EVENT SAFETY AND PLANNING CHECKLIST

EVENT NAME:

EVENT DESCRIPTION:

VENUE/ADDRESS:

EVENT DATE:

ESTIMATED ATTENDANCE:

EVENT ORGANIZER

NAME OF MAIN CONTACT:

CONTACT NUMBER:

POSITION:

KEY EVENT CONTACTS

NAME ROLE RESPONISBILITIES CONTACT DETAILS

NAME:

PHONE:

EMAIL:

EVENT ACCESS & EGRESS

ENTRY/EXIT CLEAR AND YES NO

ASSESSABLE

ENTRY/EXIT ADEQUATE FOR YES NO

EMERGENCY SERVICES
THOROUGHFARES ARE WELL YES NO
DEFINED AND CLEARLY MARKED

TRAFFIC FLOW

ADEQUATE SIGNAGE YES NO

CLEARLY DEFINED AREAS/PATHS YES NO

FOR TRAFFIC

ADEQUATE PARKING YES NO

ADEQUATE PARKING YES NO

SUPERVISION

ALL LICENSING PERMITS YES NO

OBTAINED

AMENITIES

ACCESSIBILITY/LOCATION OF YES NO
TOILET AND HAND WASHING
FACILITIES

AVAILABILITY OF DRINKING YES NO

WATER FOR STAFF AND
ATTENDEES
ADEQUATE FOOD AND CATERING YES NO
PREPARATION

EVENT SIGNAGE
ADEQUATE SIGNAGE FOR YES NO
RESTROOMS, EXITS, ENTRIES
ADEQUATE SIGNAGE FOR YES NO
HAZARDOUS AREAS

CLEAR SIGNAGE FOR FIRST AID YES NO

SERVICES AND FIRE
EXTINGUISHER

LICENSE & PERMITS

ARE ALL LICENSES OBTAINED YES NO

EVENT EMERGENCY
PROCEDURES
HAVE PROCEDURES BEEN YES NO
DISCUSSED WITH STAFF AND
VOLUNTEERS

MEDICAL/FIRST AID
IS FIRST AID AREA DEFINED AND YES NO
WELL MARKED

ACCIDENT REPORTING
WHERE AND TO WHOM HAS YES NO
BEEN ASSIGNED TO REPORT TO
STAGE AND OTHER
TEMPORARY
STRUCTURES
HAVE ALL THE STAGES BEEN YES NO
CERTIFIED AND SIGNED OFF

WORK HEIGHTS
PERMISSION IS OBTAINED FROM YES NO
THE FACILITY TO USE LADDERS
TO HANG BANNERS ETC…

WEATHER CONDITIONS
CHECK FOR WEATHER YES NO
CONDITIONS

NOISE
ARE THERE NOISE YES NO
RESTRICTIONS

WILL THE EVENT INCLUDE YES NO

AMPLIFIED MUSIC

ACCESSIBILITY
HANDICAPPED PARKING YES NO
AVAILABLE

WHEELCHAIR ACCESSIBILITY YES NO

RAMPS ARE IN PLACE IF NEEDED