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DESIGN AND IMPLEMENTATION OF AN EMPLOYEE

ATTENDANCE SYSTEM

TABLE OF CONTENTS

Title Page

Certification

Dedication

Acknowledgment

Abstract

Table of Contents

CHAPTER ONE

1.0 Introduction

1.1 Background to the Study

1.2 Aims and Objectives

1.3 Scope of the Study

1.4 Limitations of the Study

1.5 Significance of Study

1.6 Justification of the Study

1.7 Definition of Terms

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CHAPTER TWO

2.0 LITERATURE REVIEW

CHAPTER THREE

SYSTEM ANALYSIS AND DESIGN

3.1 Introduction

3.2 Functional Requirements

3.3 Information Gathering

3.4 The Proposed System

3.5 Advantages of the Proposed System

3.6 Feasibility Study

3.7 Software Process Model

CHAPTER FOUR

SYSTEM DESIGN, IMPLEMENTATION, AND TESTING

4.1 Introduction

4.2 Use – Case Model Diagram

4.3 The Data Flow Diagram

4.4 Database Design

4.5 System Requirements

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4.6 System Testing

4.7 Maintenance

4.8 Program Documentation

4.8.1 Input and Output Data Formats

CHAPTER FIVE

Summary, Conclusion and Recommendation

5.1 Summary

5.2 Conclusion

5.3 Recommendation

References
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CHAPTER ONE

1.0 INTRODUCTION

1.1 Background to the Study

Employee Attendance System is an aspect widely practiced in

all organizations. Day by day security breaches and

transaction fraud increase, the need for identification and

personal verification record technologies is becoming a great

concern to the organization. Therefore, we present here an

efficient management employee attendance system. The

organization enrolls the employee and then the admin store all

the necessary information into the system database.

Employee Attendance System (EAS) is the easiest way to keep

track of attendance for community organizations such as

industrial organization, business organizations, institutions and

volunteer groups. Attendance System is useful in terms of

manpower analysis, day-to-day monitoring of attendance,

maintaining statutory registers and employee information.

Attendance System can be grouped into four categories

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namely; Manual System, Automated System, Biometric

System, Card-based System.

Punctuality as Thomas Chandler Haliburton(1796 - 1865) said,

is the soul of business. Any institution will require its staff to be

punctual for it to be a success. Punctuality as a function of time

with respect to date is a very essential requirement in every

setup, be it small scale or large organization/institution, of

which Federal University of Technology, Minna is no exception

(Shoewu and Idowu, 2012).

The level of impersonation, as well as the ghost worker

syndrome in recent times, is enormous, in both the private and

the public sector, Akinduyite, Adetunmbi, Olabode, and

Ibidunmoye (2013). Therefore, there is a need for a new

system which will wipe out all these enumerated issues. The

human body has the privilege of having features that are

unique and exclusive to each individual. This exclusiveness and

unique characteristic have led to the field of biometrics and its

application in ensuring security in various fields. Biometrics has

gained popularity and has proved itself to be a reliable mode of

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ensuring privacy, maintaining security and identifying

individuals. Today, the technology is being spotlighted as the

authentication method because of the need for reliable security

(Arulogun et al, 2013).

A system insusceptible to impersonation, that provides

dependable and efficient means of taking staff attendance

record with the use biometrics captures to provide perpetrators

with the uniqueness of biometrics will help

organization/institution keep a good and accurate record of

their staff punctuality.

Attendance can be defined as the action of being present at

one place or event for example present to somebody party or

present to work in the office. Attendance is one of the

important factors in many institutions and organization that

need to be followed by people. Staff attendance tracking is a

common practice in almost all organizations. It is highly

important for one organization in order to maintain their

performance standards.
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In the previous implementation, there are various types of

attendance systems that have been developed. For example,

attendance systems by using a punch card, using web-based,

and also RFID. These implementations still can cause lots of

problems such as providing incorrect information to the users.

1.2 Aims and Objectives

In this world of growing technologies, everything has been

computerized. With a large number of work opportunities, the

human workforce has increased. Thus there is a need for a

system which can handle the data of such a large number of

employees in an organization and their attendance.

The aim and objectives of this research work are to put to rest

the cumbersome and hectic nature of traditional employee time

attendance system.

The aims and objectives of this research work:

1. To correct the inadequacies of the manual/traditional

system
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2. To advent the computer software and advanced time

keeping techniques

3. To keep track of the time and ensure logical ways to

monitor and record employee’s arrival time to work.

1.3 Scope of the Study

This project is designed for employee attendance record

system of Esep Le Berger, Benin Republic to makes the task

less burdensome and enhance professionalism in the school.

This project is limited to the fact that the proposed system

doesn’t have a centralized database, which means staff

enrolment will have to be done at their work unit.

This research work is a web application that will have two

interfaces (Administrators and Employee), it will cover

employee record, deletion or update of employee information

while an employee can clock in and out daily from the system.
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1.4 Limitations of the Study

This project is challenged by inadequate support experienced

from the people at the grass root in some of the visited

organization during the process of information gathering, these

are also slightly difficult in working with existing record at the

administrative in each of the organization.

1.5 Significance of Study

The use of employee attendance system is very important

because of human being proneness to error, leaving the staff to

write down their names might not be accurate as staff can

even write attendance for their fellow staff and their

handwriting legibility can be a case when compiling the

attendance record at the end of the month.

The official in charge of attendance collation is highly favored

by this system because use of pen and paper as a means of

collating staff attendance will leave the official in charge with

numerous sheet of paper, which will be hectic as he/she has to

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start comparing several sheets to record the average

attendance for just a staff. The official is going to waste a lot of

time compiling the attendance percentage at the end of the

month, a mistake can creep in due to the large volumes of

papers

Successful implementation of this project means the staff

attendance credibility can be queried or put to test anytime,

and the result is produced fast and accuracy, without stress.

1.6 Justification of the Study

Design and Implementation of Employee Attendance System

have not been really used by most organization or companies,

which makes the manipulations of the employee in their

attendance record very easy.

The design and the implementation of the automated system

will make the recording and monitoring of employee

attendance accurate, stress-free and reliable.

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1.7 Definition of Terms

Computer System Software: A set of written instruction,

which the programs use to the computer system.

Visual Program: This program will help you to construct and

design your program in any kind of form your program

required.

Computer: A computer is a device like a machine that works

under the control of stored programs, automatically accepting,

storing and processing data to produce information that is the

result of the processed data.

Program: Set of instructions which are logically related in

sequence and which describes actions to be taken by the digital

computer in providing a solution on to a given problem.

Software: Is the general term used to describe all the various

programs that may be used on a computer system together

with their associated documentation.

Hardware: This is the general term used to describe all the

electronic and mechanical elements of the computer together

with those devices used with the computer.