29) Sap QM Sop

RIJ Engineering Pvt Ltd Doc No
REPL/QAP/SAPQM/R0
Machining Division
SAP Procedure For QM Date: 01.06.2019
Page 1 of 6
Quality Assurance Procedure
1. PURPOSE
2. To define and provide for a system to establish quality objectives at relevant functions and levels of the
organisation.
3. SCOPE OF APPLICATION
All Quality Assurance processes.
4. RESPONSIBILITY AND AUTHORITY
a. Managing Director – Overall responsibility Quality Assurance
b. DGM QA – To effectively and efficiently perform tasks assigned by the Managing director in
accordance with Quality Assurance.
5. DEFINITIONS AND ACRONYMS
5.1 For this procedure the definitions given by the SAP System SAP S4/Hana
.
6. PROCEDURE
Prepared by: Approved by:

REPL/QAP/SAPQM/R0
Machining Division
Page 2 of 6
1.4.1 Incoming Inspection
Process :
Incoming Inspection business process is as shown in above figure, in which a standard

procurement process integrates with QM component. This process begins with
creation of purchase order for vendor to deliver the material. As soon as company
records GR with reference to purchase order, system creates Inspection Lot.
Standard QM process, such as result recording, usage decision, & stock posting will
be done. On quality clearance of goods from the quality inspection lot, these
materials are moved to unrestricted stock from where they can be used for further
processing.
1. SAP System has inspection type 01 (Goods Receipt from Purchase) active in the
Quality Management view of the Material Master for incoming inspection.
2. All Raw Materials should have Inspection Plan with Usage 5 (Goods Receipt) &
status 4 (Released).

REPL/QAP/SAPQM/R0
Machining Division
Page 3 of 6
3. Goods Receipt for Purchase Order – The vendor delivers the material that is
ordered against PO. Store supervisor records Goods Receipt with transaction
MIGO
4. After MIGO, inspection lot will be generated with an assigned inspection plan.
5. Result Recording will be captured based on Inspection Plan.
6. Usages Decision code will be taken for Accept or Reject.
7. Stock Posting will be done after UD.
SAP Transactions
MIGO Good Receipt purchase
QA32 LOT creation after migo for quality.
QA01 Manual lot creation.
QE01 Record characteristic results.
QA11 Usage Decision – Record.
QA11 Stock posting.
1.4.2.Final Inspection for GR from Production

REPL/QAP/SAPQM/R0
Machining Division
Page 4 of 6
Process :-
Above figure shows an end-to-end business process of production execution

in which QM integrates.
The steps are as below:
SAP System has an inspection type 04(GR against Production Order) for all the
semi-finished and finished products for which inspection has to be carried for
all the material from production.
An inspection plan is created for all such materials with usage 5(Goods
Receipt from Production) and status 4(Release).
Now create Production/Process Order.
4.Goods Issued is then done against production order to begin production.

REPL/QAP/SAPQM/R0
Machining Division
Page 5 of 6
5.The actual production begins and is confirmed as and when each operation
is completed.
6.At this stage, quality check takes place to ensure that the delivered finished
goodsmeets the Quality Standard. The system create inspection type 04.
7.After goods receipt is done against Production Order, an inspection lot will
be generated with assigned inspection plan.
8.Result Recording will be captured based on Inspection Plan
9.Usages Decision code will be taken for Accept, Reject or Rework.
11. In-process inspection process is same as inspection after production. Both

process will behave same in system.
SAP Transactions
CO11N Production order confermation.
QA32 LOT creation after co11n for quality.
QA01 Manual lot creation
QE01 Record characteristic results
QA11 Usage Decision – Record
QA11 Stock posting
1.4.3. Stock Transfer Inspection

REPL/QAP/SAPQM/R0
Machining Division
Page 6 of 6
Stock transfer business process is as shown in above figure, in which a

standard procurement process integrates with QM component. This process
begins with creation of purchase order for RIJ plant to deliver the material. As
soon as company records GR with reference to purchase order, system
creates Inspection Lot. Standard QM process, such as result recording, usage
decision, & stock posting will be done. On quality clearance of goods from the
quality inspection lot, these materials are moved to unrestricted stock from
where they can be used for further processing.
1. SAP System has inspection type 08 (Stock transfer) active in the Quality
Management view of the Material Master for incoming inspection.
2. All Raw Materials should have Inspection Plan with Usage 5 (Goods
Receipt) & status 4 (Released).
3. Goods Receipt for Stock transfer Order – RIJ delivers the material that is
ordered against PO. Store supervisor records Goods Receipt with
transaction MIGO
4. After MIGO, inspection lot will be generated with an assigned inspection
plan.
5. Result Recording will be captured based on Inspection Plan.
6. Usages Decision code will be taken for Accept or Reject.
REPL/QAP/SAPQM/R0
Machining Division
Page 7 of 6
SAP Transactions
MIGO Stock transfer order GRN.
QA11 Stock posting
1.4.4 Under deviation.

REPL/QAP/SAPQM/R0
Machining Division
Page 8 of 6

REPL/QAP/SAPQM/R0
Machining Division
Page 9 of 6
When performing incoming inspection quality person will send material to block storage
location based on inspection. in some case for production we need to provide material from
block stock also. for that we will move stock from block to quality and give usage design as
accepted under deviation.
SAP Transactions
MIGO Stock transfer order GRN.
QA11 Stock posting

REPL/QAP/SAPQM/R0
Machining Division
Page 10 of 6
1.4.4 Customer return
In this process, you receive returned items from customers, after that using T-code migo
with movement type 457 we move them to an inspection center. In there new lot will be
REPL/QAP/SAPQM/R0
Machining Division
Page 11 of 6
created using inspection type 05.on that lot we decide whether to scrap them or move them
back to the warehouse to use them again later. To use this lot again in system first we have
to send that material to rework after rework only we can us that material to unrestricted area
Or we can directly send material to unrestricted.
A customer returns along with a customer returns delivery document is created in the SAP
system With inspection type 05
1. All material should have inspection plan created with usage 5 & status should be 4.
2. On physical receipt of the returned items, they are moved to a returns inspection
center.
3. New lot will be created with inspection type 05.
4. For that lot user will decide whether lot quantity should be send to scrap or we can
use it in other process this depend on usage decision .
SAP Transactions
VL01N Create Outbound Dlv. with Order Ref.
QA11 Stock posting

REPL/QAP/SAPQM/R0
Machining Division
Page 12 of 6
1.4.5. On Line Rejection.
In this process,Material will be transfer from store to production line for production. while
producing material production person can find defect in B/O part .those part will send back
to quality. then system will transfer that quantity to quality. Quality will give usage design
either it will send to block or to unrestricted stock.
1. Stock will transfer from production line to quality using T-code migo with movement
type 322.
2. Quality lot will be created against 322 movement type.

REPL/QAP/SAPQM/R0
Machining Division
Page 13 of 6
3. Quality person will give usage design either send it to block or to unrestricted use.
SAP Transactions
MIGO Send material to quality with movement type 322.
QA11 Stock posting
1.4.6.new source.

REPL/QAP/SAPQM/R0
Machining Division
Page 14 of 6
In this process, new source will send you some sample quantity to check is it full fill your
requirement. Or if you want to change or add new vender you can create quality lot
manually based on quantity given by vender. Quality lot will be inspected and usage
decision will be given by quality person.
1. Create inspection lot using T-code QA01 with manual Quantity send by vender.
2. Inspection lot will be inspected by quality person and usage decision will be given to
that lot.
3. User will send it to either block or to unrestricted base on result recording.
SAP Transactions

REPL/QAP/SAPQM/R0
Machining Division
Page 15 of 6
QA11 Stock posting
Standard reports.
T CODE REPORT
QA33 Inspection Lot List
CC04 Display product Structure
MCXC To view month wise Material Analysis
MCXI Material analysis
MCXB Material inspection result analysis
MCVA Vendor analysis material inspection lot wise
MMBE Material stock overview
MCXV Quality Notification analysis
MB52 To Warehouse stock and valuation
MB51 To view the material document List
QGA2 Inspection results day wise
QS28 To view the list of Master Inspection Characteristics
QS26 MIC where used lists
QS38 To view the list of Inspection methods
QS36 Inspection method where used lists.
QS49 Code Groups & Codes

REPL/QAP/SAPQM/R0
Machining Division
Page 16 of 6
QS59 Selected sets

QM11 Display Quality notification Lists

29) Sap QM Sop

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RIJ Engineering Pvt Ltd Doc No

Prepared by: Approved by:

1.4.1 Incoming Inspection

Incoming Inspection business process is as shown in above figure, in which a standard

Prepared by: Approved by:

5. Result Recording will be captured based on Inspection Plan.

6. Usages Decision code will be taken for Accept or Reject.

7. Stock Posting will be done after UD.

QA32 LOT creation after migo for quality.

QA01 Manual lot creation.

QE01 Record characteristic results.

QA11 Usage Decision – Record.

QA11 Stock posting.

1.4.2.Final Inspection for GR from Production

Prepared by: Approved by:

Above figure shows an end-to-end business process of production execution

The steps are as below:

Now create Production/Process Order.

4.Goods Issued is then done against production order to begin production.

Prepared by: Approved by:

8.Result Recording will be captured based on Inspection Plan

9.Usages Decision code will be taken for Accept, Reject or Rework.

10. Stock Posting will be done after UD.

11. In-process inspection process is same as inspection after production. Both

QA32 LOT creation after co11n for quality.

QA01 Manual lot creation

QE01 Record characteristic results

QA11 Usage Decision – Record

QA11 Stock posting

1.4.3. Stock Transfer Inspection

Prepared by: Approved by:

Stock transfer business process is as shown in above figure, in which a

QA32 LOT creation after co11n for quality.

QA01 Manual lot creation

QE01 Record characteristic results

QA11 Usage Decision – Record

QA11 Stock posting

1.4.4 Under deviation.

Prepared by: Approved by:

Prepared by: Approved by:

MIGO Stock transfer order GRN.

QA32 LOT creation after co11n for quality.

QA01 Manual lot creation

QE01 Record characteristic results

QA11 Usage Decision – Record

QA11 Stock posting

Prepared by: Approved by:

1.4.4 Customer return

QA01 Manual lot creation

QE01 Record characteristic results

QA11 Usage Decision – Record

QA11 Stock posting

Prepared by: Approved by:

1.4.5. On Line Rejection.

2. Quality lot will be created against 322 movement type.

QA01 Manual lot creation

QE01 Record characteristic results

QA11 Usage Decision – Record

QA11 Stock posting

Prepared by: Approved by:

3. User will send it to either block or to unrestricted base on result recording.

QA01 Manual lot creation

Prepared by: Approved by: