National Standard CONTROLLED

Doc No: WHS-STD-601-NAT

Risk Management Issue No: 2
Issue Date: 23/09/2022

1. Purpose
This procedure describes the method to continuously improve the management of risk.

2. Scope
This procedure applies to all Baiada owned and operated sites.

3. Objectives
To set out the required approach to Risk Management.

4. Responsibilities
The Site Manager will be allocated overall responsibility for the implementation of this
procedure for sites under their responsibility.

5. References / Records
Relevant State or Territory Health and Safety Act and WHS Regulations
ISO 45001 Occupational Health and Safety Management System

6. Definitions
Hazard- Anything that has the potential to cause injury or illness (to employees, contractors,
visitors or the neighbouring public) or damage to plant or property. A hazard can be related to
a physical state or a work practice or procedure. A hazard can be introduced when
implementing changes to existing arrangements.

Hazard Identification- The process of identifying all situations or events that could give rise
to the potential for injury, illness or damage to plant or property

Hazard Control- The process of implementing measures to reduce the risk associated with a
hazard. The control process must follow the control hierarchy, in order, as prescribed in some
health and safety legislation. It is always important that any control measure does not
introduce new hazards, and that on-going effectiveness of the control is monitored.

Hierarchy of Controls- Is a system used in industry to minimise or eliminate exposure to

hazards. It is a widely accepted system promoted by numerous safety organisations. This
concept is taught to Managers in industry, to be promoted as standard practice in the
workplace.

Incident- Unplanned event that may result in an injury to a person or damage to property.

Risk-The likelihood of injury, illness or damage to plant or property arising from exposure to
any hazard.

Risk Assessment- The process of determining the likelihood and consequence of an injury,
illness or damage to plant or property happening

Review and Monitor- The process of review and monitoring the risk control which has been
implemented to identify whether or not the control is effective in managing the minimisation
or elimination of the risk identified.

7. Standard Requirements
The following procedures are to be followed when identifying safety and health hazards,
assessing their risks and implementing risk controls. This procedure can be used to prevent
hazards from occurring or recurring.

Prepared By: Belinda Easton WHS Coordinator Date: 17/03/2022

Checked By: Chris Mihell National WHS Coordinator Date: 20/09/2022
Authorised By: Sarah Moore National WHS and W/Comp Manager Date: 23/09/2022
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 National Standard CONTROLLED
Doc No: WHS-STD-601-NAT
Risk Management Issue No: 2
Issue Date: 23/09/2022

1. Hazard identification is the process of identifying hazards in the workplace or for a work
procedure. Workplace hazards can be divided into six groups:

 Physical hazards – such as noise, electricity, heat and cold

 Chemical hazards – such as toxic gases, noxious fumes and corrosive liquids
 Ergonomic hazards – such as the height of a workbench, the shape of a vehicle seat and
the length of a control lever
 Radiation hazards – for example, from x-ray machines, high powered lasers, radioactive
materials
 Psychological hazards – such as stress from using equipment without proper training or
instructions, overwork, or being coerced into using faulty equipment which carries a risk
of injury
 Biological hazards – such as syringes containing potentially infected blood, specimen
containers carrying potentially infected materials and legionella bacteria and viruses
from air conditioning systems

2. Risk assessment is the process of assessing all of the risks associated with each of the hazards
identified during the hazard identification process. In assessing the risk, three essential steps
are taken:

a) The probability or likelihood of an incident occurring is evaluated – how likely is it that

a hazardous event or situation will occur?
 Certain – It is expected to occur at some time in the near future (daily)
 Likely – Will probably occur in most circumstances (weekly)
 Possible – Might occur at some time (monthly)
 Unlikely – Could occur at some time (six months to a year)
 Rare – May occur in exceptional circumstances (five years plus)

b) The severity of the potential consequences is calculated or estimated – what might be

the consequences of a hazardous event or situation?
1. Catastrophic – Multiple deaths, loss of facility
2. Critical – Single death, loss of buildings, production line
3. Serious – Permanent injury or LTI, loss of capital equipment
4. Significant – Medical treatment, major damage to capital equipment
5. Minor – First aid, limited damage to capital equipment

c) Based on these two factors, the risks are assigned priority for risk control through
the use of a risk rating, which is tabled below

Prepared By: Belinda Easton WHS Coordinator Date: 17/03/2022

Checked By: Chris Mihell National WHS Coordinator Date: 20/09/2022
Authorised By: Sarah Moore National WHS and W/Comp Manager Date: 23/09/2022
Template No: BAI-TMP-001-NAT Issue No: 1 Issue Date: 31/08/2018 Page 2 of 5
 National Standard CONTROLLED
Risk Management Doc No: WHS-STD-601-NAT
Issue No: 2
Issue Date: 23/09/2022

RISK MATRIX - USE THE RISK ASSESSMENT MATRIX TO DETERMINE RISK AS EXTREME, HIGH, MEDIUM or
LOW

Risk Rating Matrix Consequences Injury Liability Environment Plant

Likelihood (How Often?) Disastrous Fatality >$1,000,000 Potential for major on/off Total destruction of plant.
environment impact. Could occur without
Immediate action required. warning.
Consequences

Occasional
Prosecution and complaints

Improbabl
Frequent

Probable

Remote
will occur.
(How Bad?) Critical Amputation and/or >$100,000 Potential for significant on/off Major disruption to

e
permanent loss of environmental impact. production.
bodily function Regulators may prosecute and
community likely to express
concern.
Disastrous 5 5 5 4 3 Serious An injury resulting >$5,000 Potential for on/off Minor disruption to
in more than 1 environmental impact. production. Portion of
Critical 5 5 4 3 2 week off normal Regulators aware of problem product may need to be
duties and community might express scraped or re worked.
concern.
Serious 4 4 3 2 2 Significant An injury resulting >$500 Unlikely to cause on/off Portion of product may have
in less than 1 environmental impact. Event to be reworked, item does
Significant 4 3 2 1 1 week off normal can be quickly and fully not conform, defect
duties controlled. noticeable.
Minor 3 2 1 1 1 Minor Minor first aid <$500 No on/off environmental Defect noticed by
injury or no time impact. Fully controlled by discriminating customers.
lost routine procedures.
Likelihood Definition
Level of Risk Risk Immediate Action
Rating Frequent Likely to occur frequently – e.g. daily
High Risk 5 Immediately notify Site Manager. Probable Will occur several times in the life of an item
Controls to be implemented before
Occasional Likely to occur sometime in the life of an item
task commences.
Significant Risk 4 Immediately notify Manager and Remote Unlikely, but possible to occur in the life of an item
team leader/supervisor who shall Improbable So unlikely that occurrence may not be experienced
assess what controls required.
Moderate Risk 3 Communicate hazards details to
affected personnel within five work
days. Must implement appropriate
long-term controls.
Low Risk 2 Control by routine procedures and
instruction.
Very Low Risk 1 Local work group to control.

Prepared By: Belinda Easton WHS Coordinator Date: 17/03/2022

Checked By: Chris Mihell National WHS Coordinator Date: 20/09/2022
Authorised By: Sarah Moore National WHS and W/Comp Manager Date: 23/09/2022
Template No: BAI-TMP-001-NAT Issue No: 1 IsPsaugeeD3atoef:531/08/2018
 National Standard UNCONTROLLED
Doc No: WHS-STD-601-NAT
Issue No: 0
WHS-STD-601-NAT Risk Management Issue Date: {PUBLISHDATE}

3. Identify opportunities related to enhancing WHS performance. WHS opportunities are

those directly related to enhancing WHS performance, such as adapting the way work is
done to prevent injury, or eliminating hazards in the workplace. Other opportunities are
those top-level prospects that can affect the overall system, but are not directly related to
hazards, such as identifying a new technology that can improve workplace safety or a
supplier developing a safer material to replace one you currently use.
4. The risk control process involves analysing the data collected during the hazard
identification and risk assessment processes, and developing a strategic plan to control the
risk identified. The risk control process starts by considering the highest ranked risks,
working down to the least significant. Each risk should be examined having regard to the
‘hierarchy of controls. This provides a method of systematically evaluating each risk to
determine, firstly, if the casual hazard can be eliminated and otherwise, to find the most
effective control method for each risk.

Note - Provision of protective equipment should always be the last control option considered. A
combination of controls may be appropriate however the combination must be based on the control
hierarchy.

5. Monitoring and review is the means by which risk management is kept current and effective, as
new hazards and those overlooked in the original process are identified and controlled. Monitor
and review involves:

 The systematic re-implementation of the original WHS program steps of:

 Hazard identification and Risk assessment
 Risk control

This is to ensure that the process was undertaken properly and that, in hindsight, the conclusions
were correct:

Prepared By: Belinda Easton WHS Coordinator Date: 17/03/2022

Checked By: Chris Mihell National WHS Coordinator Date: 20/09/2022
Authorised By: Sarah Moore National WHS and W/Comp Manager Date: 23/09/2022
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 National Standard UNCONTROLLED
Doc No: WHS-STD-601-NAT
Issue No: 0
WHS-STD-601-NAT Risk Management Issue Date: {PUBLISHDATE}

 Ongoing monitoring of existing risk control measures to assess their effectiveness in light of
changes and fluctuations in the workplace
 Collection of data on any new hazards which may have arisen and the formulation of new
control measures o Reviewing the risk management process to ensure that all new hazards
identified are controlled

At Baiada, there will be periodic reviews of control measures put in place to guarantee that they are
suitable and effective. This will be completed through; regular risk assessments, workplace
inspections, use of consultation mechanisms with employees, and reviews of incident
investigations. Periods for review of risk controls are to be conducted reflective of the level
of risk posed.

8. State Specific Requirements

Baiada Legal and Other Requirements Register

9. Monitoring
Baiada shall review this procedure every 2 years. Current procedures shall remain enforceable
until such time as this review has been completed and the standard re-issued.

10. Corrective Actions

All incidents relating to Non-compliance to this standard will be reported immediately. For non-
conformances to this procedure refer to the standard WHS Non-Conformances, Corrective and
preventative Actions

11. Verification

Criteria Evidence How Validated

The site actively seeks to
identify potential hazards in the
workplace
Hazards are recorded
Action plans are recorded with
opportunities identified and risk
control measures
Risk control measures assign
responsible staff
Consultant assessment, reports Copy sighted and obtained
of hazards and risk
assessments (plant/task)
Completed hazard report forms Copy sighted and validated
Completed risk assessments Copy sighted and validated
(plant/task)
Completed risk assessments Copy sighted and validated
(plant/task), hazard reports
and workplace inspection
checklists

Prepared By: Belinda Easton WHS Coordinator Date: 17/03/2022

Checked By: Chris Mihell National WHS Coordinator Date: 20/09/2022
Authorised By: Sarah Moore National WHS and W/Comp Manager Date: 23/09/2022
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