TRANSMITTAL

Ref. No.: ARLC-HGUPD/HRDH-T-0019/23 Date: November 22, 2023

Mr. Abdullah M. Al Jubair, Supervisor Project
TO:
Engineer FROM: RAJEEVAN MOOLIYIL
Onshore Maintain Potential Projects Department Project Manager
Haradh Gas Upstream Projects Division (HGUPD) Al Robaya Limited Company
TINT/MDRK/NJYN Gas Unit Abqaiq
Mob. No.: 050 082 9489
ATT’N:
Atte Mr. Abdulaziz Almarzouki, Project Engineer
ONSHORE MAINTAIN POTENTIAL PROJECT ZONE SA-2
CONTRACT NO. 6600051148 (VARIOUS B.I. NO.)

SUBJECT: SUBMISSION OF FIELD ENGINEERING CHANGE CONTROL PROCEDURE

(ARLC/QP/014/2023).

Please find attached documents for the above mentioned subject.

Drawings Letter Reports X Documents Others: CD

No. ARLC REFERENCE NO. Document Description Remarks

ARLC-HGUPD/HRDH-T- Submission of Field Engineering Change Control For Review and

1 Approval
0019/23 Procedure (ARLC/QP/014/2023).

Review Status Code:

 Reviewed and Approved
 Reviewed with Comments. No need to resubmit
 Reviewed with Comments. Resubmission is required
 Rejected
 For Information Only

Should you have any question, please call the undersigned at 050 082 9489.

_______________________________________________
RAJEEVAN MOOLIYIL, Project Manager
Al Robaya Limited Company

Please return a signed copy for our file

Received by: Date: Signature:

_________________________ ____________________ __________________
Name

BPM:
 PROJECT:
ONSHORE MAINTAIN POTENTIAL PROJECT
DOCUMENT TITLE:
FIELD ENGINEERING CHANGE CONTROL PROCEDURE
DOCUMENT NO.: REVISION NO:
ARLC/QP/014/2023 00

FIELD ENGINEERING CHANGE CONTROL

PROCEDURE
PROJECT:

ONSHORE MAINTAIN POTENTIAL PROJECT

SAUDI ARAMCO CONTRACT No. 6600051148

REV DATE PREPARED BY: REVIEWED / VERIFIED BY: APPROVED BY:

SUHEEL KHAN MD ASHFAQUE ALAM RAJEEVAN MOOLIYIL

00 15-MOV-2023
(Planning Engineer) (QA/QC Manager) (Project Manager)

SIGNATURE

DATE

ARLC/QP/013/2023 1
 PROJECT:
ONSHORE MAINTAIN POTENTIAL PROJECT
DOCUMENT TITLE:
FIELD ENGINEERING CHANGE CONTROL PROCEDURE
DOCUMENT NO.: REVISION NO:
ARLC/QP/014/2023 00

TABLE OF CONTENTS

TITLE HEADER …………………………………………………………… Page 1

TABLE OF CONTENTS. …………………………………………….... Page 2
1. PURPOSE. ............................................................................... Page 3
2. SCOPE .................................................................................... Page 3
3. DEFINITIONS …………………………………………………………………...... Page 4
4. REFERENCES …………………………………………………………………...... Page 4
5. RESPONSIBILITIES ............................................................... Page 4 ~ 5
6. PROCEDURE ………………………………………………………………..……... Page 5-6
7. DOCUMENTS ……………………………………………..... Page 6

ARLC/QP/013/2023 2
 PROJECT:
ONSHORE MAINTAIN POTENTIAL PROJECT
DOCUMENT TITLE:
FIELD ENGINEERING CHANGE CONTROL PROCEDURE
DOCUMENT NO.: REVISION NO:
ARLC/QP/014/2023 00

1.0 PURPOSE

1.1 The purpose of this procedure is to describe the system of handling field changes.
1.2 This procedure defines the minimum requirements in prosecuting changes in the contract scope of work
and other item defined in Section 2.0 of this procedure.

2.0 SCOPE

2.1 The scope of this procedure covers any CHANGES in the work or any part thereof, ordered by
COMPANY, in writing, during the currency of the project.

2.2 COMPANY Change Orders covers the following items:

2.2.1 Any addition, omission, substitution, modification or alteration of the work.

2.2.2 Changes in the character, quantity, kind or performance of any part of the work.

2.2.3 Adjustment in the CONTRACT Schedule.

2.3 Al Robaya proposed CHANGES, approved by COMPANY, Changes necessary to a safe, efficient, orderly
or timely performance of the CONTRACT.

2.4 Any written instructions or decision received by Al Robaya from COMPANY which constitute a CHANGE,
duly notified within the period stipulated in the contract and justified by the COMPANY with an approved
CHANGE ORDER.

2.5 Any other CHANGES identified by Al Robaya and properly notified to and justified by the COMPANY

ARLC/QP/013/2023 3
 PROJECT:
ONSHORE MAINTAIN POTENTIAL PROJECT
DOCUMENT TITLE:
FIELD ENGINEERING CHANGE CONTROL PROCEDURE
DOCUMENT NO.: REVISION NO:
ARLC/QP/014/2023 00

3.0 DEFINITIONS

3.1 CHANGE NOTICE - a notification letter initiated by Al Robaya, address to the COMPANY for any recognized
requirements or identified changes in the work which is not part of the contract scope, or an alteration in the
performance of the work. (This does not include quantity and cost)

3.2 CHANGE REQUEST - is format No. END-4-004C used by Al Robaya initiated Changes. The format contains
the Change Notice Number, Work Description, Estimated cost, Schedule Impact, Reference, and the
corresponding Attachments (Worksheet, Quantity Comparison Sheet, and other applicable supporting
documents). COMPANY initiated Change Request will use own COMPANY originated format.

3.3 CHANGE ORDER - is a negotiated additional WORK ORDER issued by the COMPANY to ARLC for
the performance of specific work such as changes in the scope of the work, extra work orders, change in
the mode or method of prosecuting the work, and other items not covered by the contract as defined in
Section 2.0, SCOPE.

3.4 COMPANY - various clients for whom Al Robaya provide products or services.

3.5 AMENDMENT - means any written alteration of the contract expressly designated as an amendment and
signed by both the COMPANY and Al Robaya.

4.0 REFERENCES

4.1 Controls Procedure No. PCD-3-012

Contract Variation / Change Order Reports

5.0 RESPONSIBILITIES

5.1 Project Manager (Al Robaya)

Administrative supervision of the Field Engineering Support Group which includes processing of
Changes and negotiation of Change Order price with the COMPANY.

ARLC/QP/013/2023 4
 PROJECT:
ONSHORE MAINTAIN POTENTIAL PROJECT
DOCUMENT TITLE:
FIELD ENGINEERING CHANGE CONTROL PROCEDURE
DOCUMENT NO.: REVISION NO:
ARLC/QP/014/2023 00

5.2 Field Engineering Manager

5.2.1 Directly under the administrative supervision of the Project Manager and
functionally reporting to END HARAD Office.

5.2.2 Provides Engineering assistance to the Project Manager in the overall operation of the project, and
handles the quantity and cost estimates for generated project CHANGE ORDERS.

5.2.3 Review Changes, determine contractual status, negotiate with

COMPANY for quantity variation and cost of CHANGE together with the Project Manager, and issue
to Project Operations the approved Change Orders for implementation.

5.3 Field Project Controls Department Personnel

5.3.1 For responsibilities, refer Project Controls Procedure PCD-3-012

6.0 PROCEDURE

6.1 CHANGES may be instigated by either the COMPANY or ARLC. In practice, many of those noted by
ARLC will be initiated by ARLC.

6.2 Al Robaya Field Engineering receives all incoming construction documents from the COMPANY
address to the Project Manager. Al Robaya Field Engineering Manager directs the immediate
verification of all drawings and specifications, and compares them to the previous issue.

6.3 Project Manager and Field Engineering Manager will review all identified potential CHANGES, and a
decision will be made as to whether grounds for a CHANGE ORDER exist.

6.4 Should this exercise identify a potential CHANGE and if it is decided to apply for a CHANGE ORDER, Al
Robaya Field Engineering will designate a Change Notice Control Number.

6.5 The Field Engineering Manager prepares the CHANGE NOTICE letter and forward to the Project
Manager for approval. This is then recorded by Al Robaya Project Document Controller and finally
forwarded to the COMPANY for review and/or approval. CHANGE NOTICES shall be instigated by Al
Robaya within the period of (20) twenty calendar days or agreed specified number of days from dates of
receipt of instruction or decision constituting a CHANGE.

6.6 Field Engineering will complete a Quantity Take-Off Worksheet (Form No. END-4-001A) for both the
previous and current drawing issues. The cost shown on this Worksheet will be derived from the
Contract, and reflect cost or credit to the COMPANY.

6.7 Quantity differentials between the two issues will be summarised on the Quantity Comparison Sheet
(Form No. END-4-004B).

ARLC/QP/013/2023 5
 PROJECT:
ONSHORE MAINTAIN POTENTIAL PROJECT
DOCUMENT TITLE:
FIELD ENGINEERING CHANGE CONTROL PROCEDURE
DOCUMENT NO.: REVISION NO:
ARLC/QP/014/2023 00

6.8 When Al Robaya receives from the COMPANY a confirmation for the CHANGE, Al Robaya will submit
the CHANGE REQUEST including the estimated quantity and cost evaluations to the COMPANY.

6.9 After reconciliation of quantities, cost negotiation and Al Robaya and COMPANY reached an agreed
price, the COMPANY issues an approved CHANGE ORDER to implement the work.

6.10 COMPANY at anytime may direct Al Robaya to make CHANGES, when such CHANGES occurs,
COMPANY will sets forth in writing, the nature of the CHANGE in own COMPANY Change Request
format. This is then forwarded to Al Robaya for negotiation. Upon agreement of price, the COMPANY
will issue a CHANGE ORDER for implementation.

6.11 In no event, however, will Al Robaya proceed with the work involved in the CHANGE without an
Approved CHANGE ORDER or an Amendment.

6.12 However, in cases, where COMPANY requires Al Robaya to proceed with the work involved in a
CHANGE without an approved CHANGE ORDER, COMPANY shall issue a written instruction to Al
Robaya to proceed with the work. Immediately, however, Company shall advise ARLC to submit the
cost evaluation for the CHANGE. Negotiation for fair and agreed cost will follow. COMPANY will issue
approved CHANGE ORDER for the CHANGE already performed for settlement.

6.13 In rare cases where a dispute occurs between the client and Al Robaya interpretation of a proposed
CHANGE ORDER, the matter will be referred to Al Robaya Contract Department who will make
further negotiation with COMPANY for resolution. The period to negotiate the Change by both parties
shall adhere to the specified provision of the contract or period agreed by both parties for settling
CHANGES under dispute

7.0 DOCUMENTS

7.1 Work Sheet (Estimates) Form No. END-4-004A

7.2 Quantity Comparison Sheet

Form No. END-4-004B

7.3 Change Request

Form No. END-4-004C, Rev. 1

18 November 1995

7.4 Project Field Change Flow Chart Form No. END-3-004-00, Issue 2, Rev. 0 01 July 2009

ARLC/QP/013/2023 6