INVITATIONS & REPLIES

INVITATIONS

FORMAL INFORMAL

FORMAL INVITATION

 A Card-wedding, function, ceremony, occasion

(One to many Invitations must be in Card format)

 A Formal letter- to invite- a chief guest -as a judge, speaker.

( One to one Invitation must be in Formal Letter format )

FORMAL

- Written in both card/box and letter format- Word limit is 50

¯ Written in third person & in simple present tense

¯ Name of the invitee

¯ Date, time, venue
¯ Occasion/function
¯ Formal language/passive
Tips
Each information in the Formal Invitation should be in a separate line.
• Name (s) of the host (s) making/sending the invitation
• The expressions usually used are - ‘feel privileged to invite’, ‘inviting you to grace the occasion’, ‘feel
honoured to invite you’.
• The reason for the invitation
• The time, date, and venue of the occasion
• In case a VIP is to be invited to grace the occasion or event, (at an official function) mention his/her
name and designation/position

FORMAL LETTER INVITATIONS

Sender’s Address
Date ....
Receiver’s Address

Sub: Invitation…

sir/
madam ......................................................................................................................................................
..........................................................................date,time&venue.............................................................
................................................................................................................

Kindly send your confirmation and expecting a positive reply.

Thanking you
Yours truly
Name
designation

Sample
1. Your school is planning to organise a talk on the ‘Importance of Promoting Art Education’ for senior
students as part of the educational events. You plan to invite The Director, Delhi School of Art, as a
Keynote Speaker. As the Secretary of the Arts Club of Vidya Mandir Vidyalaya, draft an invite for the
same giving all the necessary details. You are Ronak (in 50 words)

Vidya Mandir Vidyalaya

Delhi
20 January 2022
The Director
Delhi School of Art
Delhi
Sub: Invitation to be the Keynote Speaker
Sir/Madam
With due regards informing you that the school has planned to organise a talk on the ‘Importance of
Promoting Art Education’ for senior students as part of the educational events on 25 January 2022 in
school auditorium at 10 am. It is considered a privilege to invite you to be the Keynote Speaker and
enlighten us with your views.
Kindly send your confirmation and expecting a positive reply.
Yours truly
Ronak
Secretary, Arts Club

PRACTICE QUESTIONS
1. On 30th November, your school is going to hold its annual sports day. You want Mr. Dhanraj
Pillai, a noted hockey player to give away the prizes to the budding sportspersons of the school.
Write a formal invitation in about 50 words requesting him to grace the occasion. You are
Karuna/ Karan, Sports Secretary, Sunrise Global School, Agra.

2. The literary club of your school is putting up the play ‘Waiting for Godot’. As secretary of the
club, draft an invitation inviting the famous writer Sudeesh Gupta to be the guest of honour at the
function. Write the invitation to not more than 50 words. You are Govinda.

3. Neha Rawat, the President of the English Literary and Debating Society of Government Model
Senior Secondary School, Sector 19, Chandigarh, has organized an Inter-school Declamation
Competition on the topic ‘More Vocational Courses should be introduced at the +2 level. She
wishes to invite Dr Geeta Sabni, an eminent educationist, to the occasion to preside over the
function to be held on 5 October 20XX at 10.00 a.m.

4. As the Principal of M J International School which is holding its Annual Day Function at 5.00
p.m. on 15 November 20XX in the school auditorium, design a letter of invitation to be sent to
the Chief Minister of Delhi requesting her to be the Chief Guest on this occasion. (50 words)

FORMAL CARD INVITATIONS FORMAT

SAMPLE
1. M/s Shyam Lai & Sons are opening a new general store ‘Galaxy Novelties’ in Geetanjali
Enclave, Dwarika, Delhi. The inauguration ceremony is fixed for Sunday, the 19th of October
20XX at 11 a.m. Prepare a draft of formal invitation letter for the purpose.
 2. St. Anne’s School is inviting parents to the inauguration of their Junior Wing on 6th August in
the school campus. Draft an invitation in 50 words, including all necessary details.

PRACTICE QUESTIONS
1. Your sister Nivedita is going to marry Akhilesh (S/o Mr & Mrs SM. Joshi, Nainital) Your father
Mr K.S. Bhardwaj has planned to hold the wedding at Hotel Kunal, New Delhi on 25 May 20XX
 at 8 p.m. Write a formal invitation on behalf of Mr & Mrs K.S. Bhardwaj inviting guests to the
auspicious occasion. Give other details. Do not exceed 50 words.
2. You are a student of Newton Public School, Nagpur. The school is holding its annual function on
Saturday, the 15th November, 20XX at 11 a.m. The HRD Minister Dr M.M. Joshi has consented
to be the chief guest. Design an invitation card to be sent to the parents and other invitees. Do not
exceed 50 words.
3. You are the Principal of Zodiac Senior Secondary School, Ooty. The school has completed 25
years of its meritorious services to society. The Silver Jubilee Celebrations are to be held on
Sunday, the 26th October, 20XX. Mrs M. Kamath, the founder Principal will preside. Draft a
suitable invitation to be sent to important dignitaries of the city and the parents of students.
INFORMAL INVITATION
 It is written in the first person (I/we).
 The sender’s address is written as usual but the receiver’s address is not mentioned.
 The date of writing the invitation can be given but there is no need to write the year.
 The salutation is Dear + name.
 The complimentary close is ‘Yours sincerely’.
 Various tenses of the verb are used unlike the formal invitation.
 The invitation does not ask for a reply as in the formal invitation. However, it is polite to reply to the
invitation.
 The vocabulary is less formal, but never too informal.

Letter Format

Samples
 1: Mr and Mrs. G Joseph of 27, The Apple Tree Orchard, Kottayam, have decided to have a party on the
occasion of the twenty-first birthday of their son, Vineet. Write the invitation giving details of the date,
time and venue. Do not exceed 50 words.

2. You are Leena Sen. The wedding of your elder sister Reena Sen is going to be held on the 15th May,
20XX at Hotel Lake View, Udaipur. Write out an informal invitation to your friend Vinnie requesting her to
attend the function.

4357, Vasant Kunj

Raj Nagar
1 May 20XX
Dear Vinnie
You will be pleased to know that the wedding of my elder sister Reena Sen is going to be held on the 15th
May, 20XX at Hotel Lake View, Udaipur. The whole family will move there in the morning. I invite you to
join us at lunch in the hotel on the 15th. The wedding ceremony will take place at 8 in the evening.
I do hope you will join us on this auspicious occasion.
Yours sincerely
Leena

3. You are Neena/Naveen of 21, Shakti Vihar, Delhi. You have opened a Departmental
Store in Chandni Chowk. Draft an informal invitation in 50 words to invite your friend in
the inauguration ceremony.
Shakti Vihar, Delhi
27th November 2020
Dear Varun
With the grace of God and your blessings I am opening my first ever business venture, a
departmental store, by the name of Essential Grocery. I would like to invite you to the
inauguration of my store in Chandni on 5th December 2020 at 9:00 am,
Please come in time to join the ceremony and shower your blessings on us.
Yours sincerely
Neena/Naveen

PRACTICE QUESTIONS
1. Write an informal invitation to your friend inviting him/her to the Silver Wedding anniversary
of your parents giving details of the date, time and venue. You are Swati/Ashish. (50 words)
3. Akshi Thakur has passed out of Kasturba Medical College, Mangalore. She wishes to
celebrate the occasion by hosting a party for her best friend Mohit. Write an informal invitation
on her behalf giving details of the date, time, and venue. (50 words)