A Report of Abdullah Govt.

College for Women, North Nazimabad,

Dist. Central, Karachi.
It is submitted that I undersigned, along with Assistant Director Mr. Asad Ali Khan visited the
Abdullah Govt. College for Women, North Nazimabad, Dist. Central, Karachi. on April 29, 2024.
This report highlights various aspects of the college, including enrollment statistics, staffing,
facilities, insufficiencies, and the urgent need for inquiry.

The various aspects of the report are below:

Enrollment Statistics:

1. XI and XII:
Faculty XI Students XII Students

Pre-Medical 490 258

Pre-Engineering 349 134

Computer Science 37 13

Commerce 138 385

Humanities - 617

2. ADA, ADS, ADC:

Program ADA Students ADS Students ADC Students

I 274 29 62

II 325 20 41

Grand total of Students: 2421 plus 751 = 3172

Students’ Attendance: On the day of the visit, a total of 75 students from different
faculties were present. Concurrently, preliminary exams for Intermediate were being
administered in the college, alongside ADA , ADS and ADC classes.

Teaching Staff: Teaching Staff: The college has a total of 39 teaching staff members,
including the principal, a librarian, and a Braille instructor. According to the muster roll during
the visit, 31 members were present, while 3 were on casual leave, 1 on duty leave, and 1, Miss
Wafa Gul, Physics teacher, on Ex-Pakistan leave. The Braille instructor, Mr. Sohail Abbas, was
absent as per the muster roll. Miss Azra Jabeen, Physics teacher, has been reassigned to Sir Syed
Govt. College, as per letter No. RDC/K/Admn/566/2024 dated 21/03/2024. Mr. Sohail Abbas,
the Braille instructor, has been frequently absent, totaling 73 days since January 2024 until the
visit date, marking him as an absconder. We recommend transferring him to a college with a
genuine need for a Braille instructor.

Non-Teaching Staff: The college employees 23 non-teaching staff members, with 18 present
during the visit. 3 were on casual leave, and 1, Sr. Lab Assistant M. Azam Siddiqui, has been on
Ex-Pakistan leave since 13/12/2023 until 31/05/2024, as per letter No.
DCE/K/Admn-II/1513/2023 dated 30/11/2023. A sanitary worker, Mr. Shahzad Masih, has
been declared an absconder for over a year, with his salary suspended.

Principal's Status: Professor Syeda Tasneem Fatima Rizvi, an officer of BPS-19, has
been serving as the in-charge Principal of the college since 17/07/2023. It's worth
noting that she has also previously remained in the position of in-charge Principal in
the same college .

Excess Staff: While no overall excess staff was reported, there were surplus staff
members in specific subjects as detailed below.

Subject Number of Staff Members

Physics 5

Chemistry 5

Mathematics 4

Urdu 3

Islamic Studies 3

Leave Record/ Absconder/ Excess leaves : Leave Record: The Muster Roll indicates no excessive
leaves, except for Mr. Shahzad Masih, declared as an absconder. Additionally, Mr. Sohail Abbas,
the Braille instructor, was marked absent for the entire month, also deemed an absconder.
Furthermore, a few teaching staff members, namely M.S Ghazal Hussain of Home Economics
and Mr. Ranjhan Ali of Chemistry, have utilized a surplus of casual leaves.

Infrastructure and Findings: Biometric Machine /Web Portal The college utilizes an operational
biometric machine and keeps its web portal regularly updated.
Canteen: The college operates two canteens, each paying rent at a rate of Rs. 3000 per
month. A revision of this rate is recommended.

Cleanliness: The overall cleanliness of the college premises was found to be unsatisfactory. It
was reported that the sweeper is an absconder despite the appointment of two sweepers from the
budget.

Additionally, the gymnasium and auditorium were heavily contaminated with pigeon
droppings, while the condition of the table tennis area was notably poor.

Science Labs: The science labs were perceived as adequately equipped by both staff and
students. However, cleanliness was lacking, and there were issues with the availability of gas for
conducting practicals, although water facilities were functional. The last equipment purchases
were made in 2022 (Prior to the tenure of the incumbent principal).

The budget allocation for all heads, including the science lab, remained unutilized.
Despite having an annual budget more then enough, the incumbent principal has
not effectively utilized the budget during her two fiscal years in office.

Computer Lab: The computer lab was found to be in good condition, with ongoing repairs
taking place to ensure proper functionality. However, it was noted that during rainfall,
water leakage from the roof resulted in damage to computers and other
equipment in the lab.

Library: The library was well-maintained and boasted a collection of approximately 15,000
books.

Drinking Water: Drinking Water: Insufficient drinking water facilities were observed on the
premises. Although a chiller unit was installed, it was found to be out of order, as were the
coolers. Additionally, there was a cemented tank located in an open area, receiving water
directly from the lines without any purification system. This raised concerns about
potential health risks for students, who reported avoiding drinking water on college
premises. Surprisingly, the principal appeared unaware of the basic drinking water needs
of the students.

Furniture: The furniture is adequate.

Sports Room: The College has a sports room for the students. But the sport goods were in worse
condition.

Washrooms: Washroom facilities were present, but they require attention in terms of
cleanliness, repair, and maintenance. Teachers have repeatedly complained about
washrooms becoming clogged with leaves from trees due to insufficient cleaning or
maintenance on the college premises. This results in unpleasant odors permeating the labs
and staff rooms.

Building: Building: The building offers ample working space and a sufficient number of
classrooms, labs, and offices. However, some areas of the college premises require
urgent repairs. With 20 classrooms, 3 offices, 1 staff room, 1 conference room, and few
labs doubled to in number to accommodate the AD (science) program, the facilities
cater to the academic needs. Additionally, there's a gymnasium, an auditorium, and a
library.

Notably, a new building was constructed during the tenure of the former Mayor
Mustafa Kamal, yet it remains abandoned and unused. (This aligns with the
establishment of a Post Graduate program, as reports indicate that one Master's level program
was once offered at the college)
These rooms are utilized as exam centers purposes but remain closed for the entire year.
The brother of the Chokidar resides in one of these rooms . The principal mentioned that
this arrangement serves as complimentary security measures, as past incidents of theft
have occurred due to the small boundaries.

•Extra charges and unlawfully collected fees were observe d in many

major colleges in Karachi, as is the case in this college. The Director of Monitoring
and Evaluation conducted a thorough monitoring into the matter, obtaining the
following details with the assistance of his subordinates:

Program Fee Title Actual Fee Difference No. of Total

Title fee Charged Students
ADS-I Admission Form None 50 -------- 29 Rs. 1450/-
ADS-II Admission Form None 50 -------- 20 1000/-
ADA-I Admission Form None 50 -------- 274 13,700/-
ADA-II Admission Form None 50 -------- 325 16,250/-
ADC-I Admission Form None 50 -------- 62 3100/-
ADC-II Admission Form None 50 -------- 41 2050/-
ADS-I Admission Fee 1395 1450 55 29 1595/-
ADS-II Admission Fee 1250 1400 150 20 3000/-
ADA-I Admission Fee 1160 1250 90 274 24,660/-
ADA-II Admission Fee 1070 1200 130 325 42,250/-
ADC-I Admission Fee 1355 1450 95 62 5890/-
ADC-II Admission Fee 1250 1350 100 41 4100/-
All Groups Enrollment Fee/Form 3200 3500 300 751 225,300/-
Total Yearly Collection Rs. 344,343
Other than that the college hosts BIEK exams in 3 shifts with approximately 5000 students per
shift. It also hosts exams of UOK with approximately good number of students. The bills of these
exams are also estimated to be in millions. The Principal failed to show any budget reflections.

• Students' Demands: Students have voiced their demands for immediate repairs and cleaning of
the building. Many fans are either slow or out of order, requiring repairs or replacements.
Additionally, there is no proper system of drinking water, as mentioned earlier, and students
advocate for the establishment of a college bookshop. Furthermore, they emphasize the need for
the restoration of the gas connection to facilitate proper completion of practicals. The principal's
lack of action in addressing these kind of deficiencies, have contributed to low attendance rates
in several colleges.
•Teachers Demand: The teaching staff demanded repair and renovation of the building. Shortage of
teachers should be taken care of, water proofing of roof was also demanded. Building should be
white washed and re-painted. Arts faculty should be restored. Labs should be reconstructed; water
and sewerage blockage should be taken care of. The horticulture department should be instructed
to trim the roots of the trees so that the water supply blockage should be taken care of. Latest lab
equipments were also demanded. The staff washrooms should be repaired and water supply should
be made available. Proper fumigation should be done in the college premises.

•Non-teaching demands: The non teaching staff did not show any demands.

•The principal has demanded :teachers for various subjects including Zoology,
Botany, Commerce, English, Pakistan Studies, Microbiology, Political Science,
Commercial Geography, and DPE. Additionally, she has urged for repairs and
renovations to be conducted on the building.

Findings:
1. There is evidence of extra charges being levied on students for admission and enrollment in the
Associate Degree Program (ADP).
2. No purchases have been made for labs since the tenure of the current principal.
3. The incumbent principal, holding the position of Grade 19 principal, is serving her third tenure
as an in-charge principal.
4. Student enrollment is anticipated to decrease due to various factors, including the principal's
negligence towards basic necessities such as water, fans, and cleaning.
5. A newly constructed building remains vacant, utilized only as an examination center.
6. Budget utilization is at zero.
7. There is a shortage of teaching staff in specific subjects.
8. An excess of teaching staff in certain subjects has been reported.
9. Renovation and construction of different blocks are urgently required, plus the lower boundary
wall is a threat of theft from the college at any time, as reported by the principal.
10. Teachers resort to using donated items like fridges in labs and sofas in the staff room, with
donated boards being provided by students.
11. The teaching staff expresses concerns about washrooms and labs being choked with leaves of
trees due to inadequate cleaning.
 12. Each of the two canteens pays a monthly rent of Rs 3000.
13. Instances of absenteeism, absconding, and excessive leave usage have been recorded.
14. The Pakistan Studies lecturer has requested maps for the classroom, highlighting the lack of
budget utilization.
15. Hot water in cement tanks and other areas has been managed for students.
16. Halting or stopping admission in the XI Arts faculty from last year has raised concerns among
teaching staff about restoration in the current session.
17. Principal actions have contributed to low enrollment and low attendance.

Recommended Measures for the Principal:

A) Refund the excess fee to the students.

B) Avoid charging excess fees from the students.

C) Resolve the cleaning issues of the college.

D) Utilize the budget to upgrade the computer lab, science labs, and
staff room.

E) Ensure the availability of drinking water.

F) Repair and replace the malfunctioning fans.

G) Install suggestion boxes at various spots in the college accessible to

students.

H) Correspond with the directorate regarding habitual absentees.

I) Utilize the college budget effectively for the welfare of both the
college and students.

J) Reconsider the allocation of budget for water, cleaning, labs

updateion and fans to make the college more appealing to students.
The lack of budget utilization for these basic necessities has
resulted in low attendance and enrollment. Subsequently, organize a
parents' meeting to discuss strategies for improving college attendance
and enrollment rates.
Suggestion for the Director of Planning and Development:

• Due to the age of the college, which was established in 1974, it's evident that many
parts of the building are in poor condition. Therefore, addressing these issues may
require more than just repair and renovation efforts.
Recommendations for Regional Director (RD) Colleges:

1. Ensure that an inspection team visits all colleges in the region at least once, as some colleges,
including this one, have not been visited for many years, leading to various irregularities.
2. Assign the duties of the in-charge principal to another competent and experienced individual
instead of the current incumbent.
3. Do not recommend the current in-charge principal for the position of principal in the future,
even after attaining Grade 20, for this college or any other.
4. Instruct the principal to contact the relevant department to address the issue of tree rooting.
5. Transfer clerks involved in the collection of extra fees to other positions.
6. Introduce a new BS program in the future, as the new building is currently only utilized for exam
centers and revenue generation.
7. Review the rates of the canteen if they are deemed unjustified.
8. Develop additional policies to promote equity among government colleges, ensuring that rates
and standards, such as rent, are consistent across all institutions. For instance, the rent in
Government Girls Degree College Block M is 57500, while it is currently 3000 in this college,
which should be rectified to achieve fairness and parity among colleges.
Recommendations for the Director General (DG) Colleges:

1. Form a committee to investigate the collection of extra charges from students, which amount to
344,343 yearly.
2. Conduct an internal audit of the finances for the past two fiscal years under the current in-
charge principal.
3. Recommend appropriate action based on the committee's report to the relevant department for
further processing.
4. Develop a comprehensive policy to prohibit the collection of extra charges for admission and
exam forms from students enrolled in the Associate Degree Program (ADP) across all colleges.

Suggestions and recommendations for the department:

1. Kindly order the Director of Planning and Development to conduct a visit to this college and
assess its suitability for inclusion in the Associate Degree Program (ADP).
2. The inclusion of this college in the upcoming session's SECAAP committee meeting to restore
XI arts. Considering the decline in student numbers from 5000 to 3000-plus, this trend may be
stopped, and if not, the institution will face difficulty in the future.
3. Transfer of surplus subject teachers to colleges experiencing shortages; in contrast, shortages
of teaching staff at this college in accordance with the principal's request should be responded
to.
4. In the future, the posting of in-charge principals should be conducted through a search
committee chaired by the Director General, with input from concerned regional directors and
other relevant members.
Forwarded Copies: Copies were forwarded to the Director-General of Colleges ,Sindh & the
Regional Director of Colleges , Karachi.

Prof. Aijaz Ali Sahito, Director of Monitoring and Evaluation, Colleges of Sindh,