HCDC WORKSHOP ON

INTERNATIONALIZATION FOR
SUSTAINABLE ENGAGEMENT (WISE)

SHERYL J. URDANETA
HEAD, CENTER FOR LINKAGES, INTERNATIONALIZATION & LANGUAGE STUDIES
CONCURRENT HEAD, INSTITUTE OF ASEAN - EUROPEAN STUDIES (IAES)
1. GENERAL INFORMATION ABOUT THE PROJECT
 1. GENERAL INFORMATION ABOUT THE PROJECT

Title of the Project:

HCDC WORKSHOP ON INTERNATIONALIZATION FOR SUSTAINABLE ENGAGEMENT
(WISE)

Description of the Project:

Capability-building project which aims to address:

The challenges from (a) the lack of prior experience and knowledge about internationalization and (b) the lack of
resources to help them with these challenges.

The project's target participants are the HCDC President’s Council/ Administrators, Deans, Program
Chairpersons, Faculty members, Program Focal Persons for Internationalization, Support office staff, and 2
representatives from each of the 54 student clubs. T
 1. GENERAL INFORMATION ABOUT THE PROJECT

Goals of the Project:

Conduct a needs analysis among all the stakeholders (through a

Google Survey).
Curate a program/ design for the seminar-workshop based on the
results of the survey, including identifying and coordinating with the
appropriate resource person/s.
Conduct the seminar workshop.

Time allocation for the Project: 7.5. hours per week/ 30 hrs per month
1. GENERAL INFORMATION ABOUT THE PROJECT

Deliverables of the Project:

Survey questionnaire
Collated and analyzed survey results
Seminar-workshop program/ design
Actual seminar-workshop
 2. STAKEHOLDERS
FROM HCDC (Main Project)
The Executive Committee of HCDC
The President’s Council / Administrators (the President, VPAA, VPO,
VP for Finance)
Deans
Program Chairpersons
Faculty members
Program Focal Persons for Internationalization
Heads of Offices
Non-Teaching Personnel
2 representatives from each of the 54 student clubs

*PLANNED REPLICATION/ MULTIPLICATION

Davao Association of Colleges and Universities Network
Davao Asscociation of Catholic Schools
Universities and Colleges from all over the Philippines
3. RESOURCES: BUDGET AND COST/ BENEFITS
 3. CHALLENGES/ RISKS
Possible Risks Likelyhood Mitigation

As a backup, record the speaker’s

presentation.Do a survey to
determine the best date/s for the
Likely workshop.Coordinate the schedule
1. Schedule not being followed because of
in advance with the appropriate
factors not within the control of the project
Other factors: natural calamities offices and lobby for support at the
manager e.g. changes in schedule of speakers
(such as floods and earthquakes), grassroots levelMake the workshop
or participants.
and security issues. an institutional activity so that the
President/ VPAA can issue a memo,
and all the participants will be
compelled to participate.

Source experts from local partners/

2. The budget might not be sufficient to cover
friends like the embassies, LGUs,
expenses related to the speakers
SECURED government agencies.Source
(accommodation, food, transportation,
experts from existing partner
honorarium/ professional fee).
international HEIs and organizations
 3. CHALLENGES/ RISKS
3. Not getting the support of
the higher-ups (Execomm),
with their usual concern about
SECURED
where to draw the budget or
whether the activity is
necessary.
Present the project to the
Execomm after getting the
approval of the President’s
CouncilPrepare a detailed
budget proposalSell the project
as a concretization of the
mission and vision of the
institution and being one of its
trailblazing internationalization
effortsHighlight the benefits
(focusing on how the HCDC
community can benefit from the
project)
4. MAJOR ACTIVITIES
MILESTONES

Milestone 1: To seek the initial project approval.

Stakeholders Expected outcomes

Activity Timeline
involved/affected of this activity

1. Meeting with the President’s

Council2. Presentation and
discussion about the Project
Charteractivities include writing
a concept paper, and
discussions with management.
The President, VP for Nov. 30, Signed Project
Academic Affairs, VP 2023 CharterSigned initial
for Operations, and Budget Proposal for the
Director for Finance Done project
MILESTONES
Milestone 2: To conduct a complete needs analysis through a survey.
Activities
Draft the survey questionnaire.
Clear the survey questionnaire with the
Research Ethics Center.
Secure approval (signature) of the
President’s Council for the Survey
Questionnaire, along with the proposed
schedule for the survey roll-out.
Roll out the survey to target participants
(Google Survey).
Collate and analyze the results of the
survey.
Stakeholders Expected outcomes of
Timeline
involved/affected this activity
The President’s Council (The
President, VP for Academic Affairs, VP
for Operations, and Director for
Approved survey
Finance)Focal Person for First week of December 2023
Internationalization, IAES DONE questionnaire.
Coordinator, 2 Program-Level Focal Second week of December Approved roll-out schedule
Persons for Internationalization,
Project Manager,Members of the
2023 of the surveyIdentified
Execomm, Members of the President’s DONE topics for the workshop,
Council, Deans, Program Chairs, Second week of January 2024
based on the data from the
Faculty Members, Heads of Offices, DONE
Program Level Focal Persons for workshop.
Internationalization, 2 representatives
from the 54 student clubs.
MILESTONES
Milestone 3: To create the final design of workshop.

Stakeholders Expected outcomes of

Activities Timeline
involved/affected this activity

1. Create the workshop design. Project ManagerHead,

2. Schedule the roll-out of the workshop. Firmed up Schedule for
Budget Dept., President’s
3. Firm up the Budget needed for the project. the Workshop ( 2
CouncilProject Manager,
4. Identify and contact the Resource Persons batches: Institutional
Focal Person for
for the project. and Students)Approved
InternationalizationHead, 4th week of
5. Finalize arrangements with speakers
Social budgetIdentified and
(professional fee, accommodation, logistics, January 2024
CommunicationHead, booked Final Speakers
etc.)
Business Unit and IN PROGRESS for the
6.Draft, and finalize the design of the flyer.
7. Finalize the venue arrangement and venue VPOHead, General WorkshopApproved
setupIdentify other critical requirements such ServicesHCDC Culinary
flier Booked final venue
as connectivity, meals and refreshments, Team under Chef Raymond
for the workshop
materials, handouts, tokens for speakers, etc. Minoza
MILESTONES

Milestone 4: To seek the final project approval.

Stakeholders Expected outcomes

Activities Timeline
involved/affected of this activity

The President’s Council (The

Presentation to management. President, VP for Academic
Secure the final approval for the overall Affairs, VP for Operations,
design of the projectIdentify and formally and Director for 2nd Week of
appoint the members of the Project Finance)Focal Person for February 2024 - 1st Approved Project Design
Management Team (with the approval of Internationalization (Ms. Week of March 2024 Creation of the Project
the President’s Council)Coordination Hazel Arozado), IAES PUSHED BACK TO Management Team
meeting with the Project Management Coordinator (Ms. Lulu Cayon), APRIL
Team to discuss taskingsPublish the flyer Head, SocComm (Mr. Derf
for the workshop Maiz)Head, Social
Communications
MILESTONES
Milestone 5: To roll-out of the seminar-workshop.

Expected
Stakeholders
Activities Timeline outcomes of this
involved/affected
activity

Target participants: Members

Roll out the workshop as planned
and scheduled in two batches; 1st
batch is at the institutional level,
2nd batch is with the students.Do a
simple post-activity evaluation
through a survey (Google survey).
of the Execomm, Members of
the President’s Council, Deans,
Program Chairs, Faculty
3rd week of April 2024 Implementation of
Members, Heads of Offices,
- 3rd week of May the workshop
Non-Teaching Personnel,
PUSHED BACK TO 4TH Conduct of post-
Program Level Focal Persons for
WEEK OF MAY activity evaluation
Internationalization, 2
representatives from each of
the the 54 student clubsProject
Management Team
MILESTONES

Milestone 6: To prepare the Report

Stakeholders
Expected outcome
Activities involved/ Timeline
of this activity
affected

1. Gather the results of the post-

As
activity evaluation. Project
scheduled
2. Incorporate the feedback in Management Written Report
and
the writing of the report for the Team
required
DAAD-DIES MOI.
THE SURVEY
THE SURVEY
THE SURVEY
THE SURVEY
THE SURVEY
THE SURVEY
THE SURVEY
DAGHANG SALAMAT!