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IJISRT23OCT411
IJISRT23OCT411
net/publication/374753747
Article in International Journal of Innovative Science and Research Technology · October 2023
DOI: 10.5281/zenodo.10007939
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All content following this page was uploaded by Wendell Yu on 17 October 2023.
Rommel L. Verecio
Leyte Normal University
Abstract:- Business success in today's dynamic like writing things down on paper, may cause business issues.
marketplace depends on effective supply inventory These traditional and manual ways used to be okay as these
management. In this technologically advanced age, were the processes that people have been used to. However,
conventional manual methods are no longer sufficient. To due to innovation, these traditional ways are slowing down
improve accuracy, efficiency, and decision-making companies and making it hard for them to compete. In a time
abilities, this study investigates the significance of when technology and data are both crucial, manual methods
technology adoption for efficient inventory management. It are falling short.
concludes several research studies and emphasizes the
difficulties Small and Medium Enterprises (SMEs) in the According to a study published in the Management
Philippines face and their distinctive inventory Science journal, effective supply inventory management is an
management procedures. The supply office at Leyte aspect of optimizing the performance of supply chains and
Normal University is the focus of the proposed study, minimizing operational costs. The study emphasizes that
which aims to create an effective system for managing coordinating and sharing information across supply chain
inventories. The study uses the action research partners contribute significantly to achieving these objectives.
methodology to design, implement, and evaluate a Their research shows the importance of using shared
technology-based system that addresses current information to make informed decisions about inventory
inefficiencies. The two-bin system, the just-in-time theory, levels, replenishment strategies, and demand forecasting.
and vendor-management inventory are examples of
theoretical frameworks. Surveys using the Likert scale and According to Physical Distribution & Logistic
open-ended questions will be used to gather data, and the Management, adopting advanced technologies and data
results will show how the suggested method better satisfies analytics in supply inventory management promises to
user needs and increases efficiency. Advanced data revolutionize traditional inventory control practices. The study
analytics should be used, vendor collaboration should be delves into the factors influencing businesses’ decisions to
encouraged, and customized reporting should be made embrace information technology for inventory management.
possible. This study supports competitive enterprises, The researchers draw upon the Technology Acceptance Model
effective educational institutions, and improved inventory to assess how perceived ease of use, usefulness, and
management methods. organizational support impact technology adoption. The
study's outcomes suggest that the strategic incorporation of
Keywords:- Supply Inventory Management, Technology technology in inventory management processes can
Adaption, Action Research, Efficiency significantly enhance accuracy, efficiency, and decision-
making capabilities. This research contributes to the
I. INTRODUCTION understanding of how technology adoption can be a catalyst
for improving supply inventory management practices in a
In this ever-rapidly changing world of business, tracking globally competitive environment. (Cachon & Fisher, 2020)
what’s in and out of stock and managing an inventory is
important for the success of a business. However, many According to Cruz and Reyes (2019), in their research
businesses still use traditional and manual ways, which may published in the International Journal of Supply Chain
cause problems. Using manual methods to handle inventory, Management, inventory management practices among selected
The study’s importance lies in its potential to address Assess the current inventory management system
real-world challenges, improve business operations, and We will conduct a comprehensive analysis of the supply
contribute to the broader knowledge landscape. The primary office's current inventory management system, including
motivation for conducting this research is the significant processes related to procurement, stock control, and record-
impact of effective supply inventory management on keeping. This assessment will serve as the foundation for
businesses of all sizes. In an increasingly competitive and identifying areas of improvement.
interconnected global economy, a company's ability to meet
customer demands, minimize costs, and maintain Identify challenges and inefficiencies: Through
competitiveness is directly influenced by its ability to manage interviews, surveys, and data analysis, we will identify the key
inventory optimally. By delving into this topic, the study challenges and inefficiencies in the current inventory
hopes to provide insights that can be translated into actionable management practices. This step will provide valuable insights
strategies, assisting businesses in improving the efficiency of into the root causes of stockouts, overstocking, inaccurate
their supply chains. The study aims to fill gaps in supply records, and delayed procurement.
inventory management practices. Several factors, including
outdated manual processes, a lack of integration between Propose system enhancements
different stages of the supply chain, and a lack of streamlined We will develop recommendations and propose
technologies, frequently cause gaps. These gaps contribute to enhancements to the inventory management system based on
inventory management inefficiencies, inaccuracies, and the identified challenges. These enhancements may include
delays, resulting in stockouts, overstocking, and increased integrating technology, process optimization, staff training,
operational costs. By identifying these gaps, the study hopes to and implementing standardized inventory control procedures.
shed light on areas where improvements are required and
Fig 2.0: Conceptual Framework for the Leyte Normal University Supply Inventory Management System
Information systems are planned, designed, developed, resource limits typical in research, such as time and financial
tested, implemented, and maintained using the System restrictions. This approach maximizes resource use and aligns
Development Life Cycle (SDLC), a systematic methodology. with the practical concerns that frequently accompany
It offers a structured method for developing software systems research projects.
or applications that assures quality, effectiveness, and
alignment with user demands and business objectives. The This section refers to the instrument used in data
SDLC is divided into phases, each with its tasks and goals. gathering from the respondents in the office/department of
Here is a summary of the standard SDLC phases: Leyte Normal University. To gather data from these
respondents, the researchers prepared a self-made 5-point
To ensure precise and thorough requirements, identify and Likert Scale survey questionnaire where respondents respond
collect user demands, system functionality, and to a particular statement by choosing one of the five-point
performance expectations for the Supply Inventory scale being “Very Likely,” “Somewhat Likely,” “Neutral,”
Management System. “Somewhat unlikely” and “Very Unlikely.” They were also
Create a high-level design for the system's architecture, asked different open-ended questions, such as “What tools or
database organization, and user interfaces to guide future methods are currently used for inventory management?”
development. “What are the major challenges faced in the current
Create a Basic Prototype: Create a Supply Inventory inventory?” “What tools or methods are currently being used
Management System prototype with the essential features for inventory management?” “In your opinion, what are the
to show how it works and gather early user input. major challenges faced in the current inventory management
User Evaluation: Invite people to test the prototype and process?” “What features or functionalities would you
gather their opinions on its usability, interface, and feature consider essential in an ideal inventory management system?”.
alignment with their requirements. These questionnaires were resented before the conduct of the
Prototype Refinement: Take user comments into account proposal. Afterward, another survey questionnaire was given
to improve user experience, correct any problems, and for the beta testing of the system.
boost system performance
Create a comprehensive supply inventory management For the beta testing, these were the following questions:
system, then implement and maintain it. How frequently did you use the inventory management
system during the beta testing?
C. Respondents of the Study Which areas of the system did you primarily use? (Check
The survey respondents are the employees of the Supply all that apply.)
Office Unit of Leyte Normal Universities. There are seven User interface and navigation (Likert scale)
regular employees in the said office, and they all use the Speed and responsiveness (Likert scale)
proposed system. Accuracy of inventory data (Likert scale)
Ease of data entry (like scale)
D. Data Gathering Instruments Integration with other system (if applicable):
The need to specifically choose people with specialized Overall user experience (Likert scale):
knowledge in supply inventory management led to the use of
purposive sampling in this research project, which only E. Statistical Treatment of Data
included seven respondents. This approach ensures that the The first survey was conducted during the proposal of
insights gained are extremely pertinent to the study goals the said system, wherein we asked the client if the system was
closely related to the distinctive expertise these carefully feasible enough in their office. After the data had been
chosen participants hold. Purposive sampling also offers an gathered, 80% of the respondents said that it is “Very Likely”
effective strategy by expediting the participant identification for them to have an automated inventory management system
and recruiting procedure, which is important given the to address the challenges they have in their office. Other than
ACKNOWLEDGEMENT
REFERENCES