Criteria Measure Weight

No. of Members and Relevance

Diversity in composition 7.00%
of Representation

Presence of working sub-

committees or focus groups to
Focus areas or groups (sub-committees) 1.50%
address particular issues and
concerns

Presence of plans and

Clear plan and deliverables deliverables in support of the 1.50%
unit's Strategic Initiatives

Commitment
Quorum in every meeting 6.00%
(High Attendance)
Efficient
Support
Regularity and
Process
Quality of
and
Meetings
Procedure
: Regular & Special
No. of meetings conducted 6.00%
Meeting

Quality of
No. of resolutions sponsored 3.50%
Interaction
 No. of PPAs designed
Regularity and
Quality of
Quality of 3.50%
Interaction PPA = Program, Project,
Meetings
Activities

Existence of AAR No. of documented meetings 5.00%

Procedures and Procedures on

Documentation selection, Document defining terms of
Efficient 5.00%
succession, and reference of the members
Support responsibilities
Process
and
Procedure Resolution
Resolutions approved by the AC
: identification and
vs adopted and/or implemented 10.50%
monitoring
by the unit
process
Issue/advice
tracking,
resolution, and Actions/
monitoring interventions of
unit on actionable # actions/interventions vs. #
6.00%
items resulting actionable items
from previous ac
meetings
Presence of periodic assessment
of its own performance and
Self assessment mechanism reporting of progress made 1.25%
towards the fulfillment of
Presence of steps taken by the
commitments
AC to link with other AC for
Linkages with other Advisory Councils discussion of common issues 1.25%
and consideration of joint
projects
Presence of strategic or
a. Advisory Board operational information, insight 1.50%
and guidance

Advocacy in support of the PNP

b. External communicator 1.50%
PATROL Plan 2030

Capacity building through

knowledge sharing, learning and 1.50%
growth

Functionin
g Role as:
Morale and welfare improvement 1.50%

c. Supporter of intiatives (targeted

contributions)
g Role as:

c. Supporter of intiatives (targeted

contributions)
Capability enhancement through
provision of additional logistical
1.50%
resources/facilitating of major
projects

Provision of additional financial

resources for the implementation 1.50%
of the PNP PATROL Plan 2030

% of TWG members with issued

Appropriate organizational set-up 5.00%
official orders
Presence of short/long term
Clear plan and deliverables plans in line with the PNP 1.50%
P.A.T.R.O.L Plan 2030

Efficient support process and procedures # of TWG meetings conducted 3.50%

% of TWG meetings with

documented actionable items
Self assessment mechanism 1.50%
and corresponding actions taken
% of Strategy
to address or Operations
them
a. Strategy and governance Reviews conducted by at least
1.50%
champions 80% of TWG members and not
their representatives

Functionin % of TWG members that

g role as: b. Instruments/Influencers in comprised and actively
1.50%
cascading participated in an Audit or
Cascading Team

Continued existence of a
3.50%
formalized PSMU
Established structure / staffing pattern Continued existence of an
operational/functional PSMU 2.50%
office facility
% of PSMU members with
Capability and competency of staff enhanced skills and 3.50%
competencies

Existence of internal monitoring

Efficient process and procedures 1.50%
tool/mechanism for compliances
Regular submission
a. Scorecard Manager of updated 1.50%
scorecard
Regular submission
b. Initiative Manager of updated initiative 1.50%
Proficiency profile
in
Functionin performing
g role as: particular
roles and
functions
 Proficiency
in
Functionin performing a.
g role as: particular Strategy 1.50%
roles and Regular Reviews
c. Alignment Manager functions conduct
of b.
Cascading 1.50%
Activities
Proficiency in
d. Advisory Council Secretariat performing 1.50%
secretariat duties
 Source Procedure

Requirement = 5
*Resumes
members
*Profile
n = # members

*Oath of office
*After activity
report/minutes of the
meetings
*Documents review
*Attendance sheet of SR
*Interview with AC
*Regular AC meeting
*Meeting with other ACs
*Profiles of the AC
Members

*Timetable of Activities
*Documents review
*Short-term or long-term
*Interview with AC
plans

No. of meetings
conducted with a
quorum vs No. of
*AAR
meetings conducted
*Minutes of the meetings
Quorum = Attendance
of 50% + 1 Members

*Conference Notices Once every two months

*Invitations (at least six meetings in
*AAR a year)
*AAR
*Minutes of the meetings # resolutions sponsored
*Proposed Resolutions
*AAR
*Minutes of the meetings # PPA
*Proposals/ Concept designed/proposed
Papers
*AAR # AAR vs. # scheduled
*Minutes of the meetings meetings

*Manuals
Selection of criteria,
*TOR
succession &
*Oath of Undertaking
responsibility
*Letter-Invitations

*Resolutions # resolutions
*Other supporting approved/adopted/impl
documents emented vs #
*Minutes of AC Meetings resolutions proposed

*AAR # actions/interventions
*Minutes of the Meetings vs. # actionable items

*Annual Report on Advisory *Documents review

Council Key Contributions *Interview with AC

*AAR
*Documents review
*Minutes of the Meetings
*Interview with AC
*Letter of Invitations

*Annual Report on Advisory *Documents review

Council Key Contributions *Interview with AC

*AAR
*Minutes of the meetings *Documents review
*Annual Report on Advisory *Interview with AC
Council Key Contributions

*AAR
*Minutes of the meetings *Documents review
*Annual Report on Advisory *Interview with AC
Council Key Contributions

*AAR
*Minutes of the meetings *Documents review
*Annual Report on Advisory *Interview with AC
Council Key Contributions
*AAR
*Minutes of the meetings *Documents review
*Annual Report on Advisory *Interview with AC
Council Key Contributions

*AAR
*Minutes of the meetings *Documents review
*Annual Report on Advisory *Interview with AC
Council Key Contributions

*Letter Orders issued

*Documents review
*Staffing Pattern
*Calendar of Activities
*Documents review
*Action Plans
*After TWG-Meeting
Reports *Documents review
*Minutes of the Meetings
*After TWG-Meeting
Reports *Documents review
*Minutes of the Meetings
*Letter Orders issued
*Documents review
*AAR SR
*After Activity Reports
(Cascading activities, TWG
and AC Meetings)
*Minutes of the Meeting *Documents review
*Composition of Audit
Teams
*AAR of CEP activities
*Letter Orders issued *Documents review
*Staffing Pattern *Interview with PSMU
*On-site visit
PSMU office facility
*Facility walkthrough
*Training Profile of PSMU
Members *Documents review
*Training Certificates *Interview with PSMU
*After-Training Reports
*After Activity Reports
*Documents review
*Calendar of Activities for
*Interview with PSMU
CY 2015
*Unit Scorecard
*Official transmittal

Document Review:
*Updated Initiative Profile
# of updated initiative
*Official transmittal
profile vs # of initiatives
*AAR SR Document Review

*AAR Cascading Activities

*Other supporting Document Review
documents

*AAR AC Meetings Interview with AC

Sub-Element Factor Criteria Measure Weight Source

*AAR
*Minutes of Meetings
Timely Submission of *Strategy Review
5.00%
After- SR Report Matrix
*Attendance Sheet
*Action Photos

*Accomplishment
Regular / Sustained Reports (Monthly/
REGULAR
continuou reporting Quarterly) Submitted
MONITORING, No. of Actual
s refresh to Higher Unit/ Office &
REVIEW AND Accomplishments
based on 5.00% Submitted by
REPORTING with Supporting
learning Subordinate Units
OF Documents
and *Other Regular
STRATEGY
feedback Reports Submitted to
Higher Units/ Offices

Updated Initiatitive
3.10% *Initiative Profiles
Profile
Updated Measure
3.10% *Measure Profiles
Profile
Nr of Measures with Officially transmitted
Complete SR Matrix 17.50% SR Matrix
Sustained (4 Qtrs)
monitoring
Nr of identified key Officially transmitted
3.00%
success factors SR Matrix
Nr of resolved gaps
*Officially transmitted
against the nr of
*SR Matrix
Sustained identified gaps
3.00% *Minutes of Strategy
monitoring *constraints
Review
*limitations
*After- Activity Reports
*lessons learned
Attainment of
Breakthrough Results *Accomplishment
(at least 1 Measure 1.35% Reports
Regular /
REGULAR from any of the 4 *Unit Scorecard
continuou
MONITORING, Perspectives)
s refresh *Accomplishment
REVIEW AND Sustained
based on Attainment of targets 5.00% Reports
REPORTING assessment
learning *Unit Scorecard
OF
and
STRATEGY *Accomplishment
feedback Nr of lag measures
5.00% Reports
with attained targets
*Unit Scorecard
 learning
OF
and
STRATEGY
feedback

*Officially transmitted
Active AARs
Presence of Any
involvement *Attendance Sheets
Member of the 1.35%
of strategy *Minutes of the
Command Group
partners Meeting
Action Photos

Regular /
*Officially transmitted
continuou
Active AARs
s refresh
involvement Presence of Advisory *Attendance Sheets
based on 1.35%
of strategy Council Member/s *Minutes of the
learning
partners Meeting
and
Action Photos
feedback

*Program
Documentation
*System Design
*Certificate of
Recognition for IS
Use of tools Proposals
Presence of Tools &
and 0.00% *Certificate of
Technology
technology Compliance for
developed Information
System
*Software, Internet
Connection, Hardware
REGULAR
MONITORING,
REVIEW AND
REPORTING
OF
Efficient
STRATEGY
reporting
and
monitoring
process
REGULAR
MONITORING,
REVIEW AND
REPORTING
OF Electronic compilation
Efficient
STRATEGY of documents
reporting
*AARs
and
*CMCs
monitoring
*Project Factsheets
process
*MCs
*LOIs
*Scorecard
*Measure and Initiative
Profile
Database for Presence of a
*Attendance
performance Database or Records 1.35%
*Conference Notice
analysis Management System
*Minutes
*Action Pictures
*Programs
*Liquidating
Instruments
*Revalida Reports
*Advisor Council
Members Profile
*Other PGS supporting
files

Presence
Alignment of similar 1.35%
of objectives
Subordina
te Unit
Scorecard Presence
to Mother of similar
Unit 1.35% Unit Scorecard;
measures
Full Scorecard (KPI) Scorecard of Mother
FUNCTIONAL Alignment ***D-Staff Unit (D-Staff & PRO)/
SCORECARD (showing and PRO Supervising
UP TO cause- Consistency = PNP Presence Directorate (NSU)
INDIVIDUAL and-effect Scorecard of
LEVEL relationshi 1.35%
***NSU = contributor
p) Supervisin y targets
g
Directorat
e Presence
of similar 1.35%
initiatives
 Individual Scorecard
to Unit Scorecard (% *Unit Scorecard
1.35%
personnel scorecard *Individual Scorecard
directly contributory
*Unit Scorecard
Full Actual contribution in
*Individual Scorecard
Alignment Consistency the implementation of 1.35%
*AAR related to SI
(showing initiatives
implementation
cause-
FUNCTIONAL and-effect Officially transmitted
Updating Submission of SR
SCORECARD relationshi 1.35% SR Matrix
(examination Matrix
UP TO p) of objectives Submission of
INDIVIDUAL
and targets) Updated Initiative 1.35% *Initiative Profiles
LEVEL
Profile
Link to
Rewards/recognitions
performan Provision for
(unit/individual) given Individual/Unit
ce penalties and 1.35%
due to the attainment awards/recognitions
evaluation rewards
of targets
system

FUNCTIONAL Link to
SCORECARD performan Provision for
Linkage of IPER to
UP TO ce penalties and 1.35% IPER
the ISC
INDIVIDUAL evaluation rewards
LEVEL system

* AARs to cascading
activities
Individual' * Quarterly COMPLAN
s Extent of % of personnel
CASCADING 6.00% report
understan reach cascaded to
* Individual scorecard
OF
ding of * Quad media
STRATEGY
contributio * Random interviews
UP TO
n to the
INDIVIDUAL
unit and
LEVEL % of personnel with
organizati •Individual scorecard
Common aligned and updated 6.00%
on *Unit Scorecard
understandin individual
% level of scorecards
g understanding of Individual scorecard
1.35%
contribution to unit in Random interviews
personnel
 *Cascading AAR
submitted to CPSM
*Quarterly COMPLAN
report submitted to
Regularity
% of subordinate DPCR
of the Regular
units/offices 14.00% *Attendance Sheets to
cascading schedule
cascaded to Cascading Activities
process
*Photo
*Quadmedia
*Interviews
*AAR SR

CASCADING
OF Feedback *Documents
STRATEGY mechanism supporting
UP TO to ensure Presence of presence/existence of
INDIVIDUAL Feedback updates (link Feedback 1.35% feedback mechanism
LEVEL to the Mechanism *Use of tools and
functional technology
scorecard) *Database

Individual's
personal
Commitm
monitoring of % personnel who *Individual Scorecard
ent to 1.35%
accomplishm meet target *Random interviews
targets
ents vs
targes

Individual % level of
Level of * Individual scorecard
Commitm commitment to the 1.35%
commitment * Random interviews
ent strategy in personnel
 Sub-
Factor Weight Criteria Weight Measure Weight Source Procedure
Element
TV
*IMPLAN to COMPLAN
Variety of Radio *Accomplishment reports
Use of Quad media n = once a month
Communication 21% 21% *AAR
tools Print *Average of two platforms (best)
Utilization of all Channels *Validate online engagement
42% available *Other supporting documents
Social Media
channels
Reach to Themes and messages developed over themes and
Themes & Messages Developed 10.50% *Accomplishment reports
internal and messages delivered
21% *AAR
external # sectors (audience) engaged vs. # sectors
Sectoral Areas (Audience) Covered 10.50% *Other supporting documents
stakeholders (audience) identified
Active communication of strategy

*Position Papers
Defined change management interventions (e.g.
Identification 3.75% *Minutes of the Meeting
identifying barriers)
*Delinquency Report
Managing change 8%
Defined change management interventions (e.g.
*Assessment/ Evaluation Reports
Interventions 3.75% selecting appropriate response based on target
*Positive Reinforcements
audience or group - internal and external)
Key Interview
Acceptance rate (particularly for
19% 3.75% Result of Interview n = 15
middle level personnel)
Passing Rate = 3.41
Implementation of the Communications Plan

(Frequency, Weighted, Average)

Sustainability and buy-in 11.25% Opportunities for
Identification 3.75% Document review
support and
connection with
MOA/MOU
outside networks,
organizations and Successful 3.75% Document review
individuals Outcome
Implementation of the Commu

Effectivess of feedback systems and

processes
*Workplace (Facility, equipment,
physical structure)
*On-site visit
*People (Designated) Check satisfaction of each criteria
Corrective Actions/ Effectiveness *Personnel Interview
28.00% *Process (Clear, established system 28.00%
of Feedback system *Memo directive creating a
in dealing with customer # satisfied criteria vs. 4 criteria
feedback system
feedback,maintenance of unit/office
Effectiveness of communication

website)
*Partnership (Unit and community
mobilization)

39.25% TV
*IMPLAN to COMPLAN
# of news item/press release captured by the quad
Press release/news and videos Radio *Accomplishment reports
Use of Quad media media vs # news item/ press release
captured and featured by quad 3.75% 3.75% *AAR
tools
media Print *Validate online engagement
*Average of two platforms (best)
*Other supporting documents
Social Media

*IMPLAN to COMPLAN Regular sessions or presence of working

Identification 3.75%
*Accomplishment reports mechanisms to refine the communications strategy
Refinement of communications
7.50% *AAR
strategy
*Validate online engagement Regular sessions or presence of working
Action Taken 3.75% *Other supporting documents mechanisms to refine the communications strategy
 Sub-
Factor Criteria Measure Weight Source
Element

Percentage of
*CMC
Initiatives with defined
1.0% *Project Fact Sheets
personnel roles and
*LOI
responsibilities

Established roles and

responsibities
*Certificate of Training
*Personnel Training
Adequate Percentage of SI with
Profile
and trained personnel
1.0% *Competency
competent matched to the
Framework
staff appropriate position
*CMC/LOI
LINK TO
*Project Fact Sheet
HUMAN
RESOUR
CE *TNA
Percentage of SI *Supporting documents
supported by proper re assessment
Training and capacity
analysis of human 1.0% *Personnel Training
development
resource needs and Profile
requirements *CMC/LOI
*Project Fact Sheet

Analysis *AAR - SR (minutes,

and Presence of a SR matrix)
Regular reporting 1.0%
review Reporting Mechanism *CMC/LOI
process *Project Fact Sheet

Regular submission of
Regular reporting 1.0%
Individual Scorecard
*Individual Scorecard
*CMC/LOI
*Project Fact Sheet

LINK TO Analysis
HUMAN and
RESOUR review
CE process
LINK TO Analysis
HUMAN and
RESOUR review
CE process Presence of
accountability
*Personnel
mechanism
performance appraisal
Accountability *People and units are
1.0% reports
mechanism held accountable on
**CMC/LOI
the status of
*Project Fact Sheet
implementation of
initiatives

GAA; Trust Fund e.g.

ICT Fund/ e- gov fund;
Percentage of
Adequacy 31.0% AOPB; Notice of Fund
Adequate allocated budget
LINK TO Allocation; CMC, LOI,
and timely Project Fact Sheets
BUDGET
allocation

*Initiative Profile
Actual vs scheduled
Timeliness 15.0% *Program of
releases
Expenditure

Initiatives passing a
Adequate
Cost-benefit analysis / 'hurdle rate' or cost- PRA; Cos Benefit
and timely 1.0%
feasibility study benefit standard (e.g. Analysis Report
allocation
payback)

NFA (for D-Staff &

NSUs only); Purchase
Percentage actual
Order; Purchase
LINK TO Utilization utilization based on 1.0%
Request; Requisition
BUDGET regular review
Slip supported by
Stock Card
Implement
ation and
Monitoring
Frequency and quality
of monitoring session 1.0% Minutes of SRs
(sub-part or sub-
section on the overall
Regular monitoring
review of initiatives
management; See
section on link to
human resources)
 Monitoring
Frequency and quality
of monitoring session
(sub-part or sub-
section on the overall
Regular monitoring
review of initiatives
management; See
section on link to 1.0% PRA Documentation
human resources)

Implement Proof of
*AARs
ation and Regular monitoring Implementation of 1.0%
*Progress Reports
Monitoring Initiative milestones

LINK TO *NFA (for D-Staff &

BUDGET NSUs only)
Implement Availability/ *Purchase Order
ation and Transparency accessibility to 8.0% *Purchase Request
Monitoring information *Requisition Slip
supported by Stock
Card

% of SI with well-
defined logistical 1.0% *Project Fact Sheet
LINK TO
requirements
LOGISTIC
S (Move,
shoot, Identificati *PPMP (Procurement
Completeness % of SI with actual
communic on Project Management
ate, logistical resources
Plan) (Memo)
investigat matched to the 1.0%
*Status Report
e) required logistical
*Deed of donation
requirements

*Inventory Report
% of SI with
*Status Report
Fit for purpose responsive logistical 1.0%
*Delivery Report
resources

Identificati
LINK TO
on
LOGISTIC
*Inventory Report
S (Move, Percentage or time
*Status Report
shoot, that resources are
Availability 1.0% *Delivery Report
communic operational or in
*Maintenance Report
ate, available condition
investigat
e)
 *Inventory Report
Percentage of SIs that
Utilization *Status Report
are efficiently
and *Delivery Report
Efficiency deployed and utilized 1.0%
deployme *Maintenance Report
to maximize its effect
nt *Resource Utilization
and performance
Report

Percentage of
Link to
Well Established Initiatives with
Systems
defined procedures and established
and
systems processes procedures and
Processes
processes:

a. Needs Analysis 1.0%

*CMC
*Project Fact Sheets
*LOI
b. Brief Background of
the Unit
(Personnel)/Specific 1.0%
Roles of Units
(Personnel) Involved

c. Significance of SI 1.0%

d. Objectives 1.0%
Link to
Well Established
Systems
defined procedures and
and
systems processes e. Expected Outcome 1.0%
Processes

f. Specific
1.0%
components

*CMC
*Project Fact Sheets
*LOI
 g.
Timeline/Implementati 1.0%
on Plan *CMC
*Project Fact Sheets
*LOI
h. Budget 1.0%

i. Monitoring and
1.0%
Evaluation

j. Risk Management 1.0%

Well Established
defined procedures and
systems processes k. Coordinating
1.0%
Instructions

*After- SR Reports
Percentage of SI *Minutes of Meetings
discussed during SR 1.0% *Strategy Review
(Quarterly) Matrix

*Updated Unit
Percentage of SI with Scorecard
attained Lead * Updated Initiative
Measures (specific Profile
1.0%
components/activities/ * After- Activity
Link to delivery of expected Reports *
Systems outputs) Accomplishment
and Reports
Processes
*CMC/LOI/ Project Fact
Assessme Regular testing, Sheet
nts analysis and reviews Percentage of SI that * Updated Initiative
were implemented Profile
1.0%
based on established * After- Activity
timeline/milestone Reports *
Accomplishment
Reports
No. of identified key *Strategy Review
4.0%
success factors Matrix

No. of resolved gaps

against the nr of
identified gaps *Strategy Review
12.0%
*constraints Matrix
*limitations
*lessons learned
 Procedure

Document Review &

Interview

No. of SI with defined

personnel roles and
responsibilities vs
Total No. of SI

Document Review

No. of SI with TNA

against No. of SI

Document Review &

Interview: Check
whether the initiative
owners report on the
progress of the SI
during Strategy
Reviews

Document Review:
Check regular
submission of updated
Individual Scorecard
indicating the progress
in the implementation
of SI
Document Review;
Interview

total fund allocated to

the SIs vs total fund of
the unit

total fund allocated to

the SIs vs Funding
Requirement reflected
on the Project Fact
Sheet, CMC or LOI

Actual Release vs
Scheduled Release

*Was a Cost Benefit

Study undertaken for
any of the Strategic
Initiatives

*Is there evidence

showing the optimal
utilization of the
budget to ensure
proper cost-benefit
outcome and to
achieve intended
effect of the initiative?

*Was the funding of

Initiatives discussed
during quarterly SRs
*Was the funding of
Initiatives reflected in
the PRA Document

Personnel Interview

*Is there proof that

Initiative Milestones
are Implemented

Personnel Interview

*Are the unit

personnel aware of
the budget and
understand its details,
implication and
importance.

Nr of SI with well-
defined logistical
requirements vs Total
Nr of Sis

Nr of SI with actual
logistical resources
matched to the
required logistical
requirements vs Total
Nr of SIs

Nr of SI with actual
logistical resources
matched to the
required logistical
requirements vs Total
Nr of SIs

Nr of SI-Identified
Logistical Resources
available/operational/g
ood condition VS
Total Nr of SI-
Identified Logistical
Resources
Nr of SI-Identified
Logistical Resources
deploued and Utilized
VS Total Nr of SI-
Identified Logistical
Resource

Document Review:
Check if the
necessary process &
procedure are
indicated in the CMC/
LOI/ Project Fact
Sheet
No. of SI with Needs
Analysis vs Total No.
of SI

No. of SI with Brief

Background of the
Unit
(Personnel)/Specific
Roles of Units
(Personnel) Involved
vs Total No. of SI

No. of SI with
Eastablished
Significance vs Total
No. of SI
No. of SI with Stated
Objectives vs Total
No. of SI
No. of SI with
Identified Expected
Outcome vs Total No.
of SI
No. of SI with
Identified Specific
Components vs Total
No. of SI
No. of SI with
Timeline/Implementati
on Plan vs Total No.
of SI
No. of SI with
Complete Budget
Requirements vs
Total No. of SI
No. of SI with
Monitoring and
Evaluation vs Total
No. of SI
No. of SI with Risk
Management vs Total
No. of SI
No. of SI with
Coordinating
Instructions vs Total
No. of SI

Document Review:
No. of SI
discussed during
Strategy Review vs
Total No. of SI

Document Review:
No. of SI with
Attained Lead
Measures vs Total
Number of SI

Document Review:
No. of SI
implemented based
on established
timeline/milestone vs
Total Number of SI
# of identified success
factors vs. #
accomplished target

# of resolved gaps vs
# identified gaps
 Sub-Element Factor Criteria Measure Weight

Proper Identification and % of Developing

Documentation of Practice Reports
Developing Practices Documented 27.00%
(Emerging Best Practice) according to
(2015) prescribed format

Is it a fresh concept? 1.27%

Innovative,
new and out-
of-the box
Is it an improvement of
SHARING AND 1.27%
the old?
IMPLEMENTATION
Identification
OF BEST Percentag
PRACTICES e of
identified
developin Is it beneficial to the
1.27%
gbest unit/organization?
practice
considere Feasible
d as:

Is it doable? 1.27%

Can it be replicated
Adoptable 1.27%
PNP-wide?

Can it be adopted by
1.27%
certain units?
Percentag
e of Adoptable
identified
developin
Identification Is it useful to the
gbest 1.27%
practice Proponent only?
considere
d as:
 developin
Identification
gbest
practice
considere
d as:
Is it cost-effective? 1.27%

Sustainable
SHARING AND Is it dependent on
IMPLEMENTATION socio-political 1.27%
OF BEST changes?
PRACTICES

Percentag Are results clearly

e of 1.27%
stated?
identified
developin
Identification
gbest
practice Field
considere Tested/Piloted Did it show positive
1.27%
d as: impact?

Was the issue/problem

1.27%
addressed?

% identified
developing best 13.75%
practices disseminated
Dissemination and field-
testing
% identified
developing best 1.27%
Implementation practices field-tested

% of emerging Best
Proper Endorsement to Practices accepted for
13.75%
Best Practice Board deliberation by NHQ
best practice Board
SHARING AND
IMPLEMENTATION
OF BEST
PRACTICES Designation of Best
Active Best Practice
Practice Officer and 13.75%
Officer
with accomplishments

Sustainability
 Database for reporting
Sustainability and monitoring of Existence of reporting
"Developing and monitoring 1.27%
Practice"/Emerging Best mechanism
Practice
Percentage of
identified DP/EBP
Linked to Initiatives 1.27%
linked to Strategic
Initiatives
Framework or mechanism
(identifying content; Existence of
methods for sharing, framework or
1.27%
identifying audience, e.g. methodology for
other units, new hires, knowledge sharing
SHARING AND other stakeholders)
IMPLEMENTATION Knowledge
OF BEST sharing Existence of
PRACTICES framework/mechanism
Collaboration with other to collaborate with
1.27%
units other units to promote,
develop and replicate
best practice projects.

Target showing
quantitative (e.g.
“Stretch” target percentage) or
1.27%
qualitative "jump" from
baseline data (to be
Identification defined)

Direct contribution or with Linkage to the overall

significant impact to strategic targets (refer
BREAKTHROUGH 1.27%
overall strategy to functional
RESULTS scorecard)

Presence of complete
Reliablity of baseline data and accurate baseline 1.27%
data
Validation
Number of periods
Consistency over time where results can be 1.27%
demonstrated
 Percentage
completeness,
Accuracy, validity and
Validation accuracy and validity 1.27%
completeness
of breakthrough
results

Clear outcome as a result

Linkage from the
BREAKTHROUGH of the drivers (i.e. other
results of the other 1.27%
RESULTS Proficiency Stage
elements
elements)
Showing improvement
Transformative from current state to Level of
result future state (show accomplishment
1.27%
movements of progress towards basecamp
towards basecamp targets
targets)
Presence of turnaround Number of validated
1.27%
stories turnaround stories
 Source Procedure

Document Review
*Project Fact Sheet
*Best Practice Nr of EBPs vs Nr of
Proposal Report EBPs with Best
(DHRDD Format) Practice Proposal
Report/ Project Fact
Sheet

*Project Fact Sheet

*Best Practice *Document Review
Proposal Report *Interview with BP
(DHRDD Format) Officer

*Project Fact Sheet

*Best Practice *Document Review
Proposal Report *Interview with BP
(DHRDD Format) Officer

*Project Fact Sheet

*Best Practice *Document Review
Proposal Report *Interview with BP
(DHRDD Format) Officer

*Project Fact Sheet

*Best Practice *Document Review
Proposal Report *Interview with BP
(DHRDD Format) Officer

*Project Fact Sheet

*Best Practice *Document Review
Proposal Report *Interview with BP
(DHRDD Format) Officer

*Project Fact Sheet

*Best Practice *Document Review
Proposal Report *Interview with BP
(DHRDD Format) Officer

*Project Fact Sheet

*Document Review
*Best Practice
*Interview with BP
Proposal Report
Officer
(DHRDD Format)
*Project Fact Sheet
*Document Review
*Best Practice
*Interview with BP
Proposal Report
Officer
(DHRDD Format)
*Project Fact Sheet
*Document Review
*Best Practice
*Interview with BP
Proposal Report
Officer
(DHRDD Format)
*Project Fact Sheet
*Best Practice *Document Review
Proposal Report *Interview with BP
(DHRDD Format) Officer

*Project Fact Sheet

*Best Practice *Document Review
Proposal Report *Interview with BP
(DHRDD Format) Officer

*Project Fact Sheet

*Document Review
*Best Practice
*Interview with BP
Proposal Report
Officer
(DHRDD Format)

Review of
*Memo directing lower
Memorandum and
unit to implement DBP
AAR

Review of
*AAR
Memorandum and
*Impact Evaluation
AAR
Report
*Officially transmitted
Review of emerging
Best Practice Proposal
best practices
Report (DHRDD
endorsed to NHQ
Format) (with
Best Practices Board
attachments)

*Memo designating BP
Officer
*Official transmittal to Review of supporting
DHRDD documents
*Order
*AAR
List of Developing Review of supporting
Practices documents

*Project Fact Sheet

DP/EBP linked to SI
*Initiative Profile
vs Total EBP
*CMC/LOI

*Memo directive *Review of supporting

*Flowchart documents
* team meetings, *Interview with BP
emails, newsletter; Officer

*Review of supporting
documents
*AAR
*Interview with BP
Officer

*Document Review
Strategy Review
*Interview

*Alignment of
Objectives *Document Review
*Individual Scorecard *Interview
*Unit Scorecard

*SWOT Analysis
*Document Review
*Strategy Review
*Interview
*Strategic Shift

*Strategy Review *Document Review

*Unit Scorecard *Interview
*SOP; Policies
*Document Review
*Scorecard
*Interview
*Strategy Reviews

*Alignment of Process,
*Document Review
Systems, Policies
*Interview

*Document Review
Strategic Shift
*Interview

Testimonies by *Document Review

Stakeholders *Interview