Manager Finance and Administration - University Campus

Development Project
Mahmood-ul Hassan
Chairman - Islamic Aid
mahmood@islamicaid.com

Project Overview:

Islamic Aid, a renowned international charity, is partnering with the University of Child Health
Sciences (UCHS) and the Children's Hospital Lahore to establish a state-of-the-art university
campus dedicated to training the next generation of pediatric healthcare professionals in
Pakistan. This project involves the development of a new 85,000 square foot facility and aims to
address the critical shortage of qualified pediatric professionals in the country.

Manager Finance and Administration Responsibilities:

● Provide comprehensive financial management and administrative support for the University
Campus Development Project.
● Work collaboratively with the Project Director to develop and maintain a detailed project
budget, ensuring alignment with donor funding and Islamic Aid's financial regulations.
● Utilize QuickBooks Online accounting software to record all project-related financial
transactions, including income, expenditures, payroll, and reimbursements.
● Implement and maintain a robust system for internal controls to safeguard project funds and
ensure financial compliance.
● Prepare timely and accurate financial reports (e.g., budget vs. actuals reports, cash flow
statements) for the Project Director and Islamic Aid leadership.
● Manage project-related procurement processes, ensuring adherence to Islamic Aid's
procurement policies and best value for money principles.
● Oversee administrative functions, including travel arrangements, visa applications, and
logistics for project personnel.
● Manage and maintain all project documentation electronically within Islamic Aid's document
management system.
● Liaise with relevant government authorities regarding permits, licenses, and tax requirements
for the project.
● Assist the Project Director in managing project risks and developing mitigation strategies.
● Identify and implement opportunities to streamline administrative processes and leverage
new technologies for greater efficiency.
● Proactively address any financial or administrative challenges that may arise during the
project lifecycle.
● Maintain a high level of professionalism and ensure excellent communication and
interpersonal skills to collaborate effectively with internal and external stakeholders, including
donors, contractors, and government officials.

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Person Specification:

● Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

● Minimum 5 years of experience in financial management within a non-profit organization or
development sector.
● Advanced proficiency in QuickBooks Online accounting software and experience with online
accounting systems.
● Strong understanding of financial reporting principles and internal controls.
● Excellent analytical and problem-solving skills with the ability to identify and address financial
discrepancies.
● Experience in procurement and contract management procedures.
● Strong administrative and organizational skills with the ability to manage multiple tasks
efficiently.
● Advanced level user of new technologies, with a willingness to learn and adapt to new online
tools and software.
● Excellent communication, interpersonal, and written skills.
● Ability to work independently and as part of a team in a fast-paced environment.
● Fluency in English and Urdu; additional languages a plus.
● Commitment to Islamic Aid's mission and values.

Benefits of Working at Islamic Aid:

● Opportunity to contribute to a meaningful project that will address a critical need in Pakistan.
● Work in a dynamic and innovative environment that utilizes the latest technologies.
● Gain valuable experience in financial management and project administration within the
non-profit sector.
● Be part of a dedicated team working towards a common goal.
● Competitive salary and benefits package.

Islamic Aid is a paperless environment, and this position requires an advanced level user
of new technologies who thrives in a dynamic online work setting.

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