TIME MANAGEMENT (1 DAY)

By Hajjah Rita Juniati Rutaff - 21 March 2018

Kuala Lumpur

(100% Claimable From HRDF/PSMB)

Introduction
“Until We Can Manage Time, We Can Manage Nothing Else”. – Peter Drucker “
Procrastination is the foundation of all disasters” - Pandora Poikilos

Getting the most out of 1 24-hour day is a constant challenge in our daily busy world. Too
much to do and not enough time to do is a common challenge for people to face in the
workplace. Although we can’t give you more hours in the day, we can guide you in your
planning so as to achieve the high productivity.

This One (1 Day) high energy back to basics training program is designed to help participants to
learn the fundamentals of time management, understanding the value of time through various
methodology towards getting the most out of a day while balancing work and home
commitments towards achieving the goals set earlier.

Objectives
 Identify time wasters and list out barriers to successful time management
 Understand the fundamentals of time management
 Describe the difference between URGENT and IMPORTANT tasks
 Prioritise their tasks/activities relating to the goals
 Plan and organise time effectively to balance work and personal commitments
 Develop action plan for better effective time management

Benefits to the Organisation

This program is meant to provide employees with the fundamental knowledge and skills in
working smart and manage their time effectively towards optimum performance.

Targeted Participants
All Supervisors, Executives and Managers wishing to improve their skills in effective time
management.

Duration
7 Hours, 1 Day.

Method of Delivery
Hajjah Rita Juniati Rutaff is a competent Trainer/Facilitator known for her highly participative,
fun and practical approach in delivering any program in both Bahasa Malaysia and English,
Bilingual or whichever preferred as to accelerate the adult learning process which comprise of
the following methodologies below:

 Two-Way Interactions with various Group discussions

 Management Simulation Games and Exercises
 Video & Role Plays
 Minimal Lectures to reinforce learnings

Key Topics :-

A. INTRODUCTION
a. Program Agenda & Course Objectives
b. Ice Breaking Activities
c. Distinct Definitions in Managing People
i. Activity vs Productivity
ii. Efficiency vs Effectiveness
iii. Work Hard vs Work Smart
iv. Quality vs Quantity
B. TIME MANAGEMENT
a. Basic Fundamentals and Self-Realization
i. Time is A Commodity
ii. Major Time Wasters
iii. Time Management Resources – Resources, Time and Quality
iv. Sharpen Your Focus – SMART Goals
b. Planning For Performance
i. Planning – 5 Steps
 Step 1 – Identify Your Goal
 Step 2 – Identify Your Resources
 Step 3 – Identify Your Actions
 Step 4 – Work Your Action Plan
 Step 5 – Self-Monitor and Self-Evaluate Performance
ii. Time Management Matrix – 4 Quadrants
 Urgent
 Important
c. Priorities Setting
i. Priorities Setting Techniques
 Scheduling
 Pareto Principle
 Technology
 Time Management Matrix
ii. Procrastination
 Why Do We Procrastinate?
  How To Deal with Procrastination?
C. DEVELOP ACTION PLAN
a. 7 Habits of Highly Productive People
i. Habit 1 - Focus on the Important (Stay focus)
ii. Habit 2 – Allocate breaks strategically ( Rest when you are
tired)
iii. Habit 3 - Remove Productivity Pitstops (Things that limit
productivity)
iv. Habit 4 - Begin with the End in Mind (Set Goals)
v. Habit 5 - Put First Things First (Set priorities & make the best
of time)
vi. Habit 6 - Set timeline (Things get done)
vii. Habit 7 – Work Your Action Plan & Automate everything
possible
b. Managing Resources
i. Managing Time Systems
ii. Managing Documents
iii. Managing Interruptions
iv. Managing Phone Calls
v. Managing Workspace