Doc. No.

: L3-035-HSE-02
AZN Procedure
Rev. Date: 25-Dec-2018
Issue No Issue Date Revalidation
Site Safety Walks
3 28-Jun-2015 24-Dec-2020 Page 2 of 7

Distribution List
Department/Section Recipient Department/Section Recipient
Management GM Stores All staff
Operations All staff Chemistry All staff
H.R. & Administration All staff Electrical All staff
I.T. All staff Mechanical All staff
All staff Instrumentation & All staff
Finance
Control
Procurement All staff Engineering All staff
H.S.E. All staff Performance All staff
Security All staff
 Doc. No.: L3-035-HSE-02
AZN Procedure
Rev. Date: 25-Dec-2018
Issue No Issue Date Revalidation
Site Safety Walks
3 28-Jun-2015 24-Dec-2020 Page 3 of 7

Revision Record
Issue No. Revision No. Description of Change Effective date
1 0 First issue 05/07/2015
2 1 Format change 31/12/2018
 Doc. No.: L3-035-HSE-02
AZN Procedure
Rev. Date: 25-Dec-2018
Issue No Issue Date Revalidation
Site Safety Walks
3 28-Jun-2015 24-Dec-2020 Page 4 of 7

Contents
1.0 PURPOSE.. ................................................................................................................ 5
2.0 PRINCIPLE ……………………………………………………………………………………5
3.0 SCOPE……………… ................................................................................................. 5
4.0 RESPONSIBILITY ..................................................................................................... 5
5.0 DEFINITIONS/ ABBREVIATIONS ............................................................................. 5
6.0 REFERENCES ........................................................................................................... 5
7.0 HSE AND BUSINESS RISK....................................................................................... 5
8.0 PROCEDURE ............................................................................................................ 5
8.1 Inspection procedure………………………………………………………………………..5
8.2 Inspection checklist………………………………………………………………………….6
8.3 Safety Walk Report…………………………………………………………………………...7
8.4 Inspection findings…………………………………………………………………………..7
9.0 AUDIT / REVIEWS ..................................................................................................... 7
10.0 ATTACHMENTS ........................................................................................................ 7
 Doc. No.: L3-035-HSE-02
AZN Procedure
Rev. Date: 25-Dec-2018
Issue No Issue Date Revalidation
Site Safety Walks
3 28-Jun-2015 24-Dec-2020 Page 5 of 7

1.0 PURPOSE
Safety Walks are an important part of the health and safety and environment management
programme. The safety walks are carried out for the following three basic reasons:

1. To check specific conditions, while at the same time monitoring actual performance
against predetermined standards to determine if acceptable health and safety and
environmental conditions are being achieved.

2. To monitor and evaluate the performance and compliance against legislation, company
policy, procedures and other predetermined requirements.

3. To identify hazards and workplace practices (unsafe conditions and unsafe acts) with the
potential to cause accidents and injury.

2.0 PRINCIPLE
Safety walks can identify hazardous conditions that may otherwise lead to incidents and near
misses and provides an opportunity to apply appropriate control measures. They monitor and
evaluate the effectiveness of health and safety practices and procedures.

Through safety walks, the site management promotes a culture that seeks to maintain interest in
health and safety through consultation and demonstrate a management commitment to health
and safety.

3.0 SCOPE
All site areas for which AZN O&M have operational control.

4.0 RESPONSIBILITY
The HSE Manager is responsible for ensuring that safety and environmental inspections is carried
out to an agreed programme.

The Management Team is responsible for ensuring that the inspections are to an appropriate
standard.

5.0 DEFINITIONS/ ABBREVIATIONS

Safety walk - Also referred to as safety and environmental inspections

6.0 REFERENCES
BEI H&S PROC/024G Safety Walks
AZN/HSE/PROC/035 F1 Site Safety Walk report

7.0 HSE AND BUSINESS RISK

Failure to commit to a programme of safety walks is to miss the opportunity to identify hazards
before they create a significant risk to staff, contractors or visitors.

8.0 PROCEDURE
8.1 Inspection procedure
 Doc. No.: L3-035-HSE-02
AZN Procedure
Rev. Date: 25-Dec-2018
Issue No Issue Date Revalidation
Site Safety Walks
3 28-Jun-2015 24-Dec-2020 Page 6 of 7

Before commencing any safety walk, information on the following should be reviewed by the
inspection team:
• Recent accident/injury reports for the area.
• Hazard/ near miss reports.
• Previous safety walk reports.
• Previous follow-up action reports.

The safety walk addresses the whole work process and should consider the relationship between
people, the working environment and work in progress, in determining whether the appropriate
standards are being achieved and maintained.

Team members should take the opportunity to observe activities or processes to identify
differences or variations from established procedures.

An example might be when conducting an inspection in a laboratory. In this case, it is not

necessary for the personnel working in the laboratory to know the flow rates and temperature
variations required in a fume cupboard, but it is important that they have been trained in the use
of the cupboard, use of any safety devices and the use of personal protective equipment. In
addition, a major criterion of such a safety walk would be to check that the fume cupboard is
working and undergoes regular tests, checks and maintenance. This principle will apply to the
majority of safety walks.

The inspection team must identify and assess the risks associated with any hazards found in the
workplace and, where necessary, recommend actions to be taken to minimise those risks.

During the safety walk, the team should consider:

The physical workplace

• Access and egress
• Workspace housekeeping
• Walkways
• Demarcation of workspace, etc.
• Availability of appropriate and in date fire extinguishers and escape routes.

The working environment

• Noise
• Lighting
• Ventilation
• Housekeeping
• Thermal conditions, etc.

Behaviour
• Effectiveness of systems in place.
• Compliance with systems in place.
• Training or education programmes, etc.
8.2 Inspection checklist
During the inspection, the work area checklist AZN/HSE/PROC/035 F1 must be followed. The
inspection report form should stored in the shared area when completed. All findings must be
 Doc. No.: L3-035-HSE-02
AZN Procedure
Rev. Date: 25-Dec-2018
Issue No Issue Date Revalidation
Site Safety Walks
3 28-Jun-2015 24-Dec-2020 Page 7 of 7

entered as Observations in Intelex, and any plant defects noted must also be entered in SAP as
a Work Request to maintain the plant maintenance database.

8.3 Safety Walk Report

The safety walk report should:
• Provide confirmation of all areas inspected
• Indicate problem areas
• Define the action(s) required to address those problems (via Intelex)
• Give a timescale for action (via Intelex or SAP)
• Identify the person responsible for taking the action (via Intelex)

Some workplace hazards will be dealt with immediately and this should be noted on the safety
walk report. The corrective actions of other hazards may involve several stages. The team should
agree the contents of the report or record differences of opinion as necessary. Any photographs
taken should be included as attachments in Intelex.

8.4 Inspection findings

Where safety and environmental defects are found on any inspection, they shall be acted upon
in the following manner:

(i) If hazards present immediate risk to safety of staff, action must be taken to remove the
hazard as soon as possible.

(ii) Defects of a minor housekeeping nature, such as a small pile of general waste or a
patch of oil, should be dealt with by the inspection team where it is reasonable to do
so. These occurrences should be included in the inspection report but not on SAP.

(iii) Defects should be reported and entered within SAP and classified by degree of
importance.

A safety defect is a problem or fault that directly affects the safety of personnel. If the defect does
not affect personnel safety, it is not a safety defect. For example, a single lamp not working in a
row of twenty lamps is not normally significant. One lamp out of two not working would be
significant and may constitute a safety defect.

Outstanding safety defects are reviewed at the morning production meeting and by the Health
Safety and Environment Committee as required.

9.0 AUDIT / REVIEWS

This document will be reviewed every 2 years or as a result of audit findings.

10.0 ATTACHMENTS
AZN/HSE/PROC/035 F1 Site Safety Walk report