Negotiated Procurement

Community Participation

Sec. 53.12 IRR, R.A. No. 9184 ;

GPPB Resolution No. 18-2021

Atty. Libertine Go Cagang- Guanzon, CPA

 SCOPE &
APPLICATION
Approved Budget for the Contract
Approved Budget for the Contract

Goods Infra
P
P5,000,000.00
P5,0
 Approved Budget for the Contract

Infrastructure L
Projects C
P5,000,000.00 P1,

Goods
 Approved Budget for the Contract

Labor Only
Contracting

P1,000,000.00

astructure
 Organized Community or Social Group
CSGs that has a defined organizational structure, identified
membership and leadership, adopts a principle of shared
responsibility for their actions.
Registered with SEC / DTI/ CDA / DA/ NCIP
Accredited Farmers and Fisherfolk Coop &
Enterprise; CSOs; CBOs; DAR Beneficiaries
Orgs; DSWD Sustainable Livelihood Assoc.
Unorganized Community or Social Group
CSGs that is not registered to any government regulatory
body or a member of a duly recognized private organization,
but the community members are formed as a group with
shared responsibility for their actions.
May include Labor Community Groups or Pakyaw
Groups; Assoc of Brgy Health workers, farmers,
fisherfolk, women, elderly, indigenous peoples,
parent-teacher assoc, among others.
Sample Projects to be undertaken by CSGs

Organized CSG

Goods

Simple Infra

Labor Only
Sample Projects to be undertaken by CSGs

Organized CSG
SUPPLIERS
Goods • in project related to agriculture, fisheries,
livestocks, poultry, fingerlings and
seedlings;

● of home industry products such as

Simple Infra processed fruits and nuts, delicacies
kakanins, and preserved food to schools;

Labor Only
Sample Projects to be undertaken by CSGs

Organized CSG
Contractors / Laborers
Goods • in the construction or
maintenance of barangay roads
and bridges, and water supply;
Simple Infra

Labor Only
Sample Projects to be undertaken by CSGs

Organized CSG
Service Providers
Goods ● in operation of farms or community-
based forestry projects ; and

● in social welfare services projects like

Simple Infra child and women’s programs and any
related Community-based Projects.

Labor Only
Sample Projects to be undertaken by CSGs

Unorganized CSG

Labor Only
Sample Projects to be undertaken by CSGs

Unorganized CSG ● Carpentry in barangay construction

projects;

● Laborers in husbandry, farming,

Labor Only fishing or gardening projects;

● Food servers in school-based feeding

programs; and
Pakyaw Groups or
Labor Only Contractors ● Service providers in social welfare
in: projects and any related or similar
works in community based- projects.
 Back Next

ORGANIZED CSGs
Certificate of registration for the DTI,
SEC, CDA, DA, Department of
Labor and Employment, NCIP; or for
CSOs/ NGOs/ POs, registration
from NGAs or LGUS
Sworn affidavit on disclosure
of no relationship and/or
ownership/interest in related
business
Statement of all completed
contracts similar to community-
based projects to be bid
and/or list of work experiences
of members
The End-user’s acceptance or official receipt(s) or
sales invoice issued for the completed contracts shall
be attached to the Statement as proof thereof.
(for simple infrastructure projects)

Statement of all ongoing

government and private
contracts (outstanding and
uncompleted portion)
PCAB license
Photocopy or scanned copy of
bank book with latest bank account
information

For Organized CSG that has participated in

any government Community-based Project for
the past 2 years:

Latest ITR for the preceding Tax Year, and

Updated AFS
(for simple infrastructure projects)

Computation of NFCC
NFCC = [(Current assets minus current
liabilities) (15)] minus the value of all
outstanding or uncompleted portions of the
projects under ongoing contracts, including
awarded contracts yet to be started, coinciding
with the contract to be bid.
 Back Next

UNORGANIZED CSGs
Photocopy of Gov’t issued ID
showing that they are residents of
target community/(ies)
Sworn affidavit on disclosure
of no relationship and/or
ownership/interest in related
business
List of completed work
experience of members of
Unorganized CSG
Photocopy or scanned copy of the
bank account under the name of
any of its officers or members with
complete bank account
information, OR

Proof that it maintains books of accounts

(cash receipts journal, cash disbursement
journal, general journal, general ledger)
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Posting of the Request for Quotation

BAC shall also send

the RFQs to CSGs of
known qualifications
within the locality
Submission of Quotations

• Manual submission of
quotation:
Sealed Quotations

• Electronic
Submissions:
Password-Encrypted
Quotations
Electronic Submission and Receipt of Quotation

GUIDELINES THROUGH ELECTRONIC MEANS

GPPB RESOLUTION NO. 09-2020

ALLOWS ACCESS TO A PASSWORD

1 2-FACTOR SECURITY PROCEDURE:

ARCHIVED AND PASSWORD
2 PROTECTED BIDDING DOCUMENTS.
Passwords shall be disclosed by the Bidders
PROTECTED only during the actual bid opening

3 CAPABALE OF GENERATING AN
AUDIT TRAIL OF TRANSACTIONS

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without the author’s approval is prohibited.
Extension of Deadline and Reposting of the
Request for Quotation
In case of non receipt of
quotations hours before
the set deadline, BAC may
extend submission. (3x)

BAC shall also repost RFQ

on website, if any, PE
premises, conspicuous places,
PhilGEPS website
 Opening and Evaluation of Quotations

The BAC shall open the quotations & prepare an Abstract of Quotations

Content of the Abstract of Quotations: EVALUATION OF

QUOTATION
a. names of the CSGs that responded to

the RFQ
b. corresponding price quotations; and 7 cd
Maximum period of evaluation from
c. Lowest Calculated Quotation (LCQ) or the prescribed deadline

Single Calculated Quotation (SCQ)


PURPOSE
To determine whether the
LCQ/SCQ complies with
and is responsive to all
requirements and
conditions as specified in
the Bidding Documents, to
be declared the Lowest
Calculated and Responsive
Quotation (LCRQ) or Single
Calculated and Responsive
Quotation (SCRQ)
CSG with LCQ or SCQ, with fresh
Post-Qualification
REQUIREMENTS
Certificate of Registration
issued by the FFEDIS
(Procurement of Agricultural
or Fishery Projects)
10 cd 25 cd
from the receipt of notice to the HOPE may approve
extension, from
determination of LCQ
period of 10 cd for extensions
 Award of Contract

❑ The BAC shall recommend award of

contract to the SCRQ or LCRQ at
submitted price or calculated price,
whichever is lower.
within
❑ Upon approval of the BAC
recommendation, the HoPE shall issue a
Notice of Award (NOA) within a period
10 cd
APPROVE or DISAPPROVED by
not exceeding ten (10) calendar days the HoPE

from receipt of BAC’s recommendation

and shall immediately enter into a
contract.
NOA NTP
NOA NTP
NOA NTP
Failure of Bidding

❑ In case the CSG with the LCRQ or

SCRQ fails, refuses, or is unable to enter TIMELINE
into a contract with the PE, without
justifiable cause, the HoPE or his duly within
authorized representative shall disqualify
the CSG and direct the BAC to determine
the responsiveness of the quotation of
7 cd
From declaration
the next CSG with the second LCQ, or
declare a failure of bidding and conduct a
re-bidding with re-posting, if necessary.

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution without the author’s approval is prohibited.
Direct purchase of Agricultural & Fishery Products Back Next

The PEs may directly

purchase locally-produced
Agricultural and Fishery
Products from local farmers
or local fisherfolks in order
to ensure the availability of
the same and promote or
support the local farmers
and fisherfolks products in
accordance with the
mandate of Sagip Saka Act.
Locally produced live,
fresh, chilled, frozen,
and unprocessed
agriculture and fishery-
based products
including agricultural
and fishery inputs, such
as food crops, fish
produce, livestock, etc.
• BAC shall directly negotiate
with the local farmer or
fisherfolk

• Guided by the average

prevailing farm-gate price for
the province or the
recommended retail price by
the local price coordinating
council for commodities
Submission of any of the following at
any time before payment shall be
sufficient:

a) Formal written offer/ bid; and

b) a certification that the farmer is in
the Registry System for Basic
Sectors in Agriculture
(RSBSA); or
c) Certification in National
Program for Municipal
Fisherfolk Registration (FishR)
PROCEDURE: Direct purchase of Agri & Fishery Products

1
2

4
5
PROCEDURE: Direct purchase of Agri & Fishery Products

1 Direct Negotiation with

individual farmer / fisherfolk ,
2 to include, among others:
3
• Schedule of requirements
4 • Unit Prices
• Delivery terms
5 • Payment Terms
PROCEDURE: Direct purchase of Agri & Fishery Products

1 Post Qualification
2 • Verify absorptive capacity
• Validate registration with
3
RSBSA or
4 • Validate registration with
FishR
5
PROCEDURE: Direct purchase of Agri & Fishery Products

v 1 Notice of Award
2
• If found capable to deliver
3 the requirements and once
registration with RSBSA /
4 FISHR is validated
5
PROCEDURE: Direct purchase of Agri & Fishery Products

v 1 Contract Signing
2
• Within 10 calendar days
3 from issuance of Notice of
Award
4
5
PROCEDURE: Direct purchase of Agri & Fishery Products

v 1 Posting of Award and

2 copy of contract
3 • Within 3 calendar days from
4 execution of contract

5
CONTRACT IMPLEMENTATION

Securities

Payment
CONTRACT IMPLEMENTATION

ORGANIZED CSGs

Securities Performance and Warranty Security shall

be required.

UNORGANIZED CSGs / LOCAL F&F

Payment
PE to determine need for performance
or warranty security
CONTRACT IMPLEMENTATION

Written Request for Payment with

Invoice
Securities
Payment shall be released based on
contract terms

Payment Use authorized digital payments or

another applicable mode of payment
Public office is a public trust. Public officers and
employees must, at all times, be accountable to the
people, serve them with utmost responsibility, integrity,
loyalty, and efficiency; act with patriotism and justice, and
lead modest lives.

THANK YOU