Section III.

Qualification and Evaluation Criteria

Section III. Qualification and Evaluation Criteria

This Section contains all the criteria that the Employer shall use to review the Technical and
Financial Offers, and select the winning Bid. No other factors, methods or criteria shall be used.
The Bidder shall provide all the information requested in the forms included in Section IV. Bid
Submission Forms. This review shall be based on the information provided by the Bidder in the
forms plus the Bidder’s record of past performance, other references and any other sources at the
Employer’s discretion to confirm and verify the Bidder’s qualifications and representations in its
Bid. The Qualification, Experience and Submission of Parents/Sister/subsidiary company shall not
be considered.

A. Technical Offer

A1. Technical Offer - Administrative Completeness Review

This review is conducted to determine that the Technical Offer is complete, all required documents
are included, and all forms are included and are completed. The Bidder may be requested to submit
additional information or documentation within a reasonable period of time and/or to correct
nonmaterial nonconformities in the Bid related to Technical Offer documentation requirements.
Determinations made during this review include:
• Determine if the Letter of Technical Offer is included and signed as per the requirements
of ITB Clause 21 and ITB Clause 22;
• Determine eligibility of Bidder, in accordance with ITB Clause 5 and eligibility of
materials, equipment and services, in accordance with ITB Clause 6;
• Determine if the Bid and Bid Security are valid as per the Bidding Document provisions;
• Determine if GOE certification is enclosed and completed;
• Determine if all other forms and documents required under BDS ITB Sub-Clause 12.2 are
included and completed;
• Determine if the submitted bid complies with Instruction to Bidders and meets all
administrative requirements; and

• Determine if the Technical Offer does not include rates, prices or any financial information
that should be submitted with the Financial Offer only.

A2. Legal Status

Each entity forming the Bidder shall attach to Form ELI-1 a copy of its letter of incorporation, or
other such document, indicating its legal status. In the event the Bidder is an association of entities,
the Bidder shall include any other document showing that it intends to associate, or it has
associated with, the other entity or entities that are jointly submitting a Bid. Each member of the
association that forms the Bidder must provide the information required in Forms ELI-1 and 2.

55
Section III. Qualification and Evaluation Criteria

A3. Financial Criteria

The Bidder shall provide evidence showing that it has the sufficient financial capacity needed for
this Contract, as required in Form FIN-1, with additional financial capacity information provided
in Forms FIN-2 to FIN-4. Each member of the association that forms the Bidder should provide
the information required in Forms FIN-1 to FIN-4 as provided for in the Qualification Table of
this Section III.

A4. Litigation Criteria

The Bidder shall provide accurate information on any current or past litigation or arbitration
resulting from contracts completed, terminated, or under execution by the Bidder over the last five
(5) years, as indicated in Form CON-1. A consistent history of awards against the Bidder or
existence of high value dispute, which may threaten the financial standing of the Bidder, may lead
to the rejection of the Bid. Each member of the association that forms the Bidder must provide the
information required in Form CON-1.

A5. Determination of Responsiveness

During the evaluation of Bids, the following definitions apply:
(a) “Deviation” is a departure from the requirements specified in the Bidding Document;
(b) “Reservation” is the setting of limiting conditions or withholding from complete
acceptance of the requirements specified in the Bidding Document; and
(c) “Omission” is the failure to submit part or all of the information or documentation
required in the Bidding Document.
The Employer's determination of a Bid's substantial responsiveness is to be based on the contents
of the Bid itself. For purposes of this determination, a substantially responsive Bid is one that
materially conforms to the requirements of the Bidding Document without material deviation,
reservation, or omission. A material deviation, reservation, or omission is one that:
(a) if accepted, would:
(i) affect in any substantial way the scope, quality, or delivery of Goods and performance
of the Related Services specified in the Bidding Document; or
(ii) limit in any substantial way, inconsistent with the Bidding Document, the Employer's
rights or the Bidder's obligations under the proposed Contract; or
(b) if rectified, would unfairly affect the competitive position of other Bidders presenting
substantially responsive Bids.
For the purposes of QPBS procurements, any deviations from mandatory criteria/requirements
shall be considered material deviation. All other deviations shall be scored below the minimum
technical threshold and in a manner consistent with the evaluation framework established below.
56
Section III. Qualification and Evaluation Criteria

Provided that a Bid is substantially responsive, the Employer may waive any nonmaterial
nonconformity in the Bid.
Provided that a Bid is substantially responsive, the Employer may request that the Bidder submit
the necessary information or documentation, within a reasonable period of time, to rectify
nonmaterial nonconformities in the Bid related to documentation requirements.

B. Qualifications Review
This process will be conducted to determine if the Bidder satisfies the qualification requirements
stated in this Section III as Qualifications - Documents Establishing the Qualifications of the
Bidder. The determination shall be based upon an examination of the documentary evidence of the
Bidder’s qualifications submitted by the Bidder as requested in Section IV. Bid Submission Forms,
plus the Bidder’s record of past performance and a review of references and any other source at
the Employer’s discretion. All qualification requirements shall be considered on a pass/fail basis.
An affirmative determination of qualification shall be a prerequisite for award of the Contract to a
Bidder.
Multiple lots (contracts). If a Bidder submits successful Bids for multiple lots (contracts), the
qualification review will also include an assessment of the Bidder’s capacity to meet the aggregate
qualification requirements.
C. References and Past Performance Review
The Employer reserves the right to contact the references in Forms REF-1 and REF-2 as well as
other sources to check references and past performance as per ITB 33.

D. Technical Evaluation Criteria for each Lot

Criteria, sub-criteria, and point system for the evaluation of Technical Offers.

ITB 29.1 Criteria, sub-criteria Maximum

Points
1. Organizational Capability and Experience of the Contractor
The evidence of organizational capability and relevant experience in
the execution of projects of a similar nature, will be scored based on
the submitted Forms as follows:
EXP-1: General Design Experience
EXP-2: General Construction Experience
EXP-3: Similar Design Experience
EXP-4: Similar Construction Experience
EXP-5: Environmental and Social Management & Gender and Social
Inclusion Experience

57
Section III. Qualification and Evaluation Criteria

EXP-6: Health and Safety Management Experience

The MCA Entity reserves the right to contact the references in Form
REF-1 and REF-2 as well as other sources to check references and past
performance.

1.1 Ten years of General experience in the Design of Transmission 2.0

lines
1.2 Regional experience in the Construction of Transmission Lines in 2.0
South Asia in at least two projects
1.3 Ten years of General experience in the Construction of 3.0
Transmission Lines
1.4 Similar Design Experience in 380kV or above Transmission Lines 4.0
Design in at least two projects
1.5 Similar Construction Experience in 380kV or above Transmission 5.0
Lines Construction in at least two projects
1.6 Environmental and Social Management Experience in 2.0
Transmission Lines Design and Construction in at least two projects
1.7 Health and Safety Management Experience in Transmission Lines 2.0
Design and Construction in at least two projects
Total Points for this criterion 1 20.0
2. Approach, Methodology and Work Plan

The quality of the Bidder’s proposed approach, methodology and work

plan for this project will be scored based on the following Forms
submitted as part of the Bid:
TECH-1: Design Proposal
TECH-2: Method Statement
TECH-3: Environmental, Social, Gender, Health & Safety Staffing
Methodology
TECH-4: Program
TECH-5: Project Management Organization
TECH-6: Construction Equipment
TECH-7: CVs of Key Personnel
TECH-8: Manufacturer’s authorization
TECH-9: List of Proposed Subcontractor
TECH-10: List of Proposed Manufacturer and/or Supplier
TECH-11: Technical Data Schedule

58
Section III. Qualification and Evaluation Criteria

2.1 Proposed Overall Approach and Methodology

Technical Approach which responds to the proposed scope of work
and specifications, and details the bidder’s proposed approach /
methodology and work plan, to include but not limited to:

a. Transmission Lines Design Proposal: The bidder must provide 6.0

Design Proposal as per the requirement stated under TECH-1 Design
Proposal and Employer’s Requirement.

b. Transmission Lines Method Statement: The bidder must provide 10.0

Method Statement for execution of the Works as per requirement stated
under TECH-2 Method Statements

c. Transmission Lines Environmental, Social, Gender, Health & 5.0

Safety Staffing Methodology: The bidder must provide
Environmental, Social, Gender, Health & Safety Staffing
Methodology as per requirement stated under TECH-3:
Environmental, Social, Gender, Health & Safety Staffing
Methodology

d. Transmission Line Construction Equipment: The bidder must

provide Construction Equipment as per requirement stated under 2.0
Section III and in the format attached under TECH-6: Construction
Equipment

e. Transmission Line Technical Data Schedule: The bidder must 2.0

provide completed Technical Data Schedule for lots they are applying,
clearly identifying the lot reference as per the requirement and format
provided under Employer’s Requirement.

2.2 Proposed Design work plan as Per TECH-4 3.0

59
Section III. Qualification and Evaluation Criteria

2.3 Proposed Construction Work Plan as Per TECH-4 8.0

Note for both Work Plan under 2.2 and 2.3:
The Bidder should propose the main activities for the assignment, their
content and duration, phasing and interdependencies, milestones
(including interim approvals by the Employer) and delivery dates
including detailed critical path diagrams. It should also contain the
amount of schedule ‘float’ that exists in the project plan (i.e., amount
of time a given task may be delayed without impacting the final project
in-service date). The bids should include a description of potential
challenges and recommended mitigation measures based on past
experience in similar projects. The consistency of the technical
approach and methodology with the proposed work plan is a good
indication that the Bidder has understood the Employer’s requirements
for the assignment and is able to translate them into a feasible working
plan with clear deliverables. The proposed work must correspond to
the works deliverables listed in TECH-2 and TECH-4.

2.4 Proposed Project Organization and Staffing - Extent to which 4.0

the Technical Offer provides a clear, logical and appropriate staffing
pattern with responsibilities among different staff positions adequately
defined and sufficient staff to ensure fulfillment of all requirements
under the contract.
Total Points for this criterion 2 40.0

3. Key Professional Personnel Qualifications: Bidders No.

submitting proposals for more than one lot must propose
different key personnel for each lot submitted. For all
key personnel the bidder shall provide appropriate
regional experience. As indicated below (scoring
points), the regional experience is a sub-criteria (c) (at
the end of this table) which is evaluated at (10%), and is
not a mandatory requirement.
Resident Project Director, 15 years of project
management experience in Transmission Lines with 1 8
graduation/bachelor’s in engineering.

60
Section III. Qualification and Evaluation Criteria

Design Manager - 15 years’ experience in the field of

Design of Transmission Lines including 380kV Double
Circuit Quad Moose or Higher rating Transmission Lines 1 5
with minimum Graduate/bachelor’s in engineering or
science in relevant field of design.

Transmission Design Engineer, 10 years’ experience in

the field of Design of Transmission Lines of 380kV Double
Circuit Quad Moose or Higher rating Transmission Lines 1 5
with minimum Graduate/bachelor’s in engineering or
science in relevant field of electrical design.

Resident Construction Manager with 15 years of

experience in Transmission Lines Construction 1 5
Supervision with Degree/Diploma in Engineering or
Science or similar field.
Construction Supervisor/QA Manager- with 10 years of
experience in Transmission Lines Construction with 1 5
Degree/Diploma in Engineering or Science or similar field.

Tree clearance officer with 7 years of experience as Tree

clearance officer in Construction of linear projects with
1 2.4
Diploma or above in any field. However, for this position
local candidate preferred who are conversant with local
people and government officers.
Health and Safety Manager with 10 years of experience
in Transmission Lines Construction as Site Engineer or
1 2.4
Health and Safety Officer with Diploma or above, however
candidates with Safety Training Certificate shall be
preferred.
Gender & Social inclusion Manager, 10 Years of site
experience in Social, Gender Inclusion and Safeguard,
work in counter-trafficking in persons and sexual
exploitation, addressing sexual harassment as well
promoting non-discriminatory practices in
1 2.4
employment, consultations and community
engagement in Transmission and Distribution Line.

Knowledge about social and gender issues,

policies/practices institutional mechanisms in Nepal is
a plus.

61
Section III. Qualification and Evaluation Criteria

At least bachelor’s degree in sociology or related field.

Environmental Manager, 10 Years as Environmental
Manager with site experience in Transmission and
Distribution Lines with Degree/Diploma; however, local 1 2.4
candidate preferred who are conversant with local people
and government officers.

Social Safeguard Manager, Master degree in social

science / human geography (or equivalent), Minimum of 8
years relevant site experience in any linear projects 1 2.4
construction work, At least 4 years of site experience in
general social safeguarding and resettlement activities,
Working knowledge in Nepali, Hindi and English.
The number of points to be assigned to each of the above
positions shall be determined considering the following
three sub-criteria and relevant percentage weights (thus for
all position the bidder should include below mentioned
required information in all CV’s):
Sub-Criteria (a) Education and training, including
knowledge of English and Local language (only for three
positions namely: Tree Clearance Officer, Gender &
Social Safeguards Manager, Environmental Manager)
20%
Sub-Criteria (b) Demonstrated successful experience and
past performance in accomplishment of similar projects.
70%
Sub-Criteria (c) Regional experience
10%
Total weight: 100%

Total Points for this criterion 3 40.0

Total Points (criterion 1 + 2 +3) 100.0

The minimum technical score St required to pass is St 80.0

Note:

62
Section III. Qualification and Evaluation Criteria

1. For each lot, the Bidder needs to include separate information for Criteria 2 and Criteria
3. To qualify for each lot, the Bidder’s proposal for each lot needs to score minimum
technical score of 80.
2. List of Key Professional Personnel mentioned above is the minimum required for a lot,
the Contractor will have to provide the required number of personnel for carrying out
the works as per the requirements of each lot.
3. If the Key personnel requires a team to perform his/her duty and tasks under the
Contract, the Contractor shall provide such team along whit other required resources to
the Key Personnel.
4. If none of the scores awarded by the Technical Evaluation Panel (TEP) reach or exceed
the minimum technical score (St), the MCA Entity reserves the right to invite the Bidder
receiving the highest technical score (St) to negotiate both its Technical and Financial
Proposals. If the negotiations fail to result in an acceptable contract within a reasonable
time, the MCA Entity reserves the right to terminate the negotiations, and to invite, at
its sole discretion, the Bidder receiving the next highest technical score (St) to negotiate
both its Technical and Financial Proposals.
5. In order to reach a determination, the Employer will examine and compare the technical
aspects of the Bids based on the information supplied by the Bidders, taking into account
the overall completeness and compliance with the Technical Specifications and
Drawings of Part 2, Employer’s Requirements, deviations from the Technical
Specifications as identified by the Bidder in his Bid and those deviations not so
identified.

A6. Technical Evaluation Framework

The Technical Evaluation Framework for Scoring is as follows:
0 = Not meeting the requirements

1 = Material deviation from the requirements

2 = Significant deviation from the requirements

3 = Marginal deviation from the requirements

4 = Meeting the requirements

4.3 = Marginally exceeding the requirements

4.7 = Significantly exceeding the requirements

5 = Outstandingly exceeding the requirements

63
Section III. Qualification and Evaluation Criteria

B. Financial Offer
B1. Financial Offer - Administrative Completeness Review
This review is conducted to determine that the Financial Offer is complete, all required documents
are included and all forms are included and are completed. The Bidder may be requested to submit
additional information or documentation within a reasonable period of time and/or to correct
nonmaterial nonconformities in the Bid related to Financial Offer documentation requirements.
Determinations made during this review include:
• Determine if the Letter of Financial Offer is included and signed as per the
requirements of ITB Clause 21 and ITB Clause 22; and
• Determine if all forms and documents required under BDS ITB Sub-Clause 12.3 are
included and completed.
• Determine if there is no commercial or Technical Conditions/deviations (apart from
what stated under Technical Offer/Bid) included.

B2. Review of the Prices in the Financial Offer

This review is conducted to determine the Evaluated Financial Offer Price of each Bid. The
“Evaluated Bid Price” shall be the Bid price adjusted as follows:

• The Evaluated Bid Price excludes Provisional Sums, but includes daywork items,
where priced competitively;

• The Evaluated Bid Price does not include the estimated effect of the price adjustment
provisions of the Conditions of Contract, applied over the period of execution of the
Contract;

• The Evaluated Bid Price does not include the estimated effect of the price adjustment to
rates due to extensions of the Bid validity period in accordance with ITB Sub-Clause
19.3 – Not Applicable;

• The Evaluated Bid Price includes adjustment for correction of arithmetical errors,
omissions, clarifications, etc., in accordance with ITB Sub-Clause 30.2.

• The Evaluated Bid Price includes the price of Options; and

• Adjust the price if the proposed deviation(s) in List of Technical Deviations by the
bidder are not acceptable/rejected;
After the above adjustments and corrections are made, the Employer will convert the Evaluated
Bid Price to a single currency in accordance with ITB Sub-Clause 30.2 – Not Applicable.
Recommended Spare Parts
The price of recommended spare parts quoted in Price Schedule No. 6 shall not be considered for
evaluation. This is because such spare parts would normally be used after long time durations
beyond the MCC Compact end date, and could not be financed from the Compact funds. Still the
recommended spare parts may be financed directly by the government.
64
Section III. Qualification and Evaluation Criteria

B3. Determination of Combined Technical and Financial Scores

The lowest evaluated Financial Offer (Fm) is given the maximum financial score (Sf) of 100.
The formula for determining the financial scores (Sf) of all other Offers is calculated as
following:
Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest price, and “F” the
price of the Offer under consideration.
The weights given to the Technical (T) and Financial (P) Offers are:
T = 60, and
P = 40
Bids will be ranked according to their combined technical (St) and financial (Sf) scores
according to the formula: S = St x T% + Sf x P%

Multiple Lots/ Contracts

Bidders may offer discounts if awarded more than one lot. Discounts can be expressed either in
monetary terms in the currency of the Bid, or as a percentage of the Bid Price. In either case, the
Employer will apply the indicated discounts to the Bid Price. The discount must be stated only in
the Letter of Financial Offer. Discount stated anywhere else shall not be considered.
The Bidder can submit their bids for any lots or for all three lots. The Employer may award
maximum two Lots/Contract(s) to the Bidder(s) that offer(s) the best value lot combination of
Bids and meets the qualification criteria (4. Qualification Criteria, below) for two lots cumulatively
and price is found to be reasonable. Bidders submitting proposals for more than one lot must meet
all qualifications for each lot and propose separate personnel, equipment, etc., which would allow
for performance of all lots for which bids have been submitted.
To determine the lot combinations that provides the best value, the Employer will:
a. evaluate only Bids that satisfies all technical and financial evaluation requirements;
b. take into account:
(i) the Bid that provides the highest Combined Technical and Financial score;
(ii) the discounts and the methodology for their application as offered by a Bidder in its Bid;
and
(iii) consider the Contract award sequence that provides the most optimum economic
combination taking into account any limitations due to constraints in qualification or
execution capacity determined in accordance with the qualification criteria, as described

65
Section III. Qualification and Evaluation Criteria

in under Section III, 4. Qualification Criteria, below and ensuring that contracts be
awarded in all lot/s (if practical).
(iv) In case, there will be a tie between two or more bidders, the award of the Contract to the
bidder will be decided based on award of which lot/s will best suits the execution of work,
considering price reasonableness and other project requirements.
Subjected to highest ranked (combined technical and financial score) and depending on bidders
satisfying cumulative qualification criteria, the bidder will be eligible for being awarded maximum
two contracts out of three. The individual lots and combinations of lots permitted to be awarded to
one bidder are as follows:
(a) combination 1 – Lot 1

(b) combination 2 – Lot 2

(c) combination 3 – Lot 3

(d) combination 4 – Lot 1 and Lot 2

(e) combination 5 – Lot 1 and Lot 3

(f) combination 6 – Lot 2 and Lot 3

B4. Price Reasonableness Determination

Price Review also includes a determination of price reasonableness in accordance with the
provisions of MCC PPG and ITB Clause 31.
The Employer will award the contracts to the Bidders offering the highest total of combined
technical and financial scores for each lot, subject to positive determination of the (a) Bidders’
qualification to complete the respective number of lots; (b) responsive to the requirement of the
bidding document as per provision of Bid Document and (b) reasonableness of the evaluated Bid
Prices.

66
Section III: Qualification and Evaluation Criteria

Qualifications - Documents Establishing the Qualifications of the Bidder

If applicable, the Bidder shall provide the information requested in the corresponding information sheets included in Section IV. Bid Submission
Forms, to establish that the Bidder meets the requirements established below.

ELIGIBILITY
Bidder
Sub-Factor Joint Venture or Association Documentation
Requirement Single Entity All members Lead Required
Each
combined Member Member

1. Nationality Nationality in accordance Must meet N/A Must meet N/A Form ELI–1, with
with ITB 5.3. requirement requirement attachments
2. Conflict of No conflicts of interests as Must meet N/A Must meet N/A Letter of Technical Offer
Interest described in ITB 5.8 and requirement requirement
5.9.
3. Ineligibility Not having been declared Must meet Existing or Must meet N/A Letter of Technical Offer
ineligible based on any of requirement intended Joint requirement
the criteria set forth in ITB Venture or
5. other
association
must meet
requirement
4. Government- Compliance with Must meet Existing or Must meet N/A Form ELI–3
Owned conditions of ITB 5.6 requirement intended Joint requirement
Enterprise Venture or
other
association
must meet
requirement
5. Joint Venture or
Association

67
Section III: Qualification and Evaluation Criteria

ELIGIBILITY
Bidder
Sub-Factor Joint Venture or Association Documentation
Requirement Single Entity All members Lead Required
Each
combined Member Member

(a) all members of Compliance with N/A N/A for Must meet N/A Attachment of Letter of
the joint venture or conditions of ITB 5.7 Legal and requirement. Technical Offer
association must Litigation
satisfy the legal, (Except
financial, litigation (Financial Financial
and other
requirements set
Requirement Requiremen
out in this Bidding s need to be t)
Document satisfied)
(b) all members of Compliance with N/A N/A Must meet N/A Attachment of Letter of
the joint venture conditions of ITB 5.7 requirement Technical Offer
or association will
be jointly and
severally liable
for the execution
of the Contract;

68
Section III: Qualification and Evaluation Criteria

ELIGIBILITY
Bidder
Sub-Factor Joint Venture or Association Documentation
Requirement Single Entity All members Lead Required
Each
combined Member Member

(c) the joint Compliance with N/A Must meet N/A Must meet Attachment of Letter of
venture or conditions of ITB 5.7 requirement requirement Technical Offer
association will
nominate a
representative
who will have the
authority to
conduct all
business for and
on behalf of any
and all the
members of the
joint venture or
the association
during the
bidding process
and, in the event
the joint venture
or association is
awarded the
Contract, during
Contract
performance.
6. Government Compliance with Must meet N/A Must meet N/A Letter of Technical
Employees conditions of ITB 5.11 requirement requirement Offer

69
Section III: Qualification and Evaluation Criteria

HISTORICAL CONTRACT NON-PERFORMANCE

Bidder
Joint Venture or Association Documentation
Sub-Factor
Requirement Single Entity All members Each member Lead Required
combined Member

Non-performance of a contract Must meet N/A Must meet N/A Form CON –1
7. History of (including contracts terminated requirement by requirement by
non- for cause) did not occur within itself, including itself or as
performing the last ten (10) years prior to the as member of past member of past
contracts deadline for Bid submission, or existing Joint or existing Joint
determined using all Venture or other Venture, or other
information on fully settled association (not association (not
proceedings, litigation, mandatory if in mandatory if in
arbitrations, actions, claims, the past was as a the past was as a
investigations or disputes. A member of a Joint member of a
fully settled proceeding, Venture or other Joint Venture or
litigation, arbitration, action, association with other association
claim, investigation or dispute is less than 20% role with less than
one that has been resolved in in the contract). 20% role in the
accordance with the dispute contract).
resolution mechanism under the
respective contract, and where
all appeal instances available to
the Bidder have been exhausted.

70
Section III: Qualification and Evaluation Criteria

HISTORICAL CONTRACT NON-PERFORMANCE

Bidder
Joint Venture or Association Documentation
Sub-Factor
Requirement Single Entity All members Each member Lead Required
combined Member

8. Failure to Sign Failure to sign a contract after Must meet N/A Must meet N/A Form CON-1
a Contract receiving a notice of award has requirement requirement
not occurred in the past five
years. Any deviation should be
explained in the enclosed
Contract Non-Performance
form.

9. Pending All pending proceedings, Must meet N/A Must meet N/A Form CON-1
Litigation litigation, arbitrations, actions, requirement by requirement by
claims, investigations or itself, including itself or as
disputes, in total, shall not as member of past member of past
represent more than ten percent or existing Joint or existing Joint
(10%) of the Bidder’s net worth. Venture or other Venture, or other
association (not association (not
mandatory if in mandatory if in
the past was as a the past was as a
member of a Joint member of a
Venture or other Joint Venture or
association with other association
less than 20% role with less than
in the contract). 20% role in the
contract).

71
Section III: Qualification and Evaluation Criteria

FINANCIAL SITUATION1
Requirement Bidder
Joint Venture or Association Documentation
Sub-Factor Single Required
Entity All members Each Lead
combined member Member

10. Historical Submission of audited Must meet N/A Must meet N/A Form FIN-1 with
Financial financial statements, requirement requirement attachments
Performance2 including balance sheets, (Except that
income statements and cash if one JV
flow statements, or, if not member is
required by the law of the solely a
Bidder’s country, other designer,
financial statements that member
acceptable to the Employer, need not
for the last three (3) years to meet the
demonstrate the current “Historical
Financial
soundness of the Bidder’s
Performance
financial position and its
)
prospective long term
profitability and to
demonstrate:

1
The financial information provided by a Bidder shall be reviewed in its entirety to allow a truly informed judgment about the capacity of the Bidder to undertake the contract,
and will not be limited strictly to substantiate the financial ratios indicated here.
2
Unless exempted by MCC, this requirement is met by the submission of one of the following: 1) audited financial statements for the last three (3) years, supported by audit
letters, 2) certified financial statements for the last three (3) years, supported by tax returns or 3) a copy of the Contractor’s Dun & Bradstreet Business Information Report
(“BIR”). The Dun & Bradstreet report must either be notarized, or accompanied by the following statement by the Bidder: “I certify that the attached BIR has been issued by Dun
& Bradstreet within thirty (30) days of the date of this certification, that report has not been altered in any way since its issuance, and that it is true and correct to the best of my
knowledge.” The statement must be signed by an authorized representative of the Bidder. If the Bid is submitted by a joint venture, all parties in the joint venture are required to
submit their financial statements or Dun & Bradstreet BIR. The reports should be submitted in order of the partner’s significance in the partnership, greatest to least. Failure to
submit one of the three documents as evidence of financial capacity may result in the rejection of the Bid.
72
Section III: Qualification and Evaluation Criteria

FINANCIAL SITUATION1
Requirement Bidder
Joint Venture or Association Documentation
Sub-Factor Single Required
Entity All members Each Lead
combined member Member

1. Average coefficient of
Current ratio (Current
Assets / Current
Liabilities) ≥ 1.0

2. Average coefficient of
Debt ratio (Total Debt /
Total Assets) ≤ 0.85
11. Annual 1. Minimum average Must meet Must meet Must meet Must meet Form FIN-2
Average annual construction requirement requirement twenty-five fifty-five
Turnover turnover of percent percent
Lot 1: US$ 140 (25%) of (55%) of
Million the the
Lot 2:US$110 requirement requirement
Million (Except that (Except that
Lot 3: US$135 if one JV if one JV
Million member is member is
solely a solely a
calculated as total designer, designer,
certified payments that member that member
received for contracts need not need not
in progress or meet the meet the
completed, within the “Average “Average
last three (3) years. Annual Annual
Values to determine Construction Construction
turnover” turnover”
annual construction sub-factor). sub-factor).
turnover are to be

73
Section III: Qualification and Evaluation Criteria

FINANCIAL SITUATION1
Requirement Bidder
Joint Venture or Association Documentation
Sub-Factor Single Required
Entity All members Each Lead
combined member Member

demonstrated in the
audited financial
statements (income
statements) of the last
three (3) years and are
to be considered to be
indicative. To be
eligible for award of
more than one lot, the
bidder needs to satisfy
the total requirements
for the lots in
consideration.
2. Minimum average
annual design turnover
N/A N/A
of Lot 1: US$ 3.6 Must meet Must meet
Million requirement requirement
Lot 2: US$ 3.6
Million
Lot 3: US$ 3.6
Million,
calculated as total
certified payments
received for contracts in
progress or completed,

74
Section III: Qualification and Evaluation Criteria

FINANCIAL SITUATION1
Requirement Bidder
Joint Venture or Association Documentation
Sub-Factor Single Required
Entity All members Each Lead
combined member Member

within the last three (3)

years. Values to
determine annual design
turnover are to be
demonstrated in the
audited financial
statements (income
statements) of the last
three (3) years and are to
be considered to be
indicative. To be eligible
for award of more than
one lot, the bidder needs
to satisfy the total
requirements for the lots
in consideration.

75
Section III: Qualification and Evaluation Criteria

FINANCIAL SITUATION1
Requirement Bidder
Joint Venture or Association Documentation
Sub-Factor Single Required
Entity All members Each Lead
combined member Member

12. Financial The Bidder must Must meet Must meet Must meet Must meet Forms FIN-3 &
Resources demonstrate access to, or requirement requirement twenty-five fifty-five Form FIN-4
availability of, financial percent percent
resources such as liquid (25%) of (55%) of
assets, unencumbered real the the
assets, lines of credit, and requirement requirement
other financial means, (Except that (Except that
other than any contractual if one JV if one JV
advance payments to meet: member is member is
solely a solely a
(i) the following cash-flow designer, designer,
requirement: that member that member
Lot 1: US$ 11 Million need not need not
Lot 2: US$ 8.5 Million meet the meet the
Lot 3: US$ 10 Million, “Financial “Financial
and (ii) the overall cash Resource” Resource”
flow requirements for this sub-factor). sub-factor).
Contract and its current
commitments.
To be eligible for award
of more than one lot, the
bidder needs to satisfy
the total requirements
for the lots in
consideration.

76
Section III: Qualification and Evaluation Criteria

EXPERIENCE

Sub-Factor Criteria Documentation

Requirement Required
Bidder
Single Entity Joint Venture

All members Each Lead

combined member Member
13. General Design Experience under contracts in Must meet Must meet N/A N/A Form EXP-1
Experience the role of designer for at least requirement requirement
the last ten (10) years prior to
the Bid submission deadline,
and with activity in at least
nine (9) months in each year.
14. General Experience under contracts Must meet Must meet Must meet Must meet Form EXP-2
Construction in the role of contractor, requirement Requirement requirement Requiremen
Experience subcontractor, or (except that if t
management contractor for one JV
at least the last ten (10) member is
solely a
years prior to the Bid designer, that
submission deadline, and member need
with activity in at least nine not meet the
(9) months in each year. “General
Construction
Experience”
sub-factor).
15. Similar Design Within last ten (10) years Must meet Must meet N/A N/A Form EXP-3
Experience successfully completed at requirement requirement
least two contracts for the
design of minimum
380kV/400kV
Transmission Line or
above

77
Section III: Qualification and Evaluation Criteria

EXPERIENCE

Sub-Factor Criteria Documentation

Requirement Required
Bidder
Single Entity Joint Venture

All members Each Lead

combined member Member
16. Similar Successfully completed at Must meet Must meet N/A Must meet Form EXP-4
Construction least two (2) construction requirement Requirement fifty percent
Experience contracts of Transmission (50%) of the
Line with 380kV/400kV requirement
and above; within the last (that is at
ten 10 years, with a value of least one
at least work of
Lot 1: US$ 63 million, required
Lot 2: US$ 49 million value of a
Lot 3: US$ 60 million Lot to
qualify for
that Lot.
All contracts have been
successfully completed
The similarity shall be
based on the physical size,
complexity,
methods/technology or
other characteristics as
described in Section V,
Employer’s Requirements.
To be eligible for award of
more than one lots, the
bidder needs to satisfy the

78
Section III: Qualification and Evaluation Criteria

EXPERIENCE

Sub-Factor Criteria Documentation

Requirement Required
Bidder
Single Entity Joint Venture

All members Each Lead

combined member Member
total requirements for the
lots in consideration.

17. Environmental Has developed and Must meet Must meet N/A N/A EXP-5
and Social implemented at least two requirement requirement
Management Environmental and Social
Experience Management Plans
(ESMP) that include
gender and social inclusion
considerations for similar
types of projects in the last
five years prior to the Bid
submission deadline.
18. Health and Has developed at least two Must meet Must meet N/A N/A EXP-6
Safety Health and Safety requirement requirement
Management Management Plans for
Experience similar types of projects in
the last five (5) years prior
to the Bid submission
deadline.

79
Section III: Qualification and Evaluation Criteria

Equipment
The Bidder must demonstrate that it has, at the minimum, access to (own or rent) the key
equipment listed hereafter or propose alternative equipment that satisfy the requirements of the
contract:

No. Major Equipment Type and Characteristics

E1 Puller of suitable capacity – 16T and above

E2 Tensioner of Suitable Capacity
E3 Motorized Hydraulic Compressor Machine – 100T and above
E4 Tractor with Trailer, 4WD more than 42HP
E5 Portable Concrete mixer two cement bag capacity and above
E5 Transport truck – 17T and above
E6 Excavator 210PC and above

E7 Mobile Crane 5 T and above

E8 Portable Electric Winch Machine (5T and above) with Power Supply

E9 Fall Arrestor, Retro-guard and all other safety devices related to

Transmission Line
Note: This is the minimum that a bidder must propose for each lot.

The Bidder shall provide further details of proposed items of equipment using Form TECH-6 in
Section IV. Bid Submission Forms.
Bidders shall provide information in the methodology and work-program section of the Bid forms
how this equipment shall be utilized if the Bidder wins more than one lot. The Employer reserves
the right to ask for replacement or addition of equipment in case of awarding multiple lots.
Key Personnel

The Bidder must demonstrate that it has, at the minimum (for each Lot), the key personnel as
follows:

Nr. Key Personnel Number Minimum Qualification and Experience

15 years of project management experience in Transmission

1 Resident Project 1 Lines with graduation/bachelor’s in engineering.
Director

80
Section III: Qualification and Evaluation Criteria

15 years’ experience in the field of Design of Transmission

Lines including 380kV Double Circuit Quad Moose or
2 Design Manager 1 Higher rating Transmission Lines with minimum
Graduate/bachelor’s in engineering or science in relevant
field of design.
10 years’ experience in the field of Design of Transmission
Lines of 380kV Double Circuit Quad Moose or Higher
3 Transmission 1 rating Transmission Lines with minimum
Design Engineer
Graduate/bachelor’s in engineering or science in relevant
field of electrical design.
Resident 15 years of experience in Transmission Lines Construction
4 Construction 1 Supervision with Degree/Diploma in Engineering or Science
Manager or similar field.
Construction 10 years of experience in Transmission Lines Construction
5 Supervisor/QA 1 with Degree/Diploma in Engineering or Science or similar
Manager field.
7 years of experience as Tree clearance officer in
Construction of linear projects with Diploma or above in any
6 Tree Clearance 1 field. However, for this position local candidate preferred
Officer who are conversant with local people and government
officers.
10 years of experience in Transmission Lines Construction
Health and Safety 1 as Site Engineer or Health and Safety Officer with Diploma
7 Manager or above, however candidates with Safety Training
Certificate shall be preferred.
10 Years of site experience in Social, Gender Inclusion and
Safeguard, work in counter-trafficking in persons and sexual
exploitation, addressing sexual harassment as well
promoting non-discriminatory practices in employment,
consultations and community engagement in Transmission
and Distribution Line.
8 Gender & Social 1
inclusion Manager
Knowledge about social and gender issues,
policies/practices institutional mechanisms in Nepal is a
plus.

At least bachelor’s degree in sociology or related field.

9 Environmental 1 10 Years as Environmental Manager with site experience in

Manager Transmission and Distribution Lines with Degree/Diploma;
however. local candidate preferred who are conversant with
local people and government officers.

81
Section III: Qualification and Evaluation Criteria

Master degree in social science / human geography (or

equivalent); Minimum of 8 years relevant site experience in
any linear projects construction work; at least 4 years of site
10 Social Safeguard 1 experience in general social safeguarding and resettlement
Manager activities and working knowledge in Nepali, Hindi and
English.

For Key Personnel, Bidders should include a copy of the Curriculum Vitae of each key
personnel, signed by the employee concerned, filling for these purposes Form TECH-7.
The MCA Entity retains the right to request and check references for each key personnel listed.

References and Past Performance Review

In accordance with ITB 33, the Bidder’s performance on earlier contracts has been considered in
determining if the Bidder is qualified for award of the Contract. The Employer reserves the right
to check the performance references provided by the Bidder or to use any other source at the
Employer’s discretion. If the Bidder (including any of its associates or joint venture/association
members) is or has been a party to an MCC-funded contract (either with MCC directly or with any
Millennium Challenge Account Entity, anywhere in the world), whether as a lead contractor,
affiliate, associate, subsidiary, subcontractor, or in any other role, the Bidder must identify the
contract in its lists of references submitted with its Bid using Bidding Form REF1: References of
MCC Funded Contracts. Failure to include any such contracts may be used to form a negative
determination by the Employer on the Bidder’s record of performance in prior contracts. However,
the failure to list any contracts because the Bidder (including any of its associates or joint
venture/association members) has not been a party to any such contract will not be grounds for a
negative determination by the Employer on the Bidder’s record of performance in prior contracts.
That is, prior performance in connection with an MCC-funded contract is not required. The
Employer will check the references, including the Bidder’s past performance reports filed in
MCC’s Contractor Past Performance Reporting System.

The Employer reserves the right to contact the references in REF-1 and REF-2 as well as other
sources to check references and past performance.

Subcontractors / Manufacturers

Subcontractors/Manufacturers for the following major items of supply or installation services must
meet the following minimum criteria, herein listed for that item:

Documentary Evidence
Item
Description the Item Minimum criteria to be met need to be submitted
No.
with the Bid submission

82
Section III: Qualification and Evaluation Criteria
1 Steel towers
2 Conductors (including
earthwires)
3 OPGW
4 Fittings (for conductors
and insulator strings)
83
The tower manufacturer shall
have manufactured and
supplied towers for at least
50,000 MT Double Circuit
towers of 380kV voltage level
or above within the last ten (10)
years.
The conductor manufacturer
shall have been in its business
for the last ten (10) years. It
shall have manufactured and
supplied minimum 3,000km of
ACSR Moose or similar type of
conductors within the last five
(5) years.
The OPGW manufacturer shall
have been in its business for the
last ten (10) years. It shall have
manufactured and supplied
minimum 1,000km of OPGW
within the last five (5) years.
The fitting manufacturer shall
have been in its business for the
last ten (10) years. It shall have
manufactured and supplied
fittings for at least five (5)
projects of 380kV voltage level
or above within the last five (5)
years.
Evidence is to be given by
reference lists for the
required period of time
(showing supplied
quantities/tons project
designation, voltage level,
year of supply) and end
user certificates for the
required projects.
Evidence is to be given by
reference lists for the
required period of time
(showing supplied
conductor quantities in
km, type of conductor,
project designation, year
of supply).
Evidence is to be given by
reference lists for the
required period of time
(showing supplied OPGW
quantities in km, type of
OPGW, project
designation, year of
supply). Additionally, a
type test report for a
similar OPGW type shall
be submitted.
Evidence is to be given by
reference lists for the
required period of time
(showing supplied fitting
quantities in sets, project
designation, voltage level,
year of supply).
Section III: Qualification and Evaluation Criteria

5 Fittings (for OPGW The OPGW fitting Evidence is to be given by

including joint boxes) manufacturer shall have been in reference lists for the
its business for the last ten (10) required period of time
years. It shall have (showing supplied fitting
manufactured and supplied quantities in sets, project
fittings for at least five (5) designation, year of
projects within the last five (5) supply).
years.

6 Insulators The insulator manufacturer Evidence is to be given by

shall have been in its business reference lists for the
for the last ten (10) years. It required period of time
shall have manufactured and (showing supplied
supplied minimum 400,000 insulator quantities in
disc insulators within the last pieces, project
five (5) years of 160KN rating designation, year of
or as per ANSI 52-8 and above. supply). Additionally, a
type test report for
insulator unit(s) shall be
submitted.

In the case of a Bidder who offers to supply and install major items of supply under the contract
that the Bidder did not manufacture or otherwise produce, the Bidder shall provide the supplier’s/
manufacturer’s authorization (in form of a letter of authorization), showing that the Bidder has
been duly authorized by the supplier/ manufacturer of the related plant and equipment or
component to supply and install the plant and equipment in the Employer’s country. The supplier/
manufacturer shall comply with the requirements of ITB 5 and 6 and meet the criteria described
above for that item. Furthermore, the supplier/ manufacturer shall provide evidence that it is ISO
9001 certified (submission of valid certificate) and in the business for the required period of time
(submission of company brochure or company registration).

The bidder must fill form CON-1 for critical Subcontractors/Manufacturers such as for conductors,
towers/steel, insulators and OPGW etc. for Employer to ascertain past performance of the proposed
Subcontractors / manufacturers.

In case of mixing up sister or parent companies and subsidiaries/ joint ventures/ cooperation, the
intended manufacturing plant has to fulfill the above required experience criteria itself, ensured by
its Design and Quality Control of parent company. The Contractor will provide
manufacturer/supplier’ authorization ensuring the delivery of the required specified quantity
within stipulated time.

84