Reduce Work Load Administration for Engineering FY21

2. Develop E-Cost Control STEP 2 (Auto ANP Expense Summary):

PIC Acc & BP Admin PIC Section Admin BP Acc
Acc Total Detail Convert to BP
Improve Activity
Data Actual Total ANP Data Fill RVP Doc Version
Expense
1/x Keep Activity

(April-June) Generate Total RVP Each Section

Filled BP Version Total Form Total Form
RVP Form →
RVP RVP
Each Section
Process Compile 1 already already
RVP Form
Total RVP To be 1 Form RVP Filled Filled
BP Form Blank (Aug-Mar) (Oct-Mar)
with Total Compile 2
RVP Form Each
Actual RVP Form Each To be 1 Graph Total for
Section already
Expense Section Hearing PPT
Filled
(April-June) Accounting Accounting Raw PPT
Version Version Analyze TOTAL
Material
DURATION

Manual Copy Paste 1 Manual Convertion → Submit to BP

Before Data Total devided to Manual Compile to be 1 Graph Hearing 45 Hour /
Avg Work Load (Hour)

Work Load each Section Data Event

BP & Acc
BP & Acc Responsibility
Responsi
bility 15 H 15 H 15 H
Work Load Duration:
Target : 25 Hour / Event
Before Before Before
Actual : 26 Hour / Event
Auto Click 1 Data Total Auto Click Convertion Data Acc → BP
devided to each Section Data Auto Click Compile to be 1 Total Data
Avg Work Load (Hour)

After
BP & Acc BP & Acc
Work Load 14 H 14.5 H 11 H 11.5 H
Responsi Responsibility
15 H 15 H 15 H 15 H 19
20 Hour /
bility
Event
1H 0.5H 4H 3.5 H
Before Target Actual Before Actual Before Target Actual
1
Total Work Load Reduce / Year + 52 Hour/2x event