Page 1 of 43

Table of Contents 7.4. Academic Matters ................................................. 26

1. INTRODUCTION ....................................................... 3 7.5. Re-examination, Academic suspension and
dismissal ............................................................................ 27
2. ABOUT THE UNIVERSITY ......................................... 3
7.6. Receiving your results ........................................... 27
2.1. Vision, Mission and Values ..................................... 3
8. CONDUCT ...............................................................27
2.2. Academic Organization ........................................... 5
8.1. The university’s conduct regulations .................... 27
2.3. Academic Programs ................................................ 5
8.2. Prohibited Misconducts ........................................ 30
3. Message from the MD............................................. 6
8.3. General prohibited Misconducts .......................... 32
4. WELFARE .................................................................. 7
9. DISCIPLINARY PROCEDURES .................................34
4.1. Support services ...................................................... 7
9.1. Disciplinary Violation Measures............................ 34
4.3. Equality and diversity .............................................. 8
9.2. Complaint/Appeal procedure ............................... 39
4.4. Safety and security.................................................. 9
9.3. Academic appeals ................................................. 40
4.5. Incident/Accident Reporting ................................. 10
9.4. Investigation.......................................................... 40
4.6. Staff-student relationships ................................... 10
9.5. Criminal proceedings ............................................ 40
4.7. Harassment ........................................................... 10
9.6. Conflict of interest ................................................ 41
4.8. Reporting Ethical Violations .................................. 11
10. International students ..........................................41
4.9. Protecting University Image ................................. 11
11. Transcripts, Degrees and Diplomas ......................41
5. Uniform and Proper Attire/Grooming Regulations11
12. Tuition and other fees ...........................................41
6. Undergraduate programs ..................................... 13
13. Personal information ............................................41
6.1. Admission.............................................................. 13
DIRECTORY.........................................................................43
6.2. Re-admission ........................................................ 14
6.3. Registration ........................................................... 15
6.4. Add and drop out .................................................. 16
6.5. Study discontinuation ........................................... 16
6.6. Clearance .............................................................. 16
6.7. Academic Matters ................................................. 17
6.8. Student assessment and grading system.............. 17
6.9. Semester academic achievements and academic
status…………...................................................................... 19
6.10. Administration of examinations ....................... 19
6.11. Re-examination ................................................. 23
6.12. Repeating courses/modules ............................. 23
6.13. Receiving your results ....................................... 24
6.14. Transfer of Students.......................................... 24
7. Training programs ................................................. 25
7.1. Registration and admission................................... 25
7.2. Re-admission ........................................................ 25
7.3. Study discontinuation/ Withdrawal ...................... 26
Page 2 of 43
 1. INTRODUCTION
Ethiopian Aviation University is a community of
Aviation intellectuals committed to maintaining an
environment that encourages personal and
intellectual growth. It is a community with high
standard, expectation and established rules of
conduct intended to foster behaviors that are
consistent with a civil and educational setting for
those who choose to become part of it. Members of
the University community are expected to comply
with all governmental laws, University policies and
regulations, conducting themselves in ways that
support the learning environment.
This is your University Student Handbook. It gives
you formal notification and explanation of the
University’s codes, regulations, policies and
procedures, and signposts relevant contact details and
web links where you can find out more information.
It is essential, and your responsibility, to read it. This
handbook sits alongside the departmental guidelines
relevant to your course with which you should also
familiarize yourself. This handbook applies to the
2021–22 academic year and until further notice of
revision.
2. ABOUT THE UNIVERSITY
The establishment of the Aviation Training center at
the early days of its formation as an Academy was a
significant initiative aimed at availing the core
aviation professionals to sustainably support
Ethiopian growth plan and made a meaningful
progress in this regard. Ethiopian Aviation
Academy, the most modern and largest Aviation
Training center in the continent, has evolved to
become the best training center and received
accreditation to become a University on November
21, 2019. As an Academy, it has to-date trained over
18,000 aviation professionals in the different fields of
aviation and today it has through its vision 2035
positioned itself to better play its pioneering role as a
University by increasing the scale and scope of its
studies to include fields in undergraduate and
graduate programs.
Over six decades old, Ethiopian Aviation Academy
is a world class Aviation Training Center, equipped
with state-of-the-art and best-in-class training
technologies and excellence. This combined with a
global standard education and very competitive
pricing, makes it a top choice for students.
2.1. Vision, Mission and Values
Vision
Ethiopian Aviation University(ETAU) will be the
most competitive and leading aviation education &
training center in the region (Africa, Middle East and
Asia Pacific) by 2035.
Tapping into the over six decades of experience in
aviation training, dynamically implementing
innovative and digital training technology and
methods; and diversifying its training
programs/offerings, the University aspires to be the
leading aviation education & training Organization in
Africa, the Middle East and Asia Pacific by
Page 3 of 43
increasing the scale and scope of its trainings to
include all aviation professions; CAA, Aerodromes,
aviation finance, aviation economics, aviation
marketing, aeronautical engineering, Aviation MBA
etc., and other related areas such as business
administration, hotel and tourisms management,
marketing & sales, logistics and supply chain
management, etc.
• To serve as a forum / platform for knowledge skill,
and experience sharing for the regional aviation
community and others.
• To serve as a center of excellence and innovation in
Aviation and related areas Research & Development
and consultancy services.
Values

Our institutional core values are derivative of the core

Mission
values that are adequately described in the corporate
To become the leading Aviation University in Africa
strategy:
by providing global standard aviation and related
training services with a preferred quality and price • Professionalism:

“Value Proposition” o Commitment to excellence through

continuous and never-ending improvement
• To be the aviation education/ training center of
(CANI). Seeking and promoting new
choice to its customers, a preferred work place for its
ideas/solutions for improvement.
employees and a business worthy of investment to the
o Use cutting-edge processes, system, attributes
group/stake holders.
and knowledge in our work through continuous
• To support the fast and profitable growth strategy learning.
of the Ethiopian Airline Group and contribute to the • High performance organization:
development of the aviation industry in Ethiopia, o Reward employees for their performance,
Africa and abroad. based on the principle of differentiation in line

• To provide the highest standard and cost-effective with performance evaluation system filled with

ab-initio and recurrent aviation and related integrity and candor.

education/ training in such areas as Maintenance, o Act in a boundary less fashion.

Pilots, cabin crew & Catering, commercial & Ground o Zero tolerance to indifference and

Services, Leadership/management, Civil aviation inefficiency.

and airport services, aeronautics, business • Learning Organization:

management, the hospitality industry, marketing & o See change for the growth opportunity it

sales, logistics & supply chain management, etc. brings.

Page 4 of 43
 o Always search for and apply the best ideas
regardless of their source.
o Transfer knowledge to new-comers.
o Encourages 360° free flow and sharing of
information
o Be result-oriented, creative and innovative.
• Timeliness: inculcate sense of urgency in
whatever we do.
• Respect for diversity: as an international and
multi-national center of excellence, we
demonstrate respect for the diverse academic
communities.
• Integrity: We demonstrate ethical, candor and
integrated environment in the learning process.
• Customer focused education/ training center:
anticipating and knowing our customers’ needs
and taking responsibility to serve our customers.
• Safety: Safety is our priority and is integrated in
the learning and development processes.
2.2. Academic Organization
The highest decision making body of the University
is the Managing Director. At department level,
Heads and department staff members deliberate on
academic matters in the respective department
academic and graduate committees.
The Main Campus at ETG has a large complex of
buildings used for administration, library, cafeteria
and classrooms. There is a separate building for the
offices of the MD, Heads, Admissions and
Registrar.
2.3. Academic Programs
Academic programs offered at ETAU are categorized
into three: first degree (BSC or BA), second degree
(MSC or MA) and trainings. Currently, the following
programs are available in the different schools.
• School of Aviation and Aeronautics
o Department of Aviation
BSC in Aviation
BSC in Aircraft Maintenance
Certificate in AMT training
o Department of Aeronautics
BSC in Aeronautics
BSC in Air Traffic Management
CPL & MPL
• School of Business and Aviation Management
o Department of Management
BA in Aviation Management
o Department of Tourism and Hospitality
BA in Tourism and Hospitality
Certificate Ticketing & reservation training
Certificate in Cabin Crew training
Certificate in Hotel Operation
Page 5 of 43
 3. Message from the MD
Welcome to Ethiopian Aviation University!!!
I am pleased to Welcome you to Ethiopian
Airlines Aviation University, the largest and the
most modern Aviation Training/Education
Institution in Africa.
Ethiopian Aviation University takes pride in its
significant contribution to the fast and profitable
growth of Ethiopian Airlines Group and the
development of aviation in Africa. Skilled workforce
in the different fields of aviation is the foundation for
the sustainable growth and development of the
aviation sector and Ethiopian Aviation University
has for over six decades been engaged in contributing
its part to develop and supply this critical skill set.
Your joining today of this great University is a
continuation of this decades old commitment to
develop young citizens from the African continent
and elsewhere in the aviation profession with an
opportunity to join the vast world of aviation
industry. You are about to join the exciting field of
aviation which avails both an opportunity and a
challenge. While the University strives to provide
the best in class training/education using its state of
the art facilities and technologies, your success
largely depends on your consistent effort and
determination to pursue your training/education and
be successful. Discipline is key to success in every
endeavor of life, more so in the aviation field. Here
at ETAU, discipline is at the top of whatever we do
and is given the utmost importance in determining
your success. It is therefore, mandatory for you to
strictly observe and adhere to established Rules and
procedures, particularly to those related to discipline
if you want to guarantee your success.
The aviation industry is dynamic and challenging and
offers a rewarding career for those who have the
passion, dedication and are prepared to exert the
required effort and eager to continue to learn and
develop new skills. Potential employers are looking
for people that not only have the required
competency, but more importantly for those who
have the right attitude and the discipline required of
the profession. Character attributes such as honesty,
reliability, accountability and integrity, are all
necessary attributes of Aviation professionals. In
addition, to the periodic assessment of your
academic performance and progress, these attributes
are closely monitored in the entire duration of your
stay with the University to ensure that you have what
it takes to be part of the aviation’s exciting future.
This Student Handbook is prepared to introduce you
to the University and its services and to provide
guidelines on the Code of Ethics that you need to
Page 6 of 43
strictly observe and abide by. It will also help you 4. WELFARE
understand and contribute to the University creed of 4.1. Support services
being a great place to learn and center of Excellence, A range of services are available to support students

with the highest training/education & Quality during their stay at ETAU. They can get advice and

standard and an environment conducive to learning, details from departments, University services and

creativity, innovation and a place from where high fellow students. There are a number of services

caliber aviation professional and leaders emerge available year around to students.

4.1.1. Health

The university provides healthcare to students via

We wish you all the best and trust you will have
company doctors. An instructor or a Procter may
enjoyable experience.
provide students with Medical Visit Slip to go to the
Medical Unit. The medical unit may refer students to
Mesay Shiferaw a hospital/clinic that has an agreement with Ethiopian
Airlines Group. Medical expense coverage will be as
MD-Ethiopian Aviation Academy
per the medical insurance scheme in place.

4.1.2. Library

The University has a Library equipped with

periodicals, texts and computers from which students
can access the internet. The library is open Monday
to Friday from 8:00-22:00 and from 8:00-17:00 on
Saturday for self-study or assignment work

4.1.3. Student Cafeteria

The student Cafeteria is available for use by students

at tea breaks, lunch time and dinner time. Soft drinks
and outsourced restaurant service are also available
as options. Students may use coupon or student ID
for meal services per the current approved meal
allowance limit and/or signed training contract. Any
student who is found exceeding the limit will repay
the excess amount plus 20% penalty.

Page 7 of 43
 4.1.4. Accommodation To access the service please
email: Studentservices@ethiopianairlines.com and
ETAU will not provide accommodation for its
we will get back to you with an appointment based
students. However, upon its discretion and
on your availability as soon as we can. For further
availability, ETAU may provide dormitory for
enquiries please email on the above address or call
boarding students. A room is shared by two students
0115174030/8801 and ask for Student Services when
unless a special agreement is made between the
prompted.
University and the students. The contract shall
govern accommodation type and services. One bath
Cancellation policy
and toilet is available for four students or two dorms
If you need to cancel an appointment, please give at
both in the male and female Dormitories.
least 24 hours’ notice so that the time may be offered
Kitchen is also available for boarding students who
to another student otherwise your session may be
wish to cook their own food. Students shall make sure
counted. If you cancel you may have to wait a while
they clean up any spills as they occur and dispose all
for another appointment.
of food scraps appropriately. Students shall clear out
If you habitually don’t keep appointments, you may
from dormitories upon completion of their study and
not be able to go on using the service.
notice by the University Services.
If you are at immediate risk of harming yourself or of
4.1.5. Indoor and outdoor sports
someone else harming you, please do not hesitate to
Indoor games such as Chess, ‘Dama’ and Table
call your counselor. If you are experiencing suicidal
tennis are available. Outdoor sports such as football,
feelings or thoughts, or are thinking of ending your
basketball and Volleyball are also available and
life, take a moment to pause. There is always a way
students are encouraged to form and develop habit of
out of whatever you are experiencing and there are
exercise and healthy life style. A football tournament
people ready and waiting to help you. Reach out to
between students of the schools in the Academy is
them anytime.
held periodically.
4.3. Equality and diversity
4.2. Student Support and Counselling service
The University is committed to fostering an inclusive
ETAU offers support and counselling service, to help
culture which promotes equality, values diversity and
students with any personal problems which might be
maintains a working, learning and social
affecting their academic work or their general health
environment in which the rights and dignity of all its
and wellbeing.
staff and students are respected. The University’s

Page 8 of 43
primary equality policy applies to all members of the
University community.
4.4. Safety and security
4.4.1. Security is of supreme importance in the
Aviation industry. To maintain secured environment
for everyone’s safety, all students at ETAU are
required to display valid student ID card. The ID is
to be worn at all-times whilst on the premise. First
issue of the ID is free; lost and/or replacement will be
at cost.
4.4.2. It is the students’ responsibility to maintain a
secure environment by being aware of their personal
security at all times and reporting any unusual or
suspicious behavior or persons without an ID to the
instructor or the administration.
4.4.3. ETAU is committed to Occupational Health
and Safety and the protection of its staff, students and
the general public, and all staff and students should
protect themselves from hazards and risks associated
with the university activities.
4.4.4. Every individual at ETAU work site or facility
has the right to experience an environment free from
unmitigated hazards, and has a personal
responsibility to work safely and help others to
remain safe.
4.4.5. Students are required to take care when using
equipment and facilities, wearing appropriate and
suitable clothing and never endangering themselves
or others. Safety and protective equipment must be
worn as required during training activities in the
hangar, work shop, mock-up, simulator or any other
training equipment/facilities.
4.4.6. For boarding students, all surfaces in a kitchen
that are used to prepare any food should be cleaned
thoroughly with soap and warm water or a bleach-
based detergent. Students should avoid carelessness
that affects the safety of the university.
4.4.7. ETAU values the health, safety and wellbeing
of its students and realize that the work place injuries
result in needless suffering to everyone involved and
affects students undergoing studies. ETAU believes
that all injuries are preventable and that any accident
in the work place is unacceptable. There may still be
occasions whereby an injury is sustained during
study. Where these situations do occur, ETAU will
investigate the cause.
4.4.8. In the unlikely event of a fire or other
emergency requiring ETAU is to be evacuated, the
evacuation alarm will sound and students should
immediately leave the building by the closest
emergency exit, and proceed to the assembly area
where students should congregate together as a class.
Students should take care not to block access to the
building required by emergency vehicles.
4.4.9. The exits and assembly area are clearly
marked on the maps displayed in all buildings.
Students are expected to follow directions given by
fire wardens and instructors.
4.4.10.If students require special assistance in the
event of an evacuation, they are required to inform
Page 9 of 43
their instructor at the start of the course. Belongings responsibility remain strictly professional, respecting
and drinks are not to be taken during an emergency. the trust inherent in them. That is why members of

4.5. Incident/Accident Reporting University staff are strongly advised not to enter into
a close personal or intimate relationship with a
4.5.1. Students shall inform to their instructor or
student for whom they have any responsibility and
other concerned person immediately if an incident or
students are strongly advised not to enter into any
accident has taken place in the university compound
relationship with a member of University staff with
or inform to proctor, security office and Fire Brigade
any responsibility for them. To embark on such a
(fire related).
close personal or intimate relationship often involves
4.5.2. Any accident, no matter how minor, needs to
difficulties rooted in inequalities of power as well as
be submitted to and recorded by the university quality
problems in maintaining the boundaries of
and safety department.
professional and personal life.
4.5.3. To assist with the journey towards destination
If such a relationship develops, the member of staff
“Zero Harm”, ETAU pride itself in providing a safe
concerned has a responsibility to disclose it to the
environment for learning. If students become aware
department as soon as such a relationship commences
of hazard that does not have appropriate control in
or as soon as the staff member perceives the
place, they should advise instructor, proctor,
commencement of such a relationship to be likely
University Services or quality and safety department
(whichever is earlier). Anyone who is unsure whether
so that steps can be taken to eliminate, isolate or
this has been done or who has concerns about a staff-
minimize it.
student relationship is encouraged to speak in
4.6. Staff-student relationships confidence to their Head of Department in the first
The University regards the professional relationship instance.
between members of staff and students as central to
4.7. Harassment
the student’s educational development and
4.7.1. The University does not tolerate any form of
wellbeing. Professional relationships are any in
harassment and expects all members of the
which the staff member through their employment
University community to treat each other with
with the University has any educational,
respect, courtesy and consideration. The University
administrative, or supervisory involvement with a
takes action under its policy and procedures to protect
student. Implicit in the professional role of members
its staff and students from harassment.
of staff is an obligation to ensure that conflicts of
interest do not arise, and that relationships with 4.7.2. Any form of verbal or signal or physical
students for whom the staff member has any harassment that disrupts the smooth learning
Page 10 of 43
teaching process in any manner, causes fear or 4.8.2. The reports by students shall be trustworthy,
damage respect and dignity against any student or real, impartial (unbiased), reliable, based on
staff or any other 3rd party having work relationship reasonable belief and free from an act of revenge. If
with Ethiopian is strictly prohibited. a reporting student chooses non-disclosure of his/her

4.7.3. It is strictly prohibited to make unwelcome identity, it shall remain confidential.

sexual advances, requests of sexual favor, 4.8.3. Committing or attempting to commit an act of
unwelcome verbal or non-verbal body gestures or revenge, in whatsoever way, against any student who
physical conduct of a sexual nature. Any verbal or reported corruption and illegal/unethical practices
written sexually motivated messages or conducts of entails administrative actions in addition to other
same or sexual assault in any of its forms is strictly liabilities as prescribed under the criminal and civil
prohibited laws of Ethiopia.

4.7.4. Any student shall not directly or indirectly 4.9. Protecting University Image
approach with sexual offer or attempt the same to an
instructor or official to get favor of any nature or 4.9.1. All students shall conduct themselves in a

exert improper influence in whatsoever way. manner which will gain respect and prestige to the
University in particular and Ethiopian in general.
4.7.5. Similarly, bullying is a repeated inappropriate
behavior that undervalues others. Everyone has the 4.9.2. All students shall refrain from defaming or

right to work, learn, study and socialize in a safe belittling or tarnishing the name and image of the

environment. These are basic rights which are University in any manner including verbal, written,

governed by law. Students are expected to treat posting negative remarks, pictures, comments on

others with the same respect they would like to social medias, blogs, websites...etc.

receive themselves. If students receive unwanted 4.9.3. All students shall refrain from any
advances, physical or verbal from anyone here at act/omission/behavior of any nature that embarrasses
ETAU, they shall approach any staff member of the Ethiopian before its employees, third parties and the
University for confidential help. public.

4.8. Reporting Ethical Violations

5. Uniform and Proper
4.8.1. All students shall report any Ethical violations
Attire/Grooming Regulations
to the University Services or their respective school All students including those that are not required to
heads or nearby security officers. All students have wear uniform are obliged to follow the below
an obligation to report corruption and malpractices. procedures:
Failing to do so results in accountability.
Page 11 of 43
5.1. Students are not allowed to wear Sandals/flip
flops or stringy slip-ons or shoes with heels over 7cm,
Low cut tops (showing cleavage) and Jeans with
holes or patches (smart denim is allowed but not on
school day that you should wear uniform).
5.2. All students shall maintain the regular manner
of dressing style in a conservative and professional
manner in the Company premises.
5.3. Grooming practices and articles of clothing,
jewelry or other accessories that are essential to the
practice of a student’s religion or that are closely
associated with the student’s cultural identity or
personal style/choice will not be accommodated.
5.4. Attire shall fit comfortably and shall not be too
tight or too loose.
5.5. Male students shall avoid wearing of
ripped/tight jeans, slipper type shoes, ripped shoes,
shoes without socks/ very short socks, and other
casual and informal dresses in the Company
premises.
5.6. Female students shall avoid wearing of tights,
miniskirts, slipper, ripped/tight jeans and other casual
and informal dresses in the company premises.
5.7. Students who wear eye glass shall wear
eyeglass frames of formal and conservative style and
color. Wearing Colored contact lenses is not allowed.
5.8. It is unacceptable failing to keep hair tidy.
Hair must be kept clean, conservative, well-groomed
and styled in a professional manner.
5.9. Beards and moustaches, at whatever stage of
development, are not allowed.
5.10. Piercing, having tattoos on any part of the
body, wearing earing and ear sticks, using excessive
make-up that is not per the University’s standard,
conspicuous jewelry, ornaments and/or hats is
prohibited. Only female students may wear a simple
earing and are only permitted to have one piercing
per earlobe.
5.11. Closed toed shoes or appropriate footwear
must be worn in the Hangar, Emergency Procedures
Training Area and the Workshop.
5.12. Being or becoming negligent in proper
attire/grooming standards and being caught or
observed or found with improper attire in the
Company premises entails appropriate disciplinary
actions up to dismissal in accordance with the
procedures stipulated under this handbook. A student
who reports to the university not complying with the
guidelines detailed in this section will be sent to his
home and will be subject to lost attendance in
addition to the disciplinary measures to follow.
Students that are required to wear uniform shall be
abided by the below procedures:
5.13. Use unvarying and one pattern standard
uniforms as it distinguishes Ethiopian brand,
develops a standard university image and influences
peoples’ perception and choice. Adhering to the
uniform regulations and proper attire as intended
conveys a consistent look and brand experiences.
While in uniform, all students shall be aware that they
Page 12 of 43
represent ETAU regardless of where they are.
5.14. The university’s Uniform and Grooming
Regulations projects a neat, clean and acceptable
image. The wearing of appropriate uniform and
maintaining acceptable grooming results in important
effects on discipline of the students.
5.15. All uniform items shall conform to the
approved University’s uniform specifications and
materials.
5.16. Students are required to maintain a 5.22. It is prohibited to arrive to and leave the
presentable appearance at all times while in uniform
and/or in the Company premises and are expected to
wear cloth appropriate to Ethiopian standards.
5.17. Full uniform must be worn at all times when
on training/study duty. Changing, putting on or
taking off uniforms on studying hours or inside or
anywhere near the company premises is strictly
prohibited.
5.18. It is strictly prohibited to mix uniform with
any non-uniform garments such as coat or jacket,
hats, scarf, shawl, stole, wraps or any other materials
covering their part of body in violation of the
University’s uniform standard.
5.19. While wearing uniforms, students shall
always be cleanly shaved; uniform well pressed and
buttoned up, shirt tails must be tucked in, ties tow-
blocked and pulled up to the collar, sleeves rolled
down and buttoned, and all pockets with buttons must
be fastened and shoes polished.
5.20. While wearing uniforms, students shall avoid
disputes, reproaches, and controversial discussions
that can be seen or heard by others or showing
improper conduct at any time and place.
5.21. Students wearing uniforms shall not enter into
a bar, nightclub, consume alcoholic beverages, chew
chat, smoking, chew gum or engage in any other
activity or be present in any place that damages the
goodwill and image of the University’s in particular
and the Airline’s in general.
University without full uniform.
5.23. Students shall keep uniforms in good
condition and wearing torn, stained or faded uniform
is prohibited. The uniform must be clean, neat, and in
good repair.
6. Undergraduate programs
6.1. Admission
6.1.1. Regular Undergraduate
Students may apply for the regular program
provided that they have an EHEECE result above
the passing mark for entrance to higher education,
which is decided by the Ministry of Education each
year. Foreign examinations results must be certified
by the ministry of education for their equivalency
to the EHEECE. Admissions and enrolments to all
programs are processed by the University
Admission and Registrar in consultation with the
academic schools concerned.
Students are required to fulfill the minimum criteria
for admission and shall take the required entrance
Page 13 of 43
assessments which will be administered by
Admission and registrar.
6.1.2. Extension Undergraduate
Students can apply to the extension program
provided that they have an EHEECE result above
the passing mark for entrance to higher education,
which is decided by the Ministry of Education each
year. Furthermore, acceptance to the program
depends on the availability of space in the
department of interest. Admissions to all education
programs are determined by the Admissions and the
respective school, which uses the same or similar
criteria as used in the regular program.
6.2. Re-admission
Students who dropout or withdraw officially after
earning at least one semester credits at the
University, can request for readmission into the
department they withdrew from. They cannot,
however, apply to join a different department. The
University may set minimum cut-off GPAs for
readmission applications. Applications that meet
the minimum cut-off points shall be accepted for
consideration.
a. Readmission for students in good academic
standing
A student who, for reasons beyond his/her control,
discontinues his/her studies while in good academic
standing shall be allowed to apply for readmission.
The applicant is required to provide documented
and acceptable justifications for his/her withdrawal.
Readmission is subject to availability of space,
facilities and the necessary resources. If there are
changes in the curriculum, the status of the student
will be determined according to the prevailing
curriculum at the time of his/her application for
readmission.
b. Readmission for academically dismissed
students
Students dismissed for academic reasons may be
readmitted after at least a semester to repeat courses
in which they failed (scored “D” and “F”), provided
it is determined that the projected “C” grades in the
courses repeated will raise the student’s
achievement to the required levels. Such student
shall be readmitted in a semester when there are
modules/courses the student is eligible to register
for.
• A dismissed student is given a readmission
chance only once in his stay at the University.
• A student may be allowed to raise his grade point
to the required level provided he/she can remove
such academic deficiencies in not more than one
year and the maximum duration of stay in the
program has not expired or is not likely to expire
before the completion of the remaining
modules/courses of study.
• A 1st year student dismissed at the end of the first
semester with a SGPA of not less than 1.00 shall be
readmitted.
Page 14 of 43
• A 1st year student dismissed at the end of the
second semester with a CGPA of not less than 1.75
shall be readmitted.
• A 2nd year and above student dismissed at any
semester with a CGPA of not less than 1.75 shall be
readmitted.
• A student who has been dismissed for good due
to academic deficiencies will not be readmitted
• into the program from which he has been
dismissed.
• A dismissed student may apply for admission to a
different program.
• An academically dismissed student, if and when
readmitted, is subject to additional fee for the
semester being repeated.
• An academically dismissed student, if and when
readmitted, is not allowed to take new courses for
the semester being repeated.
c. Readmission procedure
• Students may collect Readmission Application
Form from the Admission & registrar Office at
specified times indicated in the Academic Calendar.
The completed forms are then returned to the
Admission office.
• The Office then forwards the applications to the
appropriate school/department for review.
• The department will act on the application and the
decisions will be communicated to the Admission &
registrar office. And the Office shall inform the
applicant whether he/she has been accepted or
rejected.
• All readmitted students except those accepted to
Evening programs must produce:
o A letter that testify that they were unemployed
or
o A clearance letter from their employers, if they
were employed during their intervening period,
in order to register.
6.3. Registration
After a student is admitted to one of the programs
of the university, the next thing to do is registration
for a set of modules/courses. This has to be done
before attending any class/lecture. The student
should go to Admission & Registrar office, collect
registration slips, fill the required information on
the registration slip, and submit same to the
Admission & registrar office. Admission &
Registrar office then registers the student,
issue/renew the ID card and give back a copy of the
registration slip to the student. A student may be
asked to present his/her registration slip by the
instructor teaching the module/course or by any of
the offices providing student services. For that
purpose, the student should keep one copy of the
registration slip with him/her. Admission &
registrar office indicates the dates on the academic
calendar of the university in which a student should
register. Therefore, students are strongly advised to
regularly follow the academic calendar which will
be posted on notice boards or Website of the
University. Registration has to be done every
semester. Registration by proxy is not allowed.
Page 15 of 43
 6.4. Add and drop out
Add and drop is an action of registering for
modules/courses or dropping those
modules/courses the student registered for during
the normal registration time. It is therefore, an
opportunity given to the student to correct any
oversight during the normal registration period.
However, such possibilities have to be explored in
consultation with and permission by the University
Admission & Registrar office. Add and drops are
done on a form prepared for the purpose and the
form should be collected from the Admission &
Registrar office. Dates for add and drop are
indicated on the academic calendar of the
University.
6.5. Study discontinuation
6.5.1. Dismiss-Repeat
A student may be forced to discontinue his/her study
because of academic reasons. One of these academic
reasons is a “dismiss-repeat” status of a student. Such
type of discontinuity allows a readmission in which a
student will be readmitted to repeat the
modules/courses he/she failed. Per the procedure
described under part 6.1.2. a student with a “dismiss-
repeat” status should formally withdraw from the
university.
6.5.2. Dropout
Students dropping out from the University must
consult with Admission & Registrar office and
explain why they wish to drop out. Students dropping
out from the University for inadequate reasons will
be denied readmission.
6.5.3. Withdrawal
Any student who wants to discontinue his/her study
should formally withdraw and complete Withdrawal
Form (or clearance) within 8 weeks after the
beginning of the semester. The University does not
accept readmission requests if an applicant has not
withdrawn properly.
A student who discontinued his study due to either
“dismiss-repeat” status or dropping out may request
for readmission as per the procedures stipulated in
part 6.1.2.
6.6. Clearance
Students should fulfill the proper clearance
procedure at the end of each academic year or upon
graduation or when they discontinue their study.
Every student must collect the Clearance Form from
the University Admission & Registrar office. After
properly completing such forms and getting them
signed by the appropriate offices, the student must
submit it to the Admission & Registrar office, and
keep a copy with him/her. No transcripts, degrees,
diplomas and letters of recommendation will be
issued to a student who cannot provide his/her copy
of clearance form. Moreover, readmissions are
processed if and only if a student presents a duly
signed clearance.
Page 16 of 43
 6.7. Academic Matters and he/she shall be permitted to do the module/course
6.7.1. Semester load afresh. If a student’s incomplete attendance was due
A student is required to register for a normal load to reasons that were not valid, the IA grade will be
which is measured in terms of the total sum of changed to an “F” at the end of the sixth week of
ECTS/Credits of the modules/courses he/she his/her next enrolment in the program.
registers. The load varies according to the type 6.7.3. Graduation requirements
(regular & extension) of the program. The detail is
Students are required to fulfill a minimum set of
found in the following table. More details can be
achievements to graduate (get a degree) from a
found inside the curriculum of the program to which
program. Such requirements can vary from program
the student is enrolled.
to program. For specific information, students are
Link to your program curriculum: advised to review the specific curriculum in which
Semester load (ECTS/Credit) they are enrolled. However, the following general
Regular Extension Extension during requirements apply to a first degree program.
summer
30/17-34/19 20/8-22/12 12/6-15/8 Duration Total ECTS/Credit required
* Special permissions by the school Head can grant a of the
maximum load of up to 35/21. Special permissions are program Minimum Maximum

possible to graduating students and to those with a 180ECTS 192ECTS(114

3 years
CGPA≥2.5. (102Credits) Credits
6.7.2. Class attendance 240ECTS 260ECTS(152
4 years
(136Credits) Credits)
A student is required to attend all lectures, and 300ECTS 330ECTS
5 years
(170Credits) (190Credits)
practical sessions as well as field work. In situations
360ECTS 400ECTS
≥6 years
where a student, because of reasons beyond his/her (204Credits) (228Credits)
control, fails to attend all sessions, a minimum of * Major ≥ 2.00, Minor≥2.00, CGPA≥2.00, no “F” in any
course/module, no “D” in any module or in a “course as a
85% attendance is required if he/she is to earn credit module
in a given module/course. A student who has missed
6.8. Student assessment and grading system
more than 15% attendance will be given a grade of
Student learning is assessed continuously in the form
IA (Incomplete Attendance) and will be required to
of tests, assignments, presentations, etc. to determine
provide acceptable reason for his/her failure to attend
the final letter grade earned. Continuous assessment
classes. If a student’s incomplete attendance is
shall account for 50% of the total module/course
proven to have been for valid reasons, his/her
grade. The remaining 50% shall be allotted for a final
registration for the module/course will be cancelled
exam conducted at the end of module/course

Page 17 of 43
delivery. Examinations may be oral, written or “NG”s shall be changed to one or another of the
practical, depending on the nature of the following before grades are submitted to the
module/course. The number, type and schedule of Registrar:
examinations or tests in a module/course shall be
• To an “I” (incomplete) by the AC in consultation
determined by the instructor and stated on the
with the instructor concerned for a student who,
module/course outline to be issued to students at the
because of illness or of other reasons beyond his
beginning of the module/course. Letter grades are
control, fails to complete the course. The student
assigned to the marks earned out of 100% on a fixed
should take make up exam and convert the “I” to a
scale. The scores out of 100% and their equivalent
grade within a year. Failure to do so will result in an
letter grades are indicated in the following table.
“F” to the course;
Instructors are required to report grades and letter
• To a “W” (withdrawn) by the department/school
grades to the department and it should clearly show
head for a student who has formally withdrawn from
that continuous assessment has been conducted.
the program within eight weeks after the beginning
of the semester. In this case the registration will be
Score Quality
Grade Performance cancelled and the student will reregister for the
[100 %] Points
modules/course on readmission;
[90,100] 4 A+ Excellent • To a “DO” (dropout) by the Head for a student
(1st class with
[83, 90) 4 A Great distinction) who has not withdrawn from a program in
[80, 83) 3.75 A-
Very Good accordance with the withdrawal procedures set forth
[75, 80) 3.5 B+
(1st class with by the University and the time limit specified above;
[68, 75) 3 B Distinction)
or has not produced evidence justifying his/her
[65, 68) 2.75 B- Good (1st class)
[60, 65) 2.5 C+ Good (2nd class) failure to sit for the examination(s).
Satisfactory
[50, 60) 2 C
(2nd class) Neither “W”, “DO” nor "I" shall play any part in the
Unsatisfactory computation of the SGPA. A student who obtains a
[45, 50) 1.75 C-
(Lower class)
Very Poor “DO” for a module/course or modules/courses shall
[40,45) 1 D
(Lower class)
be required to justify the reasons why he/she failed to
[30,40) 0 Fx Fail (Lowest class)
[<30) 0 F Fail (Lowest class) comply with the withdrawal procedures set forth by
the University to the appropriate academic
Other forms of letters can be assigned to the student commission within six weeks after the
such as an “NG” grade. It is given in case where a commencement of the subsequent semester. Failure
student does not have full examination records. All to do so shall result in an automatic “F” grade.

Page 18 of 43
 6.9. Semester academic achievements and o for a newly admitted student who, at the end
academic status of the first semester, earns a semester GPA of
1.50 to 1.74,
Students are required to achieve a certain level of
o for a newly admitted student, who at the end
score to be promoted to the next semester. This
of the first year, earns a CGPA of 1.75 to 1.99
achievement is measured by (1) Semester Grade
• Academic Dismissal
Point Average (SGPA), and (2) Cumulative Grade
o this status is given for two consecutive
Point Average (CGPA). SGPA is calculated by
warnings
considering only the modules/courses for which the
o any student who scored three ‘’F’s’’ on
student is registered for the semester. CGPA is
courses with more than 12 total CP
calculated by considering all the modules/courses the
o a student who scored more than three’’F’s”
student accumulated so far. The GPAs are obtained
per semester,
by dividing the sum of all grade points for the
o any student whose semester GPA falls below
modules/courses divided by the total sum of
1.75
ECTS/credits. For example, Course A has 5 ECTS
o who fails to maintain a CGPA of 2.00,
and the student scored C+. The same student is also
o A newly admitted student or a student joining
registered for Course B which has 7 ECTS and the
the University at advanced level who earns a GPA
student scored A-. Therefore
of less than 1.50 at the end of his first semester,
GPA = (5*2.5)+(7*3.75)/(5+7)=3.23 o A newly admitted student or a student joining

After calculating the GPA, the student will be given the University at advanced level who, at the end

the following status by his/her Head: of the first year, fails to achieve a CGPA of at
least 1.75.
• Promoted = for a student who is promoted to
the next semester. A student who scored 6.10. Administration of examinations
A list of candidates sitting in an examination shall be
CGPA≥2.00 or SGPA≥1.75 is promoted.
prepared in advance of the examination by
• Probation (warning) =
departments/schools to which the students belong
o for a student whose CGPA<2.00 or
and such a list shall be handed over to the invigilators
SGPA<1.75;
for purposes of checking attendance during the
o for a student who scores up to three ”F’s’’ at
examination. No student may be admitted into an
the end of each semester with less than or equal
examination hall 30 minutes after the beginning of
to 12 total credit points (CP);
the examination and may not be allowed to leave an
examination hall within 30 minutes of the beginning
Page 19 of 43
of an examination and before signing the
examination attendance sheet.
In the event that a student is forced to leave an
examination hall for health reasons, and as far as the
student is in a conscious and sound state of mind, the
invigilator in attendance shall inform him/her of the
fact that certification from a medical doctor has to be
obtained immediately to substantiate the claim of
sickness or illness. Upon conclusion of an
examination the invigilator shall submit a report on
the conduct of the examination by completing a form
prepared for that purpose. The report shall be
submitted to the office of the chair/head of the
department/school that offers the module/course.
6.10.1. Violation of Examination Regulations
Any one of the following shall be interpreted as an
act of violation of examination regulations in an
examination or any other graded exercise and shall
have direct consequences on the marking or grading
of all kinds of examination papers, term papers,
projects or senior essays and on the determination of
the academic status of students.
• Copying from pieces of paper or any other source
of information brought into an examination hall
where such material is not specifically permitted;
• Working on or being found in possession of
examination papers other than one’s own;
• Exchanging information in the examination hall
in oral, symbolic, written or any other means, such
as mobile phones where these are not specifically
permitted;
• Making use of someone else’s work, or
parts thereof, without acknowledging the same and
with deliberate intent to represent such material as
one’s own;
• Sitting for an examination in a module/course for
which one has not been registered;
• Taking an examination by proxy;
• Submitting a work or works for which it can
clearly be established that the work or part thereof is
not produced by the student claiming authorship or
production;
• Disorderly conduct in an examination hall,
including refusal to accept and abide by instructions
given by the invigilator;
• Being caught in the act of avoiding to sign
attendance sheets in an examination or trying to
leave examination halls without submitting answer
sheets in ways that could lead to claiming absence
from the hall; and
• Engaging in any other act that is deemed
inappropriate to the smooth and fair conduct of the
examination.
An invigilator who apprehends a student in the act of
cheating in an examination or exercise shall directly
inform the student of the fact that his/her behavior
will be reported. The invigilator shall also make as
detailed and complete note of the incident(s) as
possible in a form designed for the purpose. He/she
shall collect all evidences of cheating (copies of
Page 20 of 43
plagiarized material, scraps of smuggled papers, 6.10.2.Re-marking of Examinations
notebooks, exchanged exam papers, prohibited
A student who is aggrieved by the marks he had
devices, testimonies by other supervisors).
obtained in a course shall have the right to petition
Where the act of cheating has been committed in an for remarking of his exam paper as follows.
examination hall, the decision of allowing or not
• Any petition for re-marking shall be initiated after
allowing the perpetrator to continue working on the
the grades are officially released from the
examination shall be made by the instructor of the
department/school;
course, if the instructor is also on supervision duty,
• A petition for re-marking of first semester grades
or by the invigilator. The instructor or the invigilator
shall be submitted within two weeks after the grade
shall, after making a determination of the matter,
is officially released from the department/school;
prepare a short report describing the grounds for his
• A petition for re-marking of second semester
decision.
grades shall be submitted any time before the
Where the invigilator discovers evidence registration date of the next academic year; and
demonstrating that there was intent on the part of the • Any student petitioning for re-marking shall fill
student to cheat but no clear evidence that the student and submit the standard application form to be
has actually cheated, the student shall be permitted to delivered by the academic unit concerned.
continue to work on the examination, but shall be told
Petition for Re-marking is entertained in the
that his behavior will be reported. The invigilator
following manner:
shall collect all evidences on intent to cheat in
preparation for his reporting. • Each academic department shall be in possession
of the standard application forms to be filled out by
Without prejudice to disciplinary actions that may be
students who petition for remarking. Such forms
taken on the student, cheating cases, including those
shall require of the student to specify the reasons for
of plagiarism, shall have consequences only on the
disputing the grade he/she has earned;
grade points the student would have earned from the
• Remarking application forms will be prepared by
examination or exercise on which cheating had
schools;
occurred and not on the overall grade he would earn
• Upon receipt of the petition for remarking, the
for the course. Thus, if a student obtains zero points
head of the academic unit concerned shall inform the
on any of the test or a term paper due to cheating or
instructor of the course and shall:
plagiarism, that should not constitute ground for a
o Obtain the grade distribution scale employed
grade of "F" or for disqualification from the course as
by the instructor;
a whole.
Page 21 of 43
 o Obtain the answer sheets or/and sample papers
written by other students in the section to which
the petitioning student belongs.
• The head of the department/school shall then
assign two academic staff, who can make the re-
marking impartially. They shall do the remarking
separately and report separately to him with a
recommended grade;
• The head of the department/school shall then
approve an average of the two grades submitted to
him;
• If the remark result is a grade lower than the one
previously obtained, the previous grade shall stand;
• The head of the department/school shall sign and
send the original to Registrar Office and keep one
copy on the department`s/school`s file.
If, at the end of the remarking process, there is a
conviction beyond reasonable doubt that the first
marking was prejudicial to a particular student in
ways that prove that the instructor was deliberately
intending to harm the student academically, the head
of the department/school shall take up the matter
through proper channels for disciplinary action
against the member of staff in question;
If a student, upon petitioning for remarking, had
claimed that there might be motives for which the
instructor could have unfairly marked his papers, and
if, upon the completion of remarking the paper, no
evidence of unfairness is found, the instructor
concerned shall receive a letter from the head of the
concerned academic department exonerating him of
the allegations.
6.10.3. Make-up Examinations
6.10.3.1. A student unable to sit for a final
examination for reasons beyond his control, such as
hospitalization, psychological problems or other
accidents, and therefore has an "I" (incomplete) grade
in a module/course may be allowed to sit for a make-
up examination in the module/course.
6.10.3.2. Any such student, or a person
representing the student, shall submit application for
make-up examination in writing with valid and
documented reasons for not having sat for the final
examination to the head of the respective academic
department/school within six weeks after the start of
the subsequent semester.
6.10.3.3. Where the respective school Head
finds that the student did not have valid reasons for
not sitting for a final examination, the "I" grade on
the student's record shall be automatically changed to
"F". GPAs shall be calculated and the status of the
student shall be determined accordingly.
6.10.3.4. Dates for make-up examination will be
announced by the Head of Department. The date may
range from six weeks to a year from the date the
decision was made.
6.10.3.5. A student allowed to sit for a make-up
examination shall register for the examination at least
one month (the dates will be announced by the
department) before the final examination in the
module/course is scheduled to be administered.
Page 22 of 43
6.10.3.6. A student who has three or more "I"
grades in a semester and would therefore sit for a
make-up examination shall, irrespective of his/her
academic status, withdraw from the University for
academic reasons and apply for make-up
examination. No GPAs shall be calculated, and no
academic status shall be determined for such a
student until the results of the make- up examination
are known.
6.10.3.7. A student who has less than three (one
or two) "I" grades in a semester and who is allowed
to take a make-up examination may continue his
studies in subsequent semester if he/she is in good
academic standing (Semester GPA greater than 1.75
and CGPA greater than 2.00). For such student, GPA
shall be calculated and his/her academic status shall
be determined based on the grades obtained and
excluding courses in which the "I" grades are
registered. Such student shall also apply and sit for a
make-up examination in incomplete courses.
6.10.3.8. If a student has less than three "I"
grades but is not in good academic standing, he/she
will withdraw and apply for make-up exam. GPAs
will not be calculated and status will not be given for
such student until he/she takes the make-up
examination.
6.10.3.9. Unless otherwise decided by the AVP,
any “I” grade not removed within a semester shall be
converted to an “F” grade.
6.11. Re-examination
Re-examinations are allowed for Fx grades.
Moreover, a student may be allowed to take re-
examinations for modules/courses he scored D or
even C-. However, such opportunities should be
decided by the department Head. A graduating class
student may be allowed for re-examination of a
maximum of two modules/courses. A student may sit
for a re-examination of four modules/courses for
which the possibility of repeating is non-existent due
to program discontinuity. Re-examination may be
allowed for a student whose CGPA, when an input of
a minimum of 2.00 or “C” grade on the
module/course is made, will enable him/her to
qualify for graduation or promotion. The grade
obtained for re- exam shall be recorded as it is for the
module/course. Re-examinations shall be
administered any time within three weeks after the
commencement of the subsequent semester. If the
time of examination extends into the next period of
training, a student shall be allowed to undertake a
temporary registration. Depending on the results, the
registration may be cancelled or retained as soon as
his/her status is determined.
6.12. Repeating courses/modules
A student may repeat a module/course or several
modules/courses to remove academic deficiency by
the discretion of the department Head. A student who
obtains an “F” grade in a module/course may repeat
the course. However, no such course may be repeated
more than twice. Students repeating courses register
and carry out all activities. A borderline student may
be allowed to repeat a module/course in which the
student has obtained a “D” grade; but no such course
may be repeated more than once unless it is a required
Page 23 of 43
module/course for graduation in which case the
student may be given a second chance to repeat. A
previous grade or grades of “F” or “D” shall be
removed and replaced by the new grade. A grade on
a repeated course shall be recorded as it is. The initial
grades, that is, the grades that the students want to
change, will be cancelled on transcripts and will not
be considered in the calculation of SGPA and CGPA.
If a student repeating “D” scores an “F”, the “F” shall
be final unless a second repeat is authorized.
6.13. Receiving your results
Once instructors have released the results, you are
automatically notified by email and can then access
your assessment results, and the result for the year if
applicable, in Student Self Service. Your results may
also be posted on notice boards by the instructor.
Link to access your results.
6.14. Transfer of Students
6.14.1.Intra-University
6.14.1.1. Regular Programs
A student may transfer from one school to another
(inter-school) or from one department to another
department within the same school (intra-school)
upon satisfying the following conditions and
procedures.
• Both inter-school and intra-school transfers shall
depend on availability of space and facilities in the
receiving school or department and a transfer
applicant shall have grade levels that would
normally be required of students for enrolment into
the department concerned.
• Inter- school transfer is only applicable in areas of
related disciplines;
• A student dismissed from his previous
department shall not be eligible for transfer into
another school or department of the University;
• Inter- school and intra- school transfer application
forms shall be available at each school and
department of the university to be collected by
applicants for transfer upon payment of appropriate
fees;
• A transfer application form must be completed
and returned to the concerned school or department
within a week after registration;
• Granting or denying transfer shall be made by a
Head of the receiving school upon the
recommendation of the receiving department in case
of inter- school transfer and by the head of the
receiving department in case of intra- school transfer
which shall then be approved by the Head of the
receiving school. Accepted transfer requests are
submitted to Admission & Registrar;
• Receiving school shall set criteria for selecting
students who apply for transfer;
• A student whose application for transfer has been
rejected shall have a right of appeal to the MD whose
decision shall be final;
• The process of transfer shall be completed within
two weeks following the commencement of classes;
• Transfer shall not have the consequence of
elongating the stay of a student for more than a year;
Page 24 of 43
• The receiving department shall work out the
details of transfer of credits and other technical
matters.
6.14.1.2. Extension Programs
Evening students may transfer to regular programs if
they satisfy the following:
• The applicants must have accumulated (obtained
passing grades) in the evening program in at least
half (50%) of the total ECTS/credits required for
graduation as specified in the applicant’s
academic program;
• The applicant must have at least a CGPA of 3.00
at the time of application;
• Such transfer can take place within the same
academic departments/program only. Thus, request
for change of major and/or minor areas of study
cannot be considered;
• Applications for transfer to the regular program
are to be submitted to the concerned academic
department by completing forms prepared for this
purpose for students who meet the basic criteria as
stated above;
• Applications must be submitted within a
maximum of two weeks after the date of semester
registration in the Evening program;
• Academic departments may accept or reject the
transfer applications based on availability of space
and facilities. On competitive basis, decisions
(acceptance or rejection) must be approved by the
Head.
• Students transferred from the Evening to regular
programs will be subject to the applicable fee.
6.14.2.Inter-University
The transfer of students in regular, and distance
programs from other universities or colleges to the
University within the same program may be accepted
on justifiable grounds. Students applying for inter-
university transfer should have spent at least one
semester in their university of origin, be in a good
academic standing and fulfill the required admission
requirement to the program sated by the University.
7. Training programs
7.1. Registration and admission
7.1.1. Per the registration schedule announced by
Admission & Registrar office students may apply to
peruse training programs.
7.1.2. Students are required to meet the admission
minimum requirement and pass through all the
required assessments and pre-training formalities.
7.2. Re-admission
7.2.1. A student who, for reasons beyond his/her
control, discontinues his/her studies while in good
academic standing shall be allowed to apply for
readmission.
7.2.2. The applicant is required to provide
documented and acceptable justifications for
his/her withdrawal.
7.2.3. When there are changes in the curriculum,
the status of the student will be determined per the
Page 25 of 43
prevailing curriculum at the time of his/her
application for readmission.
7.2.4. A student who has been dismissed for good
due to academic deficiencies will not be readmitted
into the program from which he/she has been
dismissed.
7.2.5. Request for readmission shall not exceed 12
calendar months from the effective date of
discontinuation of the training. A student who
exceeds this time limit can apply for admission to
join a program.
7.2.6. The University may allow readmission of
students on the basis of space availability solely upon
its own discretion.
7.2.7. A student is only allowed to submit
readmission request to the same training program.
7.2.8. The applicant shall submit a written and duly
signed application letter for readmission and a copy
of his/her clearance to Admission & Registrar office
in person by clearly stating the reasons for separation
from the Training Program and the justification to be
readmitted.
7.2.9. The Admission and Registrar office shall
send the application to the school/department Head.
7.2.10. Upon receiving written application for re-
admission from the admission and registrar office,
the concerned school head shall thoroughly review
the file of the applicant and other available records,
review the applicant’s capacity, attitude and
discipline during his/her stay away from the
Academy and make a decision to accept/reject.
7.2.11. The school head shall sign and send the final
decision to the admission and registrar office
7.2.12. Admission and Registrar office shall notify
the concerned applicant the outcome.
7.3. Study discontinuation/ Withdrawal
7.3.1. The student shall request for withdrawal from
a training program using EAA withdrawal request
form and submit to the head of the school and
Admission & Registrar.
7.3.2. The head of the school shall evaluate the need
for withdrawal and the eligibility of the student for
withdrawal and make decision to approve withdrawal
within 10 working days. The decision can be to
accept/reject the request depending on the facts of the
case presented. The head might call the applicant for
interview during this period.
7.3.3. The student shall obtain clearance from all
concerned departments and all related documents
shall be filed in his/her personal file by the respective
head of department.
7.4. Academic Matters
7.4.1. Class attendance
7.4.1.1. Students shall be aware that attendance will
be recorded daily. If students have personal or health
problems, same should be supported with evidence
and approval obtained from the instructor and/or the
school administration, as the case may be.
7.4.1.2. Students are required to attend 90% of each
class. They will not be eligible to sit the course exam
or assessment if 90% attendance is not achieved.
Page 26 of 43
They will be required to carry out extra catch up
work.
7.4.1.3. If students do not meet the 90% attendance
criteria, a letter must be written to the School Head
with an explanation. In the case of illness, a medical
certificate should be attached. In exceptional
circumstances, approval may be granted by the
School Head for the student to sit for the exam.
7.4.1.4. If students are continually late to class, they
might be refused to enter to class. Latecomers are not
admitted to examinations and assessments.
Attendance in the workplace is treated as a key
employability factor and attendance in the class is
treated with the same importance.
7.4.1.5. If students are late or absent due to illness, a
doctor’s certificate is required.
7.5. Re-examination, Academic suspension
and dismissal
7.5.1.1. If a student fails an exam, then he/she will
be given three days’ preparation time before taking
the 1st re-exam.
7.5.1.2. If a student again failed the 1st re-exam,
he/she will be suspended from the current batch and
re-admitted to the next batch of the same program
and attend the 2nd re-exam.
7.5.1.3. If a student again failed the 2nd re-exam,
he/she will be automatically dismissed from the
training program.
7.6. Receiving your results
Once instructors have released the results, you are
automatically notified by email and can then access
your assessment results, and the result for the year if
applicable, in Student Self Service. Your results may
also be posted on notice boards by the instructor.
Link to access your results.
8. CONDUCT
Students shall strictly follow and adhere to the
University’s ethical principles and refrain from
unethical and prohibited behaviors.
8.1. The university’s conduct regulations
8.1.1. Respect
Students shall:
8.1.1.1. pursue their training within a framework of
ETAU Policies, Procedures, Rules, Regulations,
corporate culture and accepted practices.
8.1.1.2. respect all ETAU community in particular
all employees and customers of Ethiopian in general
regardless of age, gender, disability, race, ethnicity,
class, religion, marital status or sexual orientation.
8.1.1.3. conduct themselves in a professional
manner at all times. Actions, statements or behavior
of a distasteful or insubordinate nature towards any
instructor, University staff, Company employee,
customer or other student will not be tolerated.
Improper conduct may result in expulsion from the
University. The dismissed student will not be
readmitted.
8.1.1.4. have at all times the ability to listen to and
act upon feedback and advice: from instructors,
School Heads, ETAU Administrative Personnel and
mentors; the ability to work in professional teams and
Page 27 of 43
recognize that other professionals may have different
perspectives.
8.1.1.5. not participate in any form of hazing. All
incidents of mistreatment of any student shall be
reported immediately to ETAU Student Services
Office.
8.1.2. Integrity
Students shall:
8.1.2.1. show positive attitude, advanced
professionalism, devotion and utmost care during
their stay in the University.
8.1.2.2. refrain from acts or involving
participating in any act or behavior that has the effect
of badmouthing, damage; compromise, shed, and
negatively affect the good image, and reputation of
the University in particular and Ethiopian in general.
They shall conduct themselves in a way that
maintains and develops the trust and confidence, the
general public has towards ETAU in particular and
Ethiopian in general and the reputation Ethiopian has
before the Public.
8.1.2.3. take their learning with their classmates with
team spirit, understanding, cooperation, full potential
and positive attitude.
8.1.2.4. abide by and fully observe Rules and
Regulations of the University and their purpose.
8.1.2.5. protect the property, employees and students
of the University from accident; and report and
cooperate when accidents occur without
compromising his/her safety.
8.1.2.6. be governed by the University’s
internationally recognized standards of aviation
integrity.
8.1.3. Honesty
Students shall:
8.1.3.1. refrain from using the University’s physical,
financial, intellectual property and other Company
assets in any manner prejudice to the University and
Ethiopian and for personal purpose or third party
without clear authorization of the concerned ETAU
administrative personnel.
or 8.1.3.2. care for and treat guests and customers of the
University or the Airline respectfully with the
required standard, protect the properties of customers
from any harm, and report at good times any
imminent or potential harm against the property of
customers to the concerned ETAU administrative
personnel.
8.1.3.3. maintain high standards of academic
honesty and integrity. It is the responsibility of every
student to be aware of this Code’s contents and to
abide by its provisions.
8.1.3.4. refrain from negotiating with a customer to
get undue benefit for the service they provided,
forcing or attempting to force a customer to get direct
or indirect benefit or giving service to customers
below the standard or creating inconveniences to
customers in order to obtain undue benefit for oneself
or third party while they are on OJT (On Job
Training).
Page 28 of 43
8.1.3.5. never solicit or accept gifts that might create 8.1.4. Confidentiality
or give the appearance of creating sense of obligation
Students shall:
on their part with regards to the giver.
8.1.4.1. not disclose or reveal any information
8.1.3.6. report any accident or incident on ETAU’s
entrusted to them by ETAU and Ethiopian or any
and the Ethiopian’s physical, financial, intellectual
information they obtained indirectly, especially those
property and other assets; and when are being used
which are not known by the public that might be used
out of their intended purpose.
by competitors or harmful to ETAU and the company
8.1.3.7. refrain from doing or attempting to do acts
or its customers if disclosed.
through 3rd parties that they are prohibited from
8.1.4.2. refrain from giving a statement to media
doing so.
unless and otherwise authorized by the concerned
8.1.3.8. refrain from doing other activities or
office of ETAU and/or the concerned office of the
functions during class not related with their learning
company. Confidentiality and disclosure of
without due permission from the instructor.
confidential information will be subjected to all
8.1.3.9. refrain from committing an act of theft on
applicable National or/and International Rules &
the property of ETAU and Ethiopian or breach of
Regulations. Reporting corruption, malpractices or
trust or utilizing the University’s and the Company’s
offences to the concerned office shall not constitute
property or fund for self or others.
disclosure of confidential information.
8.1.3.10. refrain from intentionally or
8.1.5. Attitude
negligently causing damage on the property of ETAU
8.1.5.1. Positive attitude is a primary requirement for
and Ethiopian.
sustaining all relationships with the University and a
8.1.3.11. abstain from providing, submitting or
building block of a decent conduct.
transferring untrusted and unethical report to any
8.1.5.2. Students shall devote their full energy and
institution or people within or outside ETAU and
ability to the performance of learning they are
Ethiopian.
pursuing and enhance the results required by the
8.1.3.12. refrain from bringing in or found with items
University.
likely to cause accidents or unauthorized items in the
8.1.5.3. No other factor has a greater impact on the
premises of ETAU and Ethiopian.
students’ ability to successfully pursue their
8.1.3.13. update information honestly and accurately
education and deal with people than their own
as soon as a change in circumstance or status requires
attitude. The student’s feelings towards themselves
in relation to health status declaration and the likes.
and their study duties are instantly recognized by

Page 29 of 43
others, and these feelings have a direct effect on their
communication with others.
8.1.5.4. Student’s attitude has a direct effect on their
choice of words in their communication as well as
deal with challenges of any nature. Each student shall
build rapport with co-students, the academic
community as well as other employees of Ethiopian
by being aware of their attitude and implementing
good communication skills.
8.1.6. Rule of Law
8.1.6.1. Every student shall respect and conduct
himself/herself in accordance with the law of the
Country, the University and the Company.
8.1.6.2. Every student shall obey published or clear
verbal instructions or direction issued by ETAU and
Ethiopian.
8.1.6.3. If a student is given inappropriate or
unlawful order, he shall communicate same to the
University Student Services Office.
8.2. Prohibited Misconducts
8.2.1. Tardiness
8.2.1.1. Failure to be punctual for class in the
morning, from coffee break and lunch, evening study
and reporting to dormitory.
8.2.1.2. Leaving early from the University.
8.2.1.3. Being absent from class without valid
reasons and approval of the concerned instructor.
8.2.1.4. Attending any additional class at university,
college or any other educational institution without
the prior approval of the University.
8.2.1.5. Failure to keep classrooms clean and leave
class without properly arranging tables and chairs.
8.2.1.6. Leaving classroom and assigned working
place without permission.
8.2.2. Cheating
8.2.2.1. Copying or attempting to copy from other
student/s during an exam or an assignment.
8.2.2.2. Communicating answers with another
person during an exam.
8.2.2.3. Preprogramming a calculator to contain
answers or other unauthorized information for
exams.
8.2.2.4. Using unauthorized materials, prepared
answers, written notes, or concealed information
during an exam.
8.2.2.5. Allowing others to do an assignment or
portion of an assignment for oneself, including the
use of a commercial term-paper service.
8.2.2.6. Submission of the same assignment for more
than one course without prior approval of all the
instructors involved.
8.2.2.7. Collaborating on an exam or assignment
with any other person without prior approval from the
instructor.
8.2.2.8. Taking an exam for another person or having
someone take an exam for oneself.
8.2.2.9. Being found in possession of mobile phones
during tests and exams will be treated as an attempt
to cheat.
8.2.3. Plagiarism
8.2.3.1. Copying of passages from others into one’s
homework, essay, term paper, or dissertation without
acknowledgment.
Page 30 of 43
8.2.3.2. Use of the views, opinions, or insights of
another person without acknowledgment.
8.2.3.3. Paraphrasing of another person’s
characteristic or original phraseology, metaphor, or
other literary device without acknowledgment.
8.2.3.4. Failure to comply with the instructions or
directives of the course instructor.
8.2.4. False information and representation,
fabrication or alteration of information
8.2.4.1. Furnishing false information in the context
of an academic assignment.
8.2.4.2. Fabricating or altering information or data
and presenting it as legitimate.
8.2.4.3. Providing false or misleading information to
an instructor or any other University official.
8.2.5. Theft or damage of intellectual property
8.2.5.1. Sabotaging or stealing another person’s
assignment, book, paper, notes, experiment, project,
electronic hardware or software.
8.2.5.2. Improper access to, or electronically
interfering with, the property of another person or the
University via computer or other means.
8.2.5.3. Obtaining a copy of an exam or assignment
prior to its approved release by the instructor.
8.2.5.4. Removing, defacing, or deliberately keeping
from other students’ library materials that are on
reserve for specific courses.
8.2.5.5. Selling, distributing, website posting, or
publishing course lecture notes, handouts, readers,
recordings, or other information provided by an
instructor, or using them for any commercial
purpose.
8.2.6. Alteration of the University documents
8.2.6.1. Forgery of an instructor’s signature on a
letter of recommendation or any other document.
8.2.6.2. Submitting an altered transcript of grades to
or from another institution or employer.
8.2.6.3. Putting ones’ name on another person’s
exam or assignment.
8.2.6.4. Altering a previously graded exam or
assignment for purposes of a grade appeal or of
gaining points in a re-grading process.
8.2.7. Disturbances in the classroom
8.2.7.1. Interference with the course of instruction to
the detriment of other students.
8.2.7.2. Disruption of classes or other academic
activities in an attempt to stifle academic freedom of
speech.
8.2.7.3. Failure to comply with the instructions or
directives of the course instructor.
8.2.7.4. Inciting or agitating students to a riot or to
boycott classes.
8.2.8. Alcohol, drug and substance abuse
8.2.8.1. Drinking alcohol or taking illegal drugs on
the premises or grounds is strictly prohibited. The
ETAU function is designated as a “Safety sensitive”
operation. On this basis anybody under the influence
of alcohol or other drugs will be asked to leave the
Page 31 of 43
premises immediately & may be subject to severe
discipline action including termination.
8.2.8.2. Any student shall refrain from taking any
drugs and substances preventing him/her or others
from pursuing education and related matters safely
and efficiently. Ethiopian prohibits the possession,
sale, purchase, delivery, use or transfer of illegal
substances on company property, within company
premises or any other place.
8.2.8.3. The University Support Services and/or the
company Medical and Health Services department
must be notified immediately of any illegal activity
regarding alcohol, drug abuse and Chat.
8.2.8.4. It is strictly prohibited to chew Chat.
8.2.8.5. It is strictly prohibited to smoke cigarette.
8.3. General prohibited Misconducts
8.3.1. Appealing issue to the wrong person or non-
concerned person. Students should follow the
structure of the Academy to address their issues.
8.3.2. Failure to report any accident or incident or
misconduct of another student or University staff.
8.3.3. Disrupting the normal academic and non-
academic processes of the University and students’
life.
8.3.4. Any form of gambling or playing for money.
8.3.5. Stealing or attempting to steal the property of
the Academy in particular and the Company in
general, student, instructor, employee, customer or
guest or becoming an accomplice in such an act.
8.3.6. Failure to comply with the instructions or
directives of the authorized University staff.
8.3.7. Unnecessarily activating fire alarms.
8.3.8. Misappropriation or willful neglect of
ETAU’s and the Company’s or private property of
students, customers, and employees.
8.3.9. Serious breach of any regulation issued by the
University regarding use of dormitory, cafeteria,
library.
8.3.10. Continuous failure to attend call for corporate
social responsibility such as planting trees and other
programs of the University.
8.3.11.Dissemination and propagation of unfounded
malicious and defamatory material through oral,
print, and/or online media against an individual or
groups of individuals of the University in particular
and the Company in general.
8.3.12.Showing disorderly conduct, fighting or
threatening to harm or assault someone in the
University and in the premises of the Company;
8.3.13.Unauthorized initiation, organization or
promotion of any student meeting or demonstration.
8.3.14.Using adhesive tape or other adhesive
materials to mount pictures or posters.
8.3.15.Posting and distributing unauthorized, illegal,
religious and/or political pamphlets.
8.3.16.Improper use of books available in the library
by removing a page or writing on it underlining or
hiding etc.
8.3.17.Writing on the University’s furniture, walls,
laboratory equipment, books and toilet stands.
8.3.18.Unauthorized visits to or presence in a
dormitory of an opposite gender.
Page 32 of 43
8.3.19.Taking cafeteria utensils out of the dining hall
without prior permission from unauthorized
personnel, or failure to return borrowed cafeteria
plates and other tableware or cutlery.
8.3.20.Letting unauthorized person to use one’s own
ID card to gain illegal access to rights and privileges
accorded to only oneself by the University.
8.3.21.Improper disposal of food and/or waste within
the Institute’s premises;
8.3.22.Admitting an outsider to the dorm to share bed
and or other dormitory services without prior
approval of authorized personnel of the University.
8.3.23.Removing, destroying or damaging notices,
taking away posted posters, advertising notices or
clippings or Institute and/or government
announcements or altering information legally posted
on Institute’s bulletin boards.
8.3.24.Sharing a bed with other students.
8.3.25.Consuming intoxicating beverages or using
drugs like chat, hashish, cocaine, heroin and other
illegal drugs.
8.3.26.Smoking cigarettes or using tobacco products
in any form within dormitories, classroom, library,
and dining hall, or corridor of any of the University’s
buildings.
8.3.27.Displacement of mattresses from one bed to
the other bed or placing mattresses on the floor
without the approval of the concerned Proctor.
8.3.28.Bringing unauthorized appliances into
dormitories excluding radio (but not tape recorder)
and Laptop.
8.3.29.Storing, possessing, or using real or replica
firearms or other weapons, explosives, knives, axes
and clubs or rod; ammunition, or toxic or any
dangerous materials in the University.
8.3.30.Failure and omission to make one’s own bed,
use pillow cases and keep clean one’s own bedroom.
8.3.31.Failure to arrange and keep personal items per
the dormitory settled standard.
8.3.32.Changing (switching) or exchanging bed or
bedroom without the approval of the concerned
University Administrator.
8.3.33.Violating accepted social norms/social
conducts and practices of the University.
8.3.34.Displacing the University’s properties like
chair, table, cupboard, etc., from their normal place
of allotment without prior permission from
authorized personnel.
8.3.35.Violating the University’s curfew hours.
8.3.36.Failure to show bags, brief cases, and private
reading materials to the librarian when entering and
leaving the library.
8.3.37.Failure to return borrowed books on or before
due date.
8.3.38.Failure to show any peripheral (external)
devices to the Librarian in charge before use.
8.3.39.Failure to use University internet, computers
and its accessories with utmost care and for intended
purpose only.
8.3.40.Refusing to show ID card when requested by
security, instructor or administrator of the University
or any other personnel with authority.
Page 33 of 43
8.3.41.Failure to return University properties
including but not limited to Residence ID, ID card
and dormitory ID card when leaving the University
after completing the study, termination or
discontinuation of the study for any other reason.
8.3.42.Failure to respect queue at the dining hall and
other places within the University.
8.3.43.Being found in dormitory during learning and
teaching hours without having permission from an
instructor.
8.3.44.Failure to be in bed at 23:00 local time and
sleeping with lights and musical sources “OFF”.
8.3.45.Engaging in hazing, this is defined as an act
which endangers the mental or physical health or
safety of a student for the purposes of initiation or
admission into, affiliation with, or as a condition for
continued membership in, a group or organization.
8.3.46.Using any facility, equipment, or service of
the University, or enter or remain on any premises, to
which they do not have legitimate access, or contrary
to the expressed instruction of authorized persons.
8.3.47.Leaving or entering to the University through
the fence or unauthorized gate.
8.3.48.Posting within the University’s premises
announcements or posters that do not bear the proper
seal/stamp of the University.
8.3.49.Creating fear among staffs and students by
physical, word or any other means.
8.3.50.Phoning in falsified bomb threats.
8.3.51.Spending night in town, during school days,
without the permission of the University
administration. Boarding students are entitled to an
overnight leave on weekends and on all Ethiopian
legal holidays with the permission from the
University administration. Curfew for students who
leave the University premises at any given time is
21:00 local time. Late comers will not be allowed to
enter the school compound followed by disciplinary
measure.
8.3.52.Failure to demonstrate a sense of civic
mindedness.
8.3.53.To tamper with anyone else's locker.
8.3.54.Failure to secure gate-pass to take out any item
from the premises.
9. DISCIPLINARY PROCEDURES
9.1. Disciplinary Violation Measures
9.1.1. Offences that result in dismissal when
committed for the first time
9.1.1.1. Misleading or cheating the University by
assuming or submitting false/ forged / incorrect
information, evidence, recommendation or certificate
during admission or on the course of training.
9.1.1.2. Taking an exam for another person or letting
someone take an exam for herself/himself.
9.1.1.3. Cheating in exams under any manner. This
includes but not limited to: - copying from another
student, using unauthorized materials, using prepared
answers, using written notes, and preprogramming a
calculator to contain answers or other unauthorized
information for exams.
Page 34 of 43
9.1.1.4. Improperly and intentionally taking or
copying or printing or sabotaging any document or
records of the University labeled as confidential.
9.1.1.5. Smoking or lighting fire in specifically
labeled or restricted areas or in areas where fires and
explosions are likely.
9.1.1.6. Caring licensed or unlicensed firearms in the
premises of the University.
9.1.1.7. Sexually harass or attempt to harass a
student or employee of the University.
9.1.1.8. Being absent for 3 consecutive working days
or 8 working days within one month or for a total of
15 working days within any 10 months without
advance notice and explicit approval of the
University.
9.1.1.9. Conduct in violation of public laws
occurring outside the University/Company that
directly affects the academic performance and the
status of the student, after the fact has been
ascertained by the appropriate government organ.
9.1.1.10. Trying to inflict or inflicting a physical
assault or threat the life of a student or employee in
the premises of the University, except for self-
defense.
9.1.1.11. Instigate, lobby and organize students for a
strike or any related act intending to influence the
University for a personal or common outcome or
involving in any grouping activities based on race,
sex, religion, political affiliation, social background
and the likes in way to influence the smooth training
process of the University.
9.1.1.12. Committing an act of sexual nature such as
but not limited to sexually motivated body contact
and related acts in the premises of the University.
9.1.1.13. Cause any violence, brawl or quarrel or
physically attack or attempt of such kind on any
person in the premises of the University, except in
case of self-defense.
9.1.1.14. Insulting or threatening or any other form
of verbal or physical harassment on Instructor of the
University.
9.1.1.15. Obtaining a copy of an exam or assignment
prior to its approved release by the instructor.
9.1.1.16. Forgery of an instructor’s signature on a
letter of recommendation or any other document.
9.1.1.17. Consuming alcoholic beverages, in public
place at any time while in company uniform
9.1.1.18. Posting and distributing unauthorized,
illegal, religious, ideological, political and the like
pamphlets.
9.1.1.19. Attempting to enter into University
premises by using force or deceiving.
9.1.1.20. Forgery, alteration, or knowing misuse of
graded examinations, quizzes, grade lists, or official
records of documents.
9.1.1.21. Altering or destroying another student’s
work or records.
9.1.1.22. Inciting or agitating students to a riot or to
boycott classes.
9.1.1.23. Reporting to class under the influence of
legally prohibited drug which will impair mental
capacity or being found keeping such drug in the
premises of the University /Company.
Page 35 of 43
9.1.1.24. Being found under the influence of alcohol
or drunk in the premises of the University /Company.
9.1.1.25. Gambling in the premises of the University
9.1.1.26. Involving in any Theft Activity.
9.1.1.27. Willful and repeated insubordination to the
clear instruction of instructor or any authorized
personal of the University /Company.
9.1.1.28. Intentional damage to property, or other
disruptive activity incompatible with the orderly
operation of the University or uploading or creating
computer viruses.
9.1.1.29. Giving or accepting money or gift to
influence in line of assessment during study.
9.1.1.30. Using the University teaching material,
Logo, trade mark or service mark in an unauthorized
manner in conjunction with personal or other
activities.
9.1.1.31. Failures to pursue training diligently with
mental and physical fitness and failure to obtain
minimum pass mark in given course after taking the
applicable re-examination.
9.1.1.32. Admitting an outsider in the University
dormitories.
9.1.2. Offences that entail dismissal at the second
time of their commission
Committing the below offences for the 2nd time will
subject to termination after being served with written
warning letter when committing the 1st offence.
9.1.2.1. Misuse of sick leave days granted by
physician to attend other personal matters.
9.1.2.2. Permitting other person to use once
identification card.
9.1.2.3. Altering one’s own or punching another
student’s ID on attendance control machine.
9.1.2.4. Absence from training for 2(two) training
days without in advance notice and explicit approval
of the University.
9.1.2.5. Involving in any quarrel or disturbance that
happened in the premises of the undertaking but not
being responsible for such happening.
9.1.2.6. Deliberate action causing embarrassment to
the University or indecent and immoral conduct in
the premises of the University or outside the
University while on the University uniform.
9.1.2.7. Refusal to accept exam results or letter of
warning.
9.1.2.8. Early clock-out on the attendance
controlling machine.
9.1.2.9. Posting, circulating, or distributing written
or printed materials, handbills, photographs, pictures,
petitions, films, tapes, posters, or other auditory or
visual materials that were not developed under the
oversight of the University and serves a purpose other
than the learning.
9.1.2.10. Unauthorized possession of the University
property.
9.1.2.11. Remove, delete, take copy, change, alter,
conceal or destroy notice, bulletin, circular, dispatch,
communique, announcement and such like
documents posted with in the University premises.
9.1.2.12. Bullying behavior in their dealing with the
University staffs.
Page 36 of 43
9.1.2.13. Knowingly allowing another student to
represent one’s work as his/her own.
9.1.2.14. Showing improper conduct towards the
outside community while in company uniform.
9.1.2.15. Causing/creating a problem when an
examination, test, registration, or graduation
ceremony is in progress.
9.1.2.16. Writing any remark on posted bulletins
9.1.2.17. Leaving or entering the University’s
premises through the fence or unauthorized gate
9.1.3. Offences that entail termination at third
time of their commission
The below offences will result in termination when
committed for the 3rd time having being served with
written warning during the 1st and 2nd offence.
9.1.3.1. Carelessness in use of or abuse of the
University teaching materials.
9.1.3.2. Any late reporting to class.
9.1.3.3. Failure to do assignments.
9.1.3.4. Negligence in dressing or failure to wear or
keep the University uniform/attire standard at all
times.
9.1.3.5. Engaging in activities not connected with
study assignment while in class.
9.1.3.6. Causing disturbance that distracts or diverts
the attention of students in class or any other
classroom Misbehavior.
9.1.3.7. Sleeping in class.
9.1.3.8. Failure to carry out specific orders, written
or verbal instruction by the instructors.
9.1.3.9. Absence from training for 1(one) or 2(two)
days.
9.1.3.10. Downloading personal items (music,
movies and…etc.) on the computers used for
automated classes, using personal flash memories,
floppy disks, CDs, DVDs, or using the internet for
other purposes except for programs used for studying
purposes, unless permitted from the office and the
instructors.
9.1.3.11. Failure to report accidents and/or incidents
which may occur in class room and/or in the
University’s premises.
9.1.3.12. Claiming work taken from the Internet or
other resources as his/her own or involving in any
other type of plagiarism or academic dishonesty.
9.1.3.13. Taking, disseminating, transferring, or
sharing obscene, sexually oriented, lewd, or
otherwise illegal images or other content including
pictures of one-self.
9.1.3.14. Assault against a fellow student.
9.1.3.15. Violation of any other universally accepted
code of conduct.
9.1.3.16. Horse play in the premises of the
University.
9.1.3.17. Intentionally initiating or causing to be
initiated any false report, warning, or threat of fire,
explosion, or other emergency.
9.1.3.18. Spending night in town, during training
days, without the permission of the University
administration.
Page 37 of 43
9.1.3.19. Refusal to show an ID card when requested
by authorized personnel of the University or
company Security Personnel.
9.1.3.20. Changing (switching) or exchanging bed or
bedroom without the approval of the University.
9.1.4. Offences that entail termination at fourth
time of their commission
The below offences will result in termination when
committed for the 4th time having being served with
verbal warning during the 1st offence and written
warning during the 2nd and 3rd offence.
9.1.4.1. Spoiling the University facilities.
9.1.4.2. Failure to punch using time card.
9.1.4.3. Refusal to body search by Security
personnel while on the University premises.
9.1.4.4. Using University provided ICT Resources to
access, store or transmit unauthorized information for
the purpose other than to pursue their education.
9.1.4.5. Entry, attempt to enter or remaining without
authority on restricted areas of the University.
9.1.4.6. Unauthorized communication during
examinations.
9.1.4.7. Violation of the rules governing teamwork.
9.1.4.8. Failure to sit in a specifically assigned seat
during examinations.
9.1.4.9. During on job training or field work
conducting acts in violation of the policies and
regulations of the host.
9.1.4.10. Minor violations of dormitory security,
cafeteria, and library regulations of the University.
9.1.4.11. Improper use of books available in the
library.
9.1.4.12. Trying to take out any item from the
premises of the University without securing gate-
pass.
9.1.4.13. Failure to shave daily, clean and neat at all
times.
Administrative measures enumerated in the above
appendixes are maximum penalties. However, lesser
administrative measure can be taken by the
University for good and justifiable reasons.
• Second time commission of offences listed under
9.1.2. above shall be deemed to be committed for the
first time where (four) 4 months have elapsed after
the commission of the 1st offence.
• Second time commission of offences listed under
9.1.3. above shall be deemed to be committed for the
first time where (three) 3 months have elapsed after
the commission of the 1st offence.
• Second time commission of offences listed under
9.1.4. above shall be deemed to be committed for the
first time where (two) 2 months have elapsed after
the commission of the 1st offence.
• Previous commission of offences falling in
different item no. and/or table shall be an
aggravating circumstance for taking administrative
measures pertaining to commission of another
offence. Nothing shall prevent the University to
take more than one administrative measures in case
of multiple violations.
Page 38 of 43
• All administrative measures under Paragraph 9.1.
above are applicable to offences committed;
o On or near the premises of the Ethiopian
airlines; in company transport and other areas
where the University concerns with.
o Elsewhere in the course of activities sponsored
by the University/Ethiopian, or where the conduct
is alleged to adversely affect, disrupt, or interfere
with another person's reasonable participation in
Academy’s programs or activities.
o In the context of a relationship between the
student and a third party that involves the students’
status, or academic records at the University.
• Nothing in this handbook shall preclude the
university or Ethiopian, as applicable, from referring
an individual matter to the appropriate law
enforcement agency before, during, or after
disciplinary action is taken by the university under
this Code. A student may be subject to criminal
prosecution and/or civil proceedings
notwithstanding, and in addition to, disciplinary
action taken by the University against the student
under this Code.
9.2. Complaint/Appeal procedure
9.2.1. Where students have issues or complains, they
shall discuss same in accordance with the standard
grievance procedure set forth in this handbook.
9.2.2. All students shall follow the appropriate
hierarchy of the University while submitting their
issues. Failing to keep the channel of communication
is prohibited and entails disciplinary measures.
9.2.3. Students shall not submit their
issues/complains to other divisions/ Departments/
section/ officials other than the University’s channel
of authority.
9.2.4. It is strictly prohibited to instigate, lobby and
organize students for a strike or any related act
intending to influence the University for a personal
or common outcome or involving in any grouping
activities based on race, sex, religion, political
affiliation, social background and the likes.
9.2.5. 1st level grievance shall be submitted to the
Chief Instructor. The Chief Instructor will review the
case and render decision.
9.2.6. Decision made for 1st level grievance may be
appealed to the respective school Head the School
Head will review the case and render decision.
9.2.7. Students who wishes to appeal the decision of
the head can take their case to MD EAA with
sufficient written evidences for his/her appeal within
a maximum of 10 working days from the date of
occurrence of the issue/suspension/termination. No
appeal is allowed unless sufficient and tangible
evidences are available.
9.2.8. Students terminated for both academic and
non-academic reasons may appeal their case to MD
ETAU.
9.2.9. MD Ethiopian Aviation Academy shall
establish an independent committee to investigate the
cases appealed to him/her.
9.2.10.The team shall investigate the case and give
recommendation for decision by MD ETAU.
Page 39 of 43
9.2.11.The decision made by MD ETAU shall be
final and any further applications/requests shall not
be entertained.
9.3. Academic appeals
9.3.1. Students who wish to appeal decisions on
examinations, written assessments or practical
assessments or satisfactory attendance should
approach the following Academy officials in order.
Issues can only be escalated if the issue is not
resolved.
Grievance procedure
Immediate instructor
Chief Instructor
School Head
9.3.2. A case of a student who wishes to appeal the
decision of the head to the MD ETAU shall be
handled per articles 9.2.7 – 9.2.11 of this handbook.
9.4. Investigation
An alleged breach of the Code of conduct may, if it
is appropriate to do so, be investigated by a
committee formed by MD ETAU. Complaints of
breaches of the Code of conduct should usually be
made within 10 working days of when the matters
complained about occurred.
The committee have the power to summon any
University member to appear before them to assist
with their enquiries. The process of investigation and
evidence gathering may involve interviewing those
thought to be involved and possible witnesses. A
student under investigation has the right to be
informed what breach they are suspected of having
committed.
If, after investigating, the committee decide that there
is no case to answer, or it is not appropriate to
proceed, the student(s) will be informed and the
matter will be closed. If, however, the committee
consider that there is a case to answer, that a breach
has occurred and that the student(s) responsible have
been identified, and that it is fair, just and reasonable
to do so, the committee will provide the report to
concerned body.
The body responsible for deciding disciplinary cases
differs according to the nature and seriousness of the
alleged breach.
The students always have the right to know the
evidence against them and appeal against the
outcome of proceedings per Article 9.2.
9.5. Criminal proceedings
If a student member is alleged to have committed an
act that constitutes a breach of government law and
for which the student will be or is likely to be
prosecuted in a court of law, the University shall take
the required action.
If a student member acquires a criminal conviction
for an act of such seriousness that an immediate term
of imprisonment could have been or has been
imposed on conviction, the University may expel the
student from University or impose a lesser penalty.
As an interim step, the University may suspend the
student while criminal proceedings are taking place
Page 40 of 43
or ban the student from access to the University,
buildings, facilities or services.
9.6. Conflict of interest
All University members are required to recognize
and disclose activities that might give rise to – or be
perceived to give rise to – conflicts of interest, and to
ensure they are properly managed or avoided. Such
conflicts could arise from personal financial interests,
duties to other organizations, or personal
relationships.
10. International students
All foreign students are required to have a current
student Visa or Residence ID and permit to confirm
their enrolment. They must not allow their visa and
Residence ID to expire while they are enrolled in the
Academy.
English Language Support
If students feel they would benefit from extra tuition
in English, they may request same to discuss the
training options available to them. ETAU has an
English support tutor; and they will be advised of the
extra tuition and other engagement that may be
needed.
11. Transcripts, Degrees and Diplomas
After completion of the required clearance, self-
sponsored students may receive their Transcripts,
Degree and Diploma, as the case may be, at the end
of their training/study or semester as applicable.
12. Tuition and other fees
12.1. Students pursuing training programs shall
make tuition and other fees per their training contract.
12.2. Students enrolled in undergraduate and
graduate programs shall make tuition and other fees
every semester during registration. Other payment
arrangements may be made by the sole discretion of
the University.
13. Personal information
ETAU collects and keeps personal information about
each student. Ethiopian privacy act 1995 protects the
information students give and the detail conditions
under which personal information can be obtained,
used, stored and exchanged with other interested
parties.
ETAU considers the privacy of the information to be
important and has policies and procedures which
reflect Ethiopian privacy act 1995.
The information is also likely to be used by ETAU to
develop programs, courses and facilities in ways
consistent with its business plan. This information is
also collected so that ETAU can meet its statutory
obligations to provide required information for
different stakeholders.
It is mandatory to provide all information asked for
at different times of the training. Failure to provide
that information may result in ETAU refusing
students enrolment and/or discontinuation of the
training/education. This information is held in
Page 41 of 43
archives for audit and reference purposes, even if
students are not currently enrolled at ETAU.

ETAU undertakes to store all personal information

necessary for its operation as a provider of Aviation
Training/education to meet the requirements of
different regulatory and government bodies; and
provide students with evidence of their enrolment
and progress in years to come.

Personal information may be disclosed to

government and regulatory bodies if they
demonstrate a statutory right to obtain it.

ETAU will allocate to students an identification

number (unique identifier) which will be used as a
reference number on documents and correspondence
relating to the student. Students have the right to ask
ETAU to correct any inaccurate information held. All
students are obliged to advise ETAU of any changes
to the personal information provided.

International students are obliged to advise ETAU of

any changes to contact details, accommodation type,
residential address and any changes to their passport
or visa permit.

Page 42 of 43
DIRECTORY 20 Yitbarek Addis(Capt.)
Chief Flight Instructor 251-115-178478
21 Yidnekachew Tesfaye(Capt.)
# Name Phone Chief Flight Instructor-Captain 251-115-178478
1 Dr. Zewdu H/mariam 22 Getachew Tizazu
Head Leadership & Career Chief Instructor Technical 251-115-178833
251-115-178752
Development Training
23 Sisay Mekonnen
2 Daniel Shiferaw
A/Manager Admission & Registrar 251-115-174012
Chief Language Instructor 251-115-174333
24 Sisay Mekonnen
3 Matebu Yenehun
TL Registrar 251-115-174015
Sr. Leadership Instructor 251-115-174029
25 Bisrat Tedla (Mr.)
4 Tilahun Deribe
Mgr. MRO & Aviation Training 251-115-174013/
Head Aviation Maintenance Sales & Mktg. 8213
251-115-178284
Training
26 Menbere Tadesse
5 Abinet Tadese
Sales & Service Officer 251-115-174016
A/Chief Instructor-Airframe 251-115-178980
27 Kassie Yimam
6 Selamawit Tesfaye
Head Training Standards &
A/Chief Instructor-Avionics 251-115-174018 251-115-178304
Development
8 Bisrat Teshome 28 Mikias Eshetu
Chief Instructor- Power plant 251-115-178799 TL EAA QMS and SMS 251-115-178430
9 Selamawit Fered 39 Fire Brigade
A/Head Commercial and Cabin
251-115-178464
Crew 251-115-178427
Training 30 Medical unit
10 Birhanu Kifle Belayneh 251-115-178411
Chief GSE/Aerodrome/Civil
Aviation 251-115-174351
Instructor
11 Kidest Berhane
Chief Instructor Commercial &
251-115-178842
Ground Services Training
12 Saba Andearge
Chief Instructor Cabin Crew &
251-115-178752
Catering Training
13 Azeb G/Yohannes
Mgr. HR & supports services-EAA 251-115-178801
14 Addis Tadesse
TL Student services 251-115-174030
15 Endalkachew Engida
TL Facilities Maintenance Admin 251-115-178472
16 Elizabeth Mikreselassie
TL HR & Finance- EAA 251-115-178659
17 Dereje Getahun
Proctor 251-913-626314
18 Getachew Sisay
Proctor 251-911-760951
19 Haileselassie Gebru (Capt.)
Head PTS 251-115-178237

Page 43 of 43