Project Scope for ERP Software Development for CMV Global

Based on Discussion with MD on 31-Jan-2022 and 01-Feb-2022

Pre-Sales
Introduction Mails with Attachments, Follow-up Calls (Phone/Mail), Enquiry Entry, Enquiry
Follow-up Calls (Phone/Mail), Lead Generation and follow-ups, Style bank based on Buyer Tec
pack. Preliminary Quote based on Style Sheet and Costing, Style Amendments, Primary
Costing, Primary Quotation, Buyer Communication with Approvals, Sample Proforma Invoice

Sample Development (Proto/Fit Sample)

Proto/Fit Sample Request with Pattern & Fit analysis and available Fabric & Trims, Relevant
Tasks with Time & Actions assigned to Roles, Buyer feedback with Approval,

Sample Development (Photo Sample)

Photo Sample request from Proto/Fit Sample, Style Bank, Style Sheet Amendments, Fabric
BoM, Trims BoM, Accessories BoM, Yarn/Fabric/Trims Process, CMT Operations, Garment
Process, Delivery Schedules, Material Requirement Planning (MRP), Relevant Tasks with Time
& Actions assigned to Roles, Buyer feedback with Approval, Purchase Indents, Work Orders
for Yarn/Fabric/Trims processing, Work Orders for CMT Operations, Work Orders for Garment
Processing. Sample QC, Sampler Card, Dispatch Advice

Salesman Sample
Salesman sample request from Photo sample with packing & all accessories, Invoice for
Samples developed with discount option

Costing & Final Quotation

Yarn/Fabric/Trims/Accessories Costing, Yarn /Fabric /Trims /Garment Process Costing, CMT
Operations Costing, Packing & Logistics Costing, Overheads, Final Costing Sheet, Costing
Amendments, Final Quote, Buyer feedback with Approval

Order Entry
Order entry with Style Sheet, Delivery Schedules, Logistics, Export Documentation etc., Order
Amendments with Buyer Approvals, Proforma Invoice

Material Requirement Planning (MRP)

Fabric BoM, Trims BoM, Accessories BoM Amendments, Alternative BoM, Minimum Order
Quantities, UoM Conversions, MRP with/without stock, MRP with multiple orders, Delivery
Schedule, Lead Time, Material Request, and Indent based on MRP

Purchase
Vendors, Item Vendor Mapping with Lead time, Purchase Price List/History, Vendor Portal for
Quote update / PO Acknowledge / Advance Shipment Note / Purchase return / Replace, Quote
Request, Purchase Orders with delivery schedule, Delivery Instructions, Purchase QC,
Purchase return/replacement, Bill Accounting, Debit Note for returns, Vendor Portal for
vendors to send Quote, Advance shipment Note with QR Code, view their Stock ledgers and
accounts ledgers
Inventory
Fabric Library, Trims Library, Item Definitions with Categories (Raw Material, WIP/FG, Bough
touts, Accessories, Consumables, Tools), Item Groups, UoM Mapping
(Purchase/Consumption), UoM Conversion, Minimum Order Quantity, Safety Stock Level,
Reorder Level,

Fabric Store
All Inward fabric rolls are weighed and barcoded with unique id. On QC, the defects are
recorded and reweighed for weight accuracy. The fabric rolls are stored in a bin and placed in
Shelf that are barcoded and the put away locations are recorded for quick access. Fabric store
is divided into Gray Store, FG Store, Seconds Store, and Cutting waste store

Stores (RM, Trims and General items)

All inward Items are barcoded with SKUs, Store stock verify and update, Production issue in
batch, Goods Receipt (Purchase/Process/without Process), Stores Issue/Return, Production
Issue/Return, Purchase Return, DC for outside Processing, Returnable/Non-Returnable DC,
Returnable/Non-Returnable Receipts, Stock Adjustments, Stock Movement Gate Entries

Process Planning
Style based Process planning, Process Sequence mapped with input and output items,
Inhouse and Outside Processing, Lead time with Delivery Schedule, CMT Process with
Machine mapping, Yarn, Fabric, Trims and Garment Process

Work Orders (Production Plan)

Process and Production Work orders with lead time and delivery schedules, Mapping Process
WO to Job work vendors with rate approval and delivery advice, Virtual DC and GRN, Real time
Tracking of Process WO, Work order Amendments, WO Rescheduling, Production WO mapped
to CMT Contractor with Rate approval

Production
Cutting & Bundle Ticketing, Cut Panel Processing, Line Issue, Line Receipt, End Batch QC,
Packing, Man/Machine/Material Tracking, Man/Machine/Line Mapping, Real time Hourly
Production tracking

Export
Buyer Contracts with multiple orders (Partial), Packing List, Carton Packing, Dispatch Advice,
Export Invoice, Documentation

Order Closing
Mapping all direct/indirect real cost incurred against Sale Order, Budget Vs real cost incurred,
Realized Profit/Loss, Order Closing

Time & Action (T&A)

All Modules have T&A associated with Tasks and Schedules, Real time Tracking of Tasks
Accounts
Purchase Bill Accounting, Job work Bill accounting, Money Payments/Receipts, Debit/Credit
Notes, Cash/Bank Books, P&L

Couriers Booking & Tracking

Role Users can request to book couriers by specifying Delivery address, document type,
Weight, courier name etc., Logistic department can take address print out along with QR code.
The document can be tracked until it handed over to courier person.

Fabric Library
Fabric Library will have the details of all fabrics used in Garments. This will have all the
attributes of Fabric, process details, Constriction, Yarn details and Stock details with location.

Trims Library
Trims Library also have the details of trims used in the garments. This will have all the
attributes of Fabric, process details, supplier details and stock details

Documents Management
All important documents are barcoded and stored in a library. Renewal details with remainder
date are specified for all documents and a task is assigned to role users to track the renewal
process. The movements of documents are tracked use QR code.

Asset Management with GPS integration

Assets are barcoded and assigned to locations/departments. Non-Movable assets are mapped
with locations and any movement of asset is tracked using QR Code. Assets that come under
periodic maintenance/ services are maintained with AMC vendors. Down time of assets are
recorded and a service record ia maintained for all serviceable Assets.

For Movable assets, the movements are tracked using GPS.

Warehouse Management
Refer Fabric Store

Security App
This is a Mobile App that can track visitors, staff/worker movements, vehicle movements,
Goods Inward/Outward, Courier tracking

Patrol and Check Points App

Security patrol at scheduled intervals, Check list for Machines, Gates, Cleaning areas, locked
doors. Provision to take photos, rise alerts etc.,

Cutting waste
Cutting waste are collected on cutting entry basis, weighed, barcoded, and stored in
warehouse. On waste sales, packing slip is generated based on QR code scanning.
Vehicle request to HR from departments
Departments can request vehicle to HR by mentioning the purpose, date and time required,
contact person with mobile number. HR can approve the request with driver name, contact
number and date and time.

Payroll
Apart from the features in UD, New employee referred by existing employee, referred
employee will get commission as per policy. Staff from Institutions, Job Description, Training
to new employees, Expenses reimbursement,

User Management with Roles and Workflow

MIS & Reports
Role Based Dashboard
Accounts Integration with Tally

Left Out Scope

 Timecard in Payroll
 Task Management
 Story Board for the season (need to discuss)
 Quality Control Module
 Reorder Estimation in case of shortage in final garment
 Material Request for General Items
 Lab Testing Request & Report
 Budget Confirmation
 Buyer Portal (Already included as Vendor Portal in Purchase Module)
 Planning Board (need to discuss)
 Scalar Garment Tracking
 Online file handover for order, fabric
 Excess fabric and rejected garments tracking with barcode and second sales
 IE Module Time Study, Operation Bulletin, Capacity Study, Line Layout, Skill Matrix