CLASSIFICATION: C1 - CONTROLLED

CONTRACT NO.: GC23104000

LOCATION NO.: RLLPGBP

Title: ENGINEERING, PROCUREMENT,
INSTALLATION, AND COMMSSIONING
(EPIC) FOR NEW LPG BOTTLING
PLANT AT RAS LAFFAN

PROJECT DOCUMENT CONTROL MEETING MINUTES

Contract No. GC23104000

Date of Meeting: 04/05/2024 Time: 02:00PM to 03:00PM
Venue: ROOTS Teams Meeting
CC: Mohamed Khalil (Manager of Projects)
Date of Issue: 05/05/2024
Ref: RLLPGBP-TDC-MOM-0001 Pages: 04
ATTENDEES
SN Name Title SN Name Title

Roots TDC

1 Hari Nishanth QC Manager 1. Ahmed Sakr Project Manager

2 Kulkarni Dattatraya Document Controller 2. Marilou Dunque Document Controller

3 Anoop Sasidharan
4 Ameer Humza
5 Rao Deeduvanu
6 Abdul Muqeet
7 Abbas Ali
8 Mumtaz Ali
9 Subham Banerjee
QA/QC - Procurement 3. Mohammed Fajas Procurement Controller
Mohammed
QA/QC - Procurement 4. Technical Manager
Abuazzam
HSE Manager 5. Mohd. Abdul Baser Sr. QA/QC Engineer
Interface Manager
Commissioning Manager
Construction Manager
Lead Instrumentation
Engineer

Minutes By: Roots Energy & Engineering Services Date: 05/05/2024

Next Meeting: Time: Venue:

TBA TBA TBA

Summary: This meeting was held to resolve the issues related to TDC project documentation and its control.

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CLASSIFICATION: C1 - CONTROLLED

ITEM DESCRIPTION ACTION DATE

1.0 INTRODUCTION

All participants introduced themselves along with their

1.1 INFO
designation.

2.0 Document Submission

Roots Energy’s QC manager emphasized the criticality of

maintaining quality standard in documentation. They clarified that
2.1 TDC
documents cannot be submitted to QatarEnergy without thorough
review to meet their standards.

Roots Energy’s QC manager mentioned that the issues with TDC

2.2 is due to lack of necessary resources to compile the documentation TDC
and review process.

The TDC project manager clarified that they are actively

addressing the situation by appointing a new dedicated document
controller. Additionally, TDC confirmed that they will soon have
2.3 an additional Quality Control person joining the team, in addition TDC
to the QA/QC engineer already deployed. This new member will
be responsible for reviewing documents before submitting them to
ROOTS/QatarEnergy.

Roots Energy’s QC manager advised to expedite the mobilization

of the above mentioned personnel due to the high volume of
2.4 TDC
ongoing documentation. This action is crucial to prevent delays or
rejections in the document review process.

TDC need to review the documents before submission, including

verifying the proper coversheet, ensuring that the contents align
2.5 INFO
with the standard index, and checking for correct page numbering,
among other essential elements.

2.6 TDC to use only QatarEnergy standard formats. INFO

Native file should always be sent to ROOTS along with the

2.7 document in a reason that ROOTS can do some minor comments INFO
in case there is, instead of sending back to Tadmur

HSE Plan reference number should be indicated in all JSA

2.8 INFO
documents

Commented Documents from QatarEnergy should be send back to

2.9 INFO
Tadmur as earlier as possible once ROOTS received it.

3.0 Drawings Submission

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CLASSIFICATION: C1 - CONTROLLED

ITEM DESCRIPTION ACTION DATE

Drawings should be submitted along with CAD file, exer file and
3.1 INFO
pdf.

Drawing should have comment block with yellow background for

3.2 INFO
comments purpose

4.0 Inspection and Test Plan

Prioritize to submit the ITP for concrete works and earthworks to TDC
4.1
avoid delay of inspection.

Roots has requested a lookahead inspection schedule to facilitate

4.2 TDC
arrangements such as TPI deployment.

Roots inquired about the status of mobilizing the QA/QC

4.3 TDC
Inspector to the site.

Roots advised TDC to maintain a Master Document Register/Log

4.4 to track the status of all documents. They also requested TDC to TDC
follow up for approvals or responses for the submitted documents.

Roots has requested the filled Readiness Checklist for the

4.5 TDC
upcoming Earthworks, along with details on any actions required.

5.0 Method Statement

Tadmur should prepare a method statement approval to be use

5.1 TDC
during summer.

5.2 Obtain a green field approval TDC

6.0 Other Matters

Document for Medical:

6.1 Tadmur confirmed that they had submitted all their workers ROOTS
medical assessment to ROOTS.
Safety Induction
1. List of employees of 1st batch has been given to ROOTS but not ROOTS/
5.2
inducted yet TDC
2. Tadmur will share the remaining list of employees shortly.

5.3 Tadmur should provide materials to be used during summer TDC

7.0 QUESTIONS & SUGGESTION

AGREEMENT OF MINUTES
Any minor comments from ROOTS, no need to send an email ROOTS
8.0
which CC every one but instead call the relevant person or
Tadmur DC to rectify the mistakes.

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ITEM DESCRIPTION ACTION DATE

Agreed as true record of Meeting
9.0

For Roots Energy For TDC

Name: Mr. Mohammed Khalil Name: Ahmed Sakr

Designation: Manager of Projects Designation: Project Manager
Date: Date:

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