PROJECT MANAGEMENT

 APPLICATION OF SPECIFIC SKILLS, KNOWLEDGE, ETC AIMED AT

ACHIEVING SPECIFIC AND MEASURABLE PROJECT GOALS
 THIS IS MORE SPECIFIC AND HAS A LIMITED SCOPE AND TIMELINE
UNLIKE GENERAL MANANGEMENT WHICH COVERS EVERYTHING
STAGES
1. INITIATION PHASE
2. PLANNING PHASE - DETAILED PLANNING, ESTIMATION AND
SCHEDULING
3. EXECUTION PHASE
4. PROJECT CLOSURE
STEPS IN INITIAATING A PROJECT
1. COMMUNICATING WIHT STAKEHOLDERS TO UNDERSTAND
PURPOSE AND DESIRED OUTCOMES OF THE PROJECT
2. IDENTIFYING PROJECT SCOPE
3. DETERMINING SMART GOALS- SPECIFIC, MEASURABLE,
ATTAINABLE/ACHIEVABLE, RELEVANT, TIMING
4. CLARIFYING RESOURCES LIKE BUDGET AND TIME CONSTRAINTS
5. CONFIRMING TEAM SIZE AND ROLES REQUIRED- ESP PAG MALAKI
ANG SCOPE NG PROJECT
6. DETERMINING HOW OFTEN AND WHICH STAKEHOLDERS WILL BE
INVOLVED THROUGHOUT THE PROJECT
7. COMPILING A PROJECT PROPOSAL AND PROJECT CHARTER
TOOLS AND DOCUMENTS USED
1. PROJECT PROPOSAL- DEFINES THE PROJECT
2. PROJECT CHARTER- DESCRIBES THE PROJECT; DETERMINES
POTENTIAL RISKS, ADVANTAGES, IME CONSTRAINTS, KEY
ACHUCHU
3. RACI CHART- RESPONSIBLE, ACCOUNTABLE, CONSULTED,
INFORMED

STEPS IN PLANNING- PLANNING PHASE - THE “HOW” OF COMPLETING A

PROJECT
1. DECIDING ON MILESTONES THAT LEAD UP TO GOAL
COMPLETION- ACTIVITIES NA KAILANGANG TAPUSIN
2. DEVELOPING A SCHEDULE FOR TASKS AND MILESTONES,
INCLUDING TIME ESTIMATES AND POTENTIAL TIME BUFFERS
3. ESTABLISHING CHANGE PROCESSES
 4. DETERMINING HOW AND HOW OFTEN TO COMMUNICATE WITH
THE TEAM MEMBERS AND STAKEHOLDERS
5. CEEATING AND SIGNING DOCUMENTS SUCH AS NON-DISCLOSURE
AGREEMENTS (NDAs) OR REQUESTS FOR PROPOSALS (RFPs)
6. ASSEESSING AND MANAGING RISK BY CREATING A RISK
REGISTER
7. HOLDING A KICK-OFF MEETING TO START PROJECT
PLANNING TOOLS
1. GANTT CHART- HORIZONTAL BAR CHART
2. RISK REGISTER-

STEPS IN EXECUTING AND COMPLETING TASKS

1. USING TOOLS LIKE GANTT OR BURNDOWN CHARTS TO TRACK
PROGRESS ON TASKS
2. RESPONDING TO ISKS WHEN THEY MANIFEST
3. RECIORDING COSTS
4. KEEPING TEAM MEBERS MOTIVATED AND ON TASK
5. KEEPING. STAKEHOLDERS INFORMED OF PROGRESS
6. INCORPORATING CHANGES VIA CHANGE REQUESTS
TOOLS
1. CHANGE REQUESTS
2. BURNDOWN CHART- THIS CHART BREAKS DOWN TASKS ON A
GRANULAR LEVEL AND VISUALIZES THE AMOUNT OF TIME
REMAINING

STEPS IN CLOSING A PROJECT

1. CONDUCTING RETROSPECTIVES AND TAKE NOTES OF CHANGES
YOU CAN IMPLEMENT IN THE FUTURE
2. COMMUNICATING TO STAKEHOLDERS OF THE END OF THE
PROJECT AND PROVIDING AN IMPACT REPORT
3. COMMUNICATING WITH THE NEW OWNERS OF A PROJECT
4. CREATING A PROJECT CLOSEOUT REPORT
5. CELEBRATING THE END OF THE PROJECT AND YOUR SUCCESSES
TOOLS
1. IMPACT REPORT- COMPILES A SERIES OF METRICS THAT
SHOWCASE HOW YOUR PROJECT MADE A DIFFERENCE AND IS…
2. PROJECT CLOSEOUT REPORT- PROVIDES A SUMMARY OF YOUR
PROJECT’S ACCOMPLISHMENTS, AND PROVIDES KEY LEARNINGS
FOR FUTURE PROJECT MANGERS TO REFERENCE

PROJECT MANAGEMENT SOFTWARES

 1. TRELLO
2. MICROSOFT PLANNER
3. ASANA

REMINDERS
DOS
1. PLAN YOUR PROJECT
2. MAKE SURE YOU KNOW WHAT IS EXPECTED OF YOU
3. COMMUNICATE

DON’TS