Tutorial regarding “INITIALISATION OF HEAD OF ACCOUNT” , “updating

a new bill type with initialized head of account” and “assigning the new
bill type to employees”

DDO can verify the same and upon clicking on

the OK button , HEAD OF ACCOUNT will be
STEPS FOR “INITIALISING HEAD OF mapped with SPARK from TREASURY.
ACCOUNT” Applying online leave Allotment amount and allotment account
surrender head will be highlighted.
Step 1) DDO login: ACCOUNTS>> Initialization Head of account initialization procedure will
– Head of Account Ref fig:1 be completed.

Fig: 1

Step 2) Enter the details Select Department,

Office name, DDO CODE, Financial year.
Afterwards, click on the “GET HEAD WISE
ALLOCATION FROM TREASURY”. Ref fig: 2
Fig: 3

STEPS FOR “Updating a NEW BILL type

with initialized HOA” Applying
Step 1) DDO can create a new bill type with the
newly allotted Head Of Account( HOA) through 
Salary Matters -> Est. Bill Types

Select Department, District, Office name, DDO

Fig: 2 CODE Ref fig:1

Step 3) In case if there is any change in the HEAD

OF ACCOUNT, a pop up message “ changes in the
HEAD OF ACCOUNT are highlighted” will be shown
also if no changes then No change in HEAD OF
ACCOUNT. will be shown Ref fig: 3

Fig: 1
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Step 2) Enter the field like Bill Code, Bill Updation successful pop up message will be
Description, head of Account,Description of seen upon completion Ref fig: 1 b
HOA ,Plan/ NonPlan ,Voted/ Charged,
Type Of Bill .Then click on Insert button. Ref
fig:2

Fig: 1 a

Inserted successfully message will be

displayed upon updation.

BILL TYPE updation process is completed

Fig: 1 b

Bill type assigning process has been

completed
While process the salary, if the error
Fig: 2 message is “Gazetted bill type has been
set for Non Gazetted Employee” then
DDO should ensure that the, HOA should be the the DDO may ensure that the bill type
latest one and TYPE OF BILL must be updated
for both the gazetted and Non gazetted has been updated accurately to
employees. GAZETTED and NON GAZETTED
employees separately.
STEPS FOR “Assigning the new bill Before processing the salary via
type to the employees” establishment login the bill
authorisation for the
Step 1) When a new bill type has been updated establishment/user should be blank,
in SPARK, DDO need to ensure that the the same will be available in the DDO
employees has been mapped to the new bill login: Administration >>create /
type . The same can be done via Salary modify users under ddo
matters >> changes in the month>> present
salary, then select the employee and click on
the GO button , employee details will be
fetched afterwards from the drop down select
the newly mapped Bill type and click on the
CONFIRM button Ref fig: 1 a
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