Professional Documents
Culture Documents
SPMS TEMPLATE-DARAB v.2018 May 31, 2019
SPMS TEMPLATE-DARAB v.2018 May 31, 2019
It is possible that an employee maybe designated to other plantilla positions (maximum of three) in concu
designation3 groups. DO NOT Include Designations in Task Forces, Committees, etc
NOTE: Information provided in the Ratee Data worksheet will automatically reflect in the Main Form Works
2. After filling up the Ratee Data Worksheet, proceed to the main form worksheet.
3. On the column core function , put the cursor on the blank cell just below the core function and click the drop
4. After selecting your first core function, go to the next column (output) select the outputs of your first functio
5. After identifying output, go to next column (success indicators), select the applicable success indicator of th
6. Repeat steps 3 to 5 until you have reached the total 100% weight allocation.
NOTE: if there are activities/indicators that are not included in the drop down menu, fill up the MANUAL Form
case, you have two (2) IPCRs – the main form and the manual form, but ensure that the total weight is 100%.
Please be reminded that the inputs in the manual IPCR will be submitted or reported to Director Nestor Bayone
carpo.odd.arcds@dar.gov.ph for inclusion in the finalization of the template with the approval of the TWG.
7. RATEE sends e-copy of the accomplished IPC plan for review and approval of the supervisor
8. SUPERVISOR keeps the automated e-copy of the reviewed IPC plan of staff and provide the same copy t
POSITION/DESIGNATION*
SAMPLE DISPLAY:
RATER(S)
ENTRY BOX (FILL UP REQUIRED* ENTRIES, OTHERWISE LEAVE BLANK)
NAME
POSITION
ITEMNO
DARAB SECRETARIAT
DARCO
DARAB
JANUARY
JUNE
2019
NAME
DIVISION CHIEF
NAME
DIRECTOR
PBDD
2017
,-
DEPARTMENT OF AGRARIAN REFORM
INDIVIDUAL PERFORMANCE COMMITMENT AND REVIEW (IPCR) FORM
I, NAME, POSITION OF DARAB SECRETARIAT, DARCO-DARAB, , commit to deliver and agree to be rated on the attainment of the following targets in accordance with the indicated measures for the period JANUA
SIGNATURE OF RATEE
DATE
FUNCTIONS ACTIVITY OUTPUT SUCCESS INDICATORS (TARGETS + WEIGHT PER SPECIFY SUCCESS INDICATORS
MEASURES) INDICATOR ACCOMPLISHED
SIGNATURE OF RATEE
DATE
Rating
Remarks
Qn Ql T A WA
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0.000 `
NAME ______
Name and Signature of Head of Office Date
Revised 2018
CORE FUNCTIONS ACTIVITIES OUTPUTS
Verifies the appeal taken to Adjudicators decision or 100% existence of appeal/MR accurately certified within
Certification of No Pending Appeal or No MR
verifies the MR taken to Boards decision 10 minutes upon request
TECHNICAL CORE
FUNCTIONS/ACTIVITIES
A. Case Resolution
- Notifies DS
- Confers/discusses the
case matrix with the
Ponente
- Issues Notice of
Deliberation
B. Mediation
· Conducts hearing
C. Post Judgment
· Updates LCMS
· Forwards Notice/Order to
Secretariat for release/mailing
· Signs Order
· Forwards Notice/Order to
Secretariat for release/mailing
· Secretariat releases/mails
the Notice/ Order
· Secretariat releases/mails
the Notice/Resolution
Provision of necessary
administrative staff support to · Final editing/proofreading
legal/technical staff
· Checking/updating of the
availability of funds as provided
for in the PPMP for post
judgment activities
· Indorses to DARAB
Secretariat
ACTIVITY OUTPUTS SUCCESS INDICATORS (TARGET + MEASURES
Tracts documents under the document 100% documents accurately tracked within 5
tracking system minutes upon receipt
ASSIGNMENT OF CASES TO LRs:
Updated the LCMS (No identification of 100% of the LCMS data accurately updated as
LR name) to the assignment of CF to the Researcher.
Evaluated the CF to determine the 100% of the case folders assigned accurately
nature, complexity, urgency and evaluated to determine the nature,
completeness (if not complete, return to complexity, urgency and completeness within
COS for referral to DS) 10 minutes from assignment.
Sets the Case for Deliberation SETS THE CASE FOR DELIBERATION:
RECORDING/PHYSICAL
INDORSEMENT/ROUTING
100% signed Decision/Resolution Final Order
Received the signed Decision, Resolution
with case folder accurately received within 5
and Final Orders with the case folder
minutes from indorsement.
RENDITION OF DECISION:
POST-JUDGMENT ACITVITIES:
Forwarded the signed Resolution to 100% signed Resolution (with the CF)
Secretariat with the CF accurately forwarded to the Secretariat
Final editing/proofreading
Received and Records in the Logbook 100% Received and Records in the Logbook
and Index card of the signed Decision, and Index card of the signed Decision,
Resolution and Final Order Resolution and Final Order
TECHNICAL CORE
FUNCTIONS/ACTIVITIES
A. Case Resolution
- Notifies DS
- Confers/discusses the
case matrix with the
Ponente
- Issues Notice of
Deliberation
B. Mediation
· Conducts hearing
C. Post Judgment
· Updates LCMS
· Forwards Notice/Order to
Secretariat for release/mailing
· Signs Order
· Forwards Notice/Order to
Secretariat for release/mailing
· Secretariat releases/mails
the Notice/ Order
· Secretariat releases/mails
the Notice/Resolution
Provision of necessary
administrative staff support to · Final editing/proofreading
legal/technical staff
· Checking/updating of the
availability of funds as provided
for in the PPMP for post
judgment activities
· Indorses to DARAB
Secretariat
XX. Preparation
of PPMP · Prepares PPMP
XXI. Preparation
of APP-CSE · Prepares APP-CSE
XXIII. Preparation of
Purchase Request and · Prepares Purchase Request
Liquidation and Liquidation
XXIV. Preparation of
Supplies and · Prepares of Supplies and
Equipment Inventory Equipment Inventory
XXV. Inventory of
Case Folders assigned · Inventory of Case Folders
to Ponente
XXVI.
Prepares/Submits · Prepares and Submits
Accomplishment Accomplishment Report
XXVII. Receipts
Pleadings, · Receives Pleadings and
Indorsements and Indorsements and Other Official
Other Official Documents
Documents
Tracts documents under the document 100% documents accurately tracked within 5
tracking system minutes upon receipt
ASSIGNMENT OF CASES TO LRs:
Updated the LCMS (No identification of 100% of the LCMS data accurately updated as
LR name) to the assignment of CF to the Researcher.
Evaluated the CF to determine the 100% of the case folders assigned accurately
nature, complexity, urgency and evaluated to determine the nature,
completeness (if not complete, return to complexity, urgency and completeness within
COS for referral to DS) 10 minutes from assignment.
Sets the Case for Deliberation SETS THE CASE FOR DELIBERATION:
RECORDING/PHYSICAL
INDORSEMENT/ROUTING
100% signed Decision/Resolution Final Order
Received the signed Decision, Resolution
with case folder accurately received within 5
and Final Orders with the case folder
minutes from indorsement.
RENDITION OF DECISION:
POST-JUDGMENT ACITVITIES:
Forwarded the signed Resolution to 100% signed Resolution (with the CF)
Secretariat with the CF accurately forwarded to the Secretariat
Final editing/proofreading
Tracked Official Documents under the 100% Documents Accurately Tracked within
Document Tracking System (5) minutes upon Receipt
V. Determination of action to
Prepares appropriate Orders
be taken
B. Mediation
Prepares/Purchases ticket
Prepares TEVs
Conducts hearing
Issues Order, if necessary
X. Transmittal of signed
Prepares the CFs for transmittal
Decisions to DS
Updates LCMS
Updates LCMS
Signs Order
Notified records office for the assignment 100% Notified records office for the assignment
of cases of cases within 15 minutes after preparation.
Evaluated the CF to determine the 100% of the case folders assigned accurately
nature, complexity, urgency and evaluated to determine the nature, complexity,
completeness (if not complete, return to urgency and completeness within 10 minutes
COS for referral to DS) from assignment.
100% of the case folders accurately studied
Studied the case
within 2 days from evaluation thereof.
100% of the applicable laws and jurisprudence
Researched the applicable laws and
relevant to the case are accurately researched
jurisprudence
within 2 days from evaluation.
100% of draft decisions accurately drafted within
Drafted Decisions
(3) working days
DETERMINATION OF ACTION TAKEN:
100% of the interlocutory Orders is accurately
Prepared appropriate Orders prepared within 10 minutes from evaluation by
the LR.
100% of the interlocutory Orders is accurately
Drafted the Orders drafted within 10 minutes from evaluation by the
LR.
100% of the draft IO accurately reviewed within 5
Proofread/Reviewed the draft Orders
minutes from submission to the COS.
Sets the Case for Deliberation 100% Sets case for Deliberation
Indorsed the Decision, Resolution and 100%Indorsed the Decision, Resolution and
Final Order with comment, for Final Order with comment, for appropriate action
appropriate action to the original Ponente to the original Ponente within 45 minutes
Received Pleadings, Indorsements and 100% Pleadings, Indorsement and other Official
Other Official Documents Documents received within (3) minutes
Tracked Official Documents under the 100% Documents Accurately Tracked within (5)
Document Tracking System minutes upon Receipt
100% phone calls promptly satisfied within 5
Attended Inter Office Inquiries
minutes upon inquiry
100% paginated case files accurately within 30
Paginated Case Files
minutes
100% Indexed Case Files accurately within 30
Indexed Case Files
minutes
Encoded Corrections/amendments to 100% Encoded corrections/amendments to
drafts drafts accurately within 45 minutes
100% Reconciled budget vs. expenses within 45
Reconciled budget vs. expenses
minutes
100% Conducted Staff Meeting within 45
Conducted Staff Meeting
minutes
Prepared Agenda 100% Prepared Agenda within 45 minutes
100% Keeps Tracking of the office
Tracked office accomplishment
accomplishment within 45 minutes
100% Jotted Down Notes during Staff Meetings
Jotted Down Notes during Staff Meetings
within 45 minutes
100% Prepared analysis of Budget vs. Expense
Prepared analysis of Budget vs. Expense
within 45 minutes
Oversaw the day to day of the Office 100% Oversaw the day to day of the Office
100% Collates drafts submitted by LRs within 45
Collates drafts submitted by LRs
minutes
Oversaw the LRs assignment and 100% Oversaw the LRs assignment and
accomplishments accomplishments within 45 minutes
Attended to other Tasks 100% Attended to other Tasks
I, NAME, POSITION OF DARAB SECRETARIAT, DARCO-DARAB, , commit to deliver and agree to be rated on the attainment of the following targets in accordance with the indicated measures for the period
Discussed with:
NAME
(Name and Signature of Rater(s) Date (mm/dd/yyyy)
Legend:
Qn - Quantity Ql - Quality T - Timeliness
EFORM
D REVIEW (IPCR) FORM
ollowing targets in accordance with the indicated measures for the period JANUARY to JUNE , 2019
SIGNATURE OF RATEE
DATE (mm/dd/yyyy)
1 - Poor
Final Rating
NAME
Name and Signature of Head of Office Date (mm/dd/yyyy)
WA-