CENTRAL LUZON STATE UNIVERSITY

Science City of Muñoz, Nueva Ecija

OFFICE OF STUDENT AFFAIRS

Student Organizations Unit

ACTIVITY PERMIT

Cluster: College-Based SO Name: CLSU Mathematical Society

Category (FORCES): Fund Raising Activity Control No.: CB-MATHSOC-004
Activity Title: MathSoc GAIN: CLSU Mathematical Society's Generating Additional Income
Network
Level of Implementation: Organizer Scope: University
Date of Implementation: October 12-14, 2023 Venue: CLSU

Rationale:

Any student organizations often struggle with a common issue: not having
enough funds to support their activities. However, the introduction of an income-
generating project becomes a compelling solution to this problem. Student
organizations frequently rely on financial constraints or university funding, which
might not be enough to cover their demands. As the university intramural is getting
nearer, Mathsoc organization wanted to propose an idealistic income generating
product during the week of the intramural. They come up with an idea that in order to
raise the funds and to continuously support the finances of the organization, they
ought to sell several types of food that not just advantageous for the members but
also to all students/faculty of the university during the implementation of the
university’s for-all activity. The Mathematical Society is excited to present this
proposal for establishing a food vendor business specializing in hot dog, drinks, and
a variety of delicious finger foods such as French fries, cheese sticks, and nuggets.
The goal is to provide high-quality, convenient, and affordable food options to
customers inside the university during the intramural, catering to their cravings for
tasty and satisfying treats.

The MathSoc GAIN (Generating Additional Income Network) activity aims to

raise funds to support the activities and initiatives of the CLSU Mathematical Society
(MathSoc). By selling booklets to students, we not only generate additional income
but also provide valuable resources to our fellow students. Within this framework,
income-generating projects can be addressed and emphasized aligned to the CLSU
Mathematical Society Constitution. The constitution's preamble underscores the
importance of organizing the CLSU Mathematical Society to contribute to the
development of the Filipino people. This overarching goal provides a strong rationale
for income-generating projects as they can directly or indirectly contribute to this
development through financial support, educational initiatives, and community
engagement. Additionally, when considering the society's objectives, income-
generating projects can be seen as a practical means to achieve these goals. By
generating income, the society can fund activities and initiatives that align with its
objectives, thereby fulfilling its mission more effectively. This income-generating
projects align with the CLSU Mathematical Society's constitution by providing a
means to achieve its objectives, promoting the appreciation of Mathematics,
fostering academic excellence, and contributing to the development of the Filipino
DATA PRIVACY NOTICE: CLSU is committed to ensure that the data privacy rights of its employees, students, clients and stakeholders are upheld and protected. By
signing this form, you give permission to CLSU to store and process your personal data in adherence to the principles of transparency, legitimate purpose, and
proportionality as required by RA 10173 or the Data Privacy Act of 2012.

ACA.OSA.SOU.F.010 (Revision No. 2; September 29, 2020)

 CENTRAL LUZON STATE UNIVERSITY
Science City of Muñoz, Nueva Ecija

OFFICE OF STUDENT AFFAIRS

Student Organizations Unit

ACTIVITY PERMIT
people, all while emphasizing the society's commitment to these principles outlined
in its constitution.

Issue/s to Be Address:

*SDG 8: Decent Work and Economic Growth, since this activity strives to foster
sustained, inclusive, and sustainable economic growth and is projected to produce
additional fund to help Math Society support its planned activities successfully.
These activities support economic growth in the society by generating money and
profits. The goal of this action is to ensure that members of the organization have
access to long-term sustainability, which is a critical component of creating
sustainable and equitable economic growth.

Goals/Objectives

* To enhance the financial sustainability of the CLSU Mathematical Society and aims
to generate additional income to support its activities and goals
* To inculcate among members the importance of involving themselves with the rest
of university constituency and the Filipino people as well.

Expected Outcome:

The expected outcomes of the MathSoc GAIN: CLSU Mathematical Society

include increased financial sustainability through income-generating activities such
as fundraisers, workshops, and collaborations, the society expects to secure a stable
source of revenue; as well as an expanded outreach and impact, this may include
hosting more events, workshops, and competitions that benefit students and math
enthusiasts, improved resources for educational activities that will enable the society
to invest in better resources, collaboration opportunities with other organizations,
long-term sustainability through financial planning, increased membership
engagement, as the society's financial health improves, it can offer more benefits to
its members, thereby increasing engagement and retention rates. Members will have
access to a wider array of resources and opportunities, making their membership
more valuable. Lastly, enhanced recognition and prestige within the academic and
mathematical communities, the success of MathSoc GAIN may lead to increased
recognition and prestige for the CLSU Mathematical Society, both within the
university and in the broader mathematical community. This can attract more
talented students and faculty to the society, further enhancing its impact.

DATA PRIVACY NOTICE: CLSU is committed to ensure that the data privacy rights of its employees, students, clients and stakeholders are upheld and protected. By
signing this form, you give permission to CLSU to store and process your personal data in adherence to the principles of transparency, legitimate purpose, and
proportionality as required by RA 10173 or the Data Privacy Act of 2012.

ACA.OSA.SOU.F.010 (Revision No. 2; September 29, 2020)

 CENTRAL LUZON STATE UNIVERSITY
Science City of Muñoz, Nueva Ecija

OFFICE OF STUDENT AFFAIRS

Student Organizations Unit

ACTIVITY PERMIT
Prepared by: Reviewed and Endorsed by:

PATRICIA D. RONQUILLO GINALYN J. ORTIZ

Activity Coordinator CLSU-MathSoc President

MIRIAM S. NIDOY
Assistant Activity Coordinator

I hereby certify that I will attend and supervise the implementation of the activity.

DELIA ROSE A. MIANA JOREM JORDAN M. CAWAGAS

CLSU-MathSoc Adviser CLSU-MathSoc Adviser

Reviewed by:

ERNESTO T. JIMENEZ JR.

In charge, SOU & Coordinator, College-based SOs

Approved:

DR. IRENE G. BUSTOS

Dean of Student

DATA PRIVACY NOTICE: CLSU is committed to ensure that the data privacy rights of its employees, students, clients and stakeholders are upheld and protected. By
signing this form, you give permission to CLSU to store and process your personal data in adherence to the principles of transparency, legitimate purpose, and
proportionality as required by RA 10173 or the Data Privacy Act of 2012.

ACA.OSA.SOU.F.010 (Revision No. 2; September 29, 2020)

 CENTRAL LUZON STATE UNIVERSITY
Science City of Muñoz, Nueva Ecija

OFFICE OF STUDENT AFFAIRS

Student Organizations Unit

ACTIVITY PERMIT
Mechanics of the Activity No.: CB-MATHSOC-004

A. Events

a. Program (Proposed Program/Poster) and its Promotion

Social media serves as an exceptional tool for information dissemination.

As a result, the promotional materials created by Ms. Patricia D. Ronquillo
and Ms. Miriam S. Nidoy, Treasurer and Auditor of MathSoc, will be shared
on the official Facebook page of the CLSU Mathematical Society to reach a
broader audience. Furthermore, to enhance the convenience of purchasing
the goods such as Hotdog, Fries, Drinks ( available in Solo and in
Combos), and below is its respective price. The coordinators will create
pre-order posts for the products and provide order stubs. This will
streamline the process for customers who wish to place pre-orders and
facilitate the collection of their orders.

Figure 1. Poster of the activity intended for sharing on CLSU - Mathematical Society's
official Facebook Page.

Figure 2. Design of order stub intended for purchasing and claiming the orders being
purchased.
DATA PRIVACY NOTICE: CLSU is committed to ensure that the data privacy rights of its employees, students, clients and stakeholders are upheld and protected. By
signing this form, you give permission to CLSU to store and process your personal data in adherence to the principles of transparency, legitimate purpose, and
proportionality as required by RA 10173 or the Data Privacy Act of 2012.

ACA.OSA.SOU.F.010 (Revision No. 2; September 29, 2020)

 CENTRAL LUZON STATE UNIVERSITY
Science City of Muñoz, Nueva Ecija

OFFICE OF STUDENT AFFAIRS

Student Organizations Unit

ACTIVITY PERMIT

Methodology
Below is the systematic and organized flow of events before, during and after the
activity.

BEFORE THE EVENT

DURING THE EVENT
The promotion committee will post on the official Facebook
page of the CLSU Mathematical Society to advertise the
The activity is scheduled to take place during the intramural
products.
week, spanning a total of three days. In order to efficiently execute this
initiative, all MathSoc members have collaboratively devised a well-
structured plan. During each of these three days, a predetermined cycle
will be implemented, ensuring that every member plays a pivotal role in
the success of the endeavor.

To elaborate on the division of tasks, the members have

collectively agreed upon a strategic allocation of responsibilities. On the
first day of the activity, a designated member or group of members will
take charge of fronting the business operations. This entails managing the
sales, ensuring the smooth operation of any income-generating activities,
and maintaining quality customer service. Another set of members will
focus on documentation. Their role is crucial in capturing the essence of
the event, documenting transactions, and preserving important records.
This documentation will not only serve as a reference but also facilitate
transparent accounting and accountability. Additionally, there will be a
dedicated team responsible for advertising the business during the
intramural event. Their objective is to effectively promote our offerings to
all the students attending the intramural, creating awareness and enticing
potential customers.

Furthermore, various other tasks will be assigned to individual

members or teams based on the specific requirements that may arise
during the implementation of the activity. These tasks could encompass
logistics management, handling unforeseen challenges, coordinating with
suppliers or vendors, and ensuring the overall smooth operation of the
initiative. This allocation of responsibilities will follow the same routine for
the remaining two days of the intramural week. By distributing tasks in this
manner, MathSoc aims to ensure that each member actively contributes
to the success of the income generation program, creating a sense of
teamwork and shared responsibility throughout the event.

DATA PRIVACY NOTICE: CLSU is committed to ensure that the data privacy rights of its employees, students, clients and stakeholders are upheld and protected. By
signing this form, you give permission to CLSU to store and process your personal data in adherence to the principles of transparency, legitimate purpose, and
proportionality as required by RA 10173 or the Data Privacy Act of 2012.

ACA.OSA.SOU.F.010 (Revision No. 2; September 29, 2020)

 CENTRAL LUZON STATE UNIVERSITY
Science City of Muñoz, Nueva Ecija

OFFICE OF STUDENT AFFAIRS

Student Organizations Unit

ACTIVITY PERMIT

AFTER THE EVENT

The organizer will post an appreciation post for those who supported
the income generating program.

b. Registration
This event doesn’t require any registration form, anyone who is
interested can be actively engage and contribute to this income
generation initiative without the need for formal registration.

c. Documentation
The organization will appoint respective members who will take charge
of the documentation. The program will be documented through screen
captures.

B. Service

a. Speakers/Partners
The activity will be conducted by the members only, in this case, no
speakers or partners will be needed.

b. Participants
The specific target participants of this activity are the CLSU bona fide
students.

c. Organizers (List of Participating Members)

EXECUTING MEMBERS
TASK ASSIGNED MEMBER/S
FIRST DAY OF INTRAMS

Facilitator in fronting the business 8:00 AM - 12:00 PM 12:00 PM - 5:00 PM

operations Miriam S. Nidoy Ginalyn J. Ortiz
(Responsible for guarding and monitoring Patricia D. Ronquillo Eloisa Orozco
the flow of the business)
DATA PRIVACY NOTICE: CLSU is committed to ensure that the data privacy rights of its employees, students, clients and stakeholders are upheld and protected. By
signing this form, you give permission to CLSU to store and process your personal data in adherence to the principles of transparency, legitimate purpose, and
proportionality as required by RA 10173 or the Data Privacy Act of 2012.

ACA.OSA.SOU.F.010 (Revision No. 2; September 29, 2020)

 CENTRAL LUZON STATE UNIVERSITY
Science City of Muñoz, Nueva Ecija

OFFICE OF STUDENT AFFAIRS

Student Organizations Unit

ACTIVITY PERMIT

Facilitator of Documentation
(Responsible in capturing the essence of the
Jose Eric S. Cabanting
event, documenting transactions, and
preserving important records)
SECOND DAY OF INTRAMS
8:00 AM - 12:00 PM 12:00 PM - 5:00 PM
Facilitator in fronting the business
Joshua Parulan Jose Eric Cabanting
operations
JOhn Mark Molar Angelica Mirador
(Responsible for guarding and monitoring the
flow of the business)

Facilitator of Documentation
(Responsible in capturing the essence of the
event, documenting transactions, and Patricia D. Ronquillo
preserving important records)

THIRD DAY OF INTRAMS

8:00 AM - 12:00 PM 12:00 PM - 5:00 PM

Facilitator in fronting the business
Ginalyn J. Ortiz Patricia D. Ronquillo
operations
John Mark Molar Miriam S. Nidoy
(Responsible for guarding and monitoring
the flow of the business)

Facilitator of Documentation
(Responsible in capturing the essence of
Eloisa Orozco
the event, documenting transactions, and
preserving important records)
Table 1. shows the CLSU Mathematical Society members who are responsible for
organizing and executing the activity schedule OCT. 12-14, 2023.

d. Service Providers (Approved request letter from venue by the service provider)
The organization are planning to set up stalls within the university's oval area, and as
a part of the preparations, they intend to engage with the event organizers or individuals
responsible for managing the space. The primary goal in reaching out to them is to seek
their approval and cooperation for the placement of these stalls. By collaborating with the
event management team, they aim to ensure that the stall placements are in alignment with
the overall layout and logistics of the event, while also adhering to any necessary guidelines
or regulations. This collaborative approach will help create a harmonious and organized
setup for both stalls and the event as a whole.
DATA PRIVACY NOTICE: CLSU is committed to ensure that the data privacy rights of its employees, students, clients and stakeholders are upheld and protected. By
signing this form, you give permission to CLSU to store and process your personal data in adherence to the principles of transparency, legitimate purpose, and
proportionality as required by RA 10173 or the Data Privacy Act of 2012.

ACA.OSA.SOU.F.010 (Revision No. 2; September 29, 2020)

 CENTRAL LUZON STATE UNIVERSITY
Science City of Muñoz, Nueva Ecija

OFFICE OF STUDENT AFFAIRS

Student Organizations Unit

ACTIVITY PERMIT

Resource

a. Refreshments
This activity aims to raise the finances of the organization, hence,
refreshments will not be provided.
b. Certificates
Certificates will not be provided to participants since it’s a voluntary
purchasing of the products provided by the organization.

c. Token and Honorarium

(not applicable)

d. Other Production Activities (not applicable)

C. Venue and Technical

a. Venue Preparation and Maintenance

This activity will be conducted personally, therefore, the partial area of
the oval will be the venue for the activity.

b. Technical Preparation and Assistance

This activity will be conducted personally, therefore, preparation for the
materials will be needed before the said date of conducting to ensure
readiness and to make sure everything is provided.

D. Finances
a. Sources of Funds (Contribution, Donation and Expenditures)
This activity will be accomplished through the use of monetary
contributions from the organization. For the sake of full assessment of
the expenses, the entire estimated costs for cash prize, and other items
are listed below.

Budgetary Plan

DATA PRIVACY NOTICE: CLSU is committed to ensure that the data privacy rights of its employees, students, clients and stakeholders are upheld and protected. By
signing this form, you give permission to CLSU to store and process your personal data in adherence to the principles of transparency, legitimate purpose, and
proportionality as required by RA 10173 or the Data Privacy Act of 2012.

ACA.OSA.SOU.F.010 (Revision No. 2; September 29, 2020)

 CENTRAL LUZON STATE UNIVERSITY
Science City of Muñoz, Nueva Ecija

OFFICE OF STUDENT AFFAIRS

Student Organizations Unit

ACTIVITY PERMIT

Account Name Amount

CASH INFLOW
Membership/Voluntary Contribution ₱ 220.00
Income Generating Project ₱ 361.00
Donation ₱ 14.00
Registration Fees ₱ 0.00
Total Cash Inflow ₱ 595.00
CASH OUTFLOW
Honorarium ₱ 0.00
Token/Prize ₱ 0.00
Program & Certificates ₱ 0.00
Refreshments ₱ 0.00
Venue (Zoom) ₱ 0.00
Communication ₱ 0.00
Transportation ₱ 100.00
Promotion/Advertisement ₱ 0.00
School Supplies/Other Activity Supplies ₱ 0.00
Medical Allowance ₱ 0.00
Contingency/Incidental Allowances ₱ 0.00
Total Cash Outflow ₱ 100.00
Net Cash Flow ₱ 495.00

DATA PRIVACY NOTICE: CLSU is committed to ensure that the data privacy rights of its employees, students, clients and stakeholders are upheld and protected. By
signing this form, you give permission to CLSU to store and process your personal data in adherence to the principles of transparency, legitimate purpose, and
proportionality as required by RA 10173 or the Data Privacy Act of 2012.

ACA.OSA.SOU.F.010 (Revision No. 2; September 29, 2020)

 CENTRAL LUZON STATE UNIVERSITY
Science City of Muñoz, Nueva Ecija

OFFICE OF STUDENT AFFAIRS

Student Organizations Unit

ACTIVITY PERMIT

b. Accounting and Auditing Procedures

The fund sourced will follow the usual accounting and auditing
procedures as prescribed by the internal rules of the organization. Ms.
Patricia D. Ronquillo, MathSoc Treasurer, will be the person-in-charge in
preparation, processing, and submission of the financial report and Ms.
Miriam S. Nidoy, MathSoc Auditor, will verify the veracity of the
transaction. Ms. Ginalyn J. Ortiz, MathSoc President, and Ma’am Delia
Rose A. Miana and Sir Jorem Jordan M. Cawagas, MathSoc Advisers
will certify/approve the financial report.

DATA PRIVACY NOTICE: CLSU is committed to ensure that the data privacy rights of its employees, students, clients and stakeholders are upheld and protected. By
signing this form, you give permission to CLSU to store and process your personal data in adherence to the principles of transparency, legitimate purpose, and
proportionality as required by RA 10173 or the Data Privacy Act of 2012.

ACA.OSA.SOU.F.010 (Revision No. 2; September 29, 2020)