What is night audit

What is express checkout

What is BTC

What is ledger, folio, voucher

Process of night auditing

Process of checkout

Night audit process

1. Transfer sheet wise total of all guest ledger transcripts in to the recapitulate
sheet. Total each column of the recapitulation sheet.
2. Check all paid and endorsed bills of the day separate out paid bills and
endorsed bills.
3. Separate endorsed bills into the once payable in foreign currency and other
payable in Indian currency.
4. Prepare city ledger transfer with the endorsed bills. Totals of city ledger
transfer must tally with the total of the transfer credit in the recapitulation
sheet.
5. Prepare master food and beverage sales summary from the sales summary
received from different food and beverage sales outlets.
6. Tally room sale prepared by the receptionist in the night receptionist with the
room count and house count of the recapitulation sheet.
7. Check all non food and beverage sales summaries from their sales points with
the help of supporting vouchers credit sales must tally with the total credit sale
indicated for the respective sales point in the recapitulation sheet.
8. Compare duplicate copies of the restaurant vouchers with the restaurant sales
summaries to check that entries in cash and credit columns are in order.
9. Total credit sale of mater food and beverage sales summary should tally with
the total of the food sales in the recapitulation sheet.
10. Check all cash receipts with the FOC & MC cash receipt and their
corresponding entries in the FOC & MC cash books.
11. Check all paid out vouchers and allowance vouchers. Prepare
summary of paid out’s and allowances. Total of the paid out and allowances
must tally with their respective total in the recapitulation sheet.
12. Prepare cross sales summary.
13. Prepare cash turn over statement. Total of cash turned in and
impressed should be equal to the amount of cash in the cash book.
14. Prepare trial balance and ensure that it tallies.

DEPARTURE PROCEDURE/CHECK OUT PROCEDURE

 Guest arrives at F/O for C/O Cashier updates guest folios.

 A Check out request is received at the Front Desk Departure

Notification Slip
 Bell Desk is informed Cashier presents the bill Guest settles the

account
 Bell Boy collects the luggage Bell Boy deposits the key at front

desk Bell Boy loads the luggage in the car.

 Front desk updates the F.O. records

 Check out information sent to all

 Front Desk makes luggage pass out