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Recommended
Contract Practices
for Underground Construction
Second Edition
Edited by Sarah H. Wilson
Society for Mining, Metallurgy & Exploration (SME), Inc.
12999 E. Adam Aircraft Circle
Englewood, Colorado, USA 80112
(303) 948‑4200 / (800) 763‑3132
www.smenet.org
The Society for Mining, Metallurgy & Exploration (SME) is a professional society whose more than 15,000
members represent professionals serving the minerals industry in more than 100 countries. SME members
include engineers, geologists, metallurgists, educators, students, and researchers. SME advances the world‑
wide mining and underground construction community through information exchange and professional
development.
Information contained in this work has been obtained by SME from sources believed to be reliable. However,
neither SME nor its authors and editors guarantee the accuracy or completeness of any information published
herein, and neither SME nor its authors and editors shall be responsible for any errors, omissions, or damages
arising out of use of this information. This work is published with the understanding that SME and its authors
and editors are supplying information but are not attempting to render engineering or other professional
services. It is sold with the understanding that the publisher is not engaged in rendering legal, accounting, or
other professional services. If such services are required, the assistance of an appropriate professional should be
sought. Any statement or views presented here are those of the authors and are not necessarily those of SME.
The mention of trade names for commercial products does not imply the approval or endorsement of SME.
No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by
any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission
of the publisher.
ISBN 978‑0‑87335-459-2
eBook 978‑0‑87335-460-8
Names: Wilson, Sarah H., editor. | Society for Mining, Metallurgy, and
Exploration (U.S.), publisher, sponsoring body.
Title: Recommended contract practices for underground construction / edited
by Sarah H. Wilson.
Description: Second edition. | Englewood, Colorado : Society for Mining,
Metallurgy & Exploration, Inc., 2019. | Includes bibliographical
references and index.
Identifiers: LCCN 2019013294 (print) | LCCN 2019013554 (ebook) | ISBN
9780873354608 | ISBN 9780873354592 (pbk.) | ISBN 9780873354608 (Ebook)
Subjects: LCSH: Underground construction contracts--United States.
Classification: LCC KF902 (ebook) | LCC KF902 .R43 2019 (print) | DDC
343.7307/862419--dc23
LC record available at https://lccn.loc.gov/2019013294
Copyright © 2019 Society for Mining, Metallurgy & Exploration. All rights reserved.
Contents
C H A P TE R 1 REL ATI ONSH I PS �� � � � � �� �� � � � ���� ���� ��� ��� �� �� ��� ��� �� ��� �� ��� �� ��� �� ��� ����� �� ��� ��� �� ��� �� �� ��� 1
Introduction �� �� �� � � �� � � � � � � � � � � �� �� � � �� � � � �� �� �� �� � � � �� � � � � �� � �� �� �� �� � �� � � �� � � � � � �� �� �� �� �� � �� � � �� �� � � 1
The Stakeholders � � �� �� �� � � � � � � � � � �� � �� � � �� � � � � � �� �� �� �� � � � �� � � �� � � � �� �� �� �� � � � � � �� � � �� � �� �� �� �� �� � � � � � 2
The Contract�� � � � � �� � � � � � � � � �� � � �� � �� ���� ��� ��� �� ��� ��� �� �� ��� ��� �� �� ��� �� ��� �� ��� ��� �� ��� �� �� � �� ��� ��� � 3
Improving Relationships �� �� �� �� �� � �� �� �� �� � � � � � �� � � � � � �� �� �� �� � � � �� � � �� � � � �� �� �� �� � � � �� �� � � �� � �� �� � 4
Conclusions and Recommendations �� � � �� � � � � � �� �� �� �� � � � �� � � �� �� � �� �� �� �� � � � �� �� �� � � � �� �� �� �� � 6
C H A P TE R 2 PROJECT PL ANNI NG � � � � � ���� ���� ��� ��� ���� ��� ��� ����� ��� �� ���� ��� ��� �� ��� �� ��� �� ��� �� ��� ��� �� 9
Introduction �� �� �� � � �� � � � � � � � � � � �� �� � � �� � � � �� �� �� �� � � � �� � � � � �� � �� �� �� �� � �� � � �� � � � � � �� �� �� �� �� � �� � � �� �� � � 9
Roles and Responsibilities in Planning� � �� �� �� �� � � � �� � � � � � �� �� �� �� �� � �� � � �� � � � �� �� �� �� �� � � � �� 1 0
Needs Assessment� � � � � � �� � � �� � � � � � �� ���� ��� ��� ����� �� ����� �� ��� ��� �� �� ��� ��� ��� �� ��� ���� ��� ��� �� ��� �� 1 0
Feasibility Study� � �� �� � � � � � � � � �� � � � ����� ��� ���� ��� ���� �� ����� ��� �� ��� ��� �� ��� �� ��� �� �� ��� �� ��� ��� � �� �� 1 1
Alternatives and Environmental Analysis��� ��� ���� ��� ���� ��� ��� ���� ��� ��� ����� �� ��� �� ��� �� �� 1 2
Regulatory Approvals, Permits, Easements, and Property Acquisitions� �� ��� ��� ��� 1 4
Conceptual Design�� � � � � �� �� �� � � � ���� ���� ��� ��� ����� �� ����� �� ��� �� ��� ��� �� ����� ��� �� ��� �� ��� ��� �� ��� 1 7
Establishing the Implementation Plan���� ��� ���� ��� ��� ���� ��� ��� �� ��� �� ��� �� ��� ��� �� ��� �� �� �� 1 7
Conclusions and Recommendations �� � � �� � � � � � �� �� �� �� � � � �� � � �� �� � �� �� �� �� � � � �� �� �� � � � �� �� �� � 2 0
References�� � � � � �� � � � � � � � � � � � � �� � � � � � ��� �� ��� ����� ��� ����� �� �� ����� �� ���� ���� ��� ��� ���� ��� �� ��� ��� ��� ��� 2 1
C H A P TE R 4 RI SK M ANAGEM ENT � � �� � � � �� ����� ��� �� ����� ��� ����� �� ��� �� ����� ��� ����� �� ��� ���� ��� ��� �� ��� �� 3 9
Introduction �� �� �� � � �� � � � � � � � � � � �� �� � � �� � � � �� �� �� �� � � � �� � � � � �� � �� �� �� �� � �� � � �� � � � � � �� �� �� �� �� � �� � � �� �� 3 9
Understanding Risk �� �� � � �� �� � � � �� �� �� � �� � � � � �� � � � �� �� �� �� � � � �� � � � � �� � �� �� �� �� � �� � � �� � � �� � �� �� �� �� � 4 0
CH A P TE R 5 D ESI GN � � � � � � �� �� � � � � � � �� � � �� � � �� � � � � �� ����� ��� �� ����� ��� ��� ����� �� ��� �� ��� ��� � ��� ��� ��� � � ��� ��� � ���� �� 5 9
Introduction �� �� �� � � �� � � � � � � � � � � �� �� �� �� � � � �� �� �� �� � � � �� � � � � �� � �� �� �� �� � �� � � �� � � � � � �� �� �� �� �� � �� � � �� �� 5 9
Delivery Methods� � � � � � � � � � �� � � � � � � � � ���� �� ��� ����� ��� �� ����� ��� �� ��� �� ��� � ��� ��� ��� �� �� ���� � ��� ��� �� 5 9
Initial Design�� � � � � � � � � � � �� � � � � � � � � �� � � � ������ �� ��� ��� ����� �� ���� ���� �� ��� ��� � ���� �� ��� �� ��� ��� � ���� �� � 6 0
Design Development �� � � �� �� �� � � � � � �� �� � � � � � �� � � �� � �� �� �� �� � �� � � � � �� � � � �� �� �� �� � � � �� � � �� �� � �� �� �� � 6 1
Design Documents�� �� � � � � � � � � � � �� � � � ���� ���� ��� ����� �� ��� ��� �� ��� �� �� ���� �� �� ����� ���� � ������ �� �� �� 6 5
Design Review�� �� �� � � � � � � � � �� � � � � � � � � ��� ��� ����� ��� ��� �� �� ��� ��� ����� ��� � ��� �� ��� �� ���� � ��� ��� � � ��� �� 6 7
Construction Support� � � � � � � � �� �� � � � �� �� ���� ���� ��� ��� ���� ��� ��� ����� �� �� ��� ��� �� ����� �� ��� ��� ����� 7 0
Testing and Commissioning/Operations and Maintenance �� �� � � �� �� � �� �� �� �� � �� � � �� 7 2
Value Engineering Change Proposals � � �� � � � � �� � �� �� �� �� � �� � � �� � � � � � �� �� �� �� � �� �� � � � � �� � �� �� � 7 3
Conclusions and Recommendations �� � � �� � � � � � �� �� �� �� � � � �� � � �� �� � �� �� �� �� � � � �� �� �� � � � �� �� �� � 7 3
References�� � � �� �� �� � � � � � � � � �� � � � � � � � � �� � ��� ��� ����� ��� ���� �� ��� ��� �� ��� �� ��� ��� �� �� ��� �� ��� ��� ��� �� �� �� 7 5
CH A P TE R 6 CONSTRU CTI ON M ANAGEMENT ���� ���� ��� ��� ���� ���� ��� ���� �� ��� ��� �� ��� ��� �� ��� �� �� 7 7
Introduction �� �� �� � � �� � � � � � � � � � � �� �� �� �� � � � �� �� �� �� � � � �� � � � � �� � �� �� �� �� � �� � � �� � � � � � �� �� �� �� �� � �� � � �� �� 7 7
Need for a Specialized Construction Manager �� � � � � �� � � � �� �� �� �� � � � �� � � �� �� � �� �� �� �� � �� � � 7 7
Selecting a Construction Manager � � �� � � �� � � � �� �� �� �� � � � � � �� � � � � � �� �� �� �� � �� � � �� �� �� � �� �� �� �� � 7 8
Scope of Work�� �� � � � � � � � � �� � � � � � � � � � � � �� �� ��� ��� ����� �� ��� �� ��� �� ��� ���� ��� ��� �� ��� ��� � ��� ��� �� � �� ��� 8 1
Conclusions and Recommendations �� � � �� � � � � � �� �� �� �� � � � �� � � �� �� � �� �� �� �� � � � �� �� �� � � � �� �� �� � 8 4
References�� � � � � �� � � � � � � � � � � � � �� � � � � � � � � �� ��� ����� ��� ����� �� �� ����� �� ���� ���� ��� ��� ���� ��� �� ��� ��� ��� ��� 8 5
CH A P TE R 7 COST ESTI M ATES � � � � � � � � � � � � �� ����� �� ���� ���� ��� ��� �� �� ��� ��� ����� �� ��� � �� � ���� �� �� �� ���� � ��� � 8 7
Introduction �� �� �� � � �� � � � � � � � � � � �� �� �� �� � � � �� �� �� �� � � � �� � � � � �� � �� �� �� �� � �� � � �� � � � � � �� �� �� �� �� � �� � � �� �� 8 7
Cost Estimate Applications �� �� �� � � �� � �� �� �� �� � � � � � � � �� � � � �� �� �� �� � � � �� � � � � �� � �� �� �� �� � �� � � �� � � � � 8 8
Preparing Cost Estimates�� � � � � � � � � ��� ��� ��� ����� �� ��� ����� ��� ����� �� ��� �� �� �� ���� ���� ��� ��� ���� ��� 9 0
Factors Affecting the Cost of Underground Construction � � � � �� � � �� � �� �� �� �� � � � �� � � �� 9 2
Establishing the Contract Time of Performance� ���� ��� ���� ��� ���� �� ���� �� �� ��� ��� ����� �� 9 3
Contingencies �� �� � � �� �� � � � � � � � � � � �� �� �� � � �� � �� �� �� �� � �� � � � � �� � � � �� �� �� �� � � � �� � � � � �� � �� �� �� �� �� � � � �� � � 9 4
Conclusions and Recommendations �� � � �� � � � � � �� �� �� �� � � � �� � � �� �� � �� �� �� �� � � � �� �� �� � � � �� �� �� � 9 6
References�� � � � � �� � � � � � � � � � � � � �� � � � � � � � � �� ��� ����� ��� ����� �� �� ����� �� ���� ���� ��� ��� ���� ��� �� ��� ��� ��� ��� 9 7
CH A P TE R 8 SCH ED U L ES � � �� � � � � � � � � �� � � � � � � � � � � � �� �� ��� ��� ���� ��� ��� �� �� ��� ��� �� �� ���� � ��� ��� �� ��� �� ��� �� ��� ��� 9 9
Introduction �� �� �� � � �� � � � � � � � � � � �� �� �� �� � � � �� �� �� �� � � � �� � � � � �� � �� �� �� �� � �� � � �� � � � � � �� �� �� �� �� � �� � � �� �� 9 9
Realistic Schedule: Design/Construction/Testing/Completion��� ���� ��� ��� ���� ��� �� 9 9
Schedule Preparation � � � � �� �� �� � � � � � �� �� � � � � � �� � � �� � �� �� �� �� � �� � � � � �� � � � �� �� �� �� � � � �� � � �� �� � �� �� � 1 0 0
Evolution of Underground Construction Scheduling Needs� ��� ��� ���� ��� ��� ���� ��� 1 0 1
Schedule Models for Underground Projects�� ��� ���� ��� ��� ����� ��� ��� ��� ��� ��� �� ��� ��� �� � 1 0 2
Interim Milestones: Substantial/Final Completion �� � � �� � � � � � �� �� �� �� � �� �� � � �� � � � �� �� � 1 0 5
Liquidated Damages� � � � � � � � �� �� � � � � � ����� �� ��� �� ��� ��� ���� ��� ��� ����� �� ��� ���� ��� ����� �� ���� � ��� � 1 0 6
Copyright © 2019 Society for Mining, Metallurgy & Exploration. All rights reserved.
Contents v
Scheduling Constraints �� �� �� �� �� � �� �� �� �� � � � �� � � �� � � � �� �� �� �� � � � � � �� � � �� � �� �� �� �� � �� � � �� �� � � � �� � 1 0 7
Scheduling Specifications� � �� � � � ��� ��� ���� ��� ��� ���� ��� ��� ���� ���� ���� ��� ��� ���� ��� �� ��� ��� �� ��� � 1 0 8
Cost- and Resource-Loaded Schedules� �� ���� ��� ��� ����� ��� ���� ��� ��� ��� ���� ��� ����� �� �� ��� � 1 1 0
Approval or Acceptance of a Contractor’s Schedule� �� ���� ��� ��� ���� ��� ����� ��� ��� ���� � 1 1 1
Subcontractor Scheduling Problems �� � � �� � � � � � �� �� �� �� � � � �� � � �� �� � �� �� �� �� � � � �� �� �� � � � �� �� � 1 1 2
Short-Term and Partial Schedules� ��� ��� ���� ��� ��� ���� ��� ��� �� ��� ��� �� ����� �� ������ �� �� ������ 1 1 2
Forensic Scheduling �� �� � � �� �� � � � �� �� �� � �� � � � � �� � � � �� �� �� �� � � � �� � � � � �� � �� �� �� �� � �� � � �� � � �� � �� �� �� � 1 1 2
Monte Carlo Simulations �� �� �� �� � � � �� �� �� �� � �� �� � � � � �� � �� �� �� �� � �� � � �� � � � � � �� �� �� �� � �� �� � � �� � � 1 1 3
Conclusions and Recommendations �� � � �� � � � � � �� �� �� �� � � � �� � � �� �� � �� �� �� �� � � � �� �� �� � � � �� �� � 1 1 3
References�� � � �� �� �� � � � � � � � � �� � � � � � � � ���� ��� ��� ����� ��� ���� �� ��� ��� �� ��� �� ��� ��� �� �� ��� �� ��� ��� ��� �� �� 1 1 4
C H A P TE R 1 0 CONTRACTS �� � � �� �� �� � � � � � � � � � � � � �� � � �� � � � �� �� �� �� � � � � � �� � � �� � �� �� �� �� � �� � � � � �� � � � �� �� �� �� �� � �� 1 2 9
Introduction �� �� �� � � �� � � � � � � � � � � �� �� � � �� � � � �� �� �� �� � � � �� � � � � �� � �� �� �� �� � �� � � �� � � � � � �� �� �� �� �� � �� � � �� 1 2 9
Contract Law and Underground Construction� �� ���� ��� ��� ���� ��� ��� ���� ��� ��� ����� �� �� 1 3 0
Factors That Shape Underground Construction Contracting���� ���� ��� ���� ��� ��� � 1 3 1
Procurement Options: Delivery Methods � � �� � � �� � � � �� �� �� �� � � � � � �� � � �� � �� �� �� �� � �� � � � � �� 1 3 2
Selection of Delivery Method� ���� ���� ��� ���� ��� ���� ��� ��� �� �� ��� ��� ����� �� ��� �� ��� �� ��� �� �� ��� 1 3 6
Procurement Options: Pricing Methods � � � � �� � � �� � �� �� �� �� � �� � � � � �� � � � �� �� �� �� � � � �� � � � � � � 1 3 6
Procurement of Professional Services� ��� ��� ���� ��� ���� ��� ���� �� �� ��� ��� �� �� ��� ��� �� ��� �� ��� � 1 3 9
Owner’s Option to Pre-Purchase � � � � �� � � � � � �� �� �� �� � �� � � � � � � �� � �� �� �� �� � � � �� �� � � �� � �� �� �� �� � 1 4 0
Contract Documents �� � � �� �� �� � � � �� �� �� � � � � � �� � � �� � �� �� �� �� � �� � � � � �� � � � �� �� �� �� � � � �� � � �� �� � �� �� � 1 4 1
Construction Contractor Qualifications � � � � �� � � �� � �� �� �� �� � �� � � � � �� � � � �� �� �� �� � � � �� � � � � � � 1 4 3
Conclusions and Recommendations �� � � �� � � � � � �� �� �� �� � � � �� � � �� �� � �� �� �� �� � � � �� �� �� � � � �� �� � 1 4 5
References�� � � �� �� �� � � � � � � � � �� � � � � � � � ���� ��� ��� ����� ��� ���� �� ��� ��� �� ��� �� ��� ��� �� �� ��� �� ��� ��� ��� �� �� 1 4 6
C H A P TE R 1 1 CH ANGES �� � � � � � � �� � � � � � � � � �� � � �� � �� ����� �� ����� ��� ��� �� ����� ��� �� �� ��� �� ��� ��� �� �� ��� ��� �� ��� ��� �� 1 4 7
Introduction �� �� �� � � �� � � � � � � � � � � �� �� � � �� � � � �� �� �� �� � � � �� � � � � �� � �� �� �� �� � �� � � �� � � � � � �� �� �� �� �� � �� � � �� 1 4 7
Change Avoidance �� �� �� � � �� � � � � � � � �� � � � �� � � � � �� � �� �� �� �� � �� � � �� � � � � � �� �� �� �� � � � �� � � �� � � � �� �� �� �� � 1 4 8
Notice� � �� � � � � � � � � �� � � � � � � � � �� � � �� � � � � ��� ���� ��� ��� �� �� ��� �� ��� �� ��� ����� ���� � ����� �� ��� ��� ���� � ����� �� � 1 4 9
Determining Merit�� �� � � � � � � � � � � ���� ���� ��� ��� ��� ����� �� ����� �� ��� ������ � ���� �� ��� �� ��� ��� � ��� ��� � 1 5 1
Differing Site Conditions �� �� �� �� � � � �� �� �� �� � �� �� � � � � �� � �� �� �� �� � �� � � �� � � � � � �� �� �� �� � �� �� � � �� � � 1 5 1
Force Majeure �� �� � � �� �� � � � � � � � � � � �� � � �� � � �� � �� �� �� �� � �� � � � � �� � � � �� �� �� �� � � � �� � � � � �� � �� �� �� �� �� � � � �� 1 5 2
Pricing Methodology �� � � �� �� �� � � � �� �� �� � � � � � �� � � �� � �� �� �� �� � �� � � � � �� � � � �� �� �� �� � � � �� � � �� �� � �� �� � 1 5 3
Elements of Cost � � �� �� �� � � � � � � � � � �� � �� � � �� � � � � � �� �� �� �� � � � �� � � �� � � � �� �� �� �� � � � � � �� � � �� � �� �� �� �� �� � 1 5 5
Extended Overhead �� �� � � �� �� � � � �� �� �� � �� � � � � �� � � � �� �� �� �� � � � �� � � � � �� � �� �� �� �� � �� � � �� � � �� � �� �� �� � 1 5 7
Overhead and Profit� � � � � � � � � � � � � ��� ����� ��� ��� �� ���� ���� ���� ��� ��� ���� ���� � ��� ��� �� ����� ��� �� ��� � 1 5 8
Copyright © 2019 Society for Mining, Metallurgy & Exploration. All rights reserved.
vi Contents
Performance Bond �� �� �� � � �� � � � � � � � � � � � � �� � � � � �� � �� �� �� �� � �� � � �� � � � � � �� �� �� �� � � � �� � � �� � � � �� �� �� �� � 1 5 9
Bidding to Finish Early�� �� � � � � � � � � ��� ���� ��� ��� ��� ���� ��� �� ��� �� ��� �� ��� �� ��� �� ��� �� ��� ��� � ��� �� 1 6 0
Conclusions and Recommendations �� � � �� � � � � � �� �� �� �� � � � �� � � �� �� � �� �� �� �� � � � �� �� �� � � � �� �� � 1 6 0
References�� � � �� �� �� � � � � � � � � �� � � � � � � � � �� � ��� ��� ����� ��� ���� �� ��� ��� �� ��� �� ��� ��� �� �� ��� �� ��� ��� ��� �� �� 1 6 1
CH A P TE R 1 2 D I SPU TE RESOL U TI ON �� � � �� �� � � � �� �� �� �� � � � �� �� � � �� � �� �� �� �� � � � � � � � �� � � � �� �� �� �� � � � �� � � 1 6 3
Introduction �� �� �� � � �� � � � � � � � � � � �� �� �� �� � � � �� �� �� �� � � � �� � � � � �� � �� �� �� �� � �� � � �� � � � � � �� �� �� �� �� � �� � � �� 1 6 3
Dispute Management and Avoidance Tools� ��� ���� ��� ��� ����� �� ���� �� �� ��� ��� ���� ��� ��� � 1 6 4
Dispute Resolution Methods �� � � �� �� � � � �� �� �� �� � � � �� �� � � �� � �� �� �� �� � � � � � � � �� � � � �� �� �� �� � � � �� � � 1 6 7
Conclusions and Recommendations �� � � �� � � � � � �� �� �� �� � � � �� � � �� �� � �� �� �� �� � � � �� �� �� � � � �� �� � 1 7 7
References�� � � �� �� �� � � � � � � � � �� � � � � � � � � �� � ��� ��� ����� ��� ���� �� ��� ��� �� ��� �� ��� ��� �� �� ��� �� ��� ��� ��� �� �� 1 7 8
CH A P TE R 1 3 I NSU RANCE � � � � �� �� � � � � � � � � �� � � � � � � � �� �� ��� ��� �� �� ��� ����� ��� �� ��� �� ��� �� ����� ��� �� ��� �� ��� �� ��� � 1 7 9
Introduction �� �� �� � � �� � � � � � � � � � � �� �� �� �� � � � �� �� �� �� � � � �� � � � � �� � �� �� �� �� � �� � � �� � � � � � �� �� �� �� �� � �� � � �� 1 7 9
Overview of Insurance Concepts and Relationships Involved�� ��� ���� ��� ����� ��� �� 1 7 9
Insurance and Surety Products for Underground Construction �� � � � � �� � � � �� �� �� � 1 8 1
Relationship Between Contractual Responsibilities and Insurance� �� ��� ��� ���� ��� 1 8 8
Insurance for Joint Ventures �� � � �� �� � � � �� �� �� �� � � � �� �� � � �� � �� �� �� �� � � � � � � � �� � � � �� �� �� �� � � � �� � � 1 9 1
Unique Insurance Considerations for Alternative Delivery����� ���� ��� ��� ���� ��� ��� � 1 9 2
Use of Consolidated Insurance Programs��� ���� ��� ��� ���� ���� �� ���� ��� ����� ��� ��� ���� ��� �� 1 9 4
Conclusions and Recommendations �� � � �� � � � � � �� �� �� �� � � � �� � � �� �� � �� �� �� �� � � � �� �� �� � � � �� �� � 1 9 6
CH A P TE R 1 4 SU M M ARY OF RECOM M ENDA T IONS � ���� ���� ��� ��� ���� ��� ��� ���� ��� ����� �� ��� ��� � 1 9 9
Introduction �� �� �� � � �� � � � � � � � � � � �� �� �� �� � � � �� �� �� �� � � � �� � � � � �� � �� �� �� �� � �� � � �� � � � � � �� �� �� �� �� � �� � � �� 1 9 9
Relationships�� � � � � � � � � � � � � �� � � � � � � � � �� � ��� ��� �� �� ��� ��� �� ��� �� �� ���� �� �� ��� ����� �� ��� ��� �� ��� � ���� �� 1 9 9
Project Planning�� � � �� �� � � � � � � � � �� � � �� � �� ���� ��� ��� ����� ��� �� �� ��� �� �� ��� �� ���� ����� ��� � ����� ��� �� �� 2 0 0
Subsurface Conditions �� �� �� �� �� � � � �� �� �� � � � �� � � �� � � � �� �� �� �� � � � � � �� � � �� � �� �� �� �� � �� � � �� �� � � � �� � 2 0 0
Risk Management� � � � � � �� � � �� � � � � �� � � ��� �� ����� �� ����� ��� ��� ���� ��� ��� �� ��� �� ����� �� ���� �� ����� ��� � 2 0 1
Design �� � � �� �� �� � � � � � � � � � � �� �� � � �� �� � � � � � �� �� � �� � � � � �� �� � �� �� �� �� � � � �� � � � � � � � �� �� �� �� �� � � � � � �� � � � �� �� � 2 0 2
Construction Management �� �� �� � � �� � �� �� �� �� � � � � � � � �� � � � �� �� �� �� � � � �� � � � � �� � �� �� �� �� � �� � � �� � � 2 0 3
Cost Estimates� � � � � � �� � � � � � � � � � � � � �� � � � �� ��� �� ��� �� ��� ��� ���� ��� �� ��� �� ��� �� ��� ��� �� �� ��� �� ��� �� � ��� 2 0 3
Schedules� � � � � � � � � � �� � � � � � � � � � � �� �� � � � � � � � ��� ��� �� ��� �� ��� �� ��� �� ����� ��� �� ��� ��� � ���� ����� �� ��� ��� � ��� 2 0 4
Pricing and Payment Provisions �� � � � � � � �� � �� �� �� �� � � � �� �� � � � � � �� �� �� �� � �� �� � � �� � � � �� �� �� �� � � � 2 0 4
Contracts� � � � � � � � � � �� � � �� � � � � �� �� �� � � � � �� � ���� ���� �� ��� ��� �� �� ���� �� �� ��� ��� ���� ��� ��� �� �� � ��� ���� ��� �� 2 0 5
Changes � � �� �� �� �� � � � � � � � � � � �� � � �� �� �� � � � �� �� �� � � � � � �� � � �� � �� �� �� �� � �� � � � � �� �� � �� �� �� �� �� � �� � � � � �� � �� � 2 0 6
Dispute Resolution� � � � �� �� � � � � � � � � �� � ���� �� ����� �� ����� �� ��� ��� �� ��� �� ��� ��� �� ��� �� �� ��� ��� �� �� ��� 2 0 7
Insurance� � �� �� � � � � � � � � �� � � �� � � � � �� � � �� � � � ���� ���� ���� ��� �� ����� ��� ��� �� �� ��� ��� ����� �� ��� � � ��� ��� ����� 2 0 7
AD D I TI ONAL READ I NG �� � � �� �� � � � �� �� �� �� � � � �� �� � � �� � �� �� �� �� � � � � � � � �� � � � �� �� �� �� � � � �� � � 2 0 9
I ND EX �� � � � � � � � � �� �� � � � � � � � � �� � � � � � � �� � � � ��� �� ������ �� ���� �� �� �� ��� �� ��� �� ��� ��� �� ����� � �� �� ��� ��� �� �� 2 1 3
Copyright © 2019 Society for Mining, Metallurgy & Exploration. All rights reserved.
Preface to the Second Edition
A successful underground project is one where relationships are strong, the objectives as
understood by each party are met or exceeded, and the work product serves its stakeholders
and is maintainable in a way that fits with the project vision. High-level metrics for project
success relate to safety, quality, schedule, and budget.
In 2008, the Underground Construction Association of the Society for Mining,
Metallurgy & Exploration (UCA of SME) published the first edition of this book to provide
guidance for contracts from conception through construction. Its aim was to recommend
improvements to underground contracting practices during all project stages. It also
presented roles and responsibilities for project participants to promote better contracts—
and thus better projects.
That first edition became a resource for the underground industry. Intended to serve
as a concise source of guidance for drafting and implementation of contract provisions, it
is recognizable as just that by an ever-increasing number of industry members. Although
not intended as a how-to manual of practice for the various topics, it points out issues that
are specific to the underground industry and that drafters of contract language must under‑
stand to prepare documents that can result in successful projects.
This second edition was undertaken by the UCA of SME because the underground
industry has undergone numerous changes over the last decade. Changes in tunneling tech‑
nology, more common use of design-build as a contracting mechanism, and many lessons
learned have sparked some creative contract approaches. Still, there are too many proj‑
ects that are not as successful as they could be. Project managers new to the industry—
perhaps representing an entity debuting its first underground project—make assumptions
about roles, responsibilities, and even what constitutes a successful project. This can lead to
misaligned goals, inefficient problem solving, and ultimately unresolved disputes. A better
understanding of the specialized nature of the underground industry with respect to the
topics covered in this book and certain contracting approaches can usher in success for all
project participants. This edition provides an opportunity to discuss updated recommenda‑
tions based on lessons learned over the past 10 to 15 years.
A better understanding of the specialized nature of the underground industry with respect
to the topics covered in this book and certain contracting approaches can usher in
success for all project participants.
The editor of this book received guidance and input from a diverse group of profes‑
sionals. We convened at industry conferences to update the first edition, discuss new
chapters for state-of-practice approaches to project elements, and collaborate on recom‑
mendations. Recommendations in the first edition have been modified to address different
practices in the art of underground construction and the lessons learned over the past 10
years. Throughout the book, topics are addressed that highlight underground practices. The
guidance provided herein is based on a significant amount of collective experience and is
aimed at getting and keeping everyone on the same page with the contracting approach and
roles/responsibilities described throughout this document.
Although representatives from all reaches of the industry participated, it is worth
noting that women contributors played a significantly larger role in this second edition;
the UCA of SME clearly recognizes there is a growing number of women practitioners
and leaders in underground construction. The names of some of these leaders appear in
the Acknowledgments as oversight committee member, chapter authors, workshop partici‑
pants, and even as inspiration for the second edition.
Included are chapters on relationships, project planning, subsurface conditions, risk
management, design, construction management (now its own chapter), cost estimates,
schedules, pricing and payment provisions, contracts, changes, dispute resolution, and a
new chapter on insurance. Recommendations for each of these topics can be found at the
end of each chapter and are also compiled in Chapter 14, “Summary of Recommendations.”
The recommendations contained in this edition are intended to guide owners and their
engineers in developing and administering contracts, and to give contractors a better under‑
standing of the rationale behind contract provisions.
Our goal is that more underground projects in this country can be best projects, where
improved relationships and fair contracts enable all project participants to personally
invest in cost-effective, profitable projects, ensuring the continued health of the
underground industry.
The best projects are the ones with the good stories, and the ones that team members
look forward to building and to working on every day. Our goal is that more underground
projects in this country can be best projects, where improved relationships and fair contracts
enable all project participants to personally invest in cost-effective, profitable projects,
ensuring the continued health of the underground industry.
Copyright © 2019 Society for Mining, Metallurgy & Exploration. All rights reserved.
Acknowledgments
This study of contracting practices was updated by the editor under the direction of an over‑
sight committee sponsored by the Underground Construction Association of the Society
for Mining, Metallurgy & Exploration (UCA of SME). The oversight committee members
represent stakeholders that have major roles in underground construction: design engineer,
owner, contractor, and supplier. The committee includes
■■ Robert Goodfellow, Aldea Services Inc. ■■ Pamela Moran, Schneider Moran, Inc.
■■ Leon “Lonnie” Jacobs, Frontier-Kemper ■■ Matt Preedy, Sound Transit
Constructors, Inc.
The following members of the industry provided extensive review of manuscript drafts,
commenting on the topics covered and the recommendations made herein:
Copyright © 2019 Society for Mining, Metallurgy & Exploration. All rights reserved.
Acknowledgments xi
The editor is grateful to these individuals and others who made comments during the plan‑
ning, writing, and editing of this book. Thanks go to Brenda Bohlke for the inspiration to
produce this second edition. Special thanks also go to Julie McCullough for her excellent
technical editing and to Seth McGinnis for his inspired graphic design. Lisa Rode and
Amanda Elioff provided insightful consistency review on a very short turnaround. And the
SME book publishing group, led by Jane Olivier, provided insightful guidance and a final
product of the highest quality.
Finally, it is important to recognize the work of the authors of the first edition, which was
the foundation for this second edition:
William Edgerton, editor of the first edition, served as experienced and trusted adviser
and listener through every step of the process, from inception to final proofing. He could
not have been more generous with his time and insights. Without him, this book would
not exist.
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Chapter 1
Relationships
I N TR O D U C TION
On underground projects, where even seemingly small problems can result in major cost
and schedule impacts because of the typically linear nature of construction, the relationships
among the project participants are major determiners of whether the project is accom-
plished successfully and with few disputes.
Many projects that were technically very difficult, with lots of changes and “rainy days,”
have been accomplished with few disagreements and no disputes. There have also been
many projects that were not as technically challenging but were contentious from the first
hour and were eventually resolved in litigation. What makes some projects run smoothly
and others travel the unpaved road? The difference seems to be in the relationships of the
project principals: representatives of the design engineer, construction manager, owner
agency, and contractor.
It is not easy to develop positive relationships among these participants. Although
they have a common goal of delivering a successful project, their definitions of success are
slightly different, and they are pushed and pulled by different drivers and constraints. Yet,
the project proponent must find a way to unify them around some common objectives and
provide a framework in which they can build productive relationships. The primary vehicle
for this is the contract.
The contract sets the stage for how relationships are created and how they evolve
throughout the project. If the contract sets the stage for an orchestra, where each member
plays a different instrument in harmony, there is a good chance of success. If it instead sets
the stage like a boxing ring, the project participants are likely to square off like adversaries
in a prizefight.
The personal and institutional relationships that form at the beginning of a project and
evolve through all of its phases may be the most crucial, yet most fragile, part of the entire
project delivery process. The coming together of disparate groups of people with different
interests and different bosses (for the most part), but with a common objective, is necessary
for successful project completion. The way these groups work together is a fundamental
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1
2 Chapter 1
determinant in how successfully the many challenges on a major construction project are
met. These interpersonal relationships, and in particular each party’s respect and apprecia-
tion for the objectives of the other parties, are the key factors in progressing the work and in
whether disagreements develop into disputes and how they are resolved.
This chapter discusses the various stakeholders in an underground construction
contract, how their fortunes are tied to sometimes unforgiving contract language, and the
importance of creating contracts that help establish successful working relationships among
the stakeholders.
T H E S TA K E H O LD ERS
Most heavy civil construction is procured for governmental or quasi-governmental agencies,
but it is the public that stands to gain the most from the project over time. As the ultimate
beneficiaries of the project, members of the public are the ultimate risk takers with respect
to project success or failure. However, they are not the only ones:
■■ Design engineer. Although the design engineering firm’s direct economic risks are
usually modest, risks to its reputation are significant because the engineer’s future
business depends on a selection process that is not based on price but on good press
and good relationships with the owner. High-quality work, technical expertise, and
responsiveness are components of these relationships. This relationship with the
owner may differ to some extent for design-build (DB) contracts.
■■ Construction manager. The construction manager may be an extension of the
owner’s staff, but in underground work, the job is more often handled by a separate
consulting firm whose primary responsibility is to coordinate the resources of all the
other parties to achieve the stated objectives and to keep roles and responsibilities
clear. The construction manager plays a pivotal role in facilitating the relationships
among all of the other stakeholders. It is important that the construction manager
understands this role and does not simply act as an advocate for the owner and
against the contractor. This is not always easy given the direct financial consulting
relationship between the owner and the construction manager; however, a good
construction manager is guided by the agreed-on overall objective of a successful
project.
■■ Owner agency. In most underground construction projects, the public is repre-
sented by the owner agency. How well its employees perform on the project will
hurt or help their careers, depending on how they are judged by their superiors as
well as how the agency is judged by the public and media. The careers of the public’s
representatives, the politicians, also depend on their constituents’ perceptions that
the project was a success.
■■ Contractor. On publicly advertised projects where the winning contractor is selected
on the basis of price, the contractor stands to benefit (i.e., profit) only from the
contract in hand. While highly desirable, the good opinion of the owner or engineer
at job completion weighs far less in obtaining the next job than being the low bidder.
By contrast, in a private or quasi-public setting, where best value and invited bid
procurements are the norm, the potential for future contracts makes winning and
keeping the owner’s favor at least as important to the contractor as the financial result
of any particular project.
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Relationships 3
TH E C O N TR ACT
Whether the contract for a construction project is written specifically for that project or is a
standard that the owner has used for decades on various kinds of construction, it is likely to
be offered to bidders on a take-it-or-leave-it basis with essentially no opportunity to nego-
tiate terms. Some such contracts are reasonably equitable, meaning they allocate responsi-
bility for each given aspect of the contract to the party that has most control of that aspect.
Other contracts contain harsh, unfair, or inequitable terms. These are likely to yield fewer
bidders, higher bids, constant contentiousness, and greater legal costs. Despite these draw-
backs, they remain unchanged. Some of the most common reasons for this are as follows:
■■ Agency standards, municipal ordinances, state laws, and federal procurement
laws often mandate some or all of the terms of a contract without respect for the
unique requirements of particular types of construction, including underground
construction.
■■ Changing standard contracts requires time, resources, and shared political will,
which are in short supply at many public agencies.
■■ Creating more equitable contracts may require public officials and public servants
to risk public criticism for being soft on high-profile contractors and big business.
Owners with inequitable contract terms, such as denial of time extensions for directed work,
are quick to observe that bidders are not forced to bid if they do not like the terms. And
the owner has the right to assume that unfavorable terms are acceptable to the contractor
as long as the contractor signs the contract. This viewpoint, however, ignores the market
realities that apply to construction companies and, particularly, specialty contractors such as
tunnelers. Not every bid is successful, and a contractor that bids only when all the contrac-
tual stars are aligned will have no work and, in short order, no revenue and no company.
Therefore, rather than focusing on the difficulties that may be associated with creating
more equitable contracts, owners should remember that holding the project principals to
harsh and inequitable terms has many negative consequences. For example, allocating all
the risk to the contractor is counterproductive, as it frequently leads to increased costs
and delays to the owner through inflated bid prices, disputes, claims, and litigation (see
Chapter 4). Other harsh contractual language makes project relationships less resilient
when things go wrong.
This is particularly risky on underground projects, because the typical underground
project presents far more opportunities for things to go wrong than does the typical
aboveground project:
■■ Unlike aboveground construction, very little underground construction can be
concurrently done. A small problem underground can have huge cost and schedule
impacts if it shuts down the heading or slows progress.
■■ Underground construction is highly uncertain. Even with extensive (and expen-
sive) subsurface investigation, it is impossible to foresee every challenge that may be
encountered underground.
■■ Most underground projects are true megaprojects, with massive budgets, long sched-
ules, and many participants. Complexity adds risk.
■■ Underground construction carries a high velocity of cash flow and the potential for
significant financial losses.
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4 Chapter 1
In this pressurized and uncertain environment, it is critical for the parties to be working to an
equitable contract that encourages productive problem-solving and discourages unhelpful
contentious behavior and the blame game.
That said, although the contract is prepared by the owner agency, not all contract prob-
lems can be laid at the owner’s doorstep. Many projects deteriorate because of parties that
ignore explicit contract language or do not understand or respect their contractual roles
and responsibilities, either usurping or ceding control. Frequent examples are contractors
that insist on design changes and construction managers and designers that dictate means,
methods, and construction work plans. These failures are to be avoided as much as the
failure to establish an equitable contract in the first place.
IM P R O V I N G R E LATI ONSH I PS
Owners, construction managers, engineers, and contractors have been accustomed to tradi-
tional roles and specific methodologies that have existed for generations, but underground
work has become more complex and contracts encompass many new social, performance,
and technical requirements. Therefore, the underground industry must develop project
methodologies that promote effective personal and institutional relationships and early
resolution of differences. Three such methodologies have been used, with varying degrees
of success:
1. Alliancing is one such relationship-based methodology and is a delivery method that
uses the contract documents to create a nonadversarial relationship in which all the
parties’ interests are aligned. Typical elements of alliance contracts are shared risks
and rewards, monetary incentives for achieving certain objectives, and alternative
governance structures. (This concept is discussed further in Chapter 10.) Although
this methodology has been used with varying degrees of success in the petroleum
industry, and for certain infrastructure projects, especially in Australia, it has not
been widely accepted for use on publicly owned projects in the United States.
2. Another methodology that emphasizes the relationships between contract parties is
partnering. For most underground projects, the long duration of the contract means
that change is inevitable, and the single common thread in achieving a successful
outcome is the ability for the parties involved to communicate with each other in
a positive manner, recognizing each other’s specific concerns and objectives. This
ability to communicate requires an in-depth understanding of human behavior and
the dynamics of group decision-making, which are not topics typically covered in
engineering schools. Indeed, to generalize, these are skills that engineers typically do
not usually have in great supply. Nonetheless, for jobs of long duration, virtually all
projects require such skills, because not everything that happens can be predicted in
advance and accounted for with contract language (see also Chapter 12).
The philosophical basis of partnering is that the underlying problem in many
situations is the parties’ inability to communicate. In addressing this shortcoming,
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Relationships 5
the parties are asked to understand and accept the objectives of the other side and
recognize that all parties want to do the right thing. Partnering has been adopted as
a standard, noncontentious way to resolve issues before they get out of hand. The
partnering process typically includes representatives of the owner, the construction
manager, and the contractor, and is designed to begin right from the contract award
and continue through the whole job. Recognizing that the parties all have a stake
in the successful outcome of a project, the partnering process emphasizes the need
for them to talk freely as equals, trusting that budding disputes can be worked out
fairly and amicably. For a successful partnering outcome, the project owner must
assume the leadership role in creating the ethical environment of good faith and fair
dealing. Experience within the United States has demonstrated that most contrac-
tors will respond in a positive manner if such an attitude is initiated by the owner;
however, when that attitude is not present, not even partnering can make a successful
outcome.
Because relationships on underground projects have often been adversarial, the
parties cannot be expected to spontaneously begin partnering. They need someone
to explain the process, guide them, and ride herd on the unbelievers and procrasti-
nators. Thus was born the partnering facilitator, who is part teacher, part cheerleader,
part psychologist, part evangelist, part enforcer, and part camp counselor. Some
facilitators are honest, skilled, and effective, and some are not. Experienced facilita-
tors are essential to the process, and the best way of finding a good facilitator is by
seeking the recommendations of those who have used them on previous projects.
Even when partnering is being used effectively, it does not resolve all of a proj-
ect’s relationship problems, especially as the politically broadened definition of
stakeholder brings a host of third parties to the table, including those with no real
financial stake in the completed project. Some partnering theorists argue that the
partnering sessions should include not only the primary contracting parties, but
also adjacent property owners and representatives of governmental jurisdictions,
funding entities, and permit agencies. In practice, the inclusion of these participants
has not proven helpful in most cases, because partnering sessions need to focus on
detailed problem-solving that is necessary for successful project completion but is
typically not particularly relevant to third-party stakeholders. For certain DB proj-
ects that require third-party approval of final design, targeted partnering sessions
have been successful.
A successful partnering outcome requires senior executives of all parties to
agree on their common expectations and to be committed to designing processes
for achieving them. One of the processes that has been successfully implemented is
the issue resolution/escalation ladder, where the focus is on resolving issues at the
lowest possible level. Partnering failures have occurred when the best intentions of
the project executives are not shared with the project staff, who are on the front line.
All of the personnel who interact on a day-to-day basis with their counterparts must
believe in the concepts of good faith and fair dealing that have been agreed to by the
project executives. This includes project managers, superintendents, project and field
engineers, inspectors, subcontractors, major suppliers, and safety representatives. It
also includes new staff members who arrive after the initial partnering sessions. This
makes the ongoing, usually quarterly, partnering update meetings a crucial element
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6 Chapter 1
When the parties can understand each other’s issues and concerns before developing
a position from which it is difficult to retreat, the project’s goals are more likely to
be achieved.
In some cases, the big problems are not really perpetuated by a poor appreciation of the
other party’s concerns, but by genuine disagreements over large amounts of money—issues
of “you bet your company and I bet my career” magnitude. Although small things are easy
to be diplomatic about, large issues are more difficult to resolve. Nonetheless, when the
parties can understand each other’s issues and concerns before developing a position from
which it is difficult to retreat, the project’s goals are more likely to be achieved.
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Relationships 7
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Chapter12
Chapter
Project Planning
I N TR O D U C TION
The goal of project planning for an underground project is to produce a high-quality project
implementation plan for a facility that will meet agreed-on objectives in a cost-effective and
timely manner. The planning process guides and enables decision-making about project
feasibility, construction and delivery methods, schedule, and cost. It is also the phase at which
some regulatory approvals are obtained and buy-in is sought from adjacent third parties.
The outcomes of these activities can either advance or stop a project. To promote
informed decisions, project planning should be sufficiently thorough and rigorous to allow
accurate assessment of the need for the project and of the relative advantages and disadvan-
tages of alternatives that will meet the owner’s objectives and required levels of service.
Owners generally have existing planning processes that are thorough and proven, and
can easily be adapted to underground projects. This chapter provides recommendations
for using a typical planning process to define underground project parameters in ways that
promote good contracting practices. It discusses key elements of project planning including
the following:
1. Needs assessment
2. Feasibility study
3. Alternatives and environmental analysis
4. Regulatory approvals, permits, easements, and property acquisitions
5. Conceptual design
6. Establishing the implementation plan
Although these elements can be viewed as discrete activities that are progressively more
focused on a selected project approach, there is usually some overlap. For example, presenting
the alternatives for environmental approvals may require a level of conceptual design of
multiple alternatives. At the commencement of planning, the planning team must review its
planning process and determine the optimal approach and resources to proceed smoothly
through planning to the implementation plan that serves as the basis for preliminary design.
Copyright © 2019 Society for Mining, Metallurgy & Exploration. All rights reserved.
9
10 Chapter 2
NEE D S A S S E S SM ENT
Ideally, prior to the start of project planning, the owner will clarify the required levels of
service. This may include qualitative and quantitative parameters for level of reliability,
operational capacity, economic viability, and community and public objectives. The levels
of service set the stage for the planning team to develop a needs assessment document that
surveys the gap between the current conditions and what is required or desirable.
This is also the stage at which the owner should define other key parameters required for
the planning process to move forward. For example, it should do sufficient preliminary risk
work to establish an overall risk strategy and risk tolerance level, and to identify any major
project risks that could require further investigation or review during planning (e.g., risks
to the surrounding infrastructure or the potential for significant community opposition). A
preliminary schedule should be prepared, which should consider needed utility relocation,
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Project Planning 11
When the San Francisco Bay Area Rapid Transit (BART) district assessed the placement of
its airport extension, which opened in 2003, BART originally considered an aboveground
alternative, but community leaders determined that the value of saving the aboveground space
for residential and commercial uses justified the greater cost of placing the airport extension
underground.
easement/property acquisition and land approvals, permits and coordination with adjacent
projects, environmental review, and project complexity.
F E A S I B I L I TY STU D Y
The intent of the feasibility study is to determine whether a project will be built to address
the identified need. Considerations in the study include technical feasibility, legal require-
ments, political and community support, and economic viability. The following sections
highlight recommendations related to some of the key considerations.
Building Underground
The feasibility stage is generally when owners consider whether to include one or more
underground options for the project, to be evaluated in more detail in the alternatives anal-
ysis. As part of this, owners should consider the intangible value of building underground,
which, although it is generally more expensive, saves aboveground space for uses that might
not be feasible underground and may also offer other land development opportunities for
the aboveground space (see the box “The Value of Underground Construction”).
Long-Term Value
Project cost and derived benefits are often the most important considerations for an
owner. During feasibility evaluations, preliminary cost estimates are developed based on
Copyright © 2019 Society for Mining, Metallurgy & Exploration. All rights reserved.
12 Chapter 2
feasibility-level design drawings to assist in the alternatives analysis that will follow. These
estimates assist the owner to evaluate the various alternatives on a like-for-like basis, consid-
ering life-cycle costs and long-term value.
Preliminary cost estimating during feasibility should establish clear assumptions,
including a definition of project scope and appropriate levels of contingency that can be
applied uniformly across all projects to enable realistic comparison of the options. However,
owners must recognize that these estimates are limited by being done at a very early level of
design development and with a lack of understanding of issues that may arise during design
and construction. Although efforts should be made to produce an accurate cost estimate,
the cost estimated at the feasibility stage should not be used to finalize a budget number. It
should be progressed during conceptual design and then developed further in preliminary
design. At this stage of development, the estimators should prepare a cost estimate that
establishes a cost range. For federally funded projects, this estimate should use federal guide-
lines for allocated and unallocated contingencies, soft costs, and ancillary costs. This range
should allow for “unanticipated costs,” variability in market conditions, and variabilities
in the cost of the final scope of work. Throughout the project development cycle, the esti-
mators should track hard and soft costs by percentage, and periodically reassess escalation
factors, soft costs, actual costs, and overall market factors to ensure that the projected cost
range remains a reasonable projection.
For a project with an underground alternative, the analysis usually also includes
comparison of the advantages of less community impact with a higher risk of unknowns,
cost and schedule variability resulting from unpredictable geological conditions, and lower
life-cycle costs resulting from longer design life and less maintenance.
The purpose of the alternatives analysis is twofold: (1) define and measure the alter-
natives against the project goals, and (2) select a preferred alternative. As discussed in the
introduction to this chapter, the alternatives analysis will likely overlap with the regula-
tory approval process. In addition, securing regulatory approvals may require some level of
conceptual design of multiple alternatives. The environmental approval process typically is
the gate for progressing the selected alternative to conceptual design.
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Project Planning 13
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14 Chapter 2
As these elements of the planning process proceed in parallel, several iterations of the
alternatives analysis may be required to assure that all the requirements have been identified
and potential solutions have been developed. Each iteration should provide a clearer and
more complete statement of the design requirements.
The planning team should define decision-making criteria for the selection of the alter-
native, including that the preferred alternative must meet or exceed the expected levels of
service. The team may elect to compare alternatives with a triple bottom line evaluation of
financial, environmental, and social/local factors.
Environmental Documentation
The primary federal environmental and land use regulation affecting the construction
industry, including underground construction, is the National Environmental Policy Act of
1969 (NEPA). NEPA requires that an environmental impact statement (EIS) be prepared
for all major federal actions that significantly affect the environment. Many states have
also promulgated state environmental policy acts, which have similar requirements, for
example, the California Environmental Quality Act and its requirement for an environ-
mental impact review.
After completion of the EIS and other environmental documentation, regulators will
issue a record of decision (under NEPA) and other relevant approvals that will certify one of
the project alternatives for further development. At this stage, permitting and other activi-
ties can commence concurrently with conceptual design of that alternative.
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Project Planning 15
Permits
The permitting process is the controlling aspect of regulatory compliance. Underground
projects require many permits from planning through construction. For efficiency, some
permits should be owner-furnished, while some are more properly the responsibility of the
contractor.
Permits that affect the final design of the facility and that require a long lead time
(see Chapter 5) are typically secured by the owner, usually sufficiently in advance to be
included as part of the procurement solicitation. Owner-furnished permits needed early
in the planning phase include various land use approvals and environmental permits (e.g.,
those issued by the U.S. Army Corps of Engineers, the U.S. Fish and Wildlife Service, and,
in Washington State, the Department of Ecology). When these permits are obtained in
advance of contractor selection and the provisions are incorporated into the final design
documents, applicants can provide more meaningful bids, and this is recommended. For
many agencies, permit acquisition is done during the design phase. In California, the owner
is required to obtain a tunnel classification from the California Occupational Safety and
Health Administration (Cal/OSHA) prior to advertising (CCR 1996), and this is typically
done during final design when detailed geotechnical information is available.
Although underground solutions do not uniformly result in more or fewer regulatory
hurdles than aboveground solutions, large underground projects in jurisdictions where
similar projects have not previously been constructed often create new precedents in the
local jurisdiction. For example, a fire marshal may need to prepare an interpretation of
building code requirements for occupied underground facilities, or new codes may need to
be created for new classifications of facilities.
Other permits, particularly those that are related to the means and methods of construc-
tion and may require a shorter lead time, are better furnished by the contractor. These
include administrative permits, local or county construction wastewater permit discharge
authorizations, temporary noise variances, demolition permits, hazardous material abate-
ment permits (e.g., for asbestos and lead), construction-generated waste and spoils disposal
permits, tunnel excavation, and temporary shoring permits. Because many details required
for issuance of such permits depend on the contractor’s means and methods, it makes sense
for the contractor to work directly with the permitting agency in obtaining them. (See the
box “Effectively Addressing Multijurisdictional Issues.”)
The Massachusetts Water Resources Authority (MWRA) was involved in a court-ordered 15-year
effort to clean up Boston Harbor, which required a variety of complex tunnel projects involving
a high risk of personal injury to workers. The contracts for the first projects, implemented in
1989–1990, gave the contractors the responsibility for tunnel rescue. However, after the award,
a separate memorandum of understanding between MWRA and the local fire departments gave
a supplemental role in tunnel rescue to the fire departments. In practice, once the local fire
departments were brought into tunnel rescue efforts, the potential for conflicts and delays in
rescue efforts increased. In later contracts, MWRA delegated primary tunnel rescue responsi-
bility to the local fire department, which helped avoid many of these conflicts. MWRA provided
funding to equip and train the local fire department for tunnel rescue.
Copyright © 2019 Society for Mining, Metallurgy & Exploration. All rights reserved.
16 Chapter 2
All needed approvals, permits, and reviews should be included in the project critical
path schedule. Prior to securing agreements, there are often numerous activities that must be
completed, particularly in cases where land acquisition is necessary. Creating and managing
the schedules for these approvals can reduce the risk of later delays. For some permits, envi-
ronmental review and completion of the 100% final design submittal may be required. In
the event that the DB project delivery method is intended, where final design will not be
developed until after a contractor has been selected, the owner will need to detail the permit
requirements in the contract documents and ensure that the permitting authorities can
process the required documentation within the specified time frames.
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Project Planning 17
Staging Areas
For water and wastewater projects, staging area locations can control horizontal alignment.
Spacing staging areas too far apart can negatively impact overall construction duration and
increase excavation risk.
For transit projects, staging areas are required at both open-cut and mined stations, because
much construction activity must take place at those sites. Traffic maintenance is usually a major
factor in minimizing public impact.
Although tunneling and underground construction may be less invasive than surface
work along most of the tunnel alignment, the shaft and portal staging areas typically are
subject to a greater impact. Locating the staging areas is one of the most significant project
planning activities. If adequate staging areas are not provided, the cost of additional ease-
ments will be incorporated into the bid price, and construction logistics will become more
complex. In some cases, it may be beneficial for the contractor to arrange for temporary
easements directly with the property owner.
C O N C E P TU A L D ESI GN
After selection and approval of the selected alternative, the designer and relevant members
of the planning team will fully develop and document the conceptual design of the selected
alternative. This typically represents approximately 15% of the final design and is docu-
mented in what is known as a conceptual design report, conceptual engineering report, or
facility plan. The document usually includes the following:
■■ Scope of work
■■ Design criteria
■■ Conceptual design sketches or drawings
■■ Consequences and risk assessment
■■ Regulatory permits needed for design, construction, and operation
■■ Real estate and/or right-of-way acquisition requirements
■■ Encroachment permits needed from other jurisdictions
■■ Utility coordination requirements
■■ Storm water management requirements
■■ Coordination with other projects
■■ Conceptual design-level cost estimate
■■ Integrated project schedule
The conceptual design-level cost estimate can usually be relied on, with appropriate contin-
gencies, to serve as a budget number that can be published to funding agencies, boards of
directors, and others. (Chapter 7 discusses cost estimates at different stages of design.)
Following conceptual design, the owner may elect to introduce a technical review panel,
a peer review structure, or a value engineering team (see Chapter 5).
E S TA B L I S H I N G TH E I M PL EM ENTATI ON P LA N
The implementation plan functions, alongside the conceptual design report, as documenta-
tion of key decisions made during the planning process that will guide the implementation,
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“He did it in a way that none would ever discover. He trusted Higgins, and
Sabine was an accident. Perhaps ... perhaps ... he did it to keep me here ... to
save the thing he believed in all his life.”
It was a horrible thought which she tried to kill, but it lingered, together
with the regret that she had never finished what she had begun to tell him as
they stood by the hedge talking of the letters—that one day Jean might take
the name of John Pentland. He had, after all, as much right to it as he had to
the name of de Cyon; it would be only a little change, but it would allow the
name of Pentland to go on and on. All the land, all the money, all the
tradition, would go down to Pentland children, and so make a reason for
their existence; and in the end the name would be something more then than
a thing embalmed in “The Pentland Family and the Massachusetts Bay
Colony.” The descendants would be, after all, of Pentland blood, or at least
of the blood of Savina Dalgedo and Toby Cane, which had come long ago
to be Pentland blood.
And she thought grimly, “He was right, after all. I am one of them at last
... in spite of everything. It’s I who am carrying on now.”
On the morning of the funeral, as she stood on the terrace expecting Jean
and Sybil, Higgins, dressed in his best black suit and looking horribly
awkward and ill at ease, came toward her to say, looking away from her,
“Mr. O’Hara is going away. They’re putting up a ‘For Sale’ sign on his
gate. He isn’t coming back.” And then looking at her boldly he added, “I
thought you might want to know, Mrs. Pentland.”
For a moment she had a sudden, fierce desire to cry out, “No, he mustn’t
go! You must tell him to stay. I can’t let him go away like that!” She wanted
suddenly to run across the fields to the bright, vulgar, new house, to tell him
herself. She thought, “He meant, then, what he said. He’s given up
everything here.”
But she knew, too, that he had gone away to fight, freed now and moved
only by his passion for success, for victory.
And before she could answer Higgins, who stood there wanting her to
send him to Michael, Miss Egan appeared, starched and rigid and wearing
the professional expression of solemnity which she adopted in the presence
of bereaved families. She said, “It’s about her, Mrs. Pentland. She seems
very bright this morning and quite in her right mind. She wants to know
why he hasn’t been to see her for two whole days. I thought....”
Olivia interrupted her quietly. “It’s all right,” she said. “I’ll go and tell
her. I’ll explain. It’s better for me to do it.”
She went away into the house, knowing bitterly that she left Miss Egan
and Higgins thinking of her with pity.
As she climbed the worn stair carpet to the north wing, she knew
suddenly a profound sense of peace such as she had not known for years. It
was over and done now, and life would go on the same as it had always
done, filled with trickiness and boredom and deceits, but pleasant, too, in
spite of everything, perhaps because, as John Pentland had said, “One had
sometimes to pretend.” And, after all, Sybil had escaped and was happy.
She knew now that she herself would never escape; she had been too
long a part of Pentlands, and she knew that what the old man had said was
the truth. She had acted thus not because of duty, or promises, or nobility, or
pride, or even out of virtue.... Perhaps it was even because she was not
strong enough to do otherwise. But she knew that she had acted thus
because, as he said, “There are things, Olivia, which people like us can’t
do.”
And as she moved along the narrow hall, she saw from one of the deep-
set windows the figure of Sabine moving along the lane in a faint cloud of
dust, and nearer at hand, at the entrance of the elm-bordered drive, Aunt
Cassie in deep black, coming along briskly in a cloud of crape. No, nothing
had changed. It would go on and on....
The door opened and the sickly odor of medicines flooded the hallway.
Out of the darkness came the sound of a feeble, reed-like voice, terrible in
its sanity, saying, “Oh, it’s you, Olivia. I knew you’d come. I’ve been
waiting for you....”
THE END
Cold Spring Harbor, Long Island
June 4, 1925
St. Jean-de-Luz, B. P., France
July 21, 1926
Typographical errors corrected by
the etext transcriber:
lay figure=> clay figure {pg 6}
sarcely giving=> scarcely giving
{pg 205}
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