IG2 PROJECT GUIDELINES

The practical assessment is broken down into four different parts.

Priorities 3 Review,
Description of Risk actions with communicate
the assessment and
justification check

PART 1: SECTION A
1. Name of organisation
You can provide any name. (Can provide an imaginary name also)

2. Site location
You don’t need to give the full address, just the general location. Eg: Kerala, India. (Include country
name).

3. NUMBER OF WORKERS
Just write how many workers are employed by the organisation. No need to describe in detail.

4. General description of the organisation

To give a good general description follows the five points below.
 a) Tell the positive side of the company. Write what the company currently does like, whether it is
manufacturing unit, processing, service, construction etc.
b) Write about the site layout. (eg: area, no of floors, type of building etc ).
c) Write the equipments used in the site. ( eg: welding machine, cutting machine, drilling machine etc )
d) Name the work activities taking place in the selected workplace. ( eg: drilling, electrical works, plumbing
etc ).
e) Add the work time, shifts etc.

5. Description of the area to be included in the risk assessment

You can choose an area that is large and interesting enough to offer a board range of hazards
and risks.

6. Any other relevant information

Write about who has the day-to-day responsibility for health and safety in your organisation.

PART 1: SECTION B

This is to explain how you carried out your risk assessment. It should include: (1) Examination of documents
(2) Interview with the people (3) Observe the workplace.

Outline how the risk assessment was carried out, this should include:
 Sources of information consulted
a. Include internal and external sources ( Refer pages 3-29, 3.30 )
b. Websites you looked
c. Documents you used

 Who you spoke to

a. If you talked to workers or managers, then say so.
b. You can even give people’s job titles, if they were key sources of information.

 How you identified

 The hazards
 What is already being done ; and
 Any additional controls / actions that may be required.
a) For example, if you looked at the audit reports to identify some of the significant hazards, or you did a
site walkabout, then write about these activities here.
b) Write about what is already being done.
c) You can refer to regulations, codes of practice and official guidance. Make use of HSE website and other
authoritative sources of up-to-date information.

PART 2: RISK ASSESSMENT

 SHOULD FOLLOW THREE CRITERIA :
1) Minimum 10 hazards must be mentioned ( max 13 )
2) 10 hazards should be from 5 hazard category.
3) All the 6 column has to be filled with appropriate content.

HAZARD CATEGORY
1) NOISE ( 5-3 )
2) VIBRATION ( 5-13 )
3) RADIATION ( 5-18 )
4) MENTAL ILL HEALTH ( 5-25 )
5) WORK RELATED VIOLENCE ( 5-31 )
6) SUBSTANCE ABUSE ( 5-34 )
7) WORK –RELATED UPPER LIMB DISORDERS ( 6-3 )
8) MANUAL HANDLING ( 6-9 )
9) LOAD HANDLING EQUIPMENT ( 6-15 )
10) HAZARDOUS SUBSTANCES ( 7-3 )
11) HEALTH, WELFARE AND WORK ENVIRONMENT ( 8-3 )
12) WORKING AT HEIGHT ( 8-7 )
13) CONFINED SPACES ( 8-24 )
14) LONE WORKING ( 8-29 )
15) SLIPS AND TRIPS ( 8-32 )
16) MOVEMENT OF PEOPLE AND VEHICLES ( 8-37 )
17) WORK RELATED DRIVING ( 8-46 )
18) WORK EQUIPMENT ( 9-3 )
19) FIRE ( 10-3 )
20) ELECTRICITY ( 11-3 )
In Part 2, we have 6 columns. All these 6 columns have to be filled with appropriate content.

Column 1: hazard category and hazard

You have to put the hazard category (refer given 20 categories) first and hazard second. For the
hazard identify it by referring to the specific activity or area where it exists.
For eg: Electricity (hazard category), Use of mains-powered electrical equipment in the outdoor yard
area (hazard).
Column 2: who might be harmed and how
Who: Prefer to write broad categories of people such as workers, contractors, visitors and members
of the public. We can also write group of people or individuals who might be more vulnerable th the
hazard such as new and expectant mothers, young people, lone workers, people with disabilities,
etc.
How: Write a short description about how these people might be harmed. This should include: how
they are exposed to the hazard and the type of harm(s) that might occur. If different people are
exposed to the hazard in different circumstances, then sy so. If the hazard can cause a range of
physical injuries and /or ill-health effects, then say so.
Column 3: what are u already doing ( plz note to write the sentences in this column in past tense )
 You need to write a brief explanation of all of the current control measures that are in place.
 Some control measures will be physical things, such as guards on machinery, PPE worn by
workers, LEV systems etc
  Some will be administrative or procedural, such as a SSW for a particular maintenance task,
worker training etc.
 Some control measures will involve health surveillance, such as hearing test ( audiometry ) for
workers in high noise areas.
 Include the control measures that are relevant to the hazard in the question. ( Try to include
minimum 2 to 3 )

Column 4 : what further controls/actions are required?

 Add minimum 6 to maximum 12 points. ( Should write in relation to the hazard ).

 Refer General Hierarchy of Control (3.4)

Column 5: timescales

 Make sure that you write in lengths of time and not deadline dates.
 Prefer to write weeks and months.
 When you are allocating timescales, think about two separate issues:
1) What is the current level of risk presented by the hazard and how urgently in future
action required.
2) How easy is it to carry out the additional action from a particular point of view.
Column 6 : responsibilities
 Use people’s job roles or job titles. ( Refer Role & Responsibilities : IG1 )

Part 3 : prioritise 3 actions with justification for the selection

 Select three most urgent / highest priority actions. All three actions must come from column 4
in part 2.
 Now justify why you think these are the highest priority actions. Your justification must
include Moral, general and financial arguments.

MORAL, GENERAL LEGAL & FINANCIAL ARGUMENTS

 Refer Element ( 1.1 & 1.2 )
 Write in 3 paragraphs.
 Try to write 7 to 12 sentences.

MORAL: In the moral arguments you have to add more moral justifications such as moral
values, family, pain, sufferings etc. Explain the moral responsibility that an organization has
towards its workers. Explain that the accident not only affects the workers, but also their
families.
Legal: When you are making your legal arguments, you must refer to the specific ILO
Convention, Recommendation and /or Code of Practice that is relevant to the hazard
category/hazard in question.
FINANCIAL: The financial arguments section, add the likely direct and indirect cost that the
organization may face due to an accident. Include maximum number of direct and indirect
costs such as hospital treatments, compensation, claims, fines, penalties etc etc…

JUSTIFICATION FOR ACTION 1

A) ACTION: Write one of the selected actions from column 4 of part 2 as mentioned before. Write the
hazard category in bracket.
B) SPECIFIC LEGAL ARGUMENTS: Your legal arguments must be based on the International Labour
Organisation’s (ILO) Conventions, Recommendations and Code of Practice. You may also include country-
specific legislation, but this will not be marked. You are not expected to include detailed descriptions of the
Articles in the conventions.
C) CONSIDERATION OF LIKELIHOOD AND SEVERITY: In the likelihood explanation, you have to
include how many workers are exposed to risk, frequency of work activities and how wide spread the risk
is.
In severity explanation you must only include the likely injuries or health effects that can be caused by the
hazard and nothing else. You can also devide the severity into different categories like minimal, minor,
major & catastrophic according to the hazard.
HOW EFFECTIVE THE ACTION IS LIKELY TO BE IN CONTROLLING THE RISK (EXPLANATION
TO INCLUDE :)
 THE INTENTED IMPACT OF THE ACTION: You have to explain how effective each action will be
in controlling risk. You must explain the likely impact of the action, how effective you think it will be
in reducing risk.
 JUSTIFICATION FOR THE TIMESCALE THAT YOU INDICATED IN YOUR RISK
ASSESSMENT: Firstly you check what is the timescale you have given for this particular action.
Then you have to justify why you have allocated that particular timescale.
 WHETHER YOU THINK THE ACTION WILL FULLY CONTROL THE RISK: If you think, yes,
then say so. And if you think no, and you think you have to add some more control measures, then
say so.
(Similarly do justification for action 2 and action 3)
 PART 4: REVIEW, COMMUNICATE AND CHECK

PLANNED REVIEW DATE/PERIOD WITH REASONING: You must give a risk assessment review date
and explain why you have chosen that date. It is probably sensible to state a timescale for the risk
assessment review ( preferably 1 year ) and state the date that this would be on relative to the date that
you put at the top of the risk assessment form (part 2 ). You must also justify your choice of review date.
HOW THE RISK ASSESSMENT FINDINGS WILL BE COMMUNICATED AND WHO YOU NEED TO
SELL: In this section, you must explain who you will communicate the findings of the risk assessment and
how. A range of people may need to know the result of the assessment (for example, the workers directly
involved, responsible managers, directors and those with specific actions allocated to them) and the results
might be communicated in various ways (by insuring hard copies of the assessment, though toolbox talks
or safety briefings, in training sessions, via one-to-one meetings, via the organization’s intranet system,
etc).
HOW YOU WILL FOLLOW UP ON THE RISK ASSESSMENT TO CHECK THAT THE ACTIONS
HAVE BEEN CARRIED OUT: You must explain how you intend to follow up your risk assessment to
check that all of the identified actions have been carried out. You should think about how you will track
each action forward, how you will set reminders before each action becomes due, how you will get in
touch with each responsible person to keep track of overdue actions and how you will escalate long
overdue actions that do not appear to have been adequately addressed.

BEFORE SUBMITTING, PLZ MAKE SURE YOU HAVE FILLED THE FOLLOWING
1) Learner number, learner name
2) Organization name
3) Date of assessment TOP OF PART 2
4) Scope of risk assessment

THANK YOU