Doc. No.

: REPL/QAP/HR/01

HRM , Education & Training Procedure

Origin Date : 01.01.2004
Rev. No./Date : 08 / 27.11.2023
Page No. : 1 of 5

Clause No. :- As per IATF 16949: 2016 (7.2.1 & 7.2.2) , As per VSA (5) ,

The purpose of this Documented Process is to establish a system for Induction of New Joinees, Existing Manpower.Identification of personal,
Purpose :- establishing their qualification & competance, planning, execution, evaluation of effectiveness of training.

Scope :- Applicable for all employees (Staff & Workers) including contractual manpower working in RIJ Engineering Pvt. Ltd.

Process Owner :- Head HR is overall responsible for implementation of this process.

* Department HOD's are responsible for identifying the training needs of personnel reporting to them in their area of activity.

New Joining (Fresher)

Input Reference Activity Flow Output Document / Formats Resp. Control Point

Request for new operator/ inspector through concern Deptt. HOD Manpower Concerned.
- - Requisition Form REPL/F/HR/01 HOD -
Through manpower requisition form

Inform the available requirement agency to provide human resource as

Note : Min. Experience
required 2 year if less
- consider Documented
Process of fresher
.per requirement (Competency Criteria)
: Following documents to be maintained with corresponding contractor
Bio-Data )1 Document &
Resume - HOD HR -
Academic Records )2
ESI and PF forms )3
Identification Proof )4
Experience details )5

Assess the read / write skills of the joinee as per

assessment sheet
For Inspectors & Opeartor Min.
Ability of the qualification to be 8th,10th, 12th,
- - No Joinee ITI, Diploma & Degree to be
? Able to read/write HR prefered

Yes

-:Depute the new joinee in Classroom for training as per below schedule Induction cum
Training Schedule 1. In three days classroom training
1st day Classroom training (GURUKUL) will provide to candidate. Concern area and .1
for new joinee, REPL/F/HR/02, & evaluation should be taken
C .basics training to be provide as per (REPL/F/HR/02) New joining
- 2nd & 3rd day trainer will assess the trainee wrt:- 1st day class room training, If .2 training attendance
REPL/F/HR/03, HR 2. For Helper Half day training on
operator will absent during these days (2nd & 3rd) then his / her assesment will be taken REPL/F/HR/04A PPE'S, 5'S, Company Rule's, Safety,
sheet, Material Handling to be given.
.after his immediate joining Skill Evaluation
.After that evaluation test will conduct for L1 (Min 60% Marks required) .3 Sheet

Training Concerned Supervisor signature must be there

- - Take trial of operator/Inspector in presence of concern supervisor or L3/L4 Operator
Attendence Sheet REPL/F/HR/03 Supervisor on sheet

No
is the worker capable of doing of his
?.resp. job

1. This monitoring will start after

Yes Skill Evaluation Concerned initial 3 days training.
- Follow the Documented sheet REPL/F/HR/04A Supervisor 2. Passing criteria for L1-60% & L2-
Process of fresher 70%.
Three day's output will be monitor & record for operator & inspector . It should
be as per target defined in (Skill Evaluation Sheet) , He / She will be in L2 after
.qualifying
If not qualify He/She remains in L1 and re-monitoring will be done after re-
.training

During operator monitoring, Operator observance will be taken for 3 days Operator observance should be
New Joining continuously if operator qualify then he can depute to production line otherwise initial Operator Production 70% or as defined in Operator
conformation REPL/F/HR/18 Observance sheet REPL/F/HR/05 Supervisor observance sheet, otherwise
.training will done again
retraining should be done

During inspector monitoring, Poison test will be taken for minimum 1 times in three Till one month quality supervisor
New Joining days if inspector qualify then he can depute to inspection line otherwise plan for will check poison test 2 time in a
conformation REPL/F/HR/18 Poison test record REPL/F/HR/06 Q/A
.retraining month for new inspector.

Min. skill level requirements for

special process
i.e: Heat Tratment Level-03
(Old operators to be identify and
Special training for Heat
New Joining Skill Matrix for REPL/D/HR/01A, Treatment)
Depute in respective work area. Assess the skill level as per activity define in skill level
conformation REPL/F/HR/18 Operator & REPL/D/HR/01B HR For New Parts (IFC): Level- 03
.criteria. Update the skill matrix with in one month of joining Inspector (Special training to be provided &
operators to be identify from old
operators)
For PDI Visual Inspector min. skill
level :- Level 03

Prepared By Checked By Approved By

 Doc. No. : REPL/QAP/HR/01

HRM , Education & Training Procedure

Origin Date : 01.01.2004
Rev. No./Date : 08 / 27.11.2023
Page No. : 2 of 5

New Joining (Experience)

Input Reference Activity Flow Output Document / Formats Resp. Control Point

Request for new operator/ inspector through concern Deptt. 1. Give preference for experienced
Man Power Concerned. HOD manpower.
- - HOD Through manpower requisition form Requisition form REPL/F/HR/01 2. Consider minimum 2 years for
experienced candidates.

Inform the available requirement agency to provide

human resource as per requirement (Competency
.Criteria)
Note : Min. Experience required 2 year in similar
field if less consider Documented Process of fresher. Following documents to be maintained with
If person re-join the company within 1 to 3 : corresponding contractor HR
months then also he will be treated as
- experienced or if He/She was in Level 3 or 4 at Bio-Data )1 Document & Resume - -
the time of leaving then after re-joining all levels Academic Records )2
test papers plus 10 days productivity will be
monitor. ESI and PF forms )3
Identification Proof )4
Experience details )5

Assess the read / write skills of the joinee

For Operator & Inspectors Min.

No New Joining qualification to be 8th, 10th , 12th,
- - Conformation
REPL/F/HR/18 HR ITI , Diploma & Degree to be
? Able to read/write prefered

Yes

Depute the new joinee in Classroom for training as per

-:below schedule Induction cum
1st day Classroom training (GURUKUL) will provide to .1 1.Batch should be taken for each
Training Schedule day or minimum 2 times per week.
candidate. Concern area and basics training to be provide for new joinee, REPL/F/HR/02,
as per (REPL/F/HR/02)in which experience exist then 2. It should be consider for operator
New joining REPL/F/HR/03, & inspector both
- - after trainer will assess the trainee wrt:- class room training attendance REPL/F/HR/04A HR
3. For Helper Half day training on
.training sheet, PPE'S, 5'S, Company Rule's, Saftey,
After that evaluation test will conduct for .2 Skill Evaluation Material Handling to be given.
minimum(70% Marks required) Sheet

No Is the worker capable of doing of

?.his resp. job

Yes
Follow the Documented Process of 1. This monitoring will start after
fresher Skill Evaluation
One day output will be monitor & record for operator & sheet Prod. & Quality initial 3 day' s training.
- REPL/F/HR/04B supervisor 2. Passing criteria Is defined in Skill
three day's output will be monitor & record for inspector.
Evaluation Sheet
It should be as per target defined
in (skill evaluation sheet), He/she will be in L2 after
.qualifying
If not qualify he/she remains in L1 and re-monitoring will
be done after re-training

During operator monitoring, Operator observance will be Operator observance should be 70%
New Joining taken for 1 day, if operator qualify then he/she can depute Operator Prod. or as defined in Operator
conformation REPL/F/HR/18 Observance sheet REPL/F/HR/05 Supervisor observance sheet, otherwise
to production line otherwise initial training will done again.
retraining should be done

During inspector monitoring, Poison test will be taken for Till 6 month Quality supervisor will
New Joining minimum 3 times in three days if inspector qualify then he Quality
conformation REPL/F/HR/18 Poison test record REPL/F/HR/06 supervisor check poison test 1 time in a 3
.can depute to inspection line otherwise plan for retraining month of new inspector.

Min. skill level requirements for

special process
i.e: Heat Tratment Level-03
(Old operators to be identify and
Special training for Heat
Skill Matrix for Treatment)
New Joining REPL/D/HR/01A,
conformation REPL/F/HR/18 Depute in respective work area. Assess the skill level as per Operator & REPL/D/HR/01B HR For New Parts (IFC): Level- 03
activity define in skill level criteria. Update the skill matrix Inspector (Special training to be provided &
operators to be identify from old
.with in one month of joining operators)
For PDI Visual Inspector min. skill
level :- Level 03

Prepared By Checked By Approved By

 Doc. No. : REPL/QAP/HR/01

HRM , Education & Training Procedure

Origin Date : 01.01.2004
Rev. No./Date : 08 / 27.11.2023
Page No. : 3 of 5

EXISTING OPERATORS (Skill-Upgradation)

Input Reference Activity Flow Output Document / Formats Resp. Control Point

Inspector :- Supervisors Identify persons from skill matrix for

level up gradation.
L1 :- Un-Skilled (Regular monitoring required) 1. Manpower (100% of L2-L3 after 1 month
L2 :- Semi-Skilled (Who can work under supervisor) of joining , 50% of L3-L4 after 3 year/as per
L3 :- Skilled (Who can work independently) Dept. requirement (only for operator ).
L4 :- Skilled (Who Can work independently & trained others) 1(a) Manpower (100% of L2 -L3 after 1
month of joining , 50% of L3-L4 after 3 year
/as per Dept. requirement (only for PDI
Inspectors).
Skill Matrix for 2. L1 & L2 means, Completion of TEST
Operator & REPL/F/HR/01A, PAPER (REPL/F/HR/04A & 04B) &
Skill level criteria REPL/D/HR/02 REPL/F/HR/01B HR Perfromence Monitoring [New Joinee
Inspector Training Confirmation (REPL/F/HR/18 )]
Operator :- Supervisors Identify persons from skill matrix for 3.L3 :-Skill upgradation from L2 to L3 after
level up gradation. 1 month after Training Completion as per
L1 :- Un-Skilled (Regular monitoring required) criteria for operator & inspector.
L2 :-Semi-Skilled (Who can operate the machine under 4.L4 :-Skill upgradation from L3 to L4 after
3 year after Training Completion as per
supervisor) criteria REPL/D/HR/02 for operator and
L3 :-Skilled (Who can work independently & Can do part setup) inspector
L4 :- Skilled (Who Can work & machine setting independently &
trained others)

Productivity & Rejection to be checked

Plan for training as per skill level up gradation criteria given in minimum 7 days for Operator & 10 days
(REPL/D/HR/02). (Target for productivity is 85% and Max. for inspector consider this period from
Skill Evaluation after training date and before effectiveness ,
rej. 0.2% for level 2 for operator but for inspector rej. 0.0% & Sheet HR & last 5 days productivity & rejection
Target for productivity will be 100% and rej. 0.0% for level- Trainer REPL/F/HR/04B,C,D Concerned
Skill level criteria REPL/D/HR/02 REPL/F/HR/12
should be as per defined target &
03 & Level-04) for both operator as well as for inspector. feedback form Supervisor If overall productivity & rej will not
Trainer (L4) feedback form will be filled by L2, L3 for operators meet the criteria during this period ,
trainees & min. 70% to be achieve in feedback form. then re-training to be given & re-
monitor the performance till 1 week
again.

Give training to operators / inspectors as per activity given in HR &

REPL/F/HR/01A, REPL/F/HR/01B for Operator's Skill up Training
Skill level criteria REPL/D/HR/02 Attendence REPL/F/HR/03 Concerned Training Module must be there.
gradation Sheet Supervisor

Evaluate skill of the operator & update Skill Card after minimum Skill Evaluation REPL/F/HR/04C,D HR & Skill evaluation Sheet For level 3,4
Training Attendence Sheet REPL/F/HR/03 30 days by training Sheet REPL/F/HR/09 Concerned (Minimum Passing Criteria:
Skill Card Supervisor L3 - 80% , L4 - 90% )

No
No
Retraining plan Level wise Test REPL/F/HR/04,04A,B,C HR &
Skill Evaluation Sheet REPL/F/HR/04A,B,C,D Is Training Effective to be done with Paper REPL/F/HR/13 Concerned -
in month Skill Card Supervisor
Yes
Yes

Update skill matrix. Skill matrix to be review and update within Skill Matrix for
Operator & REPL/F/HR/01A,
Skill Evaluation Sheet REPL/F/HR/04A,B,C,D HR -
(10th ~15th) of every month Inspector REPL/F/HR/01B

Min. skill level requirements for special process

For Maru-A Operator :- Level-03 (Old operators to be identify and
Special training for Maru-A operators to be given before moving to
Maru-A operation)
For New Parts (IFC) :- Level- 03 (Special training to be provided
as per APQP matrix with freeze training material and operators to
be identify from old operators
For PDI Inspector :- Level 3 (Visual Inspector)

Regular Training

1.Training need identification should be

- - Get Training Needs Identified from Heads of all Departments Training Need
REPL/F/HR/10
Concerned freezed in Dec.
for Inspectors & Operators. Identification HOD 2.Training topic and TNI will be same

In Pre -Questionnaire paper if the employee get

below than 80%, he will applicable for training & Update in Pre -
TNI, if more then 80 % He/She will be not applicable for that Select the operators of Min. Skill Level-
Training Need Identification REPL/F/HR/10 Questionnaire REPL/F/HR/11 HR 04 (Min 3 months working on level-04)
training Sheet

TNI Matrix REPL/F/HR/12

Make separate training Calendar for the Year for all Employees Annual Training
REPL/D/HR/03 HR
Consider Minimum job relevant topics
against all relevant topics plan & 4M Change at least.

Prepare Monthly training schedule & finalize week of training.

Intimation given to respective dept. update and review training
schedule upto LAST week of every month
Monthly
Annual Training plan REPL/D/HR/03 Training REPL/F/HR/13 HR -
Schedule
 Prepare Monthly training schedule & finalize week of training.
Intimation given to respective dept. update and review training
schedule upto LAST week of every month
Monthly
Annual Training plan REPL/D/HR/03 Training REPL/F/HR/13 HR -
Schedule

c
cc
Prepare Master list of Trainer Internal/External
Consider below during list of trainer:-
Internal Trainer :- 5 Years minimum

c
cc
experience, Internal audit certificate for
IATF 16949:2016, ISO 14001 & ISO
Master List of 45001,Knowledge of customer voice /
Monthly Training Schedule REPL/F/HR/13 No Trainer REPL/D/HR/04 HR complaint etc.
Is Faculty
Available Inside Arrange Faculty External Trainer:- He / she should be from
Plant from Outside recognized certification body who can
provide all technical/behavioural training
for automotive

Yes

c
cc
Consider below during annual training plan:-
1. Send the Mail to trainer with in the two days
after freezing the monthly Training Schedule, if
Monthly trainer not available then re-schedule the
Monthly Training Schedule REPL/F/HR/13 Inform to all HOD's with monthly training plan in last week of Training REPL/F/HR/13 HR training
month for next month & take conformation also in written Schedule 2.Monthly Calendar should match with Annual
Training Calendar

c
cc
Training Module to be fix and update if any change in training Training module
- - material (In ppt, hard, - HR -
video etc form)
c
cc

Through mail or hard copy etc.

Inform all Hod's three days advance and re-confirm with If any participant is on planned leave
Monthly Training Schedule REPL/F/HR/13 trainer for date and time - - HR then re-schedule the training for
him/her also
c
cc

Conduct training as per plan & Take Attendance of all Training HR & In case of absenteeism, re-training
Monthly Training Schedule REPL/F/HR/13 participants Attendence REPL/F/HR/03 Concerned should be plan for that participant in
Sheet Supervisor next schedule training.
c
cc

Test paper should be conduct for training effectiveness after

one month and before second month from training date, if Post- training
Training Attendence Sheet REPL/F/HR/03 there any candidate can't get minimum 70% in effectiveness question Paper REPL/F/HR/14 HR 1. Post- training question paper
then he/she should be applicable for re-training
c
cc

A FAIL
Re-training should be
conduct within 1 month
Post- training after compilation of
question paper effectiveness Monthly
Training Re-Training :- Inform trainer in
Post- training question paper REPL/F/HR/14 REPL/F/HR/13 HR advance and plan accordingly
Schedule
c
cc
c
cc

PASS
A

Keep the records of training in employee record & Update Individual

Employee Skill All records to be kept by HR Dept. After
Training Attendence Sheet REPL/F/HR/03 employees Skill card REPL/F/HR/09 HR 6 month of DOJ
Card

- -
Poison Test
Frequency : For new joining = Minimum 3 times in 3 days
before deputation, 2 time till one month after deputation, After Quality
.1st month it should be conducted in every 3 month - - Supervisor Poison Test Report
For Regular : In every 3 months
c
cc

Prepare poison test plan of all inspectors on the basis of defined

criteria. Update plan before last date of month for next month Quality
Criteria for frequency. - Poison test plan REPL/D/HR/05 Supervisor -
(New joiners add and left remove)
c
cc

Customer , In-house & Supplier defect defined in plan In poison test all defects must be captured,
Only visually catchable or possible to detect as per visual( Quality Update plan every month upto 15th for last
Poison test plan REPL/D/HR/05 Poison test plan REPL/D/HR/05 Supervisor month customer complaints,
to be cover in poison test )inspection standard in-house and supplier defect considration
c
cc

Conduct poison test and judgement Poison test Quality

Poison test plan REPL/D/HR/05 record REPL/F/HR/06 Supervisor -
.shall be pass 100%
c
cc

Before Test :-
A :- Total no. of Part
B:- Rej. Qty with identification
After Test :-
Poison test Quality C:- If Inspector tell OK part into NG part
Poison test Record REPL/F/HR/06 .If <100% Then immidiate training required record REPL/F/HR/06 Supervisor D:- If Inspector tell NG Part into OK part
E:- If inspector tell NG part into NG part
Pass :- E
Fail :- C,D
c
cc

If He/She fail then on job training is given on same day and Poison test Quality
- - again poision test to be done & He/She will not work untill record REPL/F/HR/06 Supervisor -
poision test will clear

OPERATOR & INSPECTOR OBSERVANCE

 Operator
Operator & Inspector observance to be plan & carried out as per Observance HR & In case of any NG found in observence
Operator Observance Sheet REPL/F/HR/05 Sheet REPL/F/HR/05 Concerned give training same day and Re-
frequency defined in ANNEXURE-01 Poison Test REPL/F/HR/06 Supervisor Observence within 7 days
Record

Prepared By Ckecked By Approved By

 Doc. No. : REPL/QAP/HTP
HRM & Training Procedure Rev. No. : R8
Rev. Date : 01.09.2023
Documented Process for Competency Determination & Training Page No. : 4 of 5

EXISTING OPERATORS (Multi-Skilling)

Input Reference Activity Flow Output Resp. Control Point
Document / Formats

Skill Matrix for Production incharge identify persons for multiskilling from level 4 HR &
REPL/MD/F/SM/R0 Skill Matrix for REPL/MD/F/SM/R0 -
Operator & Concerned
Operator & Inspector
Inspector Supervisor

Skill Matrix for Select best performers from level-4 Skill Matrix for HR &
REPL/MD/F/SM/R0 REPL/MD/F/SM/R0 Select best performer based on
Operator & Operator & Inspector Concerned
REPL/MD/F/SES/R0 skill evaluation sheet
Inspector Skill Evaluation Sheet Supervisor

Skill Matrix for .Make monthly training plan for multiskilling HR & Multiskilling means - Operator
REPL/MD/F/SM/R0 Monthly training REPL/MD/F/MTS/R0
Operator & Concerned should perfect in other processes
schedule
Inspector Supervisor also

Give training to operators / inspectors as per activity given in

Monthly
REPL/MD/F/MTS/R0 REPL/MD/F/SLC/R0 for multiskilling Skill Level Criteria REPL/MD/F/SLC/R0 HR (After 3 months working on level-
training
04) will be taken for multiskilling
schedule

After training plan Follow the procedure for ''New Joining

Procedure for .'' ) Fresher C( Training Attendence REPL/MD/F/TAS/R0 HR -
new joining Sheet

Prepared By Ckecked By Approved By

Prepared By :- Approved By :- Issued By :-

 Doc. No. : REPL/QAP/HR/01

Origin Date : 01.01.2004

HRM , Education & Training Procedure Rev. No./Date : 08 / 27.11.2023

Page No. : 4 of 5

EXISTING OPERATORS (Multi-Skilling)

Input Reference Activity Flow Output Document / Formats Resp. Control Point

Skill Matrix for Production incharge identify persons for HR &

Operator & REPL/F/HR/01A, multiskilling from level 4 Skill Matrix for Operator REPL/F/HR/01A, Concerned
REPL/F/HR/01B & Inspector REPL/F/HR/01B -
Inspector Supervisor

Skill Matrix for REPL/F/HR/01A, Select best performers from level-4 Skill Matrix for Operator REPL/F/HR/01A, HR & Select best performer based on
Operator & REPL/F/HR/01B & Inspector REPL/F/HR/01B Concerned post test paper
Inspector Post Test Paper REPL/F/HR/17 Supervisor

Target should be taken for minimum

Skill Matrix for 10% of total manpower of Level 4. Make HR & Multiskilling means - Operator
Operator & REPL/F/HR/01A, Monthly training Concerned should perfect in other processes
REPL/F/HR/01B .monthly training plan for multiskilling schedule REPL/F/HR/13
Inspector Supervisor also

Give training to operators / inspectors

Monthly as per activity given in REPL/D/HR/02
training (After 3 months working on level-
REPL/F/HR/13 for multiskilling Skill Level Criteria REPL/D/HR/02 HR 04) will be taken for multiskilling
schedule

After training plan Follow the

Procedure for procedure for ''New Joining Training Attendence
new joining - .'' ) Fresher C( Sheet REPL/F/HR/03 HR -

Prepared By Ckecked By Approved By

 Doc. No. : REPL/QAP/HR/01

HRM , Education & Training Procedure

Origin Date : 01.01.2004
Rev. No./Date : 08 / 27.11.2023
Page No. : 5 of 5

Selection Process Staff Personnel

Input Reference Activity Flow Output Resp. Control Point
Document / Formats

- - Obtain personnel requisition from respective department HOD with due Manpower
REPL/F/HR/01
Concerned
-
approval along with the job description Requisition Form HOD

Analysis the job requirement (Based on Competancy Matrix) HR &

Competency Document &
Matrix .Collect the Bio-data of prospective applicant and forward to resp - Resume - Concerned -
HOD for shortlisting as per suitability HOD

Conduct the interview )1

Document & Interview Concerned Candidate evaluation based on interview
Resume - .2) Identify the candidate who qualify the interview Assessment Sheet REPL/F/HR/07 HOD assessment sheet
.Give the selected candidate name to HR )3

.HR obtain salary expectation & salary negotiations )1

.Verify the candidate back ground (If required) )2
Document &
-
Offer letter to be provide to candidate through direct )3 - - HR -
Resume .or any communication channel
Candidate personel data to be collect and maintain a seperate file for )4
.each candidate legel requirement Also to be fullfill

Induction programme as per induction criteria on first day of joining & Induction training should be complete
- - Induction Training REPL/F/HR/15 HR within 5 days from DOJ.
.general information of company to be provide to candidate

Competency gaps to be identified and

Induction After Induction training Candidate will handover to concern Department Regular training procedure to be followed
Training REPL/F/HR/15 Induction Training REPL/F/HR/15 HR
HOD for trainings

Regular Training (Staff)

Competency
REPL/D/HR/06
Identify the required competency of employee (Old & New Joinees) on Competency Matrix REPL/D/HR/06
Respective Initially in Dec & Every month for new joining
Matrix .the basis of competency matrix HOD's

Consider below during TNI :-

1) Dept. HOD identify required level of competency for each
individual based on specific job role.
Evaluate employee current competency level on basis of HOD'S )2
Competency .feedback Training need Respective
Matrix REPL/D/HR/06 identification REPL/F/HR/10 HOD's HOD Feed back
Compare current competency level with required/desired )3
competency level, any revised organizational objective, customer
.specific requirement etc
Identify training needs and collect inputs from department heads)4

Competency Prepare training need matrix on the basis of Competency determination, Training need
REPL/D/HR/06 REPL/F/HR/10 HR -
Matrix review and training need identification (REPL/F/HR/14A) identification

Competency REPL/D/HR/06 Make separate training Calendar for the Year for all Employees against Training plan REPL/D/HR/03 HR -
Matrix & TNI REPL/F/HR/10 all relevant topics

Prepare Monthly training plan & finalize date of training. Update and Monthly Training For Absent & Effectiveness NG candidates re-
Training plan REPL/F/HR/15 Schedule REPL/F/HR/13 HR training to be plan at Next Training schedule.
.review training plan up to LAST week of every month

Prepare Master list of Trainer Internal/External

Consider below during list of trainer:-
Internal Trainer :- 10 Years minimum
experience, Internal audit certificate for ISO
Monthly No Master List of 9001:2015, ISO 14001 & ISO 45001,
Training REPL/F/HR/13 Is Faculty REPL/D/HR/04 HR Knowledge of customer voice / complaint etc.
Trainer
Schedule Available Inside Arrange Faculty from Outside External Trainer:- He / she should be from
Plant recognized certification body who can provide
all technical/behavioural training. (trainings
organised by Customer should be prefered.)
Yes

Consider below during annual training plan:-

1. Send the Mail to trainer with in the two days
Monthly Inform to all HOD's with monthly training plan in last week of month for after freezing the monthly Training Schedule,
Training Monthly Training
REPL/F/HR/13 Schedule REPL/F/HR/13 HR if trainer not available then re-schedule the
Schedule .next month & take conformation training
2.Monthly Calendar should match with Annual
Training Calendar.

Monthly
Training REPL/F/HR/13 .Training Module to be fix and update if any change in training material Training Module - - -
Schedule

A
 A
Monthly In case of absenteeism, re-training should
Training
Training REPL/F/HR/13 Conduct training as per plan & Take Attendance of all participants Attendence Sheet REPL/F/HR/03 HR be plan for that participant next Training
Schedule schedule.

Training If there any candidate can't get minimum

Test paper should be conduct & consider for training effectiveness after Post-Questionary Good in effectiveness then he/she should
Attendence REPL/F/HR/03 3 months. REPL/F/HR/14 HR
Sheet Sheet be applicable for re-training

A
Fail
Training effectiveness Re-training should be conduct at 1. Inform trainer in advance and plan
Pre-Questionary next training schedule Post-Questionary Respective
Sheet REPL/F/HR/11 Sheet REPL/F/HR/14 HOD's accordingly for re-training.

Pass
A

COMPETENCY
Training Record DETERMINATION ,
- Keep the records of training in employee record & Update employees REVIEW AND Head HR All records to be kept by HR Dept.
Sheet history card. TRAINING NEEDS
IDENTIFY

Documents :
Sr. No. Document No. Document Name Prepared By Approved By

1 REPL/D/HR/01A & 01B Skill Matrix for Operators & inspectors HR Excecutive HR Head

2 REPL/D/HR/02 Skill level criteria HR Excecutive HR Head

3 REPL/D/HR/03 Training Plan HR Excecutive HR Head

4 REPL/D/HR/04 Master List of Trainers HR Excecutive Till next change
5 REPL/D/HR/05 Poison Test Plan Quality Engineer HOD Quality

6 REPL/D/HR/06 Competancy Matrix HR Excecutive HR Head

Records :
Sr. No. Record No. Record Name Retention Period

1 REPL/F/HR/01 Man power Requisition form 2 Years

2 REPL/F/HR/02 Induction cum Training Schedule for new joinee 2 Years

3 REPL/F/HR/03 Training attendence sheet 2 Years

4 REPL/F/HR/04A,B,C,D Skill Evaluation Sheet (L1,L2 , L3& L4) 2 Years

5 REPL/F/HR/05 Operator Observance Sheet 2 Years

6 REPL/F/HR/06 Poison Test Record 2 Years

7 REPL/F/HR/07 Interview Assessment Sheet 2 Years

8 REPL/F/HR/08 Training feedback form 2 Years

9 REPL/F/HR/09 Skill Card / History sheet for staff 2 Years

10 REPL/F/HR/10 Training Needs identification for Operators & Staff 2 Years

11 REPL/F/HR/11 Pre-Questionary Sheet 2 Years

12 REPL/F/HR/12 TNI Matrix 2 Years

13 REPL/F/HR/13 Monthly training schedule 2 Years

14 REPL/F/HR/14 Post-Questionary Sheet 2 Years

15 REPL/F/HR/15 Induction Training -Staff 2 Years

16 REPL/F/HR/16 TNI Staff 2 Years

17 REPL/F/HR/18 New Joining conformation 2 Years

Revision History
Rev. Decription of change Section Effective Date

0 Initial release - 1/1/2004

1 Monthly Training Plan incorporated 5.5 1/1/2007

2 Review and in reference TS std.edition changed. 6.1 01.01.2010

3 Training Evaluation Form & questionnaire for Training Subject added & ISO 9000 changed to ISO 9001 6.2.2,4 21.05.2013 6.2.2,4 21.05.2013

4 Reviewed & Reprinted - 12.01.2015

5 Updated as per requirements of IATF:16949 5&6 26.12.2017

6 Training status review added. 5. Competence 18.03.2022

7 Procedure for recruitment added 5 01.01.2023

8 Improve Effectiveness of Employee & Document Control No. Change - 27.11.2023

Prepared By Checked By Approved By

 ANNEXURE - 01
OPERATOR/INSPECTOR OBSERVANCE CRITERIA :

Operator observance is carried out for all employees on the basis of ANNEXURE-1
ANNEXURE-1
S.NO TYPE PERIOD FREQUENCY RESPONSIBILITY RECORDING

0 -3 Days Daily Superviser YES

1 New joiners Operator (fresher) 4 - 30 Days 15 days Superviser YES

01 - 06 Months 1 times in 6 months Superviser YES

0 -3 Days Daily Superviser YES

2 New joiners Inspector (fresher) 4 - 30 Days 15 days Superviser YES

01 - 06 Months 1 times in 3 months Superviser YES

New joiners Operator

3 (experienced) 1 Day 1 time Superviser YES

New joiners Inspector

4 (experienced) 1 Day 1 time Superviser YES

5 Existing employees (Operator) After 6 Months (Regular) 1 times in 6 months Superviser YES

6 Existing employees (Inspector) After 6 Months (Regular) 1 times in 3 months Superviser YES

Prepared By Ckecked By Approved By