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Civil 0041 SPECIAL TERMS and CONDITIONS 270622
Civil 0041 SPECIAL TERMS and CONDITIONS 270622
Civil 0041 SPECIAL TERMS and CONDITIONS 270622
PURCHASE DEPARTMENT
MEHSANA DISTRICT CO-OPERATIVE MILK
PRODUCERS’ UNION LIMITED
Dudhsagar Dairy, Highway, Mehsana – 384002
Phone: 02762-253201, Fax: 02762-253201
www.dudhsagardairy.coop
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED
SPECIAL TERMS & CONDITIONS FOR CIVIL WORKS & SPECIFICATIONS
DOCUMENT NO.: GTC/Civil/0041/03/27062022
Table of Contents
1. Scope......................................................................................................................................................................... 2
2. Eligibility Criteria .................................................................................................................................................... 2
3. Special Notes on Bills of Quantities .................................................................................................................... 2
3. Technical Specifications of Materials and Services ......................................................................................... 7
Sand........................................................................................................................................................................... 7
Stone Grit ................................................................................................................................................................. 7
Bricks .......................................................................................................................................................................... 7
High Yield Strength Steel Deforms Bars ............................................................................................................. 8
Thermo-mechanically Treated Bars (TMT) .......................................................................................................... 8
Structural Steel ........................................................................................................................................................ 8
Aluminium Doors, Windows, Ventilators ............................................................................................................. 8
Concrete Work ........................................................................................................................................................ 9
Masonry Work......................................................................................................................................................... 9
Finishing Work ......................................................................................................................................................... 9
Flooring Work....................................................................................................................................................... 10
4. List of ISI Codes .................................................................................................................................................... 11
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED
SPECIAL TERMS & CONDITIONS FOR CIVIL WORKS & SPECIFICATIONS
DOCUMENT NO.: GTC/Civil/0041/03/27062022
2. Eligibility Criteria
Estimated Value of Work
S.
Description Rs. 5 Lakh to Rs. 20 Lakh to Rs. 50 Lakh to Rs. 1 Cr. and
No.
Rs. 20 Lakh Rs. 50 Lakh Rs. 1 Cr. Above
EMD as
percentage
1 of estimated 2% 2% 2% 2%
value of
work
Total Rs. 3 Cr. or as
2 turnover of Nil Rs. 50 lakhs Rs. 1 Cr. mentioned in
last 3 years tender
Experience
5 years or as
in Business
3 3 years 3 years 5 years mentioned in
of Civil
tender
Work
Similar
Three work
completed
order of
work order Two work Two work Three work
minimum 25%
executed in order of order of order of
of estimated
4 last three minimum 25% minimum 25% minimum 25%
value of tender
years with of estimated of estimated of estimated
or as
work value of tender value of tender value of tender
mentioned in
completion
tender
certificate
5 PF & ESI Not required Needed Needed Needed
GTC/Civil/0041/03/Page 2 of 20
MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED
SPECIAL TERMS & CONDITIONS FOR CIVIL WORKS & SPECIFICATIONS
DOCUMENT NO.: GTC/Civil/0041/03/27062022
4. The quantities given in this bill of quantities are approximate and are given as a guide to
tenderers and are liable for variation. Such variation in quantities shall not, however, vitiate
the contract in any way whatsoever and the contractor shall be paid for the actual measured
quantities of work executed at the rate given in the bills of quantities.
5. Rates quoted shall include all the operations, material, labour, tools, plants, tackles,
scaffolding and other sundries etc. required to complete the job.
6. Rates quoted shall include royalty, monopoly charges and any other taxes, duties, surcharge
etc. levied by the govt. or local bodies from time to time.
7. The execution drawings may need to be revised from time to time to suit the site
requirements. Such changes will not entitle the contractor for any extra payment or
compensation other than executed and measured work.
8. The rates quoted for various items of work shall include working in all conditions at any time
till the completion of work including all suspension period and delays whatsoever.
9. The rates quoted unless otherwise specified shall include work in all shapes, straight, inclined,
curved etc. and all sizes as shown or as required.
10. The contractor must see the site condition, drawings and take all the aforesaid factors and
foregoing factors stated under various trade sections while quoting the rates, as no extra
rates / charges will be allowed on any ground arising out of or relating to the aforesaid
and foregoing factors.
11. FOR Unit Rate of materials shall be as under. FOR Unit Rate mean material cost, GST,
loading-unloading, freight, insurance all including i.e. FOR at our site.
S. FOR Unit Approved Make
Material Unit
No. Rate (Rs.)
Binani, Ambuja, Ultratech, Sanghi, ACC
1 Cement Per bag 400
or as approved by client
2 Tubular Steel Per Kg. 72 Tata/ Deccan/ Jindal or Equivalent
Tata/ Jindal/ SAIL/ Tisco / Vizag /
3 TOR Steel Per Kg. 75 RINL/Arcelor Mittal/ Electrotherm/
Kamdhenu/ Gallent Metal Ltd.
Structural SAIL/ Tisco/ Vizag/ RINL/JSPL/JSW/
4 Per Kg. 72
Steel Essar
Rate difference is applicable on only these 4 items and not on any other items. No any price
escalation to be paid after the time limit of the project mentioned in PO.
12. Whatever the FOR rates are specified for the material to be used in the work, the same
shall be procured by Bidder/contractor. Union reserves the right to purchase and issue the
same material to the contractor. The contractor must obtain prior approval of the union for
make and submit quotations and Bills of above items with running bill/final bill of project
work. FOR basic rate items, union will be paid /deducted rate difference for running/final
bill so contractor should submit all bills of basic rates items in tender.
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED
SPECIAL TERMS & CONDITIONS FOR CIVIL WORKS & SPECIFICATIONS
DOCUMENT NO.: GTC/Civil/0041/03/27062022
13. If water or power or both are provided by the Union, the consumption charges will be
deducted from the bill at the rate as mentioned below respectively. (It will be provided by
suitable outlet point, from where contractor has to arrange his own means)
a) Water Charges: 0.5 % of work done
b) Electrical Charges: 0.5 % of work done or actual consumed electricity
Otherwise, Contractor has to arrange them on their own.
14. Within one month of the completion of the work in all respect, the contractor shall be
furnished with a certificate, but no certificate shall be given until all scaffolding, surplus
material plant, rubbish etc. is cleared off the site completely or the work have been
measured.
15. The contractor will maintain stock register for the material provided by the Union/contractor
and maintain its stock on day to day basis.
16. The contractor shall at his expense comply with all labour laws, safety regulations and
required insurance and keep the Union indemnified in respect thereof.
17. The successful bidder has to start the work within 7 days on receipt of work order/intimation
by the civil department.
18. Penalty for the delayed work will be imposed on the basis of 0.5 % per week of the total
work executed and maximum up to 5% of the total work executed of the project, in case of
delayed or incomplete work for the time beyond the prescribed time limit.
19. In case, work is not initiated after getting the work order within stipulated time limit without
giving legitimate reasons, then EMD and/ performance security will be forfeited by the
Union and the work will be completed on the risk and cost of the contractor.
20. The contractor shall submit performance bank guarantee within 30 days @ rate of 5.0% of
project amount. The time limit of performance bank guarantee is 12 months after completion
of project plus two months extra.
21. In case, part work is done by the contractor and then refuse to complete the work without
giving any legitimate reason, then the work will be completed on the risk and cost of the
contractor. The Union may without prejudice to any other method of recovery, deduct the
amount of such work from any payments in its hands due or which may be due to the
contractor for this work or any other work.
22. General guidelines of EMS issued to the contractor from time to time should be followed.
23. The contractor shall give the work schedule within 5 days of start of the work and shall work
as per the guideline of user department or civil department. The Milk receiving activities is
running and contractor has to work as per instruction of In-charge officer and engineer in-
charge. The contractor has to plan civil activities without any effect of our all routine
activities.
24. For any dispute, respective Indian standard code will be followed. For any other dispute,
decision of Managing Director of the Union will be binding on the contractor.
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED
SPECIAL TERMS & CONDITIONS FOR CIVIL WORKS & SPECIFICATIONS
DOCUMENT NO.: GTC/Civil/0041/03/27062022
25. For any dispute of any item if not mentioned in BOQ Specification, respective Indian
standard code will be followed.
26. Variation in Purchase Order: The amount of purchase order may vary up to 20%, while
finalizing the order and / or while execution of the complete order.
27. Warranty / Guarantee: The supplier warrants that the goods and equipment supplied and
installed under the contract are new, unused, of most recent or current models and
incorporate all recent improvements in design and materials unless provided otherwise in
the contract. The supplier further warrants that the goods supplied under this contract shall
have no defect arising from design, materials or workmanship (except in so far as the design
or material is required by the purchaser’s specifications) or from any act or omission of the
supplier, that may develop under normal use of the supplied goods in the normal conditions.
a. The supplier also guarantees that the goods supplied shall perform satisfactorily as
per the designed / rated / installed capacity as provided for in the contract. This
warrantee / guarantee shall remain valid for 12 months after the goods or any
portion thereof as the case may be, have been delivered to the final destination
indicated in the contract.
b. The purchaser shall promptly notify the supplier in writing of any claims arising under
this warranty.
c. Upon receipt of such notice, within 24 hours, the supplier shall, with all reasonable
speed, repair or replace the defective goods or parts thereof, without cost to the
purchaser.
28. Performance Security: The Performance Security shall be 5.0 % of the Contract Price from
a nationalized/scheduled bank and will remain valid for 60 days beyond the end of
warrantee period of 12 months.
29. Retention Money: The retention money shall be 7.5% of work done to be deducted in
running bill and maximum up to 5.0 % of project work done and it will be released after
60 days from completion of work/final bill certification.
30. Performance Bank Guarantee (PBG): After submission of Performance Bank Guarantee of
5% of contract value, Union will release EMD.
a. The proceeds of the performance security shall be payable to the purchaser
(Dudhsagar Dairy) as compensation for any loss resulting from the Supplier’s failure
to complete its obligations under the Contract.
b. The performance security will be discharged by the Purchaser and returned to the
Supplier not later than 30 days following the date of completion of the Supplier’s
performance obligations, including any warranty obligations, under the Contract.
c. The Performance Security shall be denominated in Indian Rupees and shall be in the
form of bank guarantee issued by a Nationalized / Scheduled Bank in India and in
the form provided in the Bidding Document. Such bank guarantee shall be valid till
the expiry of the warranty period.
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED
SPECIAL TERMS & CONDITIONS FOR CIVIL WORKS & SPECIFICATIONS
DOCUMENT NO.: GTC/Civil/0041/03/27062022
31. Payment Terms: Payment terms will be as follows:
a. The contractor will submit a bill in approved performa in triplicate to the Union for
the work given, in standard abstract and measurement sheet for various items
executed once in a month or on the completion of the work.
b. In case of any dispute as to the mode of measurements, Indian Standard
Specifications shall be followed.
c. All the running accounts payable shall be regarded as payment by way of advance
against the final bill and not as payments for work actually done and completed.
32. Payment of Contractor’s Running Bill:
a. This payment will be made after making necessary checking and deductions.
b. Retention money will be deducted at the rate of 7.5 % of the certified gross value
of running bill and it shall be maximum up to 5.0 % of project cost.
33. Retention Money shall be released as under:
a. 2.5 % on final bill certification.
b. 2.5 % after 60 days from settlement of final bill or work completion certificate.
c. For retention money, the bidder can submit Bank Guarantee of 5.0% of project value
to cover the scope of the completion period.
34. Contractor shall provide suitable Bank Guarantee for minimum 5.0 % of the contract value
to cover the scope of the defect liability clause as Performance Bank Guarantee which will
remain valid for 60 days beyond the end of warrantee period of 12 months.
35. When contractor will submit Performance Bank Guarantee than after EMD will be release
on written demand of contractor /bidder.
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED
SPECIAL TERMS & CONDITIONS FOR CIVIL WORKS & SPECIFICATIONS
DOCUMENT NO.: GTC/Civil/0041/03/27062022
Sand
Sand shall be medium/coarse natural sand, clean, well graded, hard, strong, durable and gritty.
Sand particles should be free from injurious amounts of dust, clay, kankar nodules, soft or flaky
particles of shale, alkali, salts, organic matter loam, mica or other deleterious substances and
shall be got approved from the Engineer-in-charge and Architects. The sand shall not contain
more than 8% of silt as determined by field test and 3% by laboratory test, if necessary the
sand shall be washed to make it clean. All sand to be used for plaster, brickwork, concrete shall
be strictly sieved by 4.75 mm sieve.
Stone Grit
Grit shall consist of crushed or broken black trap stone and be hard, strong, dense, durable
clean of proper gradation and free from skin or coating likely to prevent proper adhesion of
mortar. Grit shall generally be cubical in shape and as far as possible flaky elongated pieces
shall be avoided. It shall generally comply with the provisions of IS : 383 Unless special stone
of particular quarries is mentioned, grit shall be obtained from the best black trap or equivalent
hard stone as approved by the Engineer-in-charge and Architects. The grit shall have no
deleterious reaction with cement.
The grit shall conform to the following gradation as per sieve analysis:
S. No. IS Sieve Designation % passing through sieve
1 12.50 mm 100%
2 10.00 mm 85-100%
3 4.75 mm 0-20%
4 2.36 mm 0- 5%
The crushing strength of grit will be such so as to allow the concrete in which it is used to build
up the specified strength of concrete.
The necessary tests for grit shall be carried out as per the requirements of IS : 2386 (parts I to
VIII), as per instructions of the Engineer-in-charge and Architect. The necessity of test will be
decided by the Engineer-in-charge and Architect.
Bricks
The bricks shall be of first quality hand or machine molded and made from suitable soils and
kiln burnt. They shall be free from cracks, flaws and modules of free lime. They shall have smooth
rectangular faces with sharp corners and shall be of uniform In colour. The bricks shall be molded
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED
SPECIAL TERMS & CONDITIONS FOR CIVIL WORKS & SPECIFICATIONS
DOCUMENT NO.: GTC/Civil/0041/03/27062022
with a frog of size 100 mm. x 40 mm., and 10 mm. to 20 mm. deep on one of its flat sides. The
bricks shall not break when thrown on the ground from a height of 1 m.
a) The size of modular bricks shall be 190 mm. x 90 mm. x 90 mm.
b) The size of the conventional bricks shall be (9"x4.5" x 3") 230 mm. x 110 mm. x 76.5 mm.
Only bricks of one standard size shall be used on a particular work site. The following tolerances
shall be permitted in the conventional size adopted in a particular work site.
a) Length: + 1/8"(3.0 mm.). Width: + 1/6" (1.50 mm.). Height: + 1/6"(1.50 mm.).
The crushing strength of the bricks shall not be less than 50 Kg./cm2,. No unburned/over burnt
bricks shall be used for any structure. The bricks should have dimensional stability as per IS
standards. The average water absorption shall not be more than 20% by weight. Necessary
tests for crushing strength and water absorption etc. shall be carried out as per IS: 3495
Structural Steel
All structural steel shall conform to IS: 226. The steel shall be well and cleanly rolled to the
dimensions and weight specified by the IS, subject to the permissible tolerances as per IS: 1852.
The finished materials shall be reasonably free from cracks, surface flaws, laminations, rough
and imperfect edges and all other harmful defects mentioned in IS: 229 and shall have a smooth
finish. The material shall be free from loose mill scale, rust pits or other defects affecting the
strength and durability. River bars shall conform to IS: 1148. The decision of the Engineer-in-
charge regarding rejecting any steel section on account of any of the above defects shall be
final and binding to the Contractor.
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED
SPECIAL TERMS & CONDITIONS FOR CIVIL WORKS & SPECIFICATIONS
DOCUMENT NO.: GTC/Civil/0041/03/27062022
The hinges shall be cast or extruded Aluminium hinge of same type as in window but of larger
size.
The hinges shall normally be of 50 mm. openable/projecting type. Non-projecting type of
hinges may also be used, if directed. The handles of the door shall be of specified design.
Suitable locks for the door, operable either from outside or inside shall be provided. In double
shutter door, the first closing shutter shall have concealed aluminium alloy tower bolt at top and
bottom.
Concrete Work
1. The rate shall be including providing of all materials and labour, mixing, placing, forming
pockets for foundation bolts, placing insert plates, MS.angle/chanel nosing as shown in
drawing at correct location etc including necessary centering shuttering, false staging, curing
etc. complete. (excluding Reinforcement, insert plates, holding down bolts / foundation bolts
etc.)
2. In all RCC structures machine cut aggregate of size 20 mm and down grade unless & until
specified have to be used and rates are deemed to the same.
3. Rate should include the cost of de-watering by pumping, in case it is required during the
concreting as well as shuttering below the plinth.
Masonry Work
1. The rate shall include for supplying of all materials, labors, tools and plants, forming
Openings, projected pattas necessary scaffolding, racking out of joints, curing etc. Complete.
2. Holes or Zaries in the brick work for rain water pipes and other pipes shall be kept or the
pipe shall be provided at the time of raising of masonry. Nothing extra shall be paid for.
These holes or Zaries should be made good after fixing of pipes and nothing extra shall be
paid for the same.
3. The brick work for septic tank, soak well, trenches, steps, for any type of member of any
shape, (it shall be measured in Cu. Mtrs except for Bk. Partition wall,) etc shall be measured
under relevant item of this trade and the ground level shall be the reference level for
measurement of masonry in super structure.
Finishing Work
1. Groove with cement finish up to 12 mm x 6 mm shall be formed in plaster at the junction of
slab and beam and slab and brick without any extra charge.
2. Similar grooves shall be made in plaster at the junction of masonry and wood or steel door
or steel window frames or at bottom of beams as drip moulds without extra charges.
3. Sand used shall be 50% fine and 50% coarse for plaster unless otherwise specified.
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED
SPECIAL TERMS & CONDITIONS FOR CIVIL WORKS & SPECIFICATIONS
DOCUMENT NO.: GTC/Civil/0041/03/27062022
Flooring Work
1. Thoroughly cleaning the recipient surface and a layer of 20mm thick cement plaster in CM
1:3 (1 cement: 3 coarse sand) mixed with approved quality water proofing compound shall
be laid.
2. Brick bats of approved size shall be laid as per the required slope and levels.
3. The gaps between the brick bats shall be filled with cement mortar 1:3 mixed with water
proofing compound of approved quality.
4. The surface of brick bats shall be finished with 20mm thick water proof plaster in CM 1:3
including finishing top surface with neat cement @ 2.25 kg/sq.m and chequered or
approved patterns.
5. The work shall be carried out as per specifications for waterproofing and through an
approved specialized agency like India Water Proofing Co. or equivalent, including
furnishing of guarantee for 10 years on suitable Stamp Paper duly registered to Notary.
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MEHSANA DISTRICT CO-OPERATIVE MILK PRODUCERS’ UNION LIMITED
SPECIAL TERMS & CONDITIONS FOR CIVIL WORKS & SPECIFICATIONS
DOCUMENT NO.: GTC/Civil/0041/03/27062022
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SPECIAL TERMS & CONDITIONS FOR CIVIL WORKS & SPECIFICATIONS
DOCUMENT NO.: GTC/Civil/0041/03/27062022
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SPECIAL TERMS & CONDITIONS FOR CIVIL WORKS & SPECIFICATIONS
DOCUMENT NO.: GTC/Civil/0041/03/27062022
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SPECIAL TERMS & CONDITIONS FOR CIVIL WORKS & SPECIFICATIONS
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SPECIAL TERMS & CONDITIONS FOR CIVIL WORKS & SPECIFICATIONS
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