Doc No

RIJ Engineering Pvt Ltd REPL/QAP/QSR/R6

Machining Division Date
Quality System Review 01.01.2024
Page 1 of 4
Quality Assurance Procedure

1. PURPOSE
To define and provide for a system for management review of the established quality system.
2. SCOPE OF APPLICATION
Quality Management System at RIJ Engineering Pvt Ltd.
3. RESPONSIBILITY AND AUTHORITY
4. Managing Director – To preside and overview the quality system performance, assess effectiveness and
continuing suitability of the quality system.
5. GM (Mfg. Forge Division) - To present and review overall performance of Forge Division.
6. Management Representative – Schedule quality system reviews and record proceeding and decisions.
7. DGM QA – Present performance reports related to their own functional areas.
8. Manager Design & development (Forge Division) - all Design & development processes.
9. Gear Cutting in-charge- All Gear cutting operation.
10. CNC Turning in-charge- All CNC Turning operations.
11. CNC Turning In-charge (KE) - All CNC turning operations.
12. QC In-charge- All Quality control activities.
13.
14. DEFINITIONS AND ACRONYMS
15. For this procedure the definitions given in the International Standard IATF 16946:2016 Quality Management
Systems – Fundamentals and Vocabulary apply.
16. Responsible Person – An employee who has been assigned responsibility for a functional area
17.
18. PROCEDURE
19. Frequency and Scheduling of Review
20.
21. Quality System Review is conducted in a four month. It is also referred to as the Management Review.
22. Attendance - Quality management system review is chaired by the Managing Director and attended by the
responsible persons.

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 Doc No
RIJ Engineering Pvt Ltd REPL/QAP/QSR/R6
Machining Division Date
Quality System Review 01.01.2024
Page 2 of 4
Quality Assurance Procedure

23. Agenda
24. The agenda for management review meetings is prepared by Management Representative and
communicated to the members at least one week before the meeting. At a minimum, the agenda comprises
the following focus areas:
 Quality Policy Deployment
 Continuity, Suitability and Effectiveness of Quality System
 Continual Improvement of all Business Processes
25. Inputs for quality system review are
a. Company level data (KPI) indicating performance trends in process performance and
product conformity;
b. Internal audit results and recommendations for improvement;
c. Review of Customer Scorecard.
d. Warranty Performance (where applicable).
e. Actual field failures and their impact on safety and environment.
f. Status of corrective and preventive actions and their results;
g. Customer feedback on product quality, delivery and other issues of customer interest;
h. Customer audit reports and recommendations for improvement;
i. Follow-up on last review;
j. External changes that could impact the organisation and its QMS;
k. Investigation into and analysis of actual or potential field failures and their impact on
quality, safety and environment.
26. Outputs of the quality system review are
a. Identification of improvement opportunities related to the QMS and customer requirements
related to the product quality;
b. Determination of preventive actions to prevent potential problems;
c. Identification of resource needs;
d. Business process and QMS related decisions.
27. Key Performance Measures of Quality Policy Deployment
28. Data is collected on the ‘Key Performance Measures’, analysed, and presented in graphic form to indicate
trends.
29. Trends indicate need for corrective and preventive actions, which are decided by the steering committee.
30. Action plans are prepared for the corrective and preventive actions.

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 Doc No
RIJ Engineering Pvt Ltd REPL/QAP/QSR/R6
Machining Division Date
Quality System Review 01.01.2024
Page 3 of 4
Quality Assurance Procedure

31. Progress on these action plans is reviewed in the next meeting.

32. Criteria for Revising KPI :
 5 – 10% Increase / Decrease in Average of last year performance
 As per Management/CFT Decision based on Business Planning
 As per Customer guideline
 No change in Target if saturation point is attended
33.
34. Continuity, Suitability and Effectiveness of Quality System
35. Trends in the customer complaints, customer audit results, internal audit reports, and other key
performance measures indicate effectiveness of the quality system.
36. If effectiveness of the system is not to the expectations, causes of non-performance or under-performance
are investigated and corrective actions initiated.
37. The extent of effectiveness will confirm the continuity and suitability of the quality system.
38. Continual Improvement of all Business Processes
39. Continual improvement of all business processes is tracked by comparing the results of key performance
measures to the target values.
40. If effectiveness of the quality system is to acceptable level, management will review the target values for
key performance measures and initiate continual improvement projects.
41. REFERENCES
42. IATF16949:2016; Clause 9.3
43. REPL Quality Manual, Section 9.
44. Procedure “Internal Quality System Audits” (REPL/QAP/IQA/R8).

45. RECORDS

Sr Description Form No Retention Custodian

No Period
1 Minutes of meeting of Quality System Review REPL/F/ MRM/R2 3 Years MR
with all presentation documents

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 Doc No
RIJ Engineering Pvt Ltd REPL/QAP/QSR/R6
Machining Division Date
Quality System Review 01.01.2024
Page 4 of 4
Quality Assurance Procedure

46. REVISION HISTORY

REVISION HISTORY
Rev Description of Change Section Effective Date
0 Initial release 01-01-2004

1 Reviewed and reprinted. 20.01.2007

2 Review and in reference TS std.edition changed. 6.1 01.01.2010
3 ISO 9000 revision changed to ISO 9001 4 28.5.2013
4 Reviewed and Reprinted - 12.01.2015
5 Updated to incorporate IATF16949:2016 requirement 5&6 26.12.2017
6 KPI revising7 Criteria defined 5 01.01.2024

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 Doc No
RIJ Engineering Pvt Ltd REPL/QAP/QSR/R6
Machining Division Date
Quality System Review 01.01.2024
Page 5 of 4
Quality Assurance Procedure

47. Flow Chart of the Quality System Review

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