notice of Cash Allocation
(RANCA), Appendix 30,
Received on the 6th day of thesucceeding 5 New GAM)
month
3. Monthly Report of Checks
Issued (RCI) Appendix 35,
New GAM
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Received after 6th day of the 1

succeeding month 4. Monthly Report of Advice
to Debit Accounts Issued
Quality (70%) (RADAI) Appendix 13, New
GAM
Accurate and complete report using the 10 5. Submission of soft copy via
prescribed format email to
adcentraloffice@gmail.com
report
5. Quarterly Report of Revenue and Other Receipts (QRROR) (FAR No. 5)

succeeding month
2. Quarterly Report of
Revenue and Other
Received on the 21st day of thesucceeding 5 Receipts
month
3. Submission of soft copy via
Received after 21st day of the 1 email to
succeeding month adcentraloffice@gmail.com
Quality (70%)
Accurate and complete report using the 10

prescribed format

report
6. Quarterly/Year- end Financial Statements (Q/YFS)
10 1. Statement of Changes in Net

Received on or before the 10th day ofthe
Assets/Equity
succeeding month
2. Cash Flow Statement
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5 3. Statement of Financial
Received on the 11th to the end day of
Performance
the succeeding month
4. Statement of Financial Position
5. Notes to Financial Statements
1 6. Statement of Management’s
Received after end of the succeeding
month Responsibility for Financial
Statements
Quality (70%) 7. Statement of Comparison of
Budget and Actual Amounts
Accurate and complete report 10 8. Submission of soft copy via
email to
adcentraloffice@gmail.com
report
Presentation (5%)
Used the prescribed format of COA and 10

DBM and with complete documents
Less one point for every missing

documents
7. Liquidation Report
Received on or before the 10th day ofthe 1. Monthly Liquidation Report

succeeding month 10
2. Report of Check Issued for
Trust Fund
Received on the 11th to the last day ofthe
succeeding month 5 3. Submission of soft copy via
email to psa.atf@gmail.com
Received after the last day of the

succeeding month 1
Quality (70%)
Accurate and complete report 10

report
192
8. Monthly Report of Collections and Deposit (RCD) on CRS operation
a. Received on or before the 10th day of 1. Report of Collections and

the succeeding month Deposit (RCD)
10
2. Validated Deposit Slips
b. Received on the 11th to the last day of
the succeeding month
5 3. List of Deposited Collection
c. Received after the last day of the 4. Submission of soft copy via
1
succeeding month email to
Quality (70%) acctg.crs2021@gmail.com
a. Accurate and complete monthly report
Less one point for every error/missing 5

document
b. Deposited intact (unremitted collection

for the day to be deposited on the next
banking day)
Less one (1) point for every day ofdelay 10

of deposit or not deposited intacton the
next banking day
* Minimum score is zero.
193
B. HUMAN RESOURCE
Activity Points Requirement

I. Records Management • Provide information required
per column such as type of
Submission of Report on Summary of leave availed, number of
Punctuality and Attendance (SPA) minutes consumed for
tardiness and undertime,
A. Timeliness – 40% among others.
a. Submitted on or before the 15th • Provide reason/s of leave/

10
day after the reference month absence in the remarks
portion/column.
b. Submitted on the 16th up to the 4
28th day after the reference • Attach supporting documents
month such as DTRs, leave
applications, office clearance,
medical certificate, Authority to
c. Submitted beyond the 28th day 1 Transact /Render Business
after the reference month (ATRB), etc.
B. Quality – 60% • The report shall be duly

certified/attested by respective
a. No error and with complete RD/PSO/OIC.
10
attachments
• The dates and number of
b. No error but with incomplete absences stated in the monthly
attachments 5 SPA should correspond to the
dates and number of absences
c. With error/incomplete indicated in the approved leave
attachments or no report 0 application.
• Include in the SPA the new

permanent employees with the
effectivity date of appointment.
• Email the monthly SPA and its

supporting documents to:
S.Estrella@psa.gov.ph cc the
following:
For NCR:
c.acapulco@psa.gov.ph
For Regions CAR, 1, 2, 3, 4A,

4B, 5 and BARMM:
194
Bballon184@gmail.com
For Regions 6, 7,8, 9, 10, 11,

12, and 13:
e.dedios@psa.gov.ph
• No need to submit the hard

copy instead, accomplish the
Information Sheet and mention
the dates when the soft copy
was emailed to HRD-Central
Office.
II. Performance Management
Submission of Individual
Performance and Commitment
Review (IPCR) for 2023 (regular
employees only)
Deadline:
1st sem and 2nd sem (annual as
A. Performance Commitment/Target
per memo No. 2023-007) on or
For 1st and 2nd Semest of 2023
before 30 January 2023
a. 100% submission on deadline

6
b. Less than 100% or no 4
submission
B. Performance Rating Deadline:
For 2nd semester of 2022 and 2nd sem 2022: on or before

15 February 2023
1st semester of 2023 1stsem 2023: on or before

15 August 2023
Email the soft copy to

a. 100% submission on deadline 6 e.paras@psa.gov.ph
cc: jhulzwarren07@gmail.com
b. Less than 100% or no 4
submission Note:
You are not required to send the
hard copy.
III. Learning and Development
195

Compliance and submission of Accomplish and submit the Level
Training Evaluation-Level 3 after 3 - Training Evaluation Form after
attendance to training the training
100% compliance* 6 Note:

1. Only trainings conducted
Less than 100% but greater than 4 by HRD-L&D
50% 2. No need to submit the
hard copy of the said form
Less than 50% 2 to the Learning and
Development Section as
said evaluation is done
*Compliance means submission of online.
participants of the Evaluation –Form 3
immediately after the conduct of all the
programs attended.
IV. Recruitment and Selection
Submission of requirements of the Submit the hard copy to:

selected applicants for the Human Resources Division
preparation/issuance of Appointment Recruitment Selection and
Placement Section
A. Timeliness - 40%:
a. Submitted within 10 days from

the date of issuance of notice to 8
comply requirement
b. Submitted after 10 days from the

date of issuance of notice to 2
comply requirement
B. Quality: - 60%
a. Complete and with no error 6
b. Complete but with error 5
c. Incomplete but no error 3
d. Incomplete with error 2
V. Gender and Development (GAD)
a. Submission 2022 GAD

Accomplishments 2022 GAD Accomplishment
196
Report
On or before 09 February 2023 4
After the 09 February 2023 2
b. Submission of 2024 GAD Plans

and Budget
On or before the 30th September

4
2023
2024 GAD Plans and Budget
2
After the 30th September 2023
Note:
No need to submit the hard copy
instead, email the report to:
gfps.psa@gmail.com and
accomplish the Information Sheet
indicating the date when the report
was emailed.
Ratings:
HR Regional/Provincial = ∑ 𝑯𝑹 𝑨𝒄𝒕𝒊𝒗𝒊𝒕𝒊𝒆𝒔 ∗ 𝟐%
197
C. ADMINISTRATIVE MATTERS
1. Report on the 2022 Physical Count of Properties, Plant and Equipment (RPCPPE)

a. Received on or before the 14th day of 10 1. Properly filled-out Report on
March the Physical Count of Property
Plant and Equipment
2. With transmittal duly signed by
proper authority and property
custodian
b. Received on the 15th day of March 5
3. Email the report to:
f.teves@psa.gov.ph
c. Received after the 15th day of March 1
Or mail to the General

Quality (45%)
Services Division thru:
a. Used the prescribed format and correct 10
classification of PPE Ms. Flordeliza L. Teves
b. Used the prescribed format but with 5

errors on classification of PPE
c. Not in the prescribed format/No report 0
COA Acknowledgment (20%)

a. With COA acknowledgment 10
b. Without COA acknowledgment 0
198
2. 2022 Annual Procurement Plan (APP) and 2021 Agency Procurement Compliance
and Performance Indicator (APCPI)

a. Email scanned APP/APCPI to GPBB Copy furnish email reports
on or before the deadline
submitted to GPPB to:
10
f.teves@psa.gov.ph
b. Email scanned APP/APCPI after the 5

deadline
c. No report submitted 0
3. Office Clearance for Property Accountability
Quality (100%) Point Requirements

a. Office clearance with complete Re-issuance of PAR/ICS
supporting documents and with
signature of the property custodian 10 Certified true copy of the
approved IIRUP and JEV, if
applicable;
b. Office clearance with incomplete 5
supporting documents or no signature Certificate of no property
of the property custodian
accountability, if applicable
c. Office clearance without supporting 0
documents
199
4. Enercon Reports

th
a. Received before the 15 after the 10 Report on Fuel, Electricity and
reference month
Building/Office Area
Mail to General Services Division

b. Received on the 15th after the reference 5
month Or email to j.aycardo@psa.gov.ph
cc f.teves@psa.gov.ph
c. Received after the 15th of the reference 1
month
Quality (50%)
Submitted complete reports (Report on 10

Fuel, Electricity and Building/Office Area)
with attached certified copy of the electricity

billing statement
b. Submitted complete reports with no 5

attached certified copy of the billing
statement
a. Submitted incomplete reports 1
Note:
Rating of Regional Office/Provincial Office with no office clearance processed for the year
shall be adjusted accordingly.
200
RATING PROCEDURE (FAS)
1. Multiply the raw score of each major activity (Accounting, Budget, HR,
andAdministrative) by the corresponding weight for each region/province to get
the rating.
2. Add the rating of each major activity for each region/province to get the FAS total
rating.
Regional = 2.5% (Budget) + 4% (Accounting) + 2% (Human

Resource) +1.5% (Administrative)
Provincial = 4% (Accounting) + 2% (Human Resource) + 2%(Administrative)
201
CATEGORY VI: INFORMATION DISSEMINATION
The Information Dissemination covers the dissemination of statistical as well as civil

registration and Philippine Identification activities of the PSA Field Offices through print,
broadcast and electronic media. Included in this category are actions to researchers’
requests, preparation of publications, conduct of data dissemination fora and the like,
establishment and/or maintenance of website, maintenance of PSA library, management of
the Data Enclave facility and other dessination activities.
A. Weight of Information Dissemination per Activity
Category Weight
Activity and Activity
Code Regional Provincial
1. Action to Researcher’s Requests ID01 10 15
2. Preparation of Publications ID02 20 20

3. Data Dissemination Activities ID03 15 20
4. Maintenance of Website ID04 20
5. Maintenance of Social Media Account ID05 10 15
6. Maintenance of PSA Library ID06 15 15

7. Management of Data Enclave Facility ID07 5
8. Other Dissemination Activities ID08 5 15
Total 100 100
B. RATING PROCEDURE
1. Add the obtained points within each major activity for each region/province to get the
total points earned for the major activity.
2. The total points earned for each major activity will be arranged from highest to lowest.
The second highest score in an array plus ten percent will be the maximum score per
major activity for the region. For the province, the third highest score in an array per
category plus ten percent will be the maximum score per major activity.
3. The maximum score assigned per major activity will be used as divisor to all the total
points earned by each region/province.
202
C. Major Activity and Scoring
Poin
Activity Requirements
t
1. ACTION TO RESEARCHER’S REQUESTS
1.1 Researchers served at PSA Libraries and Accredited Centers (ADCs)
A. PSA Library CSS Ratings For RSSO and PO Libraries:

• 80 and above 5
• 60 – 79 3 1. Original copy of the list of researchers in
• 59 and below 1 standard form. (See Annex E)
2. Summary of Client Satisfaction Rating
based on the CSS as per existing form
(Percentage of clients who duly certified by the Chief Statistical
Specialist for provincial and Regional
rated satisfactory for the Director (RD) for RSSOs
services provided based
on the Client Satisfaction
Survey (CSS). Sample
should be at least 40% of
the total number of
researchers served per
month.)
B. Accredited Data Centers For ADCs:

(ADCs)
1. Original copy of the list of researchers in
standard form. The form should bear the
• Extra Small - 2
1 printed name and signature of the
researchers
1 Librarian. If the list is not original copy, the
• Small - 4 researchers
1 Librarian should certify it as true copy.
• Medium – 6 researchers
1 (See annex F)
• Large – 8 researchers
1
• Extra Large - 10
researchers Exclusions:
(Size of the ADCs in • Different format / incomplete entries will
not be rated.
province is based on the
• Same handwriting with different names
number of colleges or of researcher will not be rated.
universities in the area. • Different handwriting for titles of
publication compared to the name of
(Refer to Annex E) researcher will not be counted.
1.2 Provision of complimentary data requested and served through email or
letter by mail
1
• For every request served 1. Request letter
2. Acknowledgement letter/email from the
researcher
203
3. Copy of tabulated data certified by the

Chief Statistical Specialist for provincial
and RD for RSSOs
(Note: Only data that is not available on the

website which requires special tabulation shall
be accepted. Template request letter and
acknowledgement will not be rated.)
2. PREPARATION OF PUBLICATIONS
Timeframe of submission:
Monthly issues one month after the reference month

Quarterly issues one quarter after the reference quarter
Annual Report Not later than March 15 of the succeeding
year.
Countryside in Figures Not later than October
Regional Social and Economic Not later than October
Trends
Special Release on Women and Not later than March; 1 issue per year
Men
Note:
• All publications must be submitted in PDF version.
• Publications with contents about CRS activities only will not be rated.
2.1 Publications prepared

Minimum of 30 pages and at least 30% are
A. Annual Report 30 write ups or narrative report of the PSA field
office activities
B. Newsletter (quarterly) 15 Minimum of 4 pages and at least 75% of the

contents are on statistics, national
identification, and civil registration matters
C. The Countryside in 30 With analysis and minimum of 5 topics and 150
Figures
(For Provincial Offices pages (for District Offices of NCR minimum of
only) 5 topics and 50 pages)
(Disaggregated data down to municipal/city

204
level and barangays of the province)

D. Regional Social and 50 Minimum of 17 chapters/topics and 300 pages
Economic Trends (RSET)
(For Regional office (Disaggregated data down to province and
only) municipal/city level of the region)
E. Quickstat (Monthly) Statistical tables without analysis with 2 or
• For at least one issue 1 more updated indicators (1/4 or 1/2 sheets
with only one topic will not be rated
F. Special Release on 15 • At least 8 pages with analysis
Women and Men • Regional women and men should contain
disaggregated data down to provincial level
• Provincial women and men should contain
disaggregated data down to municipal/city
level
G. Special Releases 8 Results of latest surveys or censuses and
processing of Administrative documents with
analysis and a minimum of 4 pages. (Please
refer to the Advance Release Calendar
posted on PSA website)
H. Infographics Results of latest surveys or censuses, SDG
indicators and other administrative based
10 and more 10 data produced by PSA at least one (1) whole
5-9 8 page. Maximum of 10 points in a semester
Less than 5 5 Note:
Follow the link below for your reference.
https://psa.gov.ph/system/files/kmcd/HSDV%
202016%20Infographics_Final.pdf
Bonus Points for
publications prepared
Women and Men 30 With analysis and minimum of 11 topics and

Handbook 150 pages
3. DATA DISSEMINATION ACTIVITIES
3.1 Conduct of data dissemination forum on the results of censuses, surveys,
administrative based statistics, and information dissemination campaign on
Philippine Identification organized by PSA.
Exclusion:
• Attachment of publication as lecture materials
• Data dissemination forum done as rider on Civil registration and National Statistics
Month activities
A. Within PSA Face-to-Face
1. Original or certified copy of the
25 attendance in QMS or existing standard
• Region- wide
25 format.
• Province-wide
2. Copy of the lecture materials and program
3. Actual photos of the forum
4. Minimum of 30 participants from at least
10 agencies/sectors
Online
205
1. Zoom online registration or screenshot

reflecting the faces of the participants
(group photo) or a screenshot showing
the number of participants
2. Zoom meeting link
3. Copy of the lecture materials and program
Hybrid
1. Attendance sheets for online and face-to-
face are to be submitted
3.2 Dissemination through print and broadcast media (exclude Civil Registration
and GRDP)
Face-to-face
A. Radio or television plug or 1. Certificate of appearance or
interview on a weekly or Interview signed over printed name of
monthly basis the station manager
2. Brief narrative report indicating the
• For every episode/ 5 topic discussed
interview
Phone patch
1. At least one (1) minute
snippet/recording of the interview to be
uploaded
psaawards.kmcd@gmail.com
2. Brief narrative report indicating the
topic discussed and the link of the
uploaded snippet
B. Press Release or News 1. Copy of the news clipping or news feature

feature published with the name of the newspaper
and date
5 2. Copy of the press release provided to the
• For every press release
publisher
or news feature about
3. Link of the press release or news feature
PSA data/event in the
if published online
region/province
C. Press Conference Face-to-face

organized by PSA 1. Certified true copy of the attendance
2. Photos during Press conference
3. Copy of the news clippings or screenshot
• For every press
10 of the PIA website with the articles about
conference conducted
the press conference
with the presence of
media
Online
1. Zoom online registration or screenshot
reflecting the faces of the participants
(group photo) or a screenshot showing
the number of participants
2. Zoom meeting link
3. Link of the online news article
206
Hybrid
1. Attendance sheets for online and face-
to-face are to be submitted
4. MAINTENANCE OF WEBSITE
A. For RSSOs 20 1. Design and layout should conform to the
Maintenance of regional set of standards provided by Central
Office. Indicate in the narrative report the
website with landing pages specific topics or web pages updated.
for their respective 2. Transparency seal contents should be
updated at least every quarter
provinces. 3. With updated directory of the LGUs
4. With URL at least 5 web pages updated
quarterly on any of the following: CPI,
labor force, building permits, vital
statistics, civil registration, GRDP,
national identification and the like.
5. With monthly updates on PSO’s landing
pages
Note:
• Score to be given every quarter
• Exclude Facebook account and other
social networking sites
5. MAINTENANCE OF SOCIAL MEDIA ACCOUNTS
A. Creation of Social Media
1. Signed Special Order (SO) containing the
Account Team (SMAT) 2
members of the SMAT
1. At least two (2) social cards (e.g., photo,
short video clips, quote cards, etc.) posted
per week or a total of 52 post per semester
2. Social cards should conform to the set of
standards provided by Central Office
B. Facebook 3 (Aligned Branding of Social Media Account)
3. Provision of monthly engagement analytics
(Maximum of 12 pts in a month)
1. At least two (2) social cards (e.g., photo,

short video clips, quote cards, etc.) posted
per week or a total of 52 post per semester
2. Social cards should conform to the set of
C. Twitter 3 standards provided by Central Office
(Aligned Branding of Social Media
Account)
3. Provision of monthly engagement
analytics
207
(Maximum of 12 pts in a month)
D. Participation to PSA
Central Office (CO)
information dissemination
campaign through
sharing/posting of CO
website and FB contents
to Field Office (FO) official
Facebook and Twitter
accounts.
For every quarter a. Screenshot of the posted information

• 75-100 percent dissemination campaign
CO 10
events/activities
shared
• 50-74 percent CO 7
events/activities
shared
• 25-49 percent CO 5
events/activities
• Below 25 percent 2
CO events/
activities
6. MAINTENANCE OF PSA LIBRARY
6.1 Maintenance of physical library

A. Inventory of library 1. Copy of the inventory of library
collections collections in catalog template in
preparation for the integration to the
digital library system of the main library.
For every quarter 10 (See Annex I)
2. Photos of the library with organized

tables and chairs and books properly
arranged in the bookshelves.
Note:
Incomplete requirements, different format and
incomplete entries will not be rated
6.2 Content Management of the Digital Library
A. Encoding of catalog and 1. List/catalog of encoded
uploading of the ecopy of books/publications; or screenshot of
books/publications the KOHA catalog page.
• For every 3 catalog 1
encoded and
uploaded ecopy of
books/publication
208
B. Digitization/Scanning of 1. PDF copy of the scanned publication

books/publication such as:
• Old to latest
census and survey
manuals
• Abstract of
thesis/dissertation
collections of the
library
• PSA RSSO/PSO
produced
publication-
RSET/CIF/Women
and Men
For every title or issue of books/ 5

publication scanned
•
7.MANAGEMENT OF DATA ENCLAVE FACILITY
Management of the Data Enclave 5 1. Monthly report of the following:
facility • No. of researchers served
• List of Agency
• Customer feedback summary
8.OTHER DISSEMINATION ACTIVITIES
8.1 Preparation/Display of streamers (excluding streamers for NSM)

A. Streamers on PSA 1. Photo of the streamer hanged or
activities like PSA displayed in conspicuous place, except
Anniversary, conduct of streamers used as stage backdrop
censuses and surveys, 2. Certified true copy of the Official Receipt
PhilID, excluding Civil or similar supporting document indicating
Registration Month the number of streamers printed.
B. Streamers provided by 3. Only photos from respective offices are
other agencies/institutions required if expenses on streamer/tarp was
in support to PSA shouldered by LGUs or other stakeholders
activities including Civil
Registration Month Note:
C. Streamers provided by Both RSSO and PSO located in the same
PSA in support to 5 area will be given a score for every streamer
activities of other agencies displayed provided that the name of both
like Civil Service Month, offices should be printed in the streamer
Nutrition Month, etc.
• For every streamer
8.2 Distribution of IEC materials about PSA project/activity done during PSA and
non-PSA event/activity
209
• For every 1. Proof of receipt/acknowledgement receipt

event/activity with at if it was done during non-PSA
least 30 pieces of 3 event/activity
IEC materials 2. Documentation/photos of the event if it
distributed was done during PSA event/activity
8.3 Preparation/maintenance of bulletin board/exhibit updated monthly with at least
2x6 feet in size
• For every exhibit 5 1. Clear picture of the exhibit or bulletin
board
(Maximum of 10
2. Detailed description of the exhibit
points per
region/province in a
month)
210
CATEGORY VII: PARTNERSHIP AND LINKAGES
The Partnership and Linkages (P&L) category involves coordination and cooperation with
public and private organizations in conducting and/or participating in activities geared towards
upholding the mission of the Office. This activity aims to foster closer relationship and
promotes stronger ties with its stakeholders. It also considers the degree of effort exerted by
the Field Offices in conducting the activities enumerated herein.
Weights for Partnership and Linkages by Activity
Category/ Weight (%)

Activity Activity
code RSSO PSO
1. Social Responsibility PL01 20 20
2. Support of other agencies to PSA activities PL02 5 10
3. Attendance to meetings (except RSC meeting) PL03 5 10

as resource speaker, presenter and lecturer
4. Involvement of PSA in the activities of other PL04 15 15
agencies
5. Conduct of activities related to various sectors PL05 10 15
(e.g. Women’s Month, Elderly, Persons with
Disability)
6. Conduct of Philippine Statistics Quiz (PSQ) PL06 30 30
7. Conduct of PSA Quiz Bee at Regional Level PL07 15
Total 100 100
Major Activity and Scoring:
Activity Point Requirements
1. Social Responsibility
Social Responsibility is a commitment of the

office that extends beyond its mandates by
taking responsibility for the impact of their
activities on its stakeholders, and
environment. It should be a collective effort of
the employees in a form of giving services and
in line with the mission of the office, but not
limited to one institution
211
1.1 Adopt a marginalized institution/ 25 1. Approved letter request

community / barangay /schools from any of the following:
barangay captain / head of
the marginalized institution
with official seal/logo of
LGU or institution.
2. Certification from any of
the following: barangay
captain / head of the
marginalized institution
LGU or institution
3. Picture in action showing
PSA staff
1.2 Environment related activities in 25 1. Approved letter request

coordination with the city/municipality/ from any of the following:
province/regions like coastal clean-up, tree barangay captain / head of
planting (3 seedlings per employee) the marginalized institution
LGU or institution
2. Certification from any of
the following: DENR / LGU
/ institution with official
seal/logo of LGU or
institution
3. Picture in action showing
PSA staff
2. Support of other agencies to PSA

activities such as Civil Registration
Month, censuses and surveys
2.1 Deployment of additional manpower to 5 per LGU Any two of the following:
PSA /agency 1. Letter advise from the
per qtr LGU/agency
2. Job order form
3. DTR certified by the
RD/CSS/OIC
3. Attendance to meetings (except RSC)

as resource speaker, presenter and
lecturer
3.1 Act as resource speaker, presenter and 5 per 1. Agenda of the meeting
lecturer in the meeting meeting indicating the name of the PSA
attended official/employee
4. Involvement of PSA in the activities of

other agencies
212
4.1 Participation in the Foundation Day of 5 per Any two of the following:
Gov’t agencies/LGUs, National Holidays’ activity 1. Letter/invitation/memo with
celebration, like Civil Service Month, official seal/logo of the
Independence Day, Labor Day, National organizing agency
Children’s Month, etc. 2. Program indicating
participation of PSA
3. Certificate of appearance
or participation from the
institution with official
seal/logo of the organizing
agency
4. Picture during the
activity/event
4.2 Invited by other agency as keynote 5 per Any two of the following:
speaker/guest speaker activity 1. Letter of invitation to serve
as moderator / guest
speaker/panel/emcee/
Moderator/emcee/ board of judges/ 3 per board of judges/
quizmaster activity quizmaster
2. Program of activities
3. Certificate of appreciation
with official seal/logo of the
organizing agency
4.3 Acceptance of OJTs
Based on student hour (fraction of 100 student 2 per 100 1. Letter request from school
hour will not be given a point) student- 2. DTR certified by
hour RD/CSS/OIC
Points to be reflected at the end of the OJT 3. Certification of completion
service signed by RD/CSS/OIC
4. Minimum of 100 hours per
OJT
5. Conduct of activities related to various

sectors (e.g. Women’s Month, Elderly,
Persons with Disability, etc.)
5.1 Conduct of training/ seminar organized/co-

organized by PSA
• minimum of 10 non-PSA
participants and majority should be
non-PSA
• at least 4 hours (It excludes
training regularly done for the
conduct of census, survey and
other special projects ex. LFS,
SOF and others.)
213
Resource persons are from within the region 25 per 1. Copy of the program
activity 2. Course outline or lecture
materials
3. Picture with backdrop/
streamer
With at least one resource person from PSA 10 per 4. Attendance sheet
CO or outside the region activity
5.2 Conduct of contest like oratorical, essay 20 per 1. Attendance sheet

writing and other related activities in schools 2. Picture of awarding/
or community activity winners
3. Copy of the winning entry/
piece
5.2 Participation in other related activities
5.2.1 Acts as lecturer (provides/ gives out 25 per 1. Program bearing the name
lectures before an audience under a more activity of the PSA representative
formal setting with the aim of imparting/sharing as lecturer/discussant
knowledge) to training/ workshop/seminar 2. Copy of the paper
presented
• duration of the lecture shall be at least 3. Certificate of appreciation /
1 hour recognition / appearance
as lecturer with official
Corresponding points will be given per seal/logo of the organizing
activity regardless of the number of agency
lecturers during the said activity.
5.2.2 Invited by other agency as keynote 4 per Any two of the following:
speaker / guest speaker activity 1. Letter of invitation to serve
as keynote speaker/guest
speaker/ moderator/
emcee/board of judges/
quizmaster
2. Program of activities
Moderator/emcee/ board of judges/ 3 per 3. Certificate of appreciation/
quizmaster roles like welcome, closing, activity recognition with official
introduction of the guest seal/logo of the organizing
agency
6.PSQ in the Field Office

6.1 For Provincial Statistics Offices (PSOs)
with Provincial Elimination
20 1. Report of conduct
6.1.1 Conduct of Provincial Elimination 2. Attendance Sheet
3. Picture during the conduct
214
6.1.1.1 Percentage of participating schools in

the Provincial Elimination to the total
number of higher education institutions
in the province
At least 10% of the total schools / universities 3 1. Score sheet of the

in the province contestants indicating the
name of participating school
duly signed by board of
judges
6.2 For Provincial Statistics Offices (PSOs)
without Provincial Eliminations
Number of participating schools to the

Regional Championships
At least 10% of the total schools / universities 3 1. Score sheet of the

in the province contestants indicating the
6.3 For Regional Offices
20 1. Attendance Sheet
6.3.1 Conduct of Regional Championships 2. Picture during the conduct
6.3.2 Number of participating schools 2 per 1. Score sheet of the
school contestants indicating the
6.3.3 Timely submission of requirements of 10 1. Results of regional
regional Champions/Coaches to PMS at championship
e.racadio@psa.gov.ph cc: 2. Information Sheet and
pms.staff@psa.gov.ph. Profile of the Regional
champion and his/her coach
For the National Finals two days after the submitted 2 days after the
conduct of the PSQ Regional Championships conduct of the Regional
Championships.
6.3.4 Submission of Regional PSQ 10 1. Final Report with
final report to PMS at e.racadio@psa.gov.ph information sheets of
cc: pms.staff@psa.gov.ph one month after contestants
the conduct
7.1 Conduct of PSA Quiz Bee 20 1.Attendance Sheet
2.Picture during the conduct
7.2 Percentage of participating Regional
Statistical Committee (RSC) members
At least 50% of the total number of RSC 10 1. Score sheet of the

members in the region contestants indicating the
name of participating RSC
7.3 Timely submission of requirements of 10 1. Results of regional
Regional PSA Quiz Bee Champion to PMS at championship
e.racadio@psa.gov.ph cc: 2.Information Sheet and
pms.staff@psa.gov.ph. Profile of the Regional
champion and submitted 2
215
For the National Finals of the PSA Quiz Bee days after the conduct of the
two days after the conduct Regional Championships.
7.4 Submission of Regional PSA Quiz Bee 10 1.Final Report with information
final report to PMS at e.racadio@psa.gov.ph sheets of contestants
cc: pms.staff@psa.gov.ph one month after
the conduct
Rating Procedure:
1. Add the obtained points within each major activity in the region/province to get the total
points earned for the major activity.
2. The total points earned for each major activity will be arranged from highest to lowest.
The second highest score plus ten percent will be the maximum score per major activity
for the region. For the province, the third highest score per category plus ten percent will
be the maximum score per major activity.
3. In case there are ties in the first or second highest score, the second highest score in an
array plus ten percent will be the divisor for the region and third highest score in an array
plus ten percent will be the divisor for the province.
4. The maximum score assigned per major activity will be used as divisor to all the total
points earned by each region/province.
5. The maximum score is 100.
6. The rating per major activity will be multiplied by the corresponding Weight.
7. The final rating is the average of the total ratings of the region/province in the major
activities for January to December 2023.
8. The final rating of the region and province will be multiplied by 3% to obtain the overall
rating for Partnership and Linkages.
Final Rating:
Regional = Computed Rating for (PL01+PL02+PL03+PL04+PL05+PL06+PL07) X 3%
Provincial = Computed Rating for (PL01+PL02+PL03+PL04+PL05+PL06+PL07)) X 3%
216

2023 PSA Awards Consolidated Criteria As of 07 February 2023

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2023 PSA Awards Consolidated Criteria As of 07 February 2023

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2023 PSA Awards Manual

The 2023 PSA AWARDS SYSTEM

3. For every activity reported, a corresponding information sheet shall be prepared

4. The requirements pertaining to the activity shall be attached to the corresponding

5. Attendance sheet/official receipt and other photocopied requirements shall be certified by

6. Certificates of attendance, appearance, and appreciation shall have an official seal/logo

9. “Out of scope” activities reported under a category, i.e., wrong categorization/

B. GUIDELINES IN FILING OF CLARIFICATIONS ON THE RESULTS OF THE PSA

2. Queries through telephone are discouraged.

D. PROCESS FLOW OF REGIONAL CONSOLIDATED NARRATIVE REPORT (RCNR)

E. WEIGHTS BY MAJOR CATEGORIES

TOTAL 100% 100%

I. CATEGORY AND ACTIVITY CODES

Activity sequence number (01, 02,.….)

Activity code (see table below)

Category code (CR, ID, PL, HR)

Month the activity was conducted (01 for Jan,

Last 2 digits of the year of field awards

01 A. Civil Registration (CR) Month

B. Civil Registration and Vital Statistics (CRVS) Decade

03 2. Public Engagement, Participation and Generating Demand

05 4. Policies, Legislation and Implementation of Regulations

06 5. Infrastructure and Resources

07 6. Operational Procedures, Practices and Innovations

08 7. Production, Dissemination and Use of Vital Statistics

01 Action to Researcher’s Requests

03 Data Dissemination Activities

05 Maintenance of Social Media Account

06 Maintenance of PSA Library

PL Partnership and Linkages

02 Support of other agencies to PSA activities

Conduct of activities related to various sectors (e.g.

06 Conduct of 27th Philippine Statistics Quiz (PSQ)

07 Conduct of 3rd PSA Quiz Bee at Regional Level

CATEGORY I: STATISTICAL OPERATIONS

1. Household-Based Survey and Weights to be Covered (January to December 2023)

TOTAL 100 100

A. HOUSEHOLD-BASED SURVEYS ON SOCIAL STATISTICS

1. LABOR FORCE SURVEY

i. NARRATIVE REPORT (NR)

Contents of Narrative and Supervisor’s Report (QLNR) Points

ii. LFS DATA FILES (DF)

Timeliness of transmittal of the LFS Data Files (TDF) Points

Data file transmitted on or before the required submission date 10

Data file transmitted after the required submission date 1

Quality of transmitted LFS Data Files (QLDF)

i. Narrative and Supervisor’s Report (NR)

RATING: NR = 20% TNR + 80% QLNR

TNR = Timeliness of narrative report

Timeliness of submission of Narrative Report (TNR)

Contents of Narrative Report (QLNR) Point

Number of Barangays/Unique EAs Supervised (S) Points

With more than 30 percent of EAs supervised for the 4 quarters 10

With 20 to 30 percent of EAs supervised for the 4 quarters 5

With less than 20 percent of EAs supervised for the 4 quarters 1

ii. LFS Raw Data Files (QLDF)

Quality of transmitted LFS Raw Data Files (QLDF) – No. of

2. 2023 FAMILY INCOME AND EXPENDITURE SURVEY (FIES)

Timeliness of Data Quality of Data Total

Regional 20% 80% 100%

Timeliness of submission of raw datafiles

Quality of submitted raw data files

FIES Data files