S.No Agenda Point No.

2 1

1A

4 1.B

1.C
6 2

2.A

8 2.B

9
3
10 3.A

11
4

12 4.A

13
5
14 5.A

15

5.B

16 6

17

6A

6.B
45 7

46 7.A

48 8

49 8A

52 9

53 9.A

54 9.B
55 10

56 10.A

10B

57 11

58 11.A
60 12

61 12.A

13

13A

13B

77 14

78 15
 AGENDA

Minutes of the HoDs meeting with Principal held on 24.04.2010(Wednesday) at 02:00P

END SEM REGULAR EVALUATION

Even Sem End Sem Regular Evaluations

• The script scanning for the Even Semester End Sem exams, conducted on 12th& 13th April 2010, has been comp
• Instructions were issued on 19th & 22nd April 2010 to map the Course Instructors to facilitate the evaluation proc
• Instructions have been issued to Concerned Course Coordinators to coordinate with the Central Exam Cell to com
&evaluation by 25th & 27th April 2010, respectively.
• If any course scripts have technical issues, instruct the respective Course Coordinator to meet with Dr K Bhagava
resolution.

Even Sem Make-up Evaluations

• Once the makeup exam scripts scanning is completed, an official mail will be sent by the exam team to all the He
• Upon receiving this mail, Heads of Departments must instruct the respective Course Coordinators to coordinate w
instructor mapping and evaluation process within three days from the date the scripts are scanned.

Action to be taken:
In this regard, Heads of Departments are instructed to note the following and initiate the necessary actions:

• Coordinate with the Central Exam Cell to ensure that the evaluation of all specified numbers of scripts commence
scanned.
• Ensure that Course Coordinators complete both the mapping of Course Instructors and the evaluation process in a
• Results for courses for which exams are completed by 12th April 2010, must be ready for release by 25thApril 20
• Monitor and ensure timely completion of the evaluation process by Course Coordinators before the deadline.
• Address any technical issues with course scripts by coordinating with Dr. ASCS Sastry, Controller of Examinatio
y SDP HACKATHON

• A 24-hours Hackathon is scheduled to be held as part of End Sem Project Evaluation for the even semester of A.Y
Noon on 27th April 2010.
• This event is open to all second year (y) students from all engineering departments. Each department will be resp
• To ensure smooth operations during the event, requesting mails have been sent to all concerned to provide a vigil
connectivity, logistics requirements, and transport facilities.
• Departments are required to coordinate with the nominated central team to ensure the smooth conduction of the e

Action to be taken:

In this regard, HoDs should note the following and initiate the necessary actions:

• HoDs are informed to depute faculty mentors for monitoring discipline during the event, maintaining a faculty-to
• Heads of Departments are directed to encourage students to actively participate in the Hackathon event to gain be
improvement, and the opportunity to showcase genuine passion for technical excellence.
• It is essential to coordinate closely with the central team to communicate any specific requirements during the eve
smooth conduct.

FACULTY VACATION INFORMATION

Principal briefed all HoDs about the following guidelines to adhere to when availing the summer vacation.

1. Faculty who has completed more than 3 years of service as of 30th April 2010 are eligible to avail of 3 (Three)we
2. Faculty who has less than 3 years of service and who joined on or before 31st December 2023, are eligible to ava
3. Faculty members who are going to avail of vacation must complete the SRP Program as per the given schedule.
4. Faculty members who are under shortfall in publications shall be eligible for vacation for 1 (one) week only, and
campus during the rest of the vacation period.
5. All Engineering departments should avail the summer vacation between May 6th, 2010, and May 26th, 2010.
6. Employees can avail of their vacation only after obtaining prior approval from their respective reporting authority
7. Employees who are on vacation should report in case of any emergency or contingency.
8. All functionaries related to NAAC should obtain prior approval from the Honorable Vice-Chancellor before avail
9. HoDs shall recommend vacation for Faculty/Non-Teaching staff after considering works related to Labs, Summe
SRP work, Maintenance-related works, etc., by April 30th, 2010.
10. HoDs shall ensure that a minimum number of employees are available to maintain the Department at any point in

Note:In view of the NAAC work, all HoDs, Deputy HoDs, Year Coordinators, NAAC Core Committee with their tea
directed to be present on campus from 18th May 2010, onwards. They are required to take prior permission from the

Action to be taken:

In this regard, HoDs are directed to ensure that these guidelines are communicated to Faculty members and Non-Teac
adhere to them when taking vacation.

FEEDBACK FOR 2023-24 EVEN SEM END M.TECH

Heads of the departments were instructed by the Principal to ensure compliance for the following points.
• A.Y. 2023-24 Even Sem End Feedback questionnaires for both I and II Year of all M.Tech programs have been
• Students are required to log in to their respective ERP accounts and provide feedback.

FINANCIAL APPROVALS AND ALL MONEY TRANSACTIONS BY WAY OF DIGITAL MODE ONLY
• It has come to the notice of the authorities that a few Departments have been collecting Cash, which is not permit

• All HoDs are instructed that all monetary transactions in our University should be on “CASHLESS basis”, utilizi
• Serious action will be initiated if any deviation is identified.
• All the HoDs are instructed not to permit Students, Faculty, or Staff under their control to conduct any event with
• Any planned event should have budget approval before it is published.
• All HoDs are strictly instructed to adhere to the above guidelines, without fail.

Action to be taken:
In this regard, Heads of Departments should take note of the following and initiate the necessary actions:

• Implement cashless transactions for all monetary activities within their departments.
• Monitor and prevent unauthorized events by students, faculty, or staff.
• Obtain budget approval before announcing any planned events.
• Ensure adherence to these guidelines without exceptions.

SRP-SCHEDULE-UPDATION OF ACADEMIC PORTAL

• Principal enquired about the progress of Phase 1(self-learning) for the SRP for the 2010-25 Odd and Even Semes
and Y23.
• Further, he informed the Heads of Departments that the overall progress in content preparation is only at 11%, ac
• HoDs are directed to instruct faculty to expedite the completion of their targets, including preparation of PowerPo
Video Lectures, Question Banks, and Experiments, without compromising on quality standards.

Action to be taken:

In this regard, Heads of Departments should take note of the following and initiate the necessary actions:

• Data relevant to each outcome must be uploaded in the academic portal by the course team and CCs at regular int
• Completion of Course Handout
• Completion of Self-Learning Material for the allocated topics by each faculty
• Completion of Question Bank for allocated topics by each faculty
• Completion of Video Lectures recording for allocated topics by each faculty
• Completion of content and rubrics for ALMs (quizzes, assignments, one-minute papers etc)
PROGRESS UPDATES ON END SEM LAB EXAMS AND Y20 PROJECT REVIEWS

• Principal enquired about the progress of project reviews and End Semester lab exams. HoDs have submitted the p
• Furthermore, the Principal informed that Vivo voice Prefers one-to-one interactions. If conducted on the LMS, al
during the scheduled lab time.
• Ensure evaluations are conducted according to the course handout. Evaluation must be completed on the same da
• Uploading of external lab/skill marks into the ERP will be done by the course coordinator within one week imme
• The schedules for the Semester End lab exams on a course for MOOCs and Open Electives LMS examinations w
Superintendent Exams.

SUMMER TERM FOR NR/RR/DETAINED COURSES

• The summer term class work for NR/RR/Detained courses for Y20, Y21, y, and previous regulations is scheduled
• In this regard, HoDs are directed to identify the list of NR/RR/Detained students and encourage them to enroll in

SUBMISSION OF APRIL MONTH REPORT ON NOT REPORTING FACULTY

Heads of the departments were instructed by Principal to ensure compliance for the following points.
A OneDrive shared file has been shared to all HoDs for submitting details of faculty members from their department
reasons such as long leave, study leave, being relieved, transferred, or not reporting without providing information.

Action to be taken:

In this regard, HoDs are directed to upload details for faculty who have not reported in the provided shared OneDrive
period from March 26th, 2010, to April 25th, 2010.
GUIDELINES FOR INSPECTION AND APPROVAL FOR DISPOSAL OF WASTE AND DAMAGEDITEM

• Principal informed all HoDs that they must adhere to the following guidelines pertaining to the Disposal of Waste
• Inspection and verification of waste packages and damaged items are to be reviewed and approved by the concern
• A completed Waste Authorization Form must accompany all discarded items.
• Once the inspection is complete, the In-charge must sign the Waste Authorization Form, signifying approval from
disposal.

• All staff should follow strictly the above guidelines. Any violation in this regard will be viewed seriously and ap
• In this regard, HoDs are directed to communicate with all concerned of their respective Departments and ensure s

FIVE-DAY FACULTY DEVELOPMENT PROGRAM ON “ADVANCED ANTENNA DESIGN AND ITS EM

WAVE APPLICATIONS”

• The Communication Systems Research Group (CSRG), Department of ECE, in association with Academic Staff
Faculty Development Program on "Advanced Antenna Design and its Emerging Technologies for 5G mm Wave App
on a Hybrid mode of conduction.
• Distinguished Speakers from IIT/IITM/OU/Industry have been arranged to share their knowledge. This FDP will
authoritative views for the Research Community from both the Industry & Academic fraternity.
• All the faculty from the CSRG cohort and Faculty interested from other cohorts of ECE, Research Scholars, Facu
Industry are informed to register for the FDP.
• E-Certificates will be provided for all the registered participants of this FDP with a minimum 75% attendance Per
THREE-DAY FACULTY DEVELOPMENT PROGRAM ON “EFFECTIVE USAGE OF ERP AND LMS” FO
FACULTY MEMBERS

• The Academic Staff College of college will be organizing a Faculty Development Program on 'Effective usage of
faculty members from 25-04-2010 to 27-04-2010 (Thursday to Saturday) 2:00 PM to 4:30 PM at Sunflower Hall C-B
• It is mandatory that the earmarked Teaching Faculty members attend the Program (as per the provided list).

ANY OTHER POINT WITH THE PERMISSION OF THE CHAIR

Form Link for Expression of Interest to Utilize Bus Facility for y SDP Hackathon
To facilitate transportation for students after the Hackathon event concludes on April 27th, the HoDs are directed to s
are availing college transport and instruct them to fill out the form by 12:00 PM on April 25th, 2010, for further proce

Calendar of Events
HoDs are directed to execute and ensure 100% compliance with the calendar of events scheduled in the April month b
office of the Registrar (I/c) with a copy marked to Principal-CoE without fail by the 5th of May month.

FDPs/ WEBINARS/OTHER TRAINING PROGRAMS ORGANISED AND SCHEDULED IN MARCH -2010

FACULTY/SSTUDENT ACHIEVEMENTS
Faculty Incharge
Status
S.No Date Research Group Delivered by
1
2
3
Topic
FDP
FDP
Orientation
S. No Employee ID Faculty Name (Full Name) Designatio
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
 Name of the Award, Recognition
Category (or) Fellowship
Description (if applicable) else leave it as
black