Presentation Skills

Group 1:
Afaq Ahmad
Mushahid Mehmood
Shahman Ali
Define Presentation:
An audience is usually given a formal discussion or speech with the
goals of entertaining, persuading, or educating them which is called
a Presentation.

Purpose:
It can be used to provide information about something or to present
a new concept, work, or product.
 MAJOR ELEMENTS OF A
PRESENTATION
A trained presenter approaches
a presentation with an
awareness of all its elements and
a fully planned strategy. He or
she knows that just standing up
and speaking to an audience for
a given amount of time to show
how much he or she knows on
the topic does not imply that the
presentation is good.
“A trained presenter approaches a presentation with an awareness of all its elements
and a fully planned strategy. A good presentation involves prior preparation and
planning.”
 TYPES OF PRESENTATION
1.Informative presentation
2.Persuasive presentation
3.Instructional presentation
4.Motivational presentation
5.Problem-solution presentation
6.Sales presentation
7.Progress presentation
8.Decision-making presentation
 MAJOR COMPONENTS OF
PRESENTATION
Main body

2 minutes
3 minutes

15 minutes

10 minutes
Introduction Conclusion Question–
answer
session

The presentation should be designed in such a way that it is logical, clear,

and complete in the 30 minutes allotted to it.
 STEPS TO PREPARE A
PRESENTATION
A presenter should undertake the following steps to prepare for the
presentation:

✓Identify the purpose and goal of the presentation

✓Analyse the audience and their needs
✓Collate the relevant information
✓Design and organize the information
✓Time the presentation
✓Decide on the medium of presentation and visual aids
✓Become familiar with the location of the presentation
 USE OF VISUAL AIDS AND
ELEMENTS
A presentation can be made more vivid
by the use of statistical data, figures,
diagrams, and so on, which can be
displayed via transparencies or PowerPoint
slides. Through visual display of ideas, the
This saves
presenter can make the audience see time.
what they hear.
Having visual projection of the message
also enables the speaker to keep to the
structure of the presentation. Moreover,
often a greater amount of information can
be communicated with a visual than
lengthy verbal explanations.
 VISUAL AIDS AND ELEMENTS
When to Use Visual Aids?
• Present numerical and statistical
data.
• Present topics related to art, design,
or any subject that is visual in
nature.
• Present comparative statements of
facts and figures, specially graphic
and diagrammatic forms.
How to Use Visual Aids
• One should not use too many
images as this will lessen their
impact.
• The speaker should plan the
graphics according to the main
points and make one graphic for
each point.
• It is best to use bold, clear letters
that can be seen from the other
end of the room.
 SOME MAIN POINTS
VISUAL AIDS AND ELEMENTS
• The speaker should not fill a slide with too many words. As far as possible, one
should write single words or short phrases to summarize concepts. See Exhibit
8.6 for an example.
• Different colours can help to distinguish different points.
• The presenter should reveal only one point at a time. This can be done by
progressively exposing the hidden portion of the slide.
• The slides should be numbered and the presentation should be rehearsed
with the slides. This ensures that the words match the visuals.
• The speaker should explain the purpose and content of each slide when it is
shown. It should be displayed for sufficient time to allow the audience to
read it and, if required, make notes from it.
 DIFFERENT MEDIUMS OF
PRESENTATION
• Boards
A board is a primary aid used in classrooms and can be black or white. The use
of a board helps listeners concentrate, as it is used to note important words and
concepts, or to do calculations. It is better to divide the board into different parts
for noting down points, doing calculations, and drawing figures. Bold, clear letters
should be used so that words are visible at a distance.

• Flip charts
A flip chart is a large pad of paper set on a stand. It is used for presenting
information to a small group of 15 to 20 persons. The advantage of using flip charts
is that they can be readily generated and added to during the talk.
• Flip charts
A flip chart is a large pad of paper set on a stand. It is used for presenting
information to a small group of 15 to 20 persons. The advantage of using flip charts
is that they can be readily generated and added to during the talk.

• Overhead projectors and transparencies

A frequently used medium of presentation is an overhead projector (OHP).
Overhead projectors allow the presenter to speak while looking at the audience
and also have a prepared transparency projected on the screen.
• PowerPoint presentations
Computer-based Microsoft PowerPoint presentations have now become more
widespread than transparencies and slides. These are projected with the help of
multimedia projectors. Usually, a computer screen displays the information to a large
audience.

Time the Presentation
The total presentation, including the
question–answer session at the end,
should be covered within the time
allotted to it. In actual practice, while
speaking, many people tend to
ignore the fact that the audience’s
interest and attention are affected
by the time factor.
FACTORS THAT EFFECT
PRESENTATION
Become Familiar with the
Location of the Presentation
Before presenting, the speaker should
check the size, ventilation, and
seating arrangement of the room. This
helps position the screen according
to the number of persons and the size
of the room, ensuring it will be visible
to everyone. The presenter should
keep enough space between himself
or herself and the screen so that he or
she can refer to points on the screen
with a pointer.
 THANKS
FOR
YOUR TIME