Professional Documents
Culture Documents
Documentation Systems
Documentation Systems
DATE
STANDARD OPERATING PAGE
PROCEDURE SHIPPING PREPARED BY
VERIFIED BY
DOCUMENTATION SYSTEMS
Objective : To provide the necessary information to develop training programme for operators and users.
Scope :
Order Processing: These systems document the order fulfillment process from start to finish.
They track order details, picking lists, packing slips, and shipping information. Documentation
ensures that each step in the order fulfillment process is properly recorded and managed.
Quality Control and Inspections: Warehouse documentation systems often include procedures
for quality checks and inspections. They record results of inspections, including any issues or
defects found, to maintain quality standards.
Procedure :
Document Creation:
- Develop standardized document templates for each type of record needed. This could include
forms for receiving goods, picking orders, conducting inspections, recording maintenance
activities, etc.
- Ensure that document templates capture all relevant information required for accurate
tracking and reporting.
Documenting Processes:
- Document standard operating procedures (SOPs) for all warehouse processes. This includes
detailed instructions on receiving goods, storing inventory, picking and packing orders, shipping
procedures, quality control checks, etc.
- SOPs should clearly outline steps, responsibilities, and quality standards to be followed by
warehouse personnel.
Recording Transactions:
- Implement systems to record all warehouse transactions accurately and in real-time. This
includes logging goods received, updating inventory levels, recording order picks, noting
shipments dispatched, etc.
- Utilize barcode scanners, RFID technology, or warehouse management software to streamline
transaction recording and minimize manual data entry errors.
Recording Transactions:
- Implement systems to record all warehouse transactions accurately and in real-time. This
includes logging goods received, updating inventory levels, recording order picks, noting
shipments dispatched, etc.
- Utilize barcode scanners, RFID technology, or warehouse management software to streamline
transaction recording and minimize manual data entry errors.