Lab 12

Lab Title: To create and modify global, resource and project calendars and assigning calendars to
activities and projects along with resources shifts.
Course title: Management of Engineering projects Total Marks: ____________

Practical No. Date of experiment performed: ____________

Course teacher/Lab Instructor: Dr. Abid Ali Date of marking: ____________
Student Name: __________________________
Registration no.__________________________
Marking Evaluation Sheet
Knowledge components Domain Contribution Max. Obtained
Taxonomy level
marks marks

1. Student has ability to understand Understand (C2) 4

calendars Cognitive 50%
2. Student has ability to create, modify Apply 4
and assign calendars
3. Student is aware of safety rules Receiving (A1) 3
Affective 50%
4. Student is able to complete the given Respond (A2) 5
work in specific time
Total 16

Signed by Course teacher/ Lab Instructor

Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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 Modifying the calendar
Use more than one calendar when your projects contain activities that can occur
on different schedules. For example, you can create one calendar that specifies a
normal Monday-through-Friday workweek and another calendar that specifies
continuous worktime (24 hours/day). If you define multiple project calendars, you
must assign each activity to the specific calendar that indicates the worktime
available for performing that activity. The module schedules each activity only
during the worktimes of the calendar to which it is assigned.

Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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 You can make any workday as non-workday or a non-workday as workday within
the calendar.

Go to calendars > select calendar (SLM Calendar in this case) > press modify
button > press work and non-work buttons to
change the status of days.
 Double clicking any day on calendar will also switch between work and
nonwork status.

Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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 Go to workweek button to make changes in work hours of any day of
the week.

Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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 Go to time periods button to make changes to the hours per time
period.

Note: The situation where a project is working a different number of hours per day
it is recommended that you use an average hours per day and set both the Work
Hours per Day in the Hours per Time Period form for every workday and the
Hours/Day in the Hours per Time Period form to the one average number of hours
per day.
For example, if you have a project that works 10 hours per day for Monday through
Thursday, 8 hours on Friday and 6 hours on Saturday then each working day should
be set to 9 hours per day.

Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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 Modifying detailed work hours
Detailed modification can be done in any calendar. Sample below shows the
inside details.

Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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 Go to calendars > select calendar (SLM Calendar in this case) > press modify
button > select detailed work hours/day.

Go to calendars > select calendar (SLM Calendar in this case) > press modify
button > select detailed work hours/day > press workweek button

Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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 (window pops up) > select any day (Tuesday in this case) > select four 30 mints
slots from 8am -10am > press non-work button.
Doing this makes Tuesday to start from 10am instead of standard 8.00 am.
Comparative changes in the day are shown below.

Project Calendar
Select project option in calendars (Enterprise>calendars) and do modifications.

Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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 Edit workweeks to make this project calendar for 6 days/week work.

Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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 Resource Calendar

Select resource option in calendars (Enterprise>calendars) and do modifications.

As there is no resource added yet, edit the existing resource for understanding
purpose.

Select resource option > press add > display all resources (default data base
resources) > …….

Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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 …. select a resource > press add > rename the resource > ……..

…. press modify > press workweek button > make Monday and Friday non
workdays > press ok.

Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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 Making a calendar global
Select the desired calendar > press to global button

Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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 Assigning the calendars to activities
Go to activities tab > right click on columns area > click columns
symbol > add calendar column (listed in general category, search if
you don’t remember) > click on any activity > click its assigned
calendar in calendar column > click on option button ( calendar
window pops up) > click on display > select project calendars >
choose desired project calendar (6 days SLM calendar in this case) >
press add button

Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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 Assigning calendar to multiple activities in single step
Select multiple activities (CTRL selection) > click edit > click fill down

Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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 Assigning calendar to a project
Go to projects tab > select desired project > click default tab in details
view > go to calendar > click options button > select a desired
calendar.

Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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 Resource Shifts
You can globally define shifts that span specific work hours over a certain period of time and
apply one or more shifts directly to the resources to whom they apply. The module considers the
shift hours when calculating units and prices during leveling. The resource calendar is used to
determine when the resource can work, and the limits for that period are determined from the
shift definition on that resource.
Resource shifts enable the modeling of resource availability when a different number of
resources may be available on various shifts. Some key points are covered in the following text:
Resource shifts should be used with:
• Resource Dependent tasks, and
• Resources set to Drive Activity Dates after they have been assigned to activities.
Unlike other products, when an Activity is made Resource Dependent the Activity Calendar is still
acknowledged for the start of a Task, but not the finish. Before attempting to use shifts, a user
should have considerable familiarity with the software or work with someone experienced.
Select Enterprise > Resource Shifts … to open the Resource Shifts form.

Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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 To modify shift hours

Assigning Shifts to Resources

A shift may be assigned to a resource in the Resource Window Units & Prices tab, with a different
availability (Max Units/Time) and rate (Price/Unit) assigned for each shift.

Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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 Activity:
Apply concepts demonstrated in this lab on project created in previous lab.

Prepared by: Engr. Dr. Abid Ali (IED, UETT). Reference materials: Primavera P6 reference manual, P6 v21, PMBOOK, and P & C by Paul E.
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