MINUTE OF THE 7TH BOARD OF SCHOOL OF ENGINEERING MEETING

HELD ON THE 8TH AUGUST, 2023 AT ENGINEERING CONFERENCE

HALL, ENGINEERING CAMPUS.
BOS/ENG/007/001

OPENING PRAYER: The meeting commences at 12:37pm with an opening prayer by Engr.
Saana Kpegara.

CHAIRMAN OPENING REMARKS: The Chairman/Dean of School of Engineering Engr. A. B.

Ledogo welcomed all Board members to the 7th Board of School meeting and thanked them for their
prompt response.

BOS/ENG/007/002

ATTENDANCE: The Dean A. B. Ledogo stressed the need for members to attend meetings
regularly and punctually. Members who were present signed the attendance register.

APOLOGIES:

(i) Engr. Dr. N. A. Zukbee

(ii) Mr. Teeh Iwari Gibson.

BOS/ENG/007/003

READING AND ADOPTION OF PREVIOUS MINUTES:

The minutes of the previous meeting was read to Board members, the members observed and make
comments on the following;

i. Format of a meeting: A definite format of reporting should be maintained.

ii. The minute should be on the engineering platform for members to view.
iii. Bio-annually was corrected to “Biennial”.

After few amendment, Engr. Ibor Benjamin moved a motion of adoption of the minute as a working
document, which was seconded by Engr. Dr. Isioto Nathaniel Nte

The minute of meeting of nomination of Dean of School and Sub Dean was read to the Board and
there was no amendment or correction.

Engr. Sinee Barilee Moved for adoption and was supported by Engr. Bob Dagogo Mackintosh.

BOS/ENG/007/004

MATTERS ARISING FROM PREVIOUS MEETING/BUSINESS OF THE DAY:

Engr. A. B. Ledogo informed the board of the maximum credit load which various department
mentioned theirs. Petrochemical Engineering has 32 maximum credit unit, and Civil Engineering
has 34, Industrial Safety and Environmental Engineering has 29 while Mechanical Engineering and
Welding and Fabrication where asked to bring up their maximum credit unit.

In that vein, Dr. F. M. Good said he would have advice the Board to set up a Committee to look
into the maximum Credit unit of each department. At that point, the Board members unanimously
agreed to form a Committee. In the Committee all heads of department are to be members.

Engr. DR. Godson I. was appointed as the Chairman, and the Dean gave the terms of reference to
include Harmonization of courses and Credit Units in School of Engineering. A Nine Man
Committee was therefore formed.

Below are the Names of the Members of the Committee;

1. Dr. Godson I. --------------------------------------- Chairman

2. Engr. Dr. Isioto Nte. ------------------------------ Member

3. Engr. Ugo Kingslay ------------------------------- Member

4. Engr. Gloria Dan Orawari ----------------------- Member

5. Engr. Ibor Benjamin ------------------------------ Member

6. Engr. Bob Dagogo M. A. ------------------------- Member

7. Engr. Amgbara T. O. ------------------------------ Member

8. Engr. Lezorghia Sinee Barilee ----------------- Member

9. Miss Legborsi Baridosia ------------------------- Secretary

In another development, issue of our departed colleague was discussed, that placing the Decease
Picture on group Whatsapp platform was not enough and Dr. F.M. Good suggested that a package
be given to a retired member. In response, Engr. Dr. Nwigbo suggested that it would be over
tasking on members when the Union gives packages to retire members. At this point, the Dean
Engr. A.B. Ledogo refer the matter to the school`s welfare Committee.

BOS/ENG/OO7/005

CONSUMABLES: On Consumables, the Dean Engr. A.B. Ledogo addressed the members to
asked the Students to contribute and package any consumables that is less costly and carry on their
practical.
BOS/ENG/007/006

BUSINESS OF THE DAY:

I. EXAMINATION: The Dean A.B. Ledogo advise the Lecturers to prepare the question and
administer it accordingly and that the state of the economy should not affect them to the
point of collecting money from Student(s) as sorting.

II. MISCONDUCT: The Dean Engr. A.B. Ledogo advise the Board Members to take
misconduct cases seriously and if any student is caught, the case should be send to the Dean
within the examination period for quick attention as the academic Board has directed that all
misconduct cases should reach the Academic Board within two weeks after examination. He
also said that all Senior Lecturers/Technologist can head a Misconduct Case Committee and
pleaded that all Lecturer should obey their HODs in examination matters.

III. PROJECT: The Dean A.B. Ledogo said that project defense is Compulsory for the
Students, that he had volunteered to supervise or sent a representative when project defense
will start. All project Supervisors should be able to explain to the Student how to prepare
their project presentation on Power Point when defending as this will expose the students to
modern facility, and they should also prepare their project on the side of grading the
students as those that fail to participate will have an ‘F’.

He when further to advise that all department should collect the approved money for defense
and if there will be any addition of money, the HOD is advice to write through the Dean to
the Rector for approval, and that N1000.00 for Dean`s Office verification and selection of
the best Projects be paid alongside the Project defense fees in the department. It is the
intention of the Dean that no two department shall defend on the same day for proper
monitoring by the Deanery.

Engr. Don Basil emphasized that certification pages should include Dean`s signature which
has been satisfied by management. At this point, the Dean responded that there is no
external moderator but internal because of no fund in the system.

Dr. F.M. Good suggested to the Dean to set a representative for the project defense which
was accepted by the Dean with modification that it could be the Dean, or representative or
both.

IV. SCORING FORMAT:

 The Dean advise all HODs to publish students project scores. Supervisor score is 40% and
at the project defense, score will be given to Dean or Its representative right in the hall, and
the Supervisor have to supply their scores there or after soonest.
The Board unanimously agreed that seminar can be done but to task the students is not
accepted

Dr. F.M. Good advice that we should adhere to management decision that Technical
report writing and Research and Methodology be taking by all departments in Engineering. This
advice was unanimously accepted by the board.
V. TOOLS BOX / LAB GEAR:

Under this, it was to be kept in view.

VI. ISSUANCE OF CONFERENCE CERTIFICATE:

Conference certificate was giving to members and advise those members that their names
were missing to submit the names and particular to the Deanery for production of theirs.

VII. BOOK OF PROCEEDINGS:

The Dean Engr. A.B. Ledogo broke down the cost to members and said 63 persons paid
N20,000.00 each. N1,260,000.00 was realized for the conference. The Rector gave
N200,000.00 to support the conference. N120,000.00 after the conference was given to the
Chairman of the conference committee, Dr. F.M Good to produce the book of proceedings.
The Conference Committee was dissolved. It was observed that as at the time of this
meeting the book of proceeding, though it has been paid for had not been produced.
Dr. F.M. Good responded that most important point were not included, even the Rector`s
and Dean`s addresses were not captured, that if we produce it this way and send outside, our
reputation will be at stake because we are dealing with the public. Engr. Don Basil said that
2 weeks should be given to members to come and make corrections which was agreed. In
that vein, Chairman and Dean vetoed and mandated the Chairman of the dissolved
committee to complete the book of proceedings and submit all copied to the Dean.
Engr. Ibor Benjamin on behalf of the Board Commended the immediate past committee on
Conference to had done well. The Dean had earlier appreciated and thank the committee of
a work well done, that they made some sacrifices in course of organizing the conference.
New Committee which will have people that are good in ICT to document our works online
was agreed to be formed.
 The Chairman/Dean went further to inform members that members of the committee shall
be selected carefully to form the committee and the conference shall be held toward the end
of 1st Semester or at the begining of second semester of 2023/2024 academic session; and
payment shall be spread accordingly to ease burden.

BOS/ENG/007/007

CLOSING REMARK: The Dean appreciated the Dr. F.M. Good led Conference
committee for a job well done, despite a little money in the purse.

BOS/ENG/007/008

MOTION FOR ADJOURMENT:

At this point Mr. Igboka Maduabuchi moved for adjournment and was seconded by Egr. Dr.
Akpan P.P.
BOS/ENG/007/009
CLOSING PRAYER: The meeting ended at 3:35pm with a closing prayer said by Engr.
Ibor Benjamin.