Business Application (Paper # 2)

Short Questions
Q1. Define word processing?
Ans: Word processing is the creation, editing, formatting, and printing of documents using a computer
and a word processing application, such as Microsoft Word.
Q2. What is toolbar?
Ans: A toolbar is a user interface element that contains a set of icons or buttons that can be used to
perform a variety of functions.
Q3. What is clipboard?
Ans: The clipboard is a temporary storage area in a computer's memory that is used to store data that is
copied or cut from one application and then pasted into another application.
Q4. What is the use of page setup?
Ans: Page setup is used to specify settings for the page size, orientation & margins. These settings can be
customized for each document, and can be changed at any time.
Q5. Differentiate the save and save as command?
Ans: Save:
The save command is used to save changes made to a document. The document is saved with the
same name, in the same location, and in the same format as when it was last saved.
Save As:
The save as command is used to save a document under a different name, in a different location, or
with a different file format.
Q6. Define status bar?
Ans: The status bar is a user interface element that displays information about the currently active
application and document, such as the current file name, page number, and other relevant information.
Q7. Define the page layout view?
Ans: Page layout view is a view in Microsoft Word that displays the document as it will appear when
printed. This view allows the user to see how the document will look when printed.
Q8. Define the replace command?
Ans: The replace command is a feature in MS office that allows users to search for and replace text within
a document.
Q9. Define worksheet?
Ans: A worksheet is a spreadsheet application used to organize and manipulate data. It typically consists
of a grid of cells, each of which can contain text, numbers, formulas, or other types of data.
Q10.What is formatting?
Ans: Formatting is the process of changing the appearance of a document by adjusting font, font size, line
spacing, margins, and other settings.
Q11. Define header and footer?
Ans: Header:
A header is a section at the top of a document that contains information such as the document title,
author, or other information.
Footer:
A footer is a section at the bottom of a document that typically contains page numbers, copyright
information, or other information. Headers and footers can be customized to suit the user's needs.
Q12. What is Animation?
Ans: Animation is the process of creating a sequence of still images that, when played in rapid succession,
gives the illusion of movement. Animations can be used to create special effects, tell stories, or make data
easier to understand.
Q13. What is hyperlink?
Ans: A hyperlink is a link from one web page to another, either within the same website or from one
website to another.
Q14. Define Virus? Write the names of two virus?
Ans: A virus is a malicious code or program designed to replicate itself and spread from computer to
computer.
Names of two viruses are the Trojan horse and the WannaCry ransomware.
Q15. What is search Engine?
Ans: A search engine is a web-based tool that enables users to locate information on the Internet. Popular
search engines include Google, Yahoo!, and Bing.
Q16. Define E-commerce?
Ans: E-commerce is the buying and selling of goods and services, or the transmitting of funds or data,
over an electronic network, primarily the internet.
Q17. Define B2B and B2C?
Ans: B2B (business-to-business) is a type of transaction that occurs between two businesses, such as a
manufacturer and a wholesaler, or a wholesaler and a retailer.
B2C (business-to-consumer) is a type of transaction that occurs between a business and an individual
consumer.
Q18. Define Hacker & Cracker?
Ans: Hacker:
A hacker is someone who uses computer programming and other techniques to gain unauthorized access
to computer networks and systems. Hackers may use this access to steal data, manipulate systems, or
cause damage.
Cracker:
A cracker is someone who uses illegal methods to gain access to computer networks and systems, usually
with malicious intent.
Q19. Define Modem?
Ans: A modem is a device that allows computers to connect to each other over a telephone line, cable line,
or other network. The modem converts digital signals from the computer into analog signals that can be
transmitted over the network and converts analog signals received from the network into digital signals
for the computer.
Q20. What is homepage?
Ans: A homepage is usually the first page a visitor sees when they visit a website and is often used as a
guide to the rest of the website.
Q21. What is cell?
Ans: A cell in Microsoft Excel is a rectangular box that can contain text, numbers, formulas, or other types
of data. Cells are organized into columns and rows and can be used to store and manipulate data.
Q22. Define cut command?
Ans: In Microsoft Office, the cut command is used to move selected text or objects from one place to
another.
Q23. Define slide sorter?
Ans: Slide sorter is a feature in Microsoft PowerPoint that allows users to view and organize their slides
in a thumbnail view. It is a useful tool for creating professional-looking presentations.
Q24. What is custom animation?
Ans: Custom animation is a feature of Microsoft PowerPoint that allows users to create custom
animations for objects in their presentations. With custom animations, users can animate text, images,
shapes, and other objects in their slides.
Q25. Define Intranet and internet?
Ans: Intranet:
An intranet is a private network that is used by an organization and its staff. It is used for internal
communication, collaboration, and the sharing of documents and other information.
Internet:
The internet is a global network of interconnected computers and networks that share information and
provide communication services such as email, file sharing, and voice and video conferencing.
Q26. Differentiate between print and print preview?
Ans: Print and print preview are two different ways of viewing a document before it is printed.
Print preview shows the document as it will appear when printed.
Print command prints the document directly.
Q27. Describe filter in excel?
Ans: In Microsoft Excel, the filter in Excel is a function that allows you to sort data within a file.
Q28. What is task pane?
Ans: The task pan is a feature of Microsoft Office programs that allows users to access and manage tasks
related to the current document. The task pan is located on the left side of the program window and
contains commands for performing tasks such as printing, setting page layout, and formatting text.
Q29. What is insertion point?
Ans: The insertion point is the blinking vertical line that appears when typing in a text document. It
represents the location in the document where the next character will be inserted.
Q30. What is chart?
Ans: A chart is a graphical representation of data that can be used to convey information in an easy-to-
understand format.
Q31. Define templates?
Ans: In Microsoft Office, a template is a pre-designed document or file that can be used as a starting point
for a new project. Templates can include text, images, and formatting.
Q32. What is toolbar?
Ans: In Microsoft Office, a toolbar is a set of buttons or icons that can be used to perform common tasks in
a program. Toolbars are typically located on the top or side of a window and can be used to launch
programs, open files, or access other features.
Q33. Differentiate between insert mode and overtype mode?
Ans. Insert Mode:
The Insert mode adds new text at the location of the insertion point, Insert mode is the default mode.
Overtype Mode:
The Overtype mode replaces the existing text with the new text. Overtype mode can be toggled on and off
with the Insert key
Q34. What is use of drop caps?
Ans: Drop caps can be used in office documents to create a more professional and visually appealing look.
They can be used to show important titles and headings.
Q35. What is auto correct?
Ans: Auto correct is a feature found in many word processing programs that automatically corrects
misspelled words and typos as you type. Auto correct can be a great time-saver when typing documents.
Q36. Define www?
Ans: WWW stands for World Wide Web. It is a system of interlinked hypertext documents accessed
through the internet, allowing users to access a variety of information and resources. The web is
organized into websites, which are collections of related web pages, images, videos, and other digital
resources.
Q37. What is use of FTP?
Ans: FTP (File Transfer Protocol) is a standard network protocol used to transfer files from one computer
to another over the internet. It is commonly used to download and upload files to web servers.
Long Question
Q1. What is Table? Write different method to create a table in MS-word?
Ans: Table:
A table is a data structure made up of rows and columns, which are used to organize information. Tables
are commonly used in documents and spreadsheets to display data in an organized and easy-to-read
format.
There are three methods to create a table in Microsoft Word:
i. Using the Insert Table command.
To create a table using the Insert Table command, follow these steps:
1) Open the Microsoft Word document and place the cursor where you want the table to be inserted.
2) Go to the Insert tab, then select Table.
3) A grid will appear. Move the cursor around the grid to select the desired number of columns and
rows.
4) Click on the Insert button to create the table.
5) The table will be inserted in the document. You can then add or delete rows and columns, and enter
data into the cells.
ii. Using the Draw Table command.
To create a table using the Draw Table command, follow these steps:
1) Open the Microsoft Word document and place the cursor where you want the table to be inserted.
2) Go to the Insert tab, then select Table > Draw Table.
3) A grid will appear. Move the cursor around the grid to select the desired number of columns and
rows.
4) Click and drag the cursor to draw the table.
5) The table will be inserted in the document. You can then add or delete rows and columns, and enter
data into the cells.
iii. Using the Quick Tables command.
To create a table using the Quick Tables command, follow these steps:
1) Open the Microsoft Word document and place the cursor where you want the table to be inserted.
2) Go to the Insert tab, then select Table > Quick Tables.
3) A list of pre-formatted tables will appear. Select the desired table and click Insert.
4) The table will be inserted in the document. You can then add or delete rows and columns, and enter
data into the cells.
Q2. What is chart? Write different types of charts and method to insert chart in MS-Excel?
Chart:
A chart is a graphical representation of data used to visualize and compare information. Charts are used
to make it easier to understand large amounts of data and the relationships between different parts of the
data.
Types:
There are several types of charts commonly used in data analysis and visualization, such as line charts,
bar charts, pie charts, scatter plots, and histograms.
Method to insert chart in MS-Excel:
To insert a chart in Microsoft Excel, follow these steps:
1. Open the Microsoft Excel spreadsheet and select the range of cells containing the data you want to
visualize.
2. Go to the Insert tab, then select Chart.
3. Select the type of chart you want to create.
4. The chart will be inserted in the spreadsheet. You can then customize the chart by changing the data
labels, axes titles, and other elements.

Q3. Write Short note on the following.

1. Resize the column:
2. Hide column
3. Change the background
4. Rotating text in cell
1. Resize the column:
Columns in a spreadsheet can be resized by dragging the column dividers to the desired width. This can
be useful if the data in the column is too wide to be displayed in the current column width.
2. Hide column:
Columns in a spreadsheet can be hidden by right-clicking the column header and selecting “Hide”. This
can be useful for when you don’t want certain data to be visible in the spreadsheet.
3. Change the background:
The background of a spreadsheet can be changed by right-clicking the spreadsheet and selecting “Format
Cells”. From the “Fill” tab, you can select a color or pattern to use as the background of the spreadsheet.
4. Rotating text in cell:
Text in a cell can be rotated by selecting the cell and then going to the Home tab. From the Alignment
group, select the “Orientation” drop-down menu and select the desired rotation.
Q4. What is auto content wizard and design templates also write down steps involves in it.
Ans: Auto Content Wizard:
The Auto Content Wizard and Design Templates are two features in Microsoft Word that allow users to
quickly create professional-looking documents. The Auto Content Wizard provides templates and sample
text that can be customized to create documents such as newsletters, reports, and brochures.
Design Template:
The Design Templates feature allows users to select from a variety of pre-designed layouts and themes to
give a document a more polished look.
Method:
To use the Auto Content Wizard and Design Templates features in Microsoft Word, follow these steps:
1. Open Microsoft Word and select the “New” option.
2. Select the “Auto Content Wizard” or “Design Templates” option.
3. Select the desired template or design theme.
4. Customize the template or design with your own text and images.
5. When finished, click “Save”.