Professional Documents
Culture Documents
Sample Portfolio 2
Sample Portfolio 2
Developmental
e-‐portfolio
BUSINESS
SKILLS
FOR
LEADERSHIP
–
MAN127
Gloria
Mastromauro
1
1.0 Introduction
The main areas of reflection include personal learning points, which means how
the elements add up to contribute to successful management and leadership and
how I developed my own abilities and the strategies used to do this. Designing and
building a portfolio is a useful way to plan and review personal achievements;
there are many benefits of producing a developmental portfolio, such as:
The framework I have chosen to apply to reflect back and analyse the four areas of
study is Gibb’s reflective cycle (See Figure 1 below). Using this model has proved
to be really effective because it has allowed me to learn from my experiences by
analysing and evaluating them. As a matter of fact, as Williams et al. (2013) state
reflective practice is a means to effectively unite theory with practice, by
developing learning and knowledge.
2
looking for what I could have improved and finally prepare an action plan of what I
would fix to do better in the future.
The first area of study I’ve chosen to reflect upon is essential postgraduate study
skills, because these represent some of the main aims that postgraduate students
should strive for and develop (Davies 2011). The pillar and foundation of these
skills is critical thinking, which is the ability to evaluate an issue and find a
solution to it. The word critical refers to the fact that a thoughtful process is
applied and every option is weighted up as part of the procedure (McMillan and
Weyers 2013).
Critical thinking also enhances other skills and is the basis for successful continuing
professional development (Arp and Watson 2015). For this reason the second area
of study I decided to analyse is how I developed my professional identity. A
fundamental part of this process is enhancing self-management skills and stress
management, which I will talk about in more detail in the section. In the modern
world it is almost impossible to not experience stress in the workplace; for this
reason there are some techniques that are helpful to reduce the level of pressure
3
and anxiety. Each individual has to find the strategy or ‘quick fix’ that works for
him/her (Eisen et al. 2008).
Another skill I developed thanks to one of the university lectures is IT, which is a
very important skillset to have for leaders who want to be in an advantageous
position by understanding the forces that are changing the landscape of work. As a
matter of fact, although some characteristics of what makes a good leader are
common to both a good leader and a good leader in the digital world, some of
them are still different. For example it is important to have a good knowledge and
competency with digital technologies to succeed as a leader nowadays and be
aware of what image you show of yourself on social media (Trilling and Fadel
2012). I have learnt to develop a professional social media profile e.g. LinkedIn, in
order to exploit the advantages of these platforms to impress employers.
The next section will deal with essential postgraduate study skills because, since
they are the pillars of master level studies, it is important to develop them first
before moving on to different ones.
4
2.0 Essential Postgraduate Study Skills
Essential postgraduate study skills are undoubtedly very useful for students but
developing them is also beneficial in the workplace (Currie 2005). One of the
aspects I improved through my time at university is critical reading, which has
helped me a lot in terms of the time I spent conducting research. By becoming
more critical in your reading you spend less time reading yet learn more in the
process (Cameron 2009). During the times in which I struggled due to imminent
deadlines and not enough time to read all the textbooks I wanted to, I decided to
use a simple technique to speed up the reading process and find relevant
references and quotes, instead of wasting time scanning through irrelevant
material. This tool is called SQ3R (the acronym stands for Survey, Question, Read,
Recall, Review), and it is a well-known strategy that I applied to all the different
types of reading (See Figure 2).
In the first stage you scan the material by reading the introduction of the chapter,
the headings, subheadings and summary, in order to have all the background
5
information you need to make a judgement on the text (Passaglia 2003). The
second part is to ask yourself the following questions, in order to have a purpose
and be more active in your reading.
Then just read, recall the main points so you don’t forget them (for example I used
the technique of highlighting relevant information with different coloured pens
and take notes by paraphrasing in my own words) and finally review, which is
simply an evaluation of the process. Thinking back and reflecting upon my past
university work I realise that, by using techniques to read critically, I considerably
improved the way in which I conduct my research and also find more relevant
information. This method has significantly helped me find better quality material
and save time to focus on other aspects of the assignment. In the future I will
always use this skill I learnt, as it is not only beneficial, but it also involves
reflection as well as reading, which stimulates the critical thinking process too.
Critical thinking and critical reading are the foundations of learning and personal
development (Andrews 2007). To develop my critical thinking I found that
watching a video that the university posted on the Mycourse page and reading a
booklet on the Solent critical thinking method was very beneficial (See Appendix
1.0 and 1.1). Using these tools has now become a habit for me, and in
retrospective I can see how much they have benefitted me compared to when I
used to just accept what authors said.
After developing critical thinking skills, the next step is to apply these to written
work, which can be considered a continuation of critical reading. It is essential to
be critical when writing up an assignment because, when carrying out a great
number of reading the attention can be drawn on different viewpoints, and from
these bias can be an issue (Bowell and Kemp 2010). For this reason, upon
reflection, I found that being critical and balance various authors’ opinions is the
6
best way to support my own argument, by presenting their strengths and
weaknesses, striving to be open-minded, and justifying my argument.
I also discovered a relevant diagram in the second lecture of the Business Skills for
Leadership unit (See Figure 3.0), which places extra emphasis on the importance
of justifying everything side-by-side.
Figure 3. Essential Skills for Postgraduate Study and Beyond (2015)
7
reflecting back on how I learnt about these essential postgraduate study skills I
improved my CPD plan, which I will deal with in the next section on professional
identity.
8
Reflecting upon the advantages of writing up my CPD I realised that it helped me
in many ways. First of all it enabled me to build my confidence and credibility by
seeing my progression step by step and things I achieved; it also proved to be a
beneficial tool for my training and development, by continually updating my
skillset. As a matter of fact one of the benefits of writing up a CPD is that it
encourages you to be more efficient by reflecting back on your learning experience
and move forward (Bubb and Earley 2007). In the future I will definitely keep using
this tool, which is more beneficial when it is a continuous process, so that it
empowers individuals to be in control of how they fulfil their objectives and when
they want to achieve them (Megginson and Whitaker 2003).
With hindsight these tools have proved to be a beneficial way for me to start
developing my professional identity, in fact they have enabled me to identify my
weaknesses and strengths and how I can use them in terms of employment. In the
future I will keep exploiting these to always be aware of the possibilities I can use
to my advantage and the threats I have to work on to turn into strengths.
9
changing your response (See Appendix 3.0). Practically this meant that whenever I
felt negative emotions I took deep breaths and closed my eyes for a few seconds; I
found that thinking about why I felt that negative emotion for a few seconds
helped calm me down. Looking back, knowing my emotional triggers proved to be
very beneficial to avoid facing problems and negative emotions and in the future,
with more practice, I believe I will be able to control my feelings better and turn
negative emotions into positive ones.
Colour coding and mind mapping were also tools I used to make doing work easier,
as they help make connections and see the bigger picture (Armstrong 2014). Among
the longer-term fixes I found that using the diagram by David Allen on getting
things done was very helpful in organising my work in order to avoid getting
stressed out (See Appendix 4.1). Another long-term strategy I used to manage
stress was the Stephen Covey’s second quadrant technique, which was worthwhile
to use for managing my time and work, meaning that I avoided getting too stressed
out (See Figure 5 below).
10
Figure
5.
Stephen
Covey’s
Second
Quadrant
By reflecting upon the causes of my stress at university I realised that the events
that caused it mostly for me were the arguments I had while leaving in a shared
accommodation and the pressure of meeting all the deadlines on time. As for the
first one I decided to express myself and talk about it by moaning about my
housemates to my family and friends; in fact as Losyk (2005) states, acknowledging
a problem and releasing emotions by crying or moaning about them represents a
first step to overcoming them. As for the second problem I realised that among the
11
quick fixes I could use going to the gym to release the stress and pressure and
download a yoga app to calm me down and exercise every day (See Appendix 4.3).
Stress can impact the way in which we work and can have a serious repercussion
not only on our career, but also on our relationships (Lehrer et al. 2007). As
Hiriyappa (2013) said, the first step to manage stress is to understand where it is
coming from. By looking back on my time at university, during my undergraduate
course I used to get stressed out really easily. With hindsight using the stress
management tools mentioned above helped me achieve better results and be
physically healthier. In the future I will continue using both long term and quick
fixes in order to keep my stress under control and monitor my emotions. Being able
to manage stress is an important skill for a leader and after developing this the
next section deals with IT skills.
5.0 IT Skills
Microsoft Excel is perhaps one of the most required software in every workplace,
and for this reason it is very important for every leader to know how to use it to
complete everyday functional tasks (Fairhurst 2015). Looking back at my two work
placements last summer I understand how important it is to know how to create
and update Excel spreadsheets as well as turning data into charts. I found that the
practical lectures I attended at university this year on IT skills proved to be very
useful to me, as I learnt how to produce excel spreadsheets and I got to complete
various exercises to get used to create charts and histograms (See Appendix 5.0 for
spreadsheets examples).
12
Learning how to use Excel allowed me to build charts, to unlock the potential of
various data, compare values and lists, identify trends (with the histograms) and
bring data together in only one place, that can be accessed online from anywhere
(Walkenbach 2011). Because of globalisation and the fact that companies are
becoming more and more international, managers are finding themselves in the
situation of not having a team of people physically in an office, but a virtual team
(Zofi 2012). For this reason it is very important to have the right skills to be able to
manage an international team of people online, by using the latest technology in
order to share information effectively and quickly.
13
6.0 Conclusion
In conclusion I can say that the experience gained through writing up this portfolio
is invaluable as it benefited me in terms of giving me both workplace skills and
understanding how to use them. Reflecting back on my experiences, as well as
reading my reflective log, has proved to be a beneficial way to analyse what
achievements I have made and in hindsight see what I could have done differently.
Without doubts the skills I expanded will be handy to me for my future job and in
developing further my continuing professional development. Although I have
written a CPD and carried out a personal SWOT analysis, there are still some
aspects of my future that I’m not entirely sure of and after gaining more work
experience I will be able to complete those.
Looking back I have realised that the most valuable aspect I learnt from writing
this portfolio is the importance of reflection in self-development, particularly in
planning and in terms of overcoming barriers. Looking back at all the lectures I
attended and writing about what I learnt from them mixed with my personal
experiences outside university has helped me see the bigger picture and practically
apply the knowledge and theories studied. It has also assisted me in my journey to
develop myself, providing me with a tool to highlight my weaknesses and
strengths, to understand how to maximise my potential and take advantage of
opportunities.
All four areas of study analysed in this portfolio helped me develop my professional
identity and enrich my skillset. Essential postgraduate study skills were
fundamental to develop for my success at master’s level, as they represent the
pillar of level 7. Critical thinking, critical reading and critical writing were very
important aspects to further expand in order to develop myself personally and
professionally. Secondly understanding the factors that influenced my professional
identity proved to be extremely beneficial, as they showed me what I needed to
do in order to achieve my goals and improve myself. Learning how to recognise and
manage stress was also very crucial to my personal reflection, because previous
episodes of stress prevented me from performing well. Finally learning how to
exploit my IT skills was interesting and useful because it showed me how important
14
these are in today’s world and how fundamental they are to be a successful
leader.
Eventually, reflecting back on the whole experience, I have found that it proved to
be very beneficial and worthwhile, because it forced me to look at specific aspects
of myself I would have never done otherwise. Developing these aspects will be
crucial to my personal growth and professional identity, which is definitely a
process I will continue in the future.
15
References
BOSTON MEDIA HOUSE, 2015. Study Skills: SQ3R [digital image] [viewed 25
November 2015]. Available from:
https://bmhstudentwellness.wordpress.com/2014/10/29/study-skills-sq3r/
BOWELL, T. and G., KEMP, 2010. Critical Thinking: a Concise Guide. 3rd ed.
London: Routledge
CAMERON, S., 2009. The business student's handbook skills for study and
employment. 5th ed. Harlow: Pearson Education/Financial Times Prentice Hall
CLARKE, A., 2005. IT Skills for Successful Study. Basingstoke: Palgrave MacMillan
CONNELLY, M., 2015. Stephen Covey: 7 Habits Model [digital image] [viewed 27
December 2015]. Available from: http://www.change-management-
coach.com/stephen-covey.html
CURRIE, D., 2005. Developing and Applying Study Skills: Writing Assignments,
Dissertations and Management Reports. London: Chartered Institute of Personnel
and Development
DAVIES, M., 2011. Study Skills for International Postgraduates. London: Palgrave
MacMillan
EISEN, K. P., G. J., ALLEN and L. S., PESCATELLO, 2008. Stress management in the
workplace: A comparison of a computer-based and an in-person stress-
management intervention. Computers in Human Behavior, 24(2), pp. 486-496
16
FAIRHURST, D. S., 2015. Using Excel for Business Analysis: A Guide to Financial
Modelling Fundamentals. Singapore: Wiley
HAFNER, A., A. STOCK, L., PINNEKER and S. STROHLE, 2014. Stress Prevention
through a Time Management Training Intervention: An Experimental Study.
Educational Psychology, 34(3), pp. 403-416
HIRIYAPPA, B., 2012. Stress Management: Leading To Success. Bloomington:
Booktango
JONES, L. and P., LOFTUS, 2009. Time Well Spent: Getting Things Done Through
Effective Time Management. London: Kogan Page
JOSEPH-RICHARD, P., 2015. Essential Skills for Postgraduate Study and Beyond.
[lecture to MSc International Business Management] Southampton Solent University
LASH, R., 2002. Top leadership: taking the inner journey; developing self-
awareness is the first step in becoming a leader. But how can we become self-
aware, and what further steps can we take to become a leader? This author has
sound advice. Ivey Business Journal 66(5) p.44
LEHRER, P. M., R. L., WOOLFOLK and W. E., SIME, 2007. Principles and Practice of
Stress Management. 3RD ed. New York: The Guildford Press
LOSYK, B., 2005. Get a Grip: Overcoming Stress and Thriving in the Workplace.
New Jersey: Wiley
MCMILLAN, K. and J., WEYERS, 2013. How to Improve your Critical Thinking &
Reflective Skills. Harlow: Pearson
17
MEGGINSON, D. and V., WHITAKER, 2003. Continuing Professional Development.
London: CIPD Publishing
MOODY, G., 2006. The Life Skills of Leaders. Chandler: Achievement Publishing
MOSAIC MEDIA TRAINING, 2015. Boost your CPD With Media Training [digital image]
[viewed 27 November 2015]. Available from:
http://www.mosaicmediatraining.co.uk/news/27/86/Boost-Your-CPD-With-Media-
Training
RAMSAY, G. and H., SWEET, 2008. A Creative Guide to Exploring Your Life: Self-
Reflection Using Photography, Art, and Writing. London: Jessica Kingsley
Publishers
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Thomson
SCOLLARD, S., 2007. Computer Skills Workbook for Fluency with Information
Technology. Pearson Addison Wesley
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Life in this Moment. Chichester: Wiley-Blackwell
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November 2015]. Available from: http://www.skillsyouneed.com/learn/critical-
reading.html
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MacMillan
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18
UNIVERSITY OF KENT, 2015. Reflective Learning [digital image] [viewed 09
November 2015]. Available from: https://www.kent.ac.uk/learning/PDP-and-
employability/pdp/reflective.html
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[viewed online] [viewed 27 December 2015]. Available from:
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your-unwanted-emotions-under-control
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19
Appendix 1.0 – Critical Thinking Factsheet
20
21
Appendix 1.1 – Critical Thinking Video
URL:
https://www.youtube.com/watch?feature=player_embedded&v=6OLPL5p0fMg
Applying the critical questions to the example of work I produced during my
undergraduate course below has made me realise that I didn’t ask myself these
questions while reading and citing what authors said.
22
As a matter of fact, by critically looking at this piece of work I realised that I
wasn’t being critical enough, but merely descriptive.
23
Appendix 2.0 - CPD
Current
situation
(Where
I
am
now:
Academic
achievements,
experience/s
and
strengths)
MSc
International
Business
Management
student
Really
enjoying
most
of
the
modules
Recently
graduated
in
BA(Hons)
Public
Relations
and
Communication
with
a
First
Class
Honours
degree
Have
become
more
confident
in
communicating
with
people
Career
goal/s
(Where
I
want
to
be:
Meaningful
career
goal/s
–
whether
employed
or
self
employed)
Currently
considering:
• Working
abroad
when
I
finish
education
• Doing a PhD
Routes
to
achieve
goal/s
(Main
options,
broad
steps
towards
my
goal/s)
• Gain
valid
experience
in
the
sector
by
working
in
an
International
agency
abroad
Issues
(What’s
stopping
me,
challenges
to
deal
with)
• Time:
Maybe
it’s
better
to
do
a
PhD
after
gaining
some
relevant
work
experience
in
the
sector
of
PR/management
Actions
(Specific/Stretching,
Measurable/Motivating,
Achievable/Agreed,
Realistic,
Time
bound)
Action
By
when
1
Use
some
decision
making
tools
from
www.mindtools.com
to
check
which
goal
10
January
is
my
current
top
option
2
Research
and
contact
two
people
currently
studying
for
a
PhD
and
two
people
1
March
currently
doing
work
experience
abroad
to
see
what
is
best
to
do
3
Make
two
high
quality
applications
per
month
for
summer
work
placement
End
of
March-‐
Beginning
of
April
4
Look
and
apply
for
PhD
or
jobs
abroad
1
June
24
Appendix 2.1 – SWOT Analysis
• What do others see as your strengths? • What are others likely to see as weaknesses?
• I possess good writing skills; thanks to the • I'm not a natural leader; this is one of my
knowledge gained through my undergraduate main weaknesses but despite this, I can turn
and postgraduate courses as well as work this weakness in a strength because when I'm
placements I can write good essays, reports, in a situation where I have to be the leader I
press releases, and PR campaigns. will be.
• I have got good time management; as a • I don't like confrontation; I get stressed really
matter of fact I have good planning skills and easily and can't handle confrontation really
like to organise everything to know how much well. After taking the ESE test (See Appendix
time I need to spend on it. Working with live 2.2) I learnt that resilience is an important
clients has made me improve my time aspect, and learning to face rejection and
management skills as well as in my work confrontation is important.
placement, where I had to produce work in a
short time.
• Lack of long term relevant work experience;
• I am creative; I like to think creatively and I've had only two work experiences in the PR
outside the box. This skill has proven really industry last summer, this could become an
useful in many group projects at university, opportunity though, to connect to contacts I
at both undergraduate and master’s level. have made at my work placements on
LinkedIn.
• I work and communicate well in groups and
got good interpersonal skills (as the ESE test
informs, See Appendix 2.2); I've learnt during • Industry knowledge and skills; as the ESE test
my time at university how to handle group results state (See Appendix 2.2) it’s really
work as well as individual. In my work important to have a deep knowledge of the
placement I had to communicate to different industry you want to work in. However this
groups of people on the phone and face to can become an opportunity, to demonstrate
face; this has helped me to increase my to employers that I have undertook work
confidence. experience during summer.
25
organisation especially, that’s where I hope
to work in the future.
• What trends could you take advantage of? • What is your competition doing?
• How can you turn your strengths into • What threats do your weaknesses expose you
opportunities? to?
• Attend networking events to feel more • Other people who are better at public
comfortable around people in the work speaking; I am not 100% confident in public
industry. Attending this kind of events has speaking yet, but this can be also an
proved to be really important because it has opportunity. As a matter of fact I can get
helped me to have an insight in what working better at it by practising and gaining more
in the industry is like and to make new useful work experience.
contacts. The ESE test (See Appendix 2.2)
shows that having a professional and personal
• Many graduates; there are many graduates
network is really important to build your
looking for jobs after university and this can
credibility.
be one of the main threats. However this can
turn into an opportunity, as a matter of fact a
• Gaining work experience during summer was solution to this could be to stand out from the
a very good start to my career. I need to crowd by showing creativity, a good and
continue gaining more experience in the strong CV, and experience in the sector.
sector I want to work in particularly.
26
Appendix 2.2 – ESE Test
27
28
Appendix 3.0 – 5 Stage Model (Gross)
29
This 5-step approach is one that you can readily adapt to the most characteristic
situations that cause you trouble. Knowing your emotional triggers can help you
avoid the problems in the first place. Being able to alter your thoughts and
reactions will build your confidence in your own ability to cope (Whitbourne 2015).
30
Appendix 4.0 – Google Calendar
31
December 2015 – Google Calendar Screenshot
32
Appendix 4.1 – David Allen’s Diagram
33
Appendix 4.2 – BBC Scotland
34
Appendix 5.0 – Excel Spreadsheets
35
36
37
Appendix 5.1 – Online Blog
38
39
Available from:
https://thepursuitofethics.wordpress.com/2014/12/02/cyber-bullying-freedom-of-
expression-or-harassment/
40