Fire Prevention Plan

TABLE OF CONTENTS

1 PURPOSE .

2 SCOPE.

3 GLOSSARIES OF TERMS .

4 OFFENCES AND PENNALTIES .

5 FIRE PREPAREDNESS .

6 DEVELOPMENT.

7 TRAINING.

8 FIRE PREVENTION PLAN REVIEW .

9 RELATED DOCUMENTS .

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 1. PURPOSE

The purpose of the Fire Prevention Plan (FPP) is to provide management measures and controls to
prevent and control fires. The FPP covers the prevention and control of both veld fires and fires that
may start. The procedures in the FMP will, if successfully implemented, protect the environment
surrounding properties from fire. THE FMP includes all the requirements of the National Veld and
Forest Fire Act, Act No. 101 of 1998 (NVFFA).

This document also lays out the procedure to be followed by the Emergency Response Team in fire-
fighting operations
2. SCOPE

These guidelines apply to all projects where ICLIX Pty (Ltd) is responsible for H&S Management, whether
as the main contractor or as a member of a Temporary Joint Venture or Consortium.

This document discusses the penalties which can be imposed by non-compliance with the National
Veld and Forest Fire Act (Act 101 of 1998) (NVFFA) and provides management measures to be
implemented to prevent fire from occurring. Fire-fighting methods for various scenarios are also
discussed. Training requirements and documentation associated with this procedure are given.

3. GLOSSARY OF TERMS

• Fire Protection Officer: A person appointed by ICLIX who must perform the function of FPP.
• Fire Danger Rating: “Fire danger” means the chance of a veldfire occurring or of an existing
veldfire as determined by the Minister of the Department of Agriculture and Forestry and
Fisheries (DAFF) in consultation with the South African Weather Bureau and FPA’s or other
organizations with the expertise, information and equipment.
• Veld Fire: The National Veld and Forest Fires Act, Act 101 of 1998 defines a veldfire as a veld
(bush), forest or mountain fire.
• Fire Break: A fire break is a gap in vegetation or other combustible material that acts as a barrier
to slow or stop the progress of a veldfire.
• Flora: Refers to all plant species.
• Hazardous Chemical Substances: Dangerous goods are solids, liquids, or gases that can harm
people, other living organisms, property, or the environment. They are often subject to chemical
regulations.

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 4. OFFENCES AND PENNALTIES

The following offences and penalties may be applicable in terms of the NVFFA:

CATEGORY 1: Any person who lights, uses or maintains a fire in the open air in the Region where the fire danger is high
or extreme is guilty of a first category offence. Such a person may be liable on conviction for a fine or
2 years imprisonment or both.

CATEGORY 2: Any person who does the following is guilty of a second category offence. Such a person is liable for a
fine or 2 years imprisonment or both:

▪ Fails to prepare a firebreak when obliged to do so;

▪ Fails to give notice of intention to burn a firebreak;
▪ Burns a firebreak when a Fire Protection Officer has objected to it;
▪ Fails to inform adjoining land owners;
▪ Fails to meet the standards of readiness for fire-fighting;
▪ Refuses to assist a Fire Protection Officer;
▪ Hinders/obstructs a Fire Protection Officer;
▪ Smokes where smoking is by notice prohibited;
▪ Leaves a fire unattended which he/she lit, before that fire has been extinguished properly;
▪ Lights, uses, or maintains a fire with or without permission from the landowner, or spreads a fire,
causing damage/injury;
▪ Throws, puts down/drops a burning match or burning material of any kind;
▪ Uses material capable of self-ignition to make a fire which spreads and causes injury and damage.
CATEGORY 3:
Any owner, occupier/person in control of land on which a fire occurs who fails to take reasonable steps to
extinguish the fire or to prevent it from spreading, or who fails to prevent it from causing dam age to
property or adjoining land, is guilty of a 3rd category offence. Such a person is liable for a fine or 6 months
imprisonment or both. Any person who prevents a Fire Protection Officer or any other officer from doing
his/her work or interferes with the above when doing his/her work, is guilty of a Category 3 offence and is
liable for a fine or 6 months imprisonment or both.

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 5 FIRE PREPAREDNESS

5.1 FIRE PROTECTION ASSOCIATIONS

The land owner or representative of the land owner should either join a Fire Protection Association (FPA) in
the vicinity of the CSP plant if there is one, or form their own FPA. The procedure for the application for
registration as a fire protection association must be made in the way prescribed in chapter 2 of the NVFFA.

5.2 VELD FIRE PREVENTION THROUGH FIRE BREAKS

Chapter 4 of the NVFFA places a duty on owners to prepare and maintain firebreaks. Only the Minister of the
Department of Agriculture, Forestry and Fisheries is given the power to exempt any owner from making a
firebreak for good reason.

Due to the nature of the Iclix operations and its Projects, it is possible that a fire may break out and result
in a veldfire. Therefore, it is required that a fire break be prepared and maintained on the CSP’s side of the
boundary between any adjoining land.

If a fire break is prepared or maintained by burning, this must be done on a mutually agreed date or dates with
the owners of adjoining land for doing so, and the FPA for the area, if any, must be informed.

If an agreement cannot be reached, the owner or owners’ representative must give the owners of the adjoining
land and the FPA for the area, if any, at least 14 days written notice of the day or days during which he or she
intends burning firebreaks, fire danger permitting.

An owner of adjoining land who has agreed on a day or who receives a notice of intent to burn a fire break
must burn his or her firebreak on the boundary concerned on the same day or days; or be present at such
burning or have his or her agent attend; and ensure that a sufficient number of persons are present on his or
her side of the boundary to prevent any spread of fire when the firebreak is burned.

A firebreak may not however be burned if FPA objects to the proposed burning; or if a fire warning has been
published because the fire danger is high in the region; or if the conditions are not conducive to the burning
of firebreaks.

The owner or the representative must inform the owners of adjoining land and the FPA, if any, if burning cannot
be done on the agreed or planned day or days and of the new days on which he or she intends to burn because
of the failure to do so on the initial days planned.

It is not necessary for the owner to give 14 days’ notice of the additional days. Owners o f adjoining land may
agree to position a common firebreak away from the boundary. Should an owner intend to be absent for a
period longer than 14 days during the period or part of any period in which burning normally takes place, he or
she must give all owners of adjoining land an address and telephone number, if any, at which he or she may be
contacted.

If an owner of adjoining land is not present on the agreed or notified day or days; or has not given an address
and telephone number, the owner may proceed with the burning in his or her absence.

5.3 REQUIREMENTS FOR FIREBREAKS

It must be ensured that, with due regard to the weather, climate, terrain and vegetation of the area, the
firebreak is wide enough and long enough to have a reasonable chance of preventing a veldfire from spreading
to or from neighboring land; that it does not cause soil erosion; and that it is reasonably free of inflammable
material capable of carrying a veldfire across it.
The layout of fire breaks should be linked to access roads, thereby reducing the areas requiring preparation and
increasing accessibility to the various sites or site areas. Fire breaks are required around the perimeter of the
property and should also be put in place along the perimeter of the site camps and offices and if required around
working areas and hot works areas, unless otherwise agreed to or in conjunction with the owners or managing
authorities of the neighboring properties with whom agreements will be entered. The fire breaks will consist of
a five (5) meter cleared area on the inside and outside of the fence and the activities will be included in the
grubbing operation, at which the relevant land owner will be contacted, and the necessary agreements put in
place in case of fire. Fire breaks will be maintained around the site camps at all times. Fire breaks will be
reviewed annually.

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 5.4 EXEMPTION FROM PROHIBITIONS ON DAMAGING PLANTS
The right or duty to prepare and maintain a firebreak in terms of the NVFFA prevails over any prohibition in any
other law on the cutting, disturbance, damage, destruction or removal of any plant or tree. The owner must
however where possible, transplant any plant which is protected in terms of any law, or where it is safe and
feasible, position the firebreak so as to avoid such plant or tree. A detailed walk through and thorough search
of the footprint must be undertaken to search for this species which should be translocated to the outside of
the footprint or removed to a suitable botanical garden for cultivation and protection. This should be done in
accordance with the permits issued for the project and in consultation with the Environmental Officer.

5.5 FIRE MANAGEMENT

Equipment, protective clothing and trained personnel must be available on the site at all times to fight and
extinguish any fires. Adjacent landowners and the relevant fire protection association must be alerted
immediately of any fires. Should any fire endanger life, property or the environment then steps must be taken
to notify the fire protection officer in the area, or any member of the executive committee of the FPA and
everything must be done to stop the spread of the fire. In the absence of any fire protection officer, any person
may enter land, destroy trees etc. and do whatever necessary to prevent the fire from spreading further.

5.6 FIRE FIGHTING EQUIPMENT

Fire Fighting Equipment shall be serviced in accordance with the manufacturer’s instructions and at intervals
not exceeding the manufacturer’s statutory requirements (annually). Vehicles will be maintained in a good and
running order receiving regular services. Fire extinguishers services shall be serviced at least once a year. A
register of inspection of firefighting equipment is to be kept. All firefighting equipment shall be in positions
that are readily accessible and clearly visible. Only trained employees may use firefighting equipment. Firefighting
equipment must be stored in a designated storage area on site.
An example of typical equipment, tools and protective clothing for fire teams for firefighting are given below.
The items, and number of each item, required must be determined by the Environmental and Health and Safety
Departments.

Typical equipment and protective clothing required for firefighting are provided on the next page.

HAND TOOLS

▪ Fire Beaters
▪ Spades
▪ Fire extinguishers

OTHER EQUIPMENT
▪ Spotlight
▪ Torches (Headlamps) 1 per person (Fire Team)
▪ Bolt Cutters
▪ First Aid Kit with burn shields (1 per team)

PROTECTIVE CLOTHING
▪ Boots
▪ Gloves
▪ Goggles
▪ Breathing masks
▪ Hard hats

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 5.7 HIGH FIRE RISK AREAS
The current hazards that are rated as High Fire Risk Areas are:
▪ Chemical Storage areas;
▪ Welding activities;
▪ Where internal pipe work is taking place;
▪ Where fittings are being installed (very high risk if grinding is taking place);
5.8 MITIGATION MEASURES
Mitigation measures include both preventative and control measures.
▪ Due care should be taken to ensure that construction work is performed in a manner, which is unlikely
to start a fire.
▪ Works which generate sparks are to be done in safe areas only (safe areas should be identified by the
supervisor and cleared of any combustible material).
▪ Fire fighting equipment is to be kept with work teams during the fire season or periods of high risk.
▪ Any fires caused by the project or NOT are to be reported immediately to the Environmental Officer and
Health and Safety Department.
5.8.1 WATER SUPPLY (Only applicable per site )
Water bowsers will be used to replenish fire fighting vehicles to prevent disengagement during fire attack. Any
fire hydrants should be checked on a regular basis to ensure that they are functional. A municipal fire tender
must be able to fill at such points/hydrants. Water for helicopter-based firefighting can be sourced from local
dams and reservoirs.

5.8.2 SERVICING AND INSPECTION OF FIRE FIGHTING EQUIPMENT

Fighting equipment shall be serviced in accordance with the manufacturer’s specifications and at intervals not
exceeding the manufacturer’s statutory requirements (usually annually). Vehicles will be maintained in a good
and running order receiving regular services. Servicing of fire extinguishers shall be done at least once a year
and will also be checked monthly. A register of inspection of firefighting equipment is to be kept. All firefighting
equipment shall be located in positions that are readily accessible and clearly visible. Only trained employees
may use fire-fighting equipment.

5.8.3 FLAMMABLE MATERIALS

Flammable material such as paint, thinners, oil etcetera, must be adequately isolated, protected and stored at
least ten (10) meters from any other structure. The protected area shall have “No Smoking” and “No Naked
Flames” signs displayed conforming to the regulations with firefighting equipment and their relevant symbolic
signs displayed. A fire break shall be constructed around such structures. Firefighting equipment such as fire
extinguishers must be stationed at a suitable distance from HCS storage areas and also at areas where HCS’s are
being used. Flammable hazardous chemical substances (HCS) must be identified and listed on the MSDS register.

5.8.4 LIGHTING OF FIRES (Only if applicable)

The lighting of fires is to be done in demarcated areas only, after permission has been granted by Environmental
and Health and Safety Departments. These fires shall be kept under control at all times on no account shall the
fire be left unattended. Fire extinguishing equipment must be made available at the demarcated area.

5.8.5 FIRE EXTINGUISHERS

Fire extinguishers should preferably be of the 9kg dry powder type. In certain cases, other types may be used.
Carbon dioxide type should be used for computer equipment or electronic equipment. The area around the fire
extinguishers shall be demarcated where possible and kept clear at all times.
The standard red arrow and fire equipment symbolic signs should be placed above the fire extinguishers, high
enough to be visible across the highest obstruction. Weatherproof boxes or plastic covers should be used to
protect all fire extinguishers exposed to the weather.

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 5.8.6 OPERATION AND USE OF FIRE EXTINGUISHERS
To operate fire extinguishers one must:
a) Hold the extinguishers firmly in an upright position.
b) Pull ring pull pin located at the top side of discharge lever.
c) Squeeze lever and aim discharge just under the flames using a side to side motion, sweeping the entire
width of the fire.
d) Always aim at the base of the fire with the wind behind you.

6. DEVELOPMENT

6.1 GENERAL PROCEDURE FOR THE EMERGENCY REPONSE TEAM

The rapid intervention team for fire-fighting operations is responsible for controlling those fires that cannot be
put out by staff with fire-extinguishers. This team also provides support in cases where first-contact health care
procedure applies, namely, in case of transfer of injured persons or rescue. The team is comprised of:
▪ An area coordinator(supervisor) and one fire-fighters. Equipment: Complete fire-fighting
equipment, torch (per person).
Meeting point: located in front of the fire point carrying the fire-fighting equipment. (This place must be set
beforehand and known to the rapid intervention team).
Before the rapid intervention team starts operating, the following actions must be carried out:
▪ Call external emergency services and evacuate both the construction site and the on-site living facilities.
▪ Cut the electricity supply at the area where the fire is located.
In the case of a large fire (disaster), the following steps must be followed:
▪ Once the alarm sounds, go to the meeting point and put your equipment on.
▪ Follow the instructions given by the emergency coordinator on duty to start the fire- fighting
operations. Once the local fire-fighting unit arrives on-site, follow their instructions and provide them with
all the help they need.
▪ Remember that the capacity of the self-contained breathing apparatus only allows for a 30-minute air
supply. If your equipment alarm sounds, leave the area of the fire immediately.
▪ Check that your colleague's equipment is properly placed and closed. Your colleague must perform the
same operation with your equipment before starting any other operations. DO NOT access a confined
space alone.
▪ Always work with at least one other colleague. Take care when using the water hose. This equipment
runs at a very high pressure. Do not point the water jet at any people. Do not waste water.
The duties of the fire brigade are extremely dangerous and entail many risks. Do not overexpose yourself. DO
NOT take any risks unless absolutely necessary.

6.2 SPECIFIC DIRECTIONS: LP GAS LEAK AND FIRE

▪ A leak or a fire at the LP Gas supply pipes may lead to a BLEVE. For this reason, it is important to keep
external pipes at a low temperature, in order to avoid pressure-related accidents.
▪ In this case, it will be necessary use cold water on the pipe where the leak or fire is located in order to
keep it cool, and both employees must cool down the pipe at the same time. This operation may take a
long time and it is important to save water, therefore it is not necessary to use too much pressure.

6.3 SPECIFIC DIRECTIONS: DIESEL FIRE

▪ Dry chemical powder fire-extinguishers must be used if a diesel tank catches fire. The powder will be
released first, followed by a jet of light water to control the fire.
▪ If the diesel spills and causes the bunding to overflow, then it will be imperative to protect the drainage
system by pouring sand around the drains of the specific operations area in order to prevent the diesel
from contaminating the water.

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 6.4 SPECIFIC DIRECTIONS: FIRE AT ELECTRICAL SUBSTATION
▪ The CO2 unit will be used a CO2 fire-extinguisher kept inside and outside the substation.
▪ Prior to operating this equipment, it will be essential to de-energize the main control panels.

6.5 SPECIFIC DIRECTIONS: SOLVENTS AND DIESEL

▪ ABC Dry Chemical Powder Fire-extinguisher. The powder will be used first to put out the fire caused by
solvents and to partially cover the spill.

6.6 SPECIFIC DIRECTIONS: ELECTRICAL / ELECTRONIC EQUIPMENT

▪ Carbon Dioxide Fire-Extinguisher The main characteristic of carbon dioxide is that it is a cold gas;
therefore, this substance freezes when it is discharged, making it very convenient for extinguishing class
C fires.
▪ This gas is considered especially adequate for class C fires (electrically powered equipment) because
highly toxic gases are usually released in those. The frozen discharge of this substance speeds up the
polymerization of the product, which does not generate any temperature, and, at the same time, it stops
gas emissions of the product, lowering the temperature until those gases freeze.

6.7 SPECIFIC DIRECTIONS: CARDBOARD AND OTHER NON-ORGANIC WOOD BY-PRODUCTS.

▪ Fire in cardboard and other wood by-products, as well as in organic matter, must be extinguished with
water, although it is possible to use CO2 fire-extinguishers to fight class A fires.

6.8 SPECIFIC DIRECTIONS: REGULAR PLASTICS

▪ For plastics, the most convenient solution is CO2, since its oxygen-displacement and cooling properties
enable to control the fire without damaging the material.

6.9 SPECIFIC DIRECTIONS: EXPLOSION

▪ The risk of explosion at the construction site is actually high. Should an explosion occur the general
emergency procedure must be applied.
7. TRAINING

On the job training shall be provided for all persons required to work at the LI Solar Project. They shall also be
trained in Emergency preparedness.

The training, included in the induction session, shall consist of the following:

▪ Fire Fighting.
▪ H.I.R.A.
▪ Incident Investigation.
▪ Emergency Evacuation Procedures.

8. FIRE PREVENTION PLAN REVIEW

At minimum, this Plan should undergo an annual review, with input as appropriate from each operating area.

The H&S Manager together with the Environmental Officer shall update this Fire Prevention Plan in the event
of:

▪ Significant changes to response capabilities and contractors for the operating area.
▪ Relevant Changes on site.
▪ Changes on the facilities covered by this Plan in each operating area.
▪ Relevant changes to this Plan as required by new regulatory requirements.
▪ Following significant incidents, drills/exercises, as necessary.

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 9. RELATED DOCUMENTS

Documentation to be used in conjunction with this FMP includes the following:

▪ Training Certificates.
▪ Weekly checklists.
▪ Hazard Identification and Risk Assessment (HIRA)
▪ Material Safety Data Sheets (MSDS)
▪ MSDS Register

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