EXCEL-SKILLS.

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FINANCIAL ANALYSIS TEMPLATE
This template enables users to compare financial results for 3 annual periods. The user is required to add the appropriate ann
template and to link each account on the trial balance to a pre-defined financial statement reporting class. The templa
financial reports consisting of an income statement, cash flow statement and balance sheet based on the linked trial bala
amounts on the financial reports between annual periods in terms of the difference in value and percentage.

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 quired to add the appropriate annual trial balances to the
ment reporting class. The template produces automated
eet based on the linked trial balances and compares all
and percentage.

formulas!
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ccess to all areas of the template including all formulas.
just like any of your own Excel files.

e!
Excel Skills | Financial Analysis Template
Instructions
www.excel-skills.com

This template enables users to compare financial results for 3 annual periods. The user is required to add the appropriate
annual trial balances to the template and to link each account on the trial balance to a pre-defined financial statement
reporting class. The template produces automated financial reports consisting of an income statement, cash flow statement On this sheet:
and balance sheet based on the linked trial balances and compares all amounts on the financial reports between annual This sheet includes detailed instructions
periods in terms of the difference in value and percentage.
on setting up and using this template.
The template includes the following sheets:
Setup - enter your business name, select the year-end month and enter the reporting year. The business name is used as
a heading on all the sheets and the reporting period selections are used to determine the annual periods which need to be
included on the financial reports.
Classes - this sheet contains all the pre-defined reporting classes which should be used to link the trial balance accounts
on the TB sheet to the calculations on the income statement, cash flow statement and balance sheet. The class
descriptions included on this sheet are displayed on the financial statements and the sheet also includes error checking in
the Status column which highlights errors in the linking of the reporting classes.
TB - a complete trial balance for each annual period should be included on this sheet and each account in the trial balance
should be linked to a financial statement reporting class by entering or copying the appropriate class code into column B.
The amounts included on the financial reports are automatically updated based on the classes specified on this sheet.
IS - this sheet contains an income statement which is automatically calculated based on the reporting classes linked to the
accounts on the TB sheet. No user input is required on this sheet but you can customize the report if necessary. The
annual periods for which the income statement is compiled is determined based on the annual reporting period which is
specified on the Setup sheet.
CFS - this sheet contains a cash flow statement automatically calculated based on the reporting classes linked to the
accounts on the TB sheet. No user input is required on this sheet but you can customize the report if necessary. The
annual periods for which the cash flow statement is compiled is determined based on the annual reporting period specified
on the Setup sheet.
BS - this sheet contains a balance sheet automatically calculated based on the reporting classes linked to the accounts on
the TB sheet. No user input is required on this sheet. The annual periods for which the balance sheet is compiled is
determined based on the annual reporting period specified on the Setup sheet.
DB - The financial dashboard on this sheet is updated automatically based on the income statement, cash flow statement
and balance sheet amounts on the other sheets. The flexible design of this unique financial dashboard also makes it
relatively easy to replace calculations and charts which may not be applicable to your business.
TBCheck - when you copy a trial balance from another Excel file into this template, it is important to ensure that the
account numbers on the source worksheet are the same as the account numbers on the target trial balance worksheet. We
have therefore included this sheet to enable users to check whether their account number sequence is consistent with the
TB sheet before copying the trial balance amounts into this template.

In order to start using the template, you basically need to complete the following steps:
■
■ Change
If you dothe
notdefault
want tosettings in the
use your cells
own with yellow
account cell backgrounds
structure onrather
and you would the Setup sheet.
use our standard template setup, you only
need to include your trial balance values on the TB sheet. All the financial statement reporting classes will already be
linked to the appropriate account balances and populated on the income statement, cash flow statement and balance
sheet.
■ If you want to use your own account structure, replace our default data by copying the account numbers & descriptions of
all the accounts on your trial balance onto the TB sheet and then link each individual account to the appropriate reporting
class by copying or entering the class code into column B. Note that a full list of all the main classes that are used on the
income statement and balance sheet are included on the Classes sheet.
■ The income statement, cash flow statement and balance sheet are automatically calculated based on the amounts
included on the TB sheet. Simply select the appropriate reporting period on the Setup sheet and all calculations are
updated automatically.

Note: These are only the main steps that need to be completed and we strongly recommend that you go through the
detailed instructions below in order to obtain a more through understanding of the template design.

Setup

The input cells that contain a yellow cell background on the Setup sheet need to be completed in order to include your
business name as a heading on all the appropriate sheets and to specify the appropriate reporting periods for which the
financial reports need to be compiled. The cell with a light blue cell background contains a formula which should not be
replaced!
The appropriate year-end month needs to be selected in cell B6. The year-end month that is selected in this cell
determines the date that is included in the headings on the income statement, cash flow statement and balance sheet
reports.

The financial year for which the financial reports are compiled needs to be specified in cell B8. This year will be used as the
current financial year and be compared to the two years preceding it on the financial reports. If you change the year
specified in this cell, the income statement, cash flow statement and balance sheet will be updated automatically.

The year-end date in cell B10 is determined based on the year-end period and the reporting year in cells B6 & B8 and is
only used in the heading at the top of the income statement, cash flow statement and balance sheet.

Note: If any of the user input cells on the Setup sheet are not completed or if the data entered is invalid, the cell
background of the appropriate cell will be highlighted in red. A red cell background therefore indicates that you should
replace the data in the appropriate cell with valid input.

Default Reporting Classes

The default reporting classes on which the financial reports in this template are based have been included on the Classes
sheet. These classes need to be linked to the individual accounts on the TB sheet in order for the financial reports to be
automatically populated on the IS, CFS and BS sheets.

The descriptions included on the income statement and balance sheet are also based on the class descriptions included
on the Classes sheet. If you therefore want to change any of the line item descriptions on either the income statement or
balance sheet, you need to edit the appropriate reporting class description on the Classes sheet.

The default reporting classes can be edited but we recommend sticking to our coding convention and only adding classes if
additional income statement or balance sheet items are required. Note that the codes for all income statement items start
with an "I" and the code for all balance sheet items start with a "B". All our reporting codes also end with a "G".

Note: New reporting classes can be added to the Classes sheet by inserting a new row in the appropriate location, entering
the new code and entering the description for the new class. You also then need to copy the formula in the Status column
which checks for errors.
Page 3 of 16
Excel Skills | Financial Analysis Template
Instructions
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Error Checking
The formula in the Status column checks whether the appropriate class code in column A has been linked to any of the
accounts on the TB sheet and if so, whether the appropriate class has been added to the income statement or balance
sheet.

If a code has been linked to the trial balance and not added to the income statement or balance sheet, the balance sheet
will probably not balance and it is therefore essential that all codes which have been linked to the trial balance are added to
the income statement or balance sheet. An "add!" message will therefore be displayed in the Status column and the
column heading will be highlighted in red if any of these items are found.

Once you have added the affected code to the income statement or balance sheet, the errors status will be removed
automatically and replaced by an "ok" status.

Trial Balance

A complete trial balance should be copied or entered on the TB sheet for each annual reporting period included in the
financial reports. All account numbers and account descriptions that form part of the trial balance need to be copied or
entered into column C and D on the TB sheet and the appropriate account balances need to be entered into the columns
from column E onwards.

Each account then needs to be linked to one of the pre-defined financial statement reporting classes listed on the Classes
sheet. The template will contain default data on the TB sheet when you use it for the first time but you can replace all the
account numbers and descriptions with your own and clear all the class codes in column B before you commence with the
exercise of linking your accounts to the appropriate pre-defined financial statement reporting classes.

After clearing all the class codes from column B, you need to refer to the Classes sheet in order to determine which
accounts need to be linked to which financial statement reporting classes. Note that you do not need to use all the default
classes if they are not required but it is imperative that each account is linked to a class. After completing the linking
exercise, there should therefore be no blank values in column B.

Note: We have included a formula in the Status column (column A) which displays a "class!" message if the appropriate
class in column B has not been added to the Classes sheet or an "add!" message if the class has not been added to the
income statement or balance sheet. The column heading will also be highlighted in red if any of these errors are found. The
formula in this column should be copied for all new accounts that are added to the TB sheet.

Note: All the accounts that are included in your trial balance should be entered in a continuous cell range on the TB sheet -
there should not be any blank rows or columns in between account numbers or financial periods otherwise all the accounts
or periods may not be included in the financial statement calculations and your balance sheet may therefore not balance!

We have also included totals above the column headings which will indicate if the sum of the account balances for any
annual period does not equal nil. If the total of all the account balances in a trial balance does not equal nil, it means that
the financial statements will not be accurate and that the balance sheet will probably not balance. You should therefore
always ensure that the trial balance for each annual period adds up to a nil value.
The template has been designed to compare the financial results for 3 annual periods and you need to add trial balances
for at least 3 annual periods to the TB sheet. The cash flow statement data for the 3rd annual period will however not be
correct if only 3 annual periods are included and it is recommended to add balance sheets for at least 4 annual periods to
the TB sheet.
Example: If the financial reports are to be compiled from the 2018 financial year and this year is specified on the Setup
sheet, trial balances for 2018, 2017 and 2016 should be added to the TB sheet. The cash flow statement for the 2016
financial period will however not be accurate if the 2015 balance sheet is not also added as a trial balance on the TB sheet.
If you therefore want to see accurate reports for 3 annual periods, we recommend that you also add the 4th financial period
to the TB sheet.
The TB sheet contains five financial years by default and in most instances, these financial years will represent the
financial periods that the user requires. If you are however performing an analysis of previous periods, you may need to
change the financial year headings on the TB sheet. The automated income statement, cash flow statement and balance
sheet will automatically pick up the appropriate trial balance amounts based on the year headings that you specify on the
TB sheet.

Adding new reporting classes

If you require additional lines to be included on the income statement, cash flow statement or balance sheet, you may need
to create additional reporting codes as main income statement or balance sheet categories or as sub codes below the
existing reporting class codes.

If the account category that you want to create forms part of the income statement or balance sheet and it is not provided
for on the Classes sheet, you can create a new reporting class code and link it to the appropriate accounts on the TB
sheet. All new income statement codes should start with "I-" and all new balance sheet codes should start with "B-". You
should also ensure that the new code that you create does not clash with any of the existing reporting class codes.
Our reporting class code convention contains a two-character account group in the first two numbers of the reporting class
code. If you create a new reporting class for a new account group, you can simply use the next numbers that are available.
Create the new class by adding a new row in the appropriate location on the Classes sheet, copying or entering it in
column B on the TB sheet and then adding a new row to the appropriate location on the income statement or balance
sheet.

You can also create multiple additional reporting classes under the same account group by adding two numbers to the
existing account group reporting class code. We have used this method to include detailed expense accounts under the
operating expenses section. The main account group class is I-03G and we have linked the individual expense accounts
on the trial balance to reporting classes which start with this account group (without the "G") followed by another two
numbers for each individual account and ending with a "G". Refer to the IS sheet and note the reporting classes for
expenses in column A.

Adding new financial periods

After using the template to compile your first set of financial reports, you can add subsequent financial periods by simply
copying the last column on the TB sheet to the next available column, changing the column heading to the next financial
year and clearing all the account balances in the new column (we recommend replacing the existing values with nil values
before entering or copying the appropriate account balances into the new column).

Note: All the trial balance data on the TB sheet should form part of a continuous cell range and you should not include any
blank rows or columns between rows or columns that contain data otherwise the template calculations will not be accurate.
Page 4 of 16
Excel Skills | Financial Analysis Template
Instructions
www.excel-skills.com

Trial balance check & import

If you use a trail balance export file in order to compile your financial reports, the trial balance export will have to be
converted so that the account numbers are in the exact same sequence as the accounts on the TB sheet before you will
be able to copy the balances onto the TB sheet. This is an absolute necessity in order to ensure that the correct account
balances are included next to the correct account number.

New accounts may also have been added during the current financial period which may not be included in the previous trial
balance on the TB sheet. These accounts therefore need to be identified and inserted in the correct row position before the
account balances can be copied. This could be quite a time consuming exercise and we have therefore created the
TBCheck sheet to assist users in simplifying this exercise.

The following steps need to be completed in order to ensure that the trial balance for the new financial period is correctly
included on the TB sheet:
■ Sort the data on the TB sheet in an ascending order based on the account number in column B.
■ Sort the data on the trial balance export file in an ascending order based on the account number column.
■ Copy the account number, account description and account balance from the export file and paste the data into column
A to C on the TBCheck sheet (replace the existing data on this sheet).
■ Copy cells D5 and E5 and paste these cells into all the rows in column D and E that contain account numbers. Note that
these two cells contain formulas and formatting that will assist you in identifying new accounts or changes that need to be
made to the sequence of the accounts in the export file.
■ Review the contents in column D - a row that contains a light blue "ok" cell is in the correct sequence but if an "error" is
displayed in orange, it means that the sequence of accounts on the TBCheck sheet is not the same as the accounts on the
TB sheet.
■ Compare the contents of all the rows that contain errors by comparing the account sequence on the TBCheck sheet with
the account
■ Where an sequence
account is on the TBon
included sheet.
the TBCheck sheet but not on the TB sheet, insert a new row on the TB sheet, copy the
account number and description into column B and C and enter a nil value into all the columns that relate to previous
financial years. After completing these steps, the error in the particular row will automatically be removed from the
TBCheck sheet.
■ Where an account is included on the TB sheet but not on the TBCheck sheet, insert a new row on the TBCheck sheet,
copy the account number & description from the TB sheet and copy the formulas in column D and E from one of the
existing rows. Column D should now contain a light blue "ok" message.
■
■ Repeat the previous
Ensure that the total two steps
of the until the
amounts TBCheck
in column sheet
E on thecontains
TBChecknosheet
errors.
is nil - the total calculation is included in the row
above the column headings. If the total is not nil, the difference will be reflected in red in the cell above the column
headings with an "error" message next to it. Note that the difference may be attributable to rounding which is covered in the
next section.
■ If the column E total is not nil and the difference cannot be attributable to rounding, review your trial balance export and
make sure that the total of the export file is in fact nil. Also review the TBCheck sheet and ensure that all the accounts on
the trial balance export have been added to this sheet.
■ Rounding errors can be corrected by amending the trial balance amounts of selected accounts in column C. When the
red cell background is removed from the total calculation and the "error" text is replaced by an "ok" message, it means that
the trial balance has been corrected.
■ The amounts in column E can now be copied and pasted as values into the appropriate column (for the new period) on
the TB sheet. After completing this step, the trial balance has successfully been added to the template.

Rounding in financial statements

Rounding can have a significant impact on financial reports because the amounts that are displayed on the financial
reports may not always add up to the totals that are displayed. Even the most insignificant of errors could result in financial
reports appearing to be inaccurate.

Checking all the calculations in financial reports and making the appropriate adjustments could be quite a time consuming
and cumbersome approach and we therefore recommend making the required adjustments on a trial balance level instead.
This approach will ensure that the calculations that are included in the financial reports are always accurate.

The problem with rounding in financial reporting terms is that a trial balance typically includes two decimal values while
financial reports are typically compiled to the nearest integer value. When two amounts that contain decimal values are
rounded and added, the result is not necessarily the same as the rounded value of the total but if the decimal values are
rounded to the nearest integer value and then added together, the total that is calculated is guaranteed to be accurate.

This approach is followed in the calculations in column E on the TBCheck sheet in that the trial balance amounts in column
C are rounded to the nearest integer value in column E. If you therefore use the TBCheck sheet to round all the amounts
on the trial balance to the nearest integer values before correcting any rounding differences that may exist and copying &
pasting the values onto the TB sheet, your financial reports are guaranteed to be accurate. We therefore recommend
always using the TBCheck sheet before including the appropriate trial balance amounts for a new financial period on the
TB sheet.

Income Statement

The income statement on the IS sheet is automatically compiled based on the trial balances included on the TB sheet. The
first reporting period is determined based on the reporting year specified on the Setup sheet. Aside from amendments to
the default line items included on the income statement, the sheet requires no user input.

The calculated amounts for each individual line item on the income statement are based on the reporting classes entered
in column A. Most of these line items are based on main reporting classes but we have provided for sub classes to be
included in the operating expenses section in order to include expense items individually on the income statement.

Expense Accounts
The template provides for 23 expense accounts to be included on the income statement. Only one of these expense
accounts has been linked to an account group class (I-08G for other expenses). All the other accounts have been linked to
reporting classes with an additional two numeric characters which have been added to facilitate including individual
expense accounts.

When you start using the template, you can use the same classes to link your expense accounts individually and simply
edit the class descriptions on the Classes sheet so that the individual expense classes refer to the correct expense account
descriptions.

Page 5 of 16
Excel Skills | Financial Analysis Template
Instructions
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If you need to include more than the default number of expense accounts, you can add additional expense account classes
to the Classes sheet, include the appropriate expense account descriptions on this sheet, link the accounts on the TB
sheet to the new classes, insert the required number of additional rows on the income statement, copy the formulas from
one of the existing rows and change the key in column A to the new class.

Note: If you don't require all the default expense line items which have been included in the standard template, you can
delete the items that you do not require by simply deleting the appropriate rows on the IS sheet.

Cash Flow Statement

The cash flow statement on the CFS sheet has been designed on the same basis as the income statement on the IS
sheet. The cash flow statement is automatically compiled based on the trial balances included on the TB sheet. The first
reporting period is determined based on the reporting year specified on the Setup sheet. Aside from amendments to the
default line items included on the cash flow statement, the sheet requires no user input.

If you want to remove a line from the cash flow statement, we strongly recommend that you hide the appropriate line
instead of deleting it. If you delete cells which are used in some of the other cash flow statement calculations, you may
encounter a calculation error in some of the other rows on the report.
You can also add lines to the cash flow statement by inserting a new row, entering the reporting code on which the
calculation should be based in column A and copying the formulas from one of the other similar lines on the cash flow
statement.

Example: If we wanted to add another non-cash expense line to the cash flow statement, we would insert a new row below
the amortisation expense, enter the reporting class to which the new non-cash expense account has been linked on the TB
sheet in column A, enter a description for the non-cash transaction in column B and copy the formulas from the
amortisation row into the new blank row (for columns C to J).

New cash flow statement items need to be added to the CFS sheet by using a reporting class which is consistent with the
code that has been used to add the appropriate item to the income statement or balance sheet. This will ensure that the
appropriate item is also updated on the income statement or balance sheet.

We have included a balance status at the bottom of the CFS sheet in order to check whether the cash balance at the end
of the financial period agrees to the cash balance on the balance sheet. If the closing cash balance does not agree to the
balance sheet, this row will contain an error message.

Balance Sheet

The balance sheet on the BS sheet has been designed on the same basis as the income statement on the IS sheet. The
balance sheet is automatically compiled based on the trial balances included on the TB sheet. The first reporting period is
determined based on the reporting year specified on the Setup sheet. Aside from amendments to the default line items
included on the balance sheet, the sheet requires no user input.

If you want to remove a line from the balance sheet, we strongly recommend that you hide the appropriate line instead of
deleting it. If you delete cells which are used in some of the other balance sheet calculations, you may encounter a
calculation error in some of the other rows or on the cash flow statement.

You can also add additional lines to the balance sheet by inserting a new row, entering the reporting code on which the
calculation should be based in column A and copying the formulas from one of the other similar lines on the balance sheet.

Note: If you add new lines to the balance sheet, you also need to add the new balance sheet items to the appropriate
location on the cash flow statement otherwise the cash flow statement will not balance.

We have added conditional formatting to the rows which contain the total assets and total equity & liabilities calculations to
highlight the cells in red if the balance sheet does not balance. Refer to the Troubleshooting section of these instructions
for information on the cause of balance sheet imbalances. Once all the errors are fixed, the red highlighting will be
removed automatically.

Financial Dashboard

The financial dashboard on the DB sheet is automatically updated based on the income statement, cash flow statement
and balance sheet calculations on the other sheets. The flexible design of this unique financial dashboard also makes it
relatively easy to replace calculations and charts which may not be applicable to your business.

All the data on which the dashboard calculations are based are included below the dashboard - this section has not been
included in the print range and will not be printed. We have designed the dashboard components with as much flexibility as
practically possible and also made it relatively easy to replace dashboard components if necessary.

We have included notes on the types of formulas used in column K which indicate how to amend the dashboard items if
you wish to do so. We recommend saving a copy of the template before making any changes so that you can revert back
to the copy if your changes result in any errors.

Where the notes indicate that the line item is based on an income statement formula, cash flow statement formula or a
balance sheet formula, the line item can be based on any other item on the appropriate report by simply linking the line
item description in column A to the intended target. The calculations in the other columns and the dashboard will be
updated automatically.

Where the notes indicate that a line item formula is used, it means that the formula pertains specifically to the particular line
item and that you need to add your own calculation in order to replace the default template calculation. The only other
description used is the array formula and we do not recommend making any changes to the top 5 expenses section of the
dashboard.

Note: The cells with light blue text are the cells which can be edited. We do not recommend making changes to the cells
which are not indicated in light blue text as these contain formulas which are essential for the dashboard to be displayed
correctly.

We have included additional flexibility in the charts for the gross profit percentage and the interest cover which results in
the first reverting to an operating expense percentage calculation and the last to a taxation percentage calculation if the
gross profit percentage or interest paid values are nil.

Roll Forward
Page 6 of 16
Excel Skills | Financial Analysis Template
Instructions
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The template can easily be rolled forward to include a new financial year by simply adding the trial balance for the
appropriate financial year to the TB sheet and changing the year that is selected on the Setup sheet to the new year. All
the calculations on the income statement, cash flow statement and balance sheet will be updated automatically to include
the new financial year and the two years before it.

Adding Financial Periods

The template has been designed to incorporate 3 financial years in the default design. The formulas have however been
designed in such a way that it is relatively easy to add additional financial years to the template.

Additional financial years can basically be added by copying the data in columns H to J on the income statement, cash flow
statement and balance sheet and pasting the columns into the same relative position as they are when compared to the
copied columns. This essentially means that one column should be left blank after each copied column range.
Example: You can add a fourth financial year to the template by copying columns H to J on the income statement, cash
flow statement and balance sheet and pasting these copied columns into columns L to N. Note that one column (K) is left
blank.
Example: You can add a fifth financial year to the template by copying columns L to N on the income statement, cash flow
statement and balance sheet and pasting these copied columns into columns P to R. Note that one column (O) is left
blank.

Troubleshooting

The following troubleshooting steps need to be completed if any of the balance sheets which are included on the BS sheet
are not in balance:
■ Check whether the total for the appropriate trial balance is nil (refer to the totals above the column heading row on the TB
sheet for the appropriate financial year).
■ Check the TB sheet for blank rows. No blank rows should be included between rows that contain data otherwise the
template calculations may not be accurate.
■ Check the Status column on the Classes sheet and ensure that there are no errors. If you see an error in this column, it
indicates that the appropriate class has been linked to one or more accounts on the TB sheet and not included in the
income statement or balance sheet reports. You then need to include the appropriate reporting class in the appropriate
location on the income statement or balance sheet.
■ Check whether there are any cells that contain an error message in column A on the TB sheet. If a cell contains an error
message, it means that the account has been linked to a reporting class which does not form part of the income statement
or balance sheet reports. This may therefore mean that the appropriate account has been linked to an invalid reporting
class code. All invalid reporting classes need to be amended and there should be no accounts on the TB sheet which
contain errors in column A.
■ If you encounter a #REF! error anywhere in the template, it means that you've deleted a row which is used in the
formulas that have been included in another row. As we stated earlier on in these instructions, you should rather hide a row
instead of deleting it in order to remove the appropriate row from the financial reports. If you've deleted a row which you
shouldn't have, you may have to revert back to the downloaded copy of the template or contact our support function for
assistance.
■ If you've added new reporting classes to the template, check whether all of your new reporting classes have been
included on the income statement and balance sheet reports. All reporting classes that have been linked to accounts on
the
■ If TB sheet
your cashshould be included
flow statement on either
does the IS or
not balance andBSyou've
sheets.
added new items to the income statement or balance sheet,
make sure that you have also added the appropriate items to the cash flow statement. You can insert a new row, copy one
of the existing lines which are similar in nature and just change the reporting class in column A and the description in
column B.
■ If you have completed the above steps and you still have an imbalance on any of your balance sheets, contact our
Support function for assistance.

Help & Customization

If you experience any difficulty while using this template and you are not able to find the appropriate guidance in these
instructions, please e-mail us at support@excel-skills.com for assistance. This template has been designed with flexibility
in mind to ensure that it can be used in most business environments. If however you need an Excel based template that is
customized specifically for your business requirements, please e-mail our Support function and provide a brief explanation
of your requirements.

© Copyright

This template remains the intellectual property of www.excel-skills.com and is protected by international copyright laws.
Any publication or distribution of this template outside the scope of the permitted use of the template is expressly
prohibited. In terms of the permitted use of this template, only the distribution of the template to persons within the same
organisation as the registered user or persons outside the organisation who can reasonably be expected to require access
to the template as a direct result of the use of the template by the registered user is allowed. Subsequent distribution of the
template by parties outside of the organisation is however expressly prohibited and represents an infringement of
international copyright laws.

Page 7 of 16
Example (Pty) Limited
Setup
© www.excel-skills.com
Business Name Example (Pty) Limited

Year End Month February

Reporting Year 2021 2021 On this sheet:

Enter your business name and specify the financial year end month &
Year End Date 28 February 2021
reporting year. The reporting year determines which annual periods will be
included on the income statement, cash flow statement and balance sheet.

January
February
March
April
May
June
July
August
September
October
November
December

Page 8 of 16
Example (Pty) Limited
Default Reporting Classes
© www.excel-skills.com
Class Description Status
Income Statement
I-01G Turnover ok
I-02G Cost of sales ok
I-03G Operating expenses -
I-0301G Accounting fees ok
I-0302G Advertising & marketing ok
I-0303G Bank charges ok
I-0304G Commission ok On this sheet:

I-0305G Computer expenses ok This sheet contains all the pre-defined financial statement reporting classes used to link the
I-0306G Consumables & cleaning ok
accounts on the trial balance to the calculations on the financial reports. The class descriptions
on this sheet are displayed on the financial statements and the sheet also includes error
I-0307G Entertainment ok
checking in the Status column which highlights errors in the linking of the reporting classes.
I-0308G Insurance ok
I-0309G Office expenses ok
I-0310G Office rent ok
I-0311G Postage ok
I-0312G Professional & legal fees ok
I-0313G Stationery ok
I-0314G Subscriptions & memberships ok
I-0315G Telephone & internet ok
I-0316G Training ok
I-0317G Travelling & accommodation ok
I-0318G Utilities ok
I-04G Staff costs -
I-0401G Salaries & wages - staff ok
I-0402G Salaries & wages - management ok
I-05G Depreciation & amortization -
I-0501G Depreciation ok
I-0502G Amortisation ok
I-06G Interest paid ok
I-07G Taxation paid ok
I-08G Other expenses ok
I-09G Other income ok
I-10G Dividends paid ok
Balance Sheet - Assets
B-00G Property, plant & equipment - cost ok
B-01G Property, plant & equipment - accum dep ok
B-02G Intangible assets - cost ok
B-03G Intangible assets - amortization ok
B-04G Investments ok
B-05G Loans & advances ok
B-06G Bank accounts ok
B-07G Cash on hand ok
B-08G Trade debtors ok
B-09G Other debtors ok
B-10G Inventory ok
Balance Sheet - Equity
B-19G Reserves ok
B-20G Shareholders' contributions ok
B-21G Retained earnings ok
Balance Sheet - Liabilities
B-11G Bank overdraft ok
B-12G Trade creditors ok
B-13G Accruals ok
B-1301G Interest payable ok
B-14G Dividends payable ok
B-15G Provision for taxation ok
B-16G Other provisions ok
B-17G Sales tax ok
B-18G Long term loans ok
B-22G Deferred tax ok
B-23G Finance leases ok
End of list

Page 9 of 16
Example (Pty) Limited
Trial Balance
© www.excel-skills.com - - - - - - - - -
Status Class Acc No Account Description 2018 2019 2020 2021 2022 2023 2024 2025 2026
ok B-00G BS-0005 Land & Buildings - Cost 2,500,000.00 2,500,000.00 2,500,000.00 2,500,000.00 - - - - -
ok B-00G BS-0010 Plant & Equipment - Cost 950,300.00 1,246,045.00 1,316,045.00 1,546,045.00 - - - - -
ok B-00G BS-0015 Furniture & Fittings - Cost 285,600.00 300,000.00 350,000.00 410,000.00 - - - - -
ok B-00G BS-0020 Office Equipment - Cost 182,630.00 225,000.00 240,000.00 240,000.00 - - - - -
ok B-00G BS-0025 Computer Equipment - Cost 65,880.00 120,750.00 150,500.00 165,500.00 - - - - -
ok B-00G BS-0030 Motor Vehicles - Cost 318,000.00 318,000.00 318,000.00 318,000.00 - - - - -
ok B-01G BS-0105 Land & Buildings - Accum Depreciation - - - - - - - - -
On this sheet:
ok B-01G BS-0110 Plant & Equipment - Accum Depreciation -300,120.00 -498,418.00 -712,418.00 -1,051,018.00 - - - - -
A complete trial balance for each annual period should be included on this sheet
ok B-01G BS-0115 Furniture & Fittings - Accum Depreciation -75,200.00 -100,000.00 -158,300.00 -224,700.00 - - - - -
and each account in the trial balance should be linked to the appropriate financial
ok B-01G BS-0120 Office Equipment - Accum Depreciation -53,052.00 -91,500.00 -139,850.00 -186,980.00 - - - - -
statement reporting class by entering or copying the appropriate class code into
ok B-01G BS-0125 Computer Equipment - Accum Depreciation -43,920.00 -80,500.00 -130,650.00 -145,550.00 - - - - -
column B. The amounts included on the financial reports are automatically
ok B-01G BS-0130 Motor Vehicles - Accum Depreciation -79,500.00 -159,000.00 -238,500.00 -318,000.00 - - - - -
updated based on the classes specified on this sheet.
ok B-02G BS-0205 Goodwill - Cost 500,000.00 500,000.00 500,000.00 500,000.00 - - - - -
ok B-02G BS-0210 Trademarks - Cost 390,500.00 390,500.00 390,500.00 390,500.00 - - - - -
ok B-02G BS-0215 Software - Cost 150,000.00 150,000.00 150,000.00 150,000.00 - - - - -
ok B-03G BS-0305 Goodwill - Accum Amortization -50,000.00 -100,000.00 -150,000.00 -200,000.00 - - - - -
ok B-03G BS-0310 Trademarks - Accum Amortization -39,050.00 -78,100.00 -117,150.00 -156,200.00 - - - - -
ok B-03G BS-0315 Software - Accum Amortization -15,000.00 -30,000.00 -45,000.00 -60,000.00 - - - - -
ok B-04G BS-0400 Share Investment - XYZ - - 802,500.00 802,500.00 - - - - -
ok B-04G BS-0405 ABSA Fixed Deposit 200,000.00 300,000.00 980,000.00 1,500,000.00 - - - - -
ok B-05G BS-0500 Loans & Advances 22,530.00 30,220.00 48,200.00 60,000.00 - - - - -
ok B-07G BS-0700 Cash On Hand - - - - - - - - -
ok B-07G BS-0799 Cash Transfer Control - - - - - - - - -
ok B-09G BS-0900 Other Debtors - - - - - - - - -
ok B-09G BS-0905 Prepayments 12,000.00 22,600.00 44,500.00 24,000.00 - - - - -
ok B-10G BS-1001 Raw Materials 35,620.00 53,699.00 64,120.00 85,200.00 - - - - -
ok B-10G BS-1002 Work in progress 15,425.00 25,100.00 15,380.00 22,653.00 - - - - -
ok B-10G BS-1003 Finished goods - - - - - - - - -
ok B-11G BS-1100 Bank Overdraft - - - - - - - - -
ok B-13G BS-1300 Accruals -49,619.00 -58,600.00 -72,020.00 -90,365.00 - - - - -
ok B-13G BS-1305 Payroll Accruals -10,200.00 -13,108.00 -14,500.00 -20,572.00 - - - - -
ok B-1301G BS-1310 Interest Payable -12,500.00 -15,061.00 -17,696.00 -16,185.00 - - - - -
ok B-14G BS-1405 Dividends Payable - -75,000.00 -100,000.00 -150,000.00 - - - - -
ok B-15G BS-1505 Provision For Taxation -99,630.00 -118,400.00 -131,926.00 -215,724.00 - - - - -
ok B-16G BS-1610 Other provisions -180,400.00 -211,637.00 -214,870.00 -214,823.00 - - - - -
ok B-17G BS-1700 Sales Tax Control -45,620.00 -55,891.00 -59,835.00 -75,891.00 - - - - -
ok B-18G BS-1805 ABSA Loan -2,120,000.00 -1,646,180.00 -1,151,104.00 -604,187.00 - - - - -
ok B-18G BS-1810 Investec Loan - - -816,581.00 -661,805.00 - - - - -
ok B-23G BS-1815 Finance Leases -239,500.00 -209,394.00 -146,420.00 -85,325.00 - - - - -
ok B-19G BS-1900 Reserves - - - - - - - - -
ok B-20G BS-2000 Shareholders' Contributions -1,000.00 -1,000.00 -1,000.00 -1,000.00 - - - - -
ok B-22G BS-2200 Deferred Tax 42,350.00 47,278.00 -17,377.00 33,790.00 - - - - -
ok I-01G IS-0105 Sales - Fruit Juice - -3,310,790.00 -3,972,950.00 -4,370,245.00 - - - - -
ok I-01G IS-0110 Sales - Vegetable Juice - -1,890,906.00 -2,269,087.00 -2,541,378.00 - - - - -
ok I-02G IS-0205 Cost of Sales - Fruit Juice - 1,644,961.00 1,827,557.00 1,966,610.00 - - - - -
ok I-02G IS-0210 Cost of Sales - Vegetable Juice - 950,908.00 975,707.00 914,965.00 - - - - -
ok I-02G IS-0299 Cost of Sales - Direct Costs - - - - - - - - -
ok I-0301G IS-0305 Accounting Fees - 15,500.00 18,000.00 24,000.00 - - - - -
ok I-0302G IS-0310 Advertising & Marketing - 110,520.00 170,000.00 143,644.00 - - - - -
ok I-0303G IS-0315 Bank Charges - 780.00 935.00 1,180.00 - - - - -

Page 10 of 16
Example (Pty) Limited
Trial Balance
© www.excel-skills.com - - - - - - - - -
Status Class Acc No Account Description 2018 2019 2020 2021 2022 2023 2024 2025 2026
ok I-0304G IS-0320 Commission - 18,450.00 22,120.00 27,850.00 - - - - -
ok I-0305G IS-0325 Computer Expenses - 5,625.00 7,210.00 3,477.00 - - - - -
ok I-0306G IS-0330 Consumables & Cleaning - 2,500.00 2,000.00 2,500.00 - - - - -
ok I-0307G IS-0335 Entertainment - 11,020.00 10,875.00 12,420.00 - - - - -
ok I-0308G IS-0340 Insurance - 3,100.00 3,420.00 3,840.00 - - - - -
ok I-0309G IS-0345 Office Expenses - 350.00 660.00 996.00 - - - - -
ok I-0310G IS-0350 Office Rent - 114,000.00 120,000.00 144,000.00 - - - - -
ok I-0311G IS-0355 Postage - 685.00 452.00 524.00 - - - - -
ok I-0312G IS-0360 Professional & Legal Fees - - 36,250.00 5,652.00 - - - - -
ok I-0313G IS-0365 Stationery - 1,150.00 1,257.00 2,491.00 - - - - -
ok I-0314G IS-0370 Subscriptions & Memberships - 4,400.00 4,800.00 5,200.00 - - - - -
ok I-0315G IS-0375 Telephone & Internet - 7,220.00 7,504.00 8,867.00 - - - - -
ok I-0316G IS-0380 Training - 875.00 1,521.00 4,043.00 - - - - -
ok I-0317G IS-0385 Travelling & Accommodation - 10,420.00 4,589.00 13,705.00
ok I-0318G IS-0390 Utilities - 5,872.00 6,090.00 6,540.00
ok I-0401G IS-0405 Salaries & Wages - Staff - 385,260.00 435,500.00 548,600.00
ok I-0402G IS-0410 Salaries & Wages - Management - 401,250.00 434,640.00 785,720.00
ok I-0501G IS-0505 Depreciation - 377,626.00 450,300.00 546,530.00
ok I-0502G IS-0510 Amortisation - 104,050.00 104,050.00 104,050.00
ok I-06G IS-0605 Interest Paid - 180,742.00 212,354.00 194,222.00
ok I-07G IS-0700 Taxation - 236,801.00 263,853.00 442,236.00
ok I-08G IS-0800 Other Expenses - 12,589.00 20,998.00 25,362.00
ok I-08G IS-0805 Foreign Exchange Loss - 10,250.00 15,240.00 6,260.00
ok I-08G IS-0810 Loss on Disposal of Assets - - 18,000.00 -
ok I-09G IS-0900 Other Income - -23,564.00 -30,900.00 -41,850.00
ok I-09G IS-0905 Dividends Received - - -3,050.00 -4,065.00
ok I-09G IS-0910 Profit on Disposal of Assets - - - -16,915.00
ok I-09G IS-0915 Interest Received - -562.00 -4,562.00 -5,100.00
ok I-10G IS-1000 Dividends - 75,000.00 100,000.00 150,000.00
ok B-06G BS-BB1 B1 Bank Account 92,580.00 187,624.00 360,300.00 276,526.00
ok B-06G BS-BB2 B2 Bank Account - - 33,680.00 40,691.00
ok B-06G BS-BB3 B3 Bank Account - - - 9,457.00
ok B-07G BS-BPC PC Petty Cash 1,000.00 1,000.00 990.00 1,000.00
ok B-06G BS-BJC GL Journal Control - - - -
ok B-10G BS-STG Inventory 150,236.00 169,397.00 234,245.00 245,060.00
ok B-08G BS-RCG Trade Debtors 426,510.00 456,039.00 495,942.00 568,079.00
ok B-12G BS-PAG Trade Creditors -125,630.00 -166,325.00 -219,900.00 -186,802.00
ok B-21G BS-RTG Retained Earnings -2,801,220.00 -2,801,220.00 -3,335,138.00 -4,339,805.00

Page 11 of 16
Example (Pty) Limited
Income statement for the period ended 28 February 2021
© www.excel-skills.com
2021 2020 Diff Diff% 2019 Diff Diff%
Turnover 6,911,623 6,242,037 669,586 10.7% 5,201,696 1,040,341 20.0%
Cost of sales 2,881,575 2,803,264 (78,311) (2.8%) 2,595,869 (207,395) (8.0%)
Gross profit 4,030,048 3,438,773 591,275 17.2% 2,605,827 832,946 32.0%
Gross profit % 58.3% 55.1% (3.2%) 50.1% 5.0%
Other income 67,930 38,512 29,418 76.4% 24,126 14,386 59.6%
Operating expenses 2,427,451 1,896,411 (531,040) (28.0%) 1,603,492 (292,919) (18.3%)
Accounting fees 24,000 18,000 (6,000) (33.3%) 15,500 (2,500) (16.1%)
Advertising & marketing 143,644 170,000 26,356 15.5% 110,520 (59,480) (53.8%)
Amortisation 104,050 104,050 - - 104,050 - -
Bank charges 1,180 935 (245) (26.2%) 780 (155) (19.9%)
Commission 27,850 22,120 (5,730) (25.9%) 18,450 (3,670) (19.9%)
Computer expenses 3,477 7,210 3,733 51.8% 5,625 (1,585) (28.2%)
Consumables & cleaning 2,500 2,000 (500) (25.0%) 2,500 500 20.0%
Depreciation 546,530 450,300 (96,230) (21.4%) 377,626 (72,674) (19.2%)
Entertainment 12,420 10,875 (1,545) (14.2%) 11,020 145 1.3%
Insurance 3,840 3,420 (420) (12.3%) 3,100 (320) (10.3%)
Office expenses 996 660 (336) (50.9%) 350 (310) (88.6%)
Office rent 144,000 120,000 (24,000) (20.0%) 114,000 (6,000) (5.3%)
Postage 524 452 (72) (15.9%) 685 233 34.0%
Professional & legal fees 5,652 36,250 30,598 84.4% - (36,250) (100.0%)
Salaries & wages - staff 548,600 435,500 (113,100) (26.0%) 385,260 (50,240) (13.0%)
Salaries & wages - management 785,720 434,640 (351,080) (80.8%) 401,250 (33,390) (8.3%)
Stationery 2,491 1,257 (1,234) (98.2%) 1,150 (107) (9.3%)
Subscriptions & memberships 5,200 4,800 (400) (8.3%) 4,400 (400) (9.1%)
Telephone & internet 8,867 7,504 (1,363) (18.2%) 7,220 (284) (3.9%)
Training 4,043 1,521 (2,522) (165.8%) 875 (646) (73.8%)
Travelling & accommodation 13,705 4,589 (9,116) (198.6%) 10,420 5,831 56.0%
Utilities 6,540 6,090 (450) (7.4%) 5,872 (218) (3.7%)
Other expenses 31,622 54,238 22,616 41.7% 22,839 (31,399) (137.5%)
Profit / (Loss) before interest 1,670,527 1,580,874 89,653 5.7% 1,026,461 554,413 54.0%
Interest paid 194,222 212,354 18,132 8.5% 180,742 (31,612) (17.5%)
Profit / (Loss) before tax 1,476,305 1,368,520 107,785 7.9% 845,719 522,801 61.8%
Taxation paid 442,236 263,853 (178,383) (67.6%) 236,801 (27,052) (11.4%)
Profit / (Loss) for the period 1,034,069 1,104,667 (70,598) (6.4%) 608,918 495,749 81.4%
Retained earnings at start of period 4,339,805 3,335,138 1,004,667 30.1% 2,801,220 533,918 19.1%
Dividends paid 150,000 100,000 (50,000) (50.0%) 75,000 (25,000) (33.3%)
Retained earnings at end of period 5,223,874 4,339,805 884,069 20.4% 3,335,138 1,004,667 30.1%

Interest Cover 8.6 7.4 1.2 15.5% 5.7 1.8 31.1%

Return on Equity (ROE) 19.8% 25.4% 5.7% 18.3% 7.2%
Return on Net Assets (RONA) 15.8% 17.1% 1.3% 11.8% 5.2%

Page 12 of 16
Example (Pty) Limited
Statement of cash flows for the period ended 28 February 2021
© www.excel-skills.com
2021 2020 Diff Diff% 2019 Diff Diff%
Cash flows from operating activities
Profit / (Loss) for the period 1,034,069 1,104,667 (70,598) (6.4%) 608,918 495,749 81.4%
- Interest paid 194,222 212,354 (18,132) (8.5%) 180,742 31,612 17.5%
- Income taxes 442,236 263,853 178,383 67.6% 236,801 27,052 11.4%
Non-cash income and expenses:
- Depreciation 546,530 450,300 96,230 21.4% 377,626 72,674 19.2%
- Amortisation 104,050 104,050 - - 104,050 - -
- Retained earnings - - - - - - -
- Reserves - - - - - - -
- Provisions (47) 3,233 (3,280) (101.5%) 31,237 (28,004) (89.7%)
Changes in operating assets & liabilities
- Trade debtors (72,137) (39,903) (32,234) (80.8%) (29,529) (10,374) (35.1%)
- Loans & advances (11,800) (17,980) 6,180 34.4% (7,690) (10,290) (133.8%)
- Other debtors 20,500 (21,900) 42,400 193.6% (10,600) (11,300) (106.6%)
- Cash on hand (10) 10 (20) (200.0%) - 10 (100.0%)
- Inventory (39,168) (65,549) 26,381 40.2% (46,915) (18,634) (39.7%)
- Trade creditors (33,098) 53,575 (86,673) (161.8%) 40,695 12,880 31.7%
- Accruals 24,417 14,812 9,605 64.8% 11,889 2,923 24.6%
- Sales tax 16,056 3,944 12,112 307.1% 10,271 (6,327) (61.6%)
Cash generated from operations 2,225,820 2,065,466 160,354 7.8% 1,507,495 557,971 37.0%
Interest paid (195,733) (209,719) 13,986 6.7% (178,181) (31,538) (17.7%)
Income tax paid (409,605) (185,672) (223,933) (120.6%) (222,959) 37,287 16.7%
Net cash from operating activities 1,620,482 1,670,075 (49,593) (3.0%) 1,106,355 563,720 51.0%

Cash flows from investing activities

Property, plant & equipment - cost (305,000) (164,750) (140,250) (85.1%) (407,385) 242,635 59.6%
Intangible assets - cost - - - - - - -
Investments (520,000) (1,482,500) 962,500 64.9% (100,000) (1,382,500) (1,382.5%)
Net cash used in investing activities (825,000) (1,647,250) 822,250 49.9% (507,385) (1,139,865) (224.7%)

Cash flows from financing activities

Shareholders' contributions - - - - - - -
Long term loans (701,693) 321,505 (1,023,198) (318.3%) (473,820) 795,325 167.9%
Finance leases (61,095) (62,974) 1,879 3.0% (30,106) (32,868) (109.2%)
Dividends paid (100,000) (75,000) (25,000) (33.3%) - (75,000) (100.0%)
Net cash used in financing activities (862,788) 183,531 (1,046,319) (570.1%) (503,926) 687,457 136.4%

Net increase / (decrease) in cash (67,306) 206,356 (273,662) (132.6%) 95,044 111,312 117.1%
Cash equivalents at beginning of period 393,980 187,624 206,356 110.0% 92,580 95,044 102.7%
Cash equivalents at end of period 326,674 393,980 (67,306) (17.1%) 187,624 206,356 110.0%
Page 13 of 16
Example (Pty) Limited
Balance sheet at 28 February 2021
© www.excel-skills.com
2021 2020 Diff Diff% 2019 Diff Diff%
ASSETS
Non-current assets
Property, plant & equipment - cost 5,179,545 4,874,545 305,000 6.3% 4,709,795 164,750 3.5%
Property, plant & equipment - accum dep (1,926,248) (1,379,718) (546,530) (39.6%) (929,418) (450,300) (48.4%)
Intangible assets - cost 1,040,500 1,040,500 - - 1,040,500 - -
Intangible assets - amortization (416,200) (312,150) (104,050) (33.3%) (208,100) (104,050) (50.0%)
Investments 2,302,500 1,782,500 520,000 29.2% 300,000 1,482,500 494.2%
Total non-current assets 6,180,097 6,005,677 174,420 2.9% 4,912,777 1,092,900 22.2%
Current assets
Inventory 352,913 313,745 39,168 12.5% 248,196 65,549 26.4%
Trade debtors 568,079 495,942 72,137 14.5% 456,039 39,903 8.7%
Loans & advances 60,000 48,200 11,800 24.5% 30,220 17,980 59.5%
Other debtors 24,000 44,500 (20,500) (46.1%) 22,600 21,900 96.9%
Bank accounts 326,674 393,980 (67,306) (17.1%) 187,624 206,356 110.0%
Cash on hand 1,000 990 10 1.0% 1,000 (10) (1.0%)
Total current assets 1,332,666 1,297,357 35,309 2.7% 945,679 351,678 37.2%
Total assets 7,512,763 7,303,034 209,729 2.9% 5,858,456 1,444,578 24.7%
EQUITY & LIABILITIES
Equity
Shareholders' contributions 1,000 1,000 - - 1,000 - -
Reserves - - - - - - -
Retained earnings 5,223,874 4,339,805 884,069 20.4% 3,335,138 1,004,667 30.1%
Total equity 5,224,874 4,340,805 884,069 20.4% 3,336,138 1,004,667 30.1%
Non-current liabilities
Long term loans 1,265,992 1,967,685 (701,693) (35.7%) 1,646,180 321,505 19.5%
Finance leases 85,325 146,420 (61,095) (41.7%) 209,394 (62,974) (30.1%)
Deferred tax (33,790) 17,377 (51,167) (294.5%) (47,278) 64,655 136.8%
Total non-current liabilities 1,317,527 2,131,482 (813,955) (38.2%) 1,808,296 323,186 17.9%
Current liabilities
Bank overdraft - - - - - - -
Trade creditors 186,802 219,900 (33,098) (15.1%) 166,325 53,575 32.2%
Accruals 110,937 86,520 24,417 28.2% 71,708 14,812 20.7%
Sales tax 75,891 59,835 16,056 26.8% 55,891 3,944 7.1%
Other provisions 214,823 214,870 (47) (0.0%) 211,637 3,233 1.5%
Dividends payable 150,000 100,000 50,000 50.0% 75,000 25,000 33.3%
Provision for taxation 215,724 131,926 83,798 63.5% 118,400 13,526 11.4%
Interest payable 16,185 17,696 (1,511) (8.5%) 15,061 2,635 17.5%
Total current liabilities 970,362 830,747 139,615 16.8% 714,022 116,725 16.3%
Total liabilities 2,287,889 2,962,229 (674,340) (22.8%) 2,522,318 439,911 17.4%
Total equity & liabilities 7,512,763 7,303,034 209,729 2.9% 5,858,456 1,444,578 24.7%

Current Ratio 1.4 1.6 (0.2) (12.1%) 1.3 0.2 17.9%

Quick Ratio 1.0 1.2 (0.2) (14.7%) 1.0 0.2 21.2%
Inventory Days 44.7 40.9 3.9 9.4% 34.9 6.0 17.1%
Debtors Days 30.0 29.0 1.0 3.4% 32.0 (3.0) (9.4%)
Creditors Days 20.5 23.8 (3.3) (14.0%) 20.7 3.1 15.0%
Debt / Equity 0.4 0.7 (0.2) (35.8%) 0.8 (0.1) (9.7%)
Page 14 of 16
 Example (Pty) Limited Income Statement Trends
FINANCIAL
DASHBOARD AS AT 28 FEBRUARY 2021
2021 2020

Turnover — 10.7% — 20.0%

Gross profit — 17.2% — 32.0%

Turnover 2021 Gross Profit %
8,000,000
7,000,000
Operating expenses — 28.0% — 18.3%

6,000,000 Interest paid ˜ -8.5% — 17.5%

5,000,000
Taxation paid — 67.6% — 11.4%
4,000,000
3,000,000
58 Profit / (Loss) for the period ˜ -6.4% — 81.4%
2,000,000
Interest Cover — 15.5% — 31.1%
1,000,000
- Return on Equity (ROE) ˜ -22.2% — 39.4%
2019 2020 2021

Profit / (Loss) for the period 2021 Net Profit % 2021 Interest Cover 2021 ROE % The financial dashb
1,200,000
statement, cash flow
1,000,000 flexible design of t
replace calculations
800,000

600,000
15 9 20
400,000

200,000

-
2019 2020 2021

Top 5 Expenses By Value Interactive Expense Chart

2021 2020 diff Select expense:

Salaries & wages - management 785,720 434,640 (351,080) 3,000,000

2,500,000
Salaries & wages - staff 548,600 435,500 (113,100)
2,000,000
Depreciation 546,530 450,300 (96,230) 1,500,000
1,000,000
Office rent 144,000 120,000 (24,000)
500,000
Advertising & marketing 143,644 170,000 26,356 -
2019 2020 2021

Cash Balance 2021 Cash Balance Cash & cash equivalents summary
450,000
400,000
350,000 2021 2020
300,000
Cash from operating activities 1,620,482 1,670,075
250,000
200,000
326,674
Cash used in investing activities -825,000 -1,647,250
150,000
100,000 Cash from financing activities -862,788 183,531
50,000
- Cash movement -67,306 206,356
2019 2020 2021

Balance sheet summary 2021 Current Ratio 2021 Debt / Equity Ratio 2021 RONA

2021 2020

Total non-current assets 6,180,097 6,005,677

Total current assets 1,332,666 1,297,357 1.4 0.4 16

Total assets 7,512,763 7,303,034

2021 2020

Total equity 5,224,874 4,340,805

Total non-current liabilities 1,317,527 2,131,482 Total current assets Total liabilities Profit / (Loss) for the period

Total current liabilities 970,362 830,747 1,332,666 2,287,889 1,034,069

Total liabilities 2,287,889 2,962,229 Total current liabilities Total equity Net Assets

Total equity & liabilities 7,512,763 7,303,034 970,362 5,224,874 6,542,401

Example (Pty) Limited
Trial Balance Sequence Check
© www.excel-skills.com - ok -
Acc No Account Description Amount Check Amount
BS-0005 Land & Buildings - Cost 2,400,000.00 ok 2,400,000.00
BS-0010 Plant & Equipment - Cost 1,546,045.00 ok 1,546,045.00
BS-0015 Furniture & Fittings - Cost 410,000.00 ok 410,000.00
BS-0020 Office Equipment - Cost 240,000.00 ok 240,000.00
BS-0025 Computer Equipment - Cost 165,500.00 ok 165,500.00
BS-0030 Motor Vehicles - Cost 452,000.00 ok 452,000.00
BS-0105 Land & Buildings - Accum Depreciation - ok -
BS-0110 Plant & Equipment - Accum Depreciation -1,051,018.00 ok -1,051,018.00
BS-0115 Furniture & Fittings - Accum Depreciation -224,700.00 ok -224,700.00
On this sheet:
BS-0120 Office Equipment - Accum Depreciation -186,980.00 ok -186,980.00
The formulas in column D on this worksheet enable users to check whether the account numbers which have been pasted
BS-0125 Computer Equipment - Accum Depreciation -145,550.00 ok -145,550.00
into column A (from another Excel workbook or export file) are consistent with the account numbers on the TB sheet. An
BS-0130 Motor Vehicles - Accum Depreciation -56,500.00 ok -56,500.00
error message will be displayed in column D if the account number sequence which has been pasted into column A on this
BS-0205 Goodwill - Cost 500,000.00 ok 500,000.00
sheet is not consistent with the account number sequence on the TB sheet. You can then amend the account numbers until
BS-0210 Trademarks - Cost 390,500.00 ok 390,500.00
no error messages are reflected before pasting the trial balance amounts into the appropriate annual period on the TB
BS-0215 Software - Cost 150,000.00 ok 150,000.00
sheet.
BS-0305 Goodwill - Accum Amortization -200,000.00 ok -200,000.00
BS-0310 Trademarks - Accum Amortization -156,200.00 ok -156,200.00
BS-0315 Software - Accum Amortization -60,000.00 ok -60,000.00
BS-0400 Share Investment - XYZ 802,500.00 ok 802,500.00
BS-0405 ABSA Fixed Deposit 1,500,000.00 ok 1,500,000.00
BS-0500 Loans & Advances 60,000.00 ok 60,000.00
BS-0700 Cash On Hand - ok -
BS-0799 Cash Transfer Control - ok -
BS-0900 Other Debtors - ok -
BS-0905 Prepayments 24,000.00 ok 24,000.00
BS-1001 Raw Materials 85,200.00 ok 85,200.00
BS-1002 Work in progress 22,653.00 ok 22,653.00
BS-1003 Finished goods - ok -
BS-1100 Bank Overdraft - ok -
BS-1300 Accruals -90,365.00 ok -90,365.00
BS-1305 Payroll Accruals -20,572.00 ok -20,572.00
BS-1310 Interest Payable -16,185.00 ok -16,185.00
BS-1405 Dividends Payable -150,000.00 ok -150,000.00
BS-1505 Provision For Taxation -215,724.00 ok -215,724.00
BS-1610 Other provisions -214,823.00 ok -214,823.00
BS-1700 Sales Tax Control -75,891.00 ok -75,891.00
BS-1805 ABSA Loan -604,187.00 ok -604,187.00
BS-1810 Investec Loan -661,805.00 ok -661,805.00
BS-1815 Finance Leases -416,240.00 ok -416,240.00
BS-1900 Reserves - ok -
BS-2000 Shareholders' Contributions -1,000.00 ok -1,000.00
BS-2200 Deferred Tax 33,790.00 ok 33,790.00
IS-0105 Sales - Fruit Juice -4,370,245.00 ok -4,370,245.00
IS-0110 Sales - Vegetable Juice -2,541,378.00 ok -2,541,378.00
IS-0205 Cost of Sales - Fruit Juice 1,966,610.00 ok 1,966,610.00
IS-0210 Cost of Sales - Vegetable Juice 914,965.00 ok 914,965.00
IS-0299 Cost of Sales - Direct Costs - ok -
IS-0305 Accounting Fees 24,000.00 ok 24,000.00
IS-0310 Advertising & Marketing 143,644.00 ok 143,644.00
IS-0315 Bank Charges 1,180.00 ok 1,180.00
IS-0320 Commission 27,850.00 ok 27,850.00
IS-0325 Computer Expenses 3,477.00 ok 3,477.00
IS-0330 Consumables & Cleaning 2,500.00 ok 2,500.00
IS-0335 Entertainment 12,420.00 ok 12,420.00
IS-0340 Insurance 3,840.00 ok 3,840.00
IS-0345 Office Expenses 996.00 ok 996.00
IS-0350 Office Rent 144,000.00 ok 144,000.00
IS-0355 Postage 524.00 ok 524.00
IS-0360 Professional & Legal Fees 5,652.00 ok 5,652.00
IS-0365 Stationery 2,491.00 ok 2,491.00
IS-0370 Subscriptions & Memberships 5,200.00 ok 5,200.00
IS-0375 Telephone & Internet 8,867.00 ok 8,867.00
IS-0380 Training 4,043.00 ok 4,043.00
IS-0385 Travelling & Accommodation 13,705.00 ok 13,705.00
IS-0390 Utilities 6,540.00 ok 6,540.00
IS-0405 Salaries & Wages - Staff 548,600.00 ok 548,600.00
IS-0410 Salaries & Wages - Management 685,720.00 ok 685,720.00
IS-0505 Depreciation 513,280.00 ok 513,280.00
IS-0510 Amortisation 104,050.00 ok 104,050.00
IS-0605 Interest Paid 194,222.00 ok 194,222.00
IS-0700 Taxation 442,236.00 ok 442,236.00
IS-0800 Other Expenses 125,362.00 ok 125,362.00
IS-0805 Foreign Exchange Loss 6,260.00 ok 6,260.00
IS-0810 Loss on Disposal of Assets - ok -
IS-0900 Other Income -41,850.00 ok -41,850.00
IS-0905 Dividends Received -4,065.00 ok -4,065.00
IS-0910 Profit on Disposal of Assets -48,250.00 ok -48,250.00
IS-0915 Interest Received -5,100.00 ok -5,100.00
IS-1000 Dividends 150,000.00 ok 150,000.00
BS-BB1 B1 Bank Account 276,526.00 ok 276,526.00
BS-BB2 B2 Bank Account 40,691.00 ok 40,691.00
BS-BB3 B3 Bank Account 9,457.00 ok 9,457.00
BS-BPC PC Petty Cash 1,000.00 ok 1,000.00
BS-BJC GL Journal Control - ok -
BS-STG Inventory 245,060.00 ok 245,060.00
BS-RCG Trade Debtors 568,079.00 ok 568,079.00
BS-PAG Trade Creditors -186,802.00 ok -186,802.00
BS-RTG Retained Earnings -4,239,805.00 ok -4,239,805.00

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