[Your Company Letterhead]

[Date]

[Manager’s Name]
[Company Name]
[Company Address]
[City, State, Zip Code]

Dear [Manager’s Name],

Subject: Response to Allegation of Theft of Office Supplies

I am writing in response to the allegations made against me regarding the supposed

theft of office supplies. I want to categorically deny these accusations and provide a
clear explanation of the circumstances surrounding the use of the supplies in question.

As a [Your Job Title], my responsibilities include [briefly describe relevant job duties, e.g.,
preparing reports, managing files, supporting daily operations]. To fulfill these tasks
effectively, I have occasionally needed to use various office supplies from our stock.

Here is a breakdown of the usage of the specific items that have been questioned:

1. [Item 1, e.g., Printer Paper]: Used for printing important documents for
[purpose, e.g., monthly reports, client proposals]. Approximately [number] sheets
were used over the period from [start date] to [end date].

2. [Item 2, e.g., Pens and Markers]: Utilized for marking important sections in
reports and for taking notes during meetings. Around [number] pens and
[number] markers were used in the last [time period].
 3. [Item 3, e.g., Notebooks]: Employed for keeping records of daily tasks and
noting down critical points during discussions and brainstorming sessions. I used
[number] notebooks for these purposes.

4. [Item 4, e.g., Sticky Notes]: Applied for reminders and quick notes on ongoing
projects, which were placed on my desk or relevant files. I have used [number]
sticky note pads in the recent [time period].

5. [Item 5, e.g., Toner Cartridges]: Needed for the printer to continue producing
the necessary documents without interruption. [Number] cartridges were
replaced in the printers over [time period].

Each of these items was used solely for the purpose of fulfilling my job responsibilities
and supporting the office's operations. I have always strived to use our resources
efficiently and with care to avoid any wastage.

I understand the importance of maintaining strict control over office supplies to prevent
misuse. I am willing to participate in any process that helps clarify these matters and can
provide further details or documentation if required.

Please let me know if there are any specific forms or reports you would like me to
complete as part of this clarification process. I am committed to resolving this
misunderstanding and continuing to contribute positively to our team.

Thank you for considering this explanation. I look forward to clearing up any confusion
and returning to my duties with full focus.

Sincerely,

[Your Name]
[Your Job Title]
[Your Contact Information]