Project Quality Plan

Smoking Shelters

contractor

Project Quality Plan

Project: DESIGN, SUPPLY, FABRICATION & INSTALLATION OF

SMOKING SHELTERS AT RLIC, MIC AND DCA

Client: M/s. Qatar Energy

Ref. No./
REV. 0 Date:
10/09/2023

Prepared By Checked By Approved By

QA/QC/Project Engr. Operations CLIENT

Manager

Page 1 of 24
 Project Quality Plan
Smoking Shelters

S No SECTION PAGE
01 Introduction 03
02 Project Scope 03
03 Project Quality Statement 06
04 Revision Status / Amendments 06
05 Definitions and Terminology 06 – 07
Quality Policy, Quality System & Quality Strategy
6.1 Quality Policy Concept
6.1.1 Quality Policy
6.1.2 Quality System
6.1.3 Structure of Quality management system
documentation
6.1.4 Hierarchy of the documentation
06 6.1.5 Quality Management System manual 08 – 11
6.1.6 Quality Process & procedure manual
6.1.7 Project Quality Plan
6.1.8 Other Quality document
6.1.9 Quality Strategy
6.2 Planning
6.3 Control
6.4 Verifications
Quality Management in Construction and
Reporting.
7.1 Management Responsibility
7.2 Organization set up for the Project
7.3 Job Responsibility matrix.
07 11 – 14
7.4 Responsibilities & Authorities
7.5 Functions of QA / QC system
7.6 Quality Management Reports
7.7 Management Reviews
7.8 Monthly Progress Report
Progress Control
08 8.1 Construction Work Program 14 – 15
8.2 Progress Control

Quality Control and Assurance in Construction

9.1 Quality Control of Smoking Shelter Fabrication
9.1.1 Methodology
09 16 – 24
9.1.2 Inspection Test Plan
9.1.3 Site Notice / Non – Conformance Report
(NCR)

Page 2 of 24
 Project Quality Plan
Smoking Shelters

1.0 Introduction:

The Globalization and developing Technology in the Construction Industry is leading

to High competition in the Current market. The best response to a competitive
challenge in the Construction Industry is to become more competitive. The best means
of achieving this is by improving the product quality and meeting the project schedule
through a well-designed Quality Management system. The Quality Management
system shall focus on providing improved control on processes and practices, thus
enhancing customer satisfaction through its effective implementation.

2.0 Project Scope:

QE Tender Number : _______________

Project Start : _______________
Milestone 1 (Construction Completed) : _______________
Mile 2 (Testing, commissioning : _______________
& Handover – Project Finish)

DESIGN, SUPPLY, FABRICATION & INSTALLATION OF SMOKING

SHELTERS AT RLIC, MIC AND DCA as mentioned below, including
procurement, installation, pre-commissioning, Commissioning and Testing.

Scope of Work & Services:

PGCC shall supply all the resources, including materials, workforce, services,
supervision, testing devices, quality control, warehousing, equipment, generators,
tools, consumable materials and each & every item necessary for design, supply,
fabrication & installation of SMOKING SHELTERS AT RLIC, MIC & DCA.

PGCC’s Scope of Work shall encompass, but not limited to the following;

a) DESIGN, SUPPLY, FABRICATION & INSTALLATION OF TENSILE

FABRIC/ ALUMINIUM SHEET ROOF WITH GLAZED WALL CLADDING
STRUCTURES FOR THE SMOKING SHELTERS AT RLIC
 Design for the Civil C40/-32 Grade Reinforced Cement Concrete
Foundations, Wall Anchor Bolts & related structural steel supporting
structures covering with tensile fabric membrane shades of 2.5 X 2.5m size
4Nos of Structural steel column supported Diamond Shape Roof Shade
Structures of Type- A as per drawing SK-MIC-1637, 3.00X2.00m size of
structural frames supported sunshade canopy structures of Design Type-D as
per drawing SK-MIC-1637 fixed onto the existing buildings wall and 4 x 4.00m
Smoking shelter Type-E main frame shall be Extruded aluminium Powder
Page 3 of 24
 Project Quality Plan
Smoking Shelters

coated with colors to match MPAC OCB façade, to be approved by

QatarEnergy. Supported with Aluminium Framed 6mm clear & 8mm tinted
Insulating high performance glass units, Glazing should be ‘low E’ glass (to
reduce solar heat gain) tempered with a safety film. Outer pane tinted 6
mm toughened (heat strengthened) glass and an inner pane 6 mm
clear toughened glass separated by a 12 mm airspace. In accordance with
QCS section 25.glazed wall covering with aluminium sheet roofing with cold
waterproofing including false ceiling with mineral fiber tiles structures with
Vitrified Tile Floor Finishing(Type-E) and these shelters to be installed on the
existing Ground and Existing RCC Roof including structural adequacy
verification of existing RCC roof for the installation of Type-E Shelters.
b) DESIGN, SUPPLY, FABRICATION & INSTALLATION OF SMOKING
SHELTERS AT MIC SMOKING SHELTER- DESIGN “B”- UMBRELLA DESIGN
AS PER DRAWING SK-MIC-1637
 Smoking shelter of umbrella Design- B, as per drawing SK-MIC-1637
shall be permanently installed with underground concrete foundation,
excavation, backfilling at a designated area as approved by MIC. Large base
and support shall be provided for strength and stability. Clear height of
smoking shelters up to bottom of roof structure shall be 2700mm, and radius
at the roof will be 1500mm. Provide Metal tray for the sand. Structural steel
horizontal members including cross arch beams, rafters, side support beams,
roof framing, bolting, anchor bolts, and accessories, as shown on respective
photographs appended hereto. All the steel members shall be hot dip
galvanized and epoxy painted. Clay roof tiles of high standard technology
processes or equivalent shall be provided for the roof.
c) SMOKING SHELTER- DESIGN “C”- BUS SHELTER DESIGN AS PER
DRAWING SK-MIC-1637
 Smoking shelters of Bus-Shelter Design-C, as per drawing SK-MIC-1637 shall
be with heavy-duty steel and seamless and an aesthetically pleasing design.
Size of shelter shall be 3.0 meters length x 1.5 meters width x 2.2 meters
height. The roof shall be weatherproof. Shelter shall be of welded construction
with exterior waterproof. Structural corners and uprights to be structural
ASTM A500 Grade B welded members. The exterior surface of steel walls and
corners to be fully flush, smooth and unbroken by visible seams joints. Interior
wall surface shall be flush, smooth welded construction with no exposed
fasteners. All the steel members shall be hot dip galvanized and epoxy painted.
Windows to be fixed type with industrial quality anodized aluminium. Glass
to be clear tempered safety glass. Bench to be constructed of aluminium
or epoxy painted galvanized steel. Bench to be with a deep seat and a
vertical rest. Roof to include roll-formed interlocking pans, framing, fascia
trim and matching gutter fascia. Roof to be installed on shelter with 100mm
nominal overhang. Smoking accessories shall be included, with wall urns to
include non- removable hinged top stainless-steel flip bowls, and removable
Page 4 of 24
 Project Quality Plan
Smoking Shelters

inner liner with steel body and backplate. Combination ash and trash receptacle
to be wall mounted with removable waste receptacle and flip top ash tray.
Provide concrete base island with minimum 150mm deep. The concrete
island shall be a minimum of 300mm wider than the roofline dimensions.
Provide 150mm concrete border on each side of building roofline.
d) SMOKING SHELTER- DESIGN “D”- CANOPY STYLE AS PER DRAWING SK-
MIC-1637
 Smoking Shelter of Canopy Design D as per drawing SK-MIC-1637 made up
with Serge Ferrari-Flexlight Perform 912 S2 or equivalent, polyvinyl
chloride (PVC), S2 PVDF, weight 900 g/sqm, coating thickness 200 microns,
tensile strength 420/400daN/5cm, tear resistance 55/50 daN, adhesion
11daN/5cm, and structural steel horizontal members including cross arch
beams, rafters, side support beams, bolting, anchor bolts, and
accessories, as shown on respective photographs appended hereto.
e) DESIGN, SUPPLY, FABRICATION & INSTALLATION OF SMOKING
SHELTERS AT DCA SMOKING SHELTER- DESIGN “B”- UMBRELLA STYLE
AS PER DRAWING SK-MIC-1637
 Smoking shelter of umbrella Design-B as per drawing SK-MIC-1637 shall
be permanently installed with underground concrete foundation,
excavation, backfilling at a designated area as approved by DCA. Large
base and support shall be provided for strength and stability. The clear height
of smoking shelters up to bottom of roof structure shall be 2700mm, and radius
at the roof will be 1500mm. Provide Metal tray for the sand. Structural steel
horizontal members including cross arch beams, rafters, side support beams,
roof framing, bolting, anchor bolts, and accessories, as shown on respective
photographs appended hereto. All the steel members shall be hot dip
galvanized and epoxy painted. Clay roof tiles of high standard technology
processes or equivalent shall be provided for the roof.
f) SMOKING SHELTER- DESIGN “C”- BUS SHELTER STYLE AS PER DRAWING
SK-MIC-1637
 Smoking shelters of Bus-Shelter Design-C as per drawing SK-MIC-1637 with
heavy-duty steel and seamless and an aesthetically pleasing design. Size
of shelter shall be 3.0 meters length x 1.5 meters width x 2.2 meters height.
The roof shall be weatherproof. Shelter shall be of welded construction with
exterior waterproof. Structural corners and uprights to be structural ASTM
A500 Grade B welded members. Exterior surface of steel walls and
corners to be fully flush, smooth and unbroken by visible seams joints. Interior
wall surface shall be flush, smooth welded construction with no exposed
fasteners. All the steel members shall be hot dip galvanized and epoxy
painted. Windows to be fixed type with industrial quality anodized aluminium.
Glass to be clear tempered safety glass. Bench to be constructed of
aluminium or epoxy painted galvanized steel. Bench to be with a deep
seat and a vertical rest. Roof to include roll-formed interlocking pans,
Page 5 of 24
 Project Quality Plan
Smoking Shelters

framing, fascia trim and matching gutter fascia. Roof to be installed on shelter
with 100mm nominal overhang. Smoking accessories shall be included, with
wall urns to include non- removable hinged top stainless-steel flip bowls, and
removable inner liner with steel body and backplate. Combination ash and trash
receptacle to be wall mounted with removable waste receptacle and flip top
ash tray. Provide concrete base island with minimum 150mm deep. The
concrete island shall be a minimum of 300mm wider than the roofline
dimensions. Provide 150mm concrete border on each side of building roofline.

3.0 Project Quality Statement

To strive for Quality Excellence, in order to achieve Customer Satisfaction by

Providing goods and services to the standards set by the customer and to contribute
to increasing the Company’s competitiveness.

4.0 Revision Status / Amendments and Distribution

The issue number, revision number and revision date are stated on each page
of the Project Quality Manual. Should amendment of the Project Quality Manual be
necessary during the life of the project, only the revised sub-section shall be reissued,
and its revision number and date changed accordingly. Amendments shall be
approved by the Head – Project Operations at Head Office. The Revision Status
Sheet detailing the amendment, date and approval shall be issued with each
amendment by the Project Manager. Each new revision shall be distributed as per the
original with a request that the revised sub-sections be destroyed. After ten (10)
revisions a new issue shall be introduced superseding all previous revisions.
Registered copies of the Project Quality Manual shall be distributed to the following:

5.0 Definitions & Terminology

Calibration - All the operations for the purpose of determining the values of the errors of
measuring instruments, material measures, and measurement standards.
Controlled Document - An original numbered copy of a document for which
amendments will be Automatically advised.
Corrective Action - An activity the intention of which is to return a non-conforming
item or action to a Stat or conformity. It also covers action taken to prevent further
recurrences of Non-conformity.
Disposition - An action to be taken concerning material, components or products
about which a Decision has been made.
Document - Any written or printed manual, procedure or form that is part of the quality
system. The term includes documents and data that can be read by people or
machines.
Inspection - The careful examination, measurement and testing of the characteristics
Page 6 of 24
 Project Quality Plan
Smoking Shelters

of Products and services to ensure they meet regulatory and contractual requirements.
Inspection and test point - A stage in the manufacturing, production or construction
cycle where inspection and testing are performed by personnel whose responsibility
is to determine the acceptability of products or services and to record inspection and
test data.
Non-conformance / Nonconformity - A deficiency in characteristic, documentation,
or procedure which renders the quality of a product or service unacceptable or
indeterminate or not according to specified requirements.
Procedure - A document that specifies, as applicable, the purpose and scope of an
activity; what shall be done and by whom, when, where and how it shall be done;
what materials, equipment, and documentation shall be used; and how it is all
controlled.
Product - Material, part, item, component, assembly, sub-assembly structure, plant
equipment, or finished project identified in or described in any standard or
specification and production or obtained as a result of some manufacturing or
construction operation or process.
Product Quality Audit - Inspection of the product at a lesser frequency than the
inspection carried out for normal quality control purposes as an aid to assessing the
effectiveness of quality control.
Quality Assurance - All those planned and systematic actions necessary to provide
confidence that products or services will satisfy given requirements.
Quality Audit - A systematic and independent examination to determine whether
quality activities and related results comply with planned arrangements and whether
these arrangements are implemented effectively and are suitable to achieve
objective.
Quality System Audit - The independent examination of an organization’s quality
assurance system is carried out by an auditing team from within or outside the
organization.
Quality Control - Those actions provide a means to measure and regulate the
characteristics of a product or service to establish requirements. Operational
techniques or activities (e.g., inspection or test) used to verify technical and quality
requirements for services and or products.
Quality Policy - The overall quality intentions and directions of an organization as
regards quality, as formally expressed by top management.
Quality Plan - A document setting out the specific quality practices, resources,
activities and responsibilities relevant to a particular contract or project.
Remedial Action - An action to be taken concerning material, components or
products about which a decision has been made.
Repair - The process of restoring a non-conforming characteristic to a condition such
that the item conforms to the original specified requirements, where such a repair or
restoration is acceptable.
Verification - Confirming that an activity or condition conforms to specified
requirement.
Page 7 of 24
 Project Quality Plan
Smoking Shelters

6.0 Quality Policy, Quality System and Quality Strategy

6.1 Quality Policy Concept

The Quality Policy is communicated and made understood at all levels of the
organization through awareness programs and display of the Quality Policy boards at all
the Project sites/departments. The Quality Policy shall be reviewed annually for continual
improvement and suitability to the purpose of the division. Taking Quality Policy as guide,
the quality objectives are established in related functions and monitored in the monthly
steering committee meetings and periodic Management Review meetings. Management
review includes review of Quality objectives and specific policy statements with the view
to achieve Quality objectives and meeting the requirements of the policy statement.

6.1.1 Quality Policy

We aspire to fulfill the expectations of our customer by a dedicated and

organized approach, which is amenable to skill and knowledge enhancement.
We shall improve the competence of our Quality management System
continually. Our focus to accomplish this aim shall be on:
 Effective design
 Effective Implementation of planning and Methodology
 Effective Supplier Management
 Proficient Management of Workforce.
 Training and development of Human Resource.

6.1.2 Quality System

The Quality System has been designed to ensure that the Quality Policy,
objectives and the requirements of ISO 9001:2008 are implemented. The
system has been determined in terms of the following main processes.

 Estimation, Costing and Tendering

 Design and Engineering
 Quality planning and Control
 Planning, Monitoring and Control
 Plant and Machinery provision
 Project Operation
 Commercial, Contract and Procurement

Page 8 of 24
 Project Quality Plan
Smoking Shelters

 Personnel and training

 Finance
 Quality System

6.1.3 Structure of Quality management System documentation

QUALITY POLICY

Quality management manual

Other quality documents (standards,

Quality process and Records, Guidelines Checklist etc... Project Quality Plan
procedure manual

6.1.4 Quality Management System Manual:

This quality Management system manual describes the purpose and scope
of the Quality management system. Interaction of functional process and
establishment of documented to fulfil requirements of ISO 9001:2015 standard.
The applicable causes of ISO 9001:2015 standard have been included in the
chapters describing the systems as applicable.

6.1.5 Quality Process and Procedure manual:

The Procedures are established to meet the requirements of ISO 9001:2008

and are included in the quality process and procedure Manual. These
procedures cover control of documents, control of records, internal quality audit,
control of non-conforming products and corrective / preventative actions.

6.1.6 Project Quality plan:

A definite quality plan for every project, detailing there in the activities,

Page 9 of 24
 Project Quality Plan
Smoking Shelters

Acceptance criteria, Verifying documents, controlling agency

(Organization/Customer) and the type of control and responsibility for
implementing the activity and its control, including resource requirements are
developed before start of the Project.

6.1.7 Other Quality Documents:

Quality records and formats from this level of documents. Other standards,
check list and guidelines are also used for the support of overall quality system
structure.

6.1.8 Quality Strategy:

Implementation of the quality Management system and its effectiveness is

ascertained by periodical monitoring as well as by structured internal quality
audit and corrective and preventive action to ensure improvement in
effectiveness of the Quality system in operation. A continuous process of
feasible Technology up gradation and value analysis is initially targeted at
persisting unsolved non-conformities to be attended to as well as potential
problems. Management review of the quality system is conducted periodically,
to check for continued suitability for effectiveness, towards meeting the
requirement of the organization’s Quality Policy and objectives. The integrity of
the Quality Management System is ensured when changes are planned and
implemented.

6.2 Planning

This Project Quality Manual is the document which details the Quality System to be
planned, established, implemented and maintained as part of the contract for the road
works for the project The Project Quality Plan consists of the following:
(i) The Project Quality Statement of the company
(ii) Project Specific Details including Organization and System Element Description.
(iii) Inspection and Test Plans (including Construction Process Flowcharts and Quality
Verification Checklists).
(iv) Project specific Procedures as required by the contract specification / concession
agreement.
The Project Quality Manual describes the managerial and technical systems which shall
be implemented to achieve conformance to specified requirements. The systems shall
cover on-site work under the contract. Where necessary the systems shall be extended to
include offsite activities. The inspection and test plan shall identify necessary inspections
and tests to verify conformance of the work during performance of the identified project
Page 10 of 24
 Project Quality Plan
Smoking Shelters

tasks. It shall include acceptance criteria and details for performance of inspection and
test activities, as applicable.

6.3 Control

Control shall be achieved by implementing the requirements of the Project Quality

Manual including construction process controls, inspection and test plan and audit
requirements. Continuous monitoring and the investigation of timely corrective action shall
form the basis of control. System Element Descriptions shall detail the methods by which
the quality system is controlled. The agreed Inspection and Test Plans shall be used for
controlling the work and detecting non- conformance.

6.4 Verification

Verification processes shall be established to ensure that the planning and controls
have been effective, and the Quality System and constructed works conform to the
specified requirements. The outcome of all verification activities shall be documented and
maintained as quality records. Records of conformance shall be available for inspection
by the Client / Client’s Representative upon request to provide evidence of the outcome
of activities undertaken to achieve conformance.

7.0 Quality Management in Construction and Reporting

7.1 Management Responsibilities:

The Head – Project Operations has the overall responsibility for construction of the
project, ensuring Customer satisfaction.
The Chief Project Manager of Project will be in charge of this Project and will be
reporting to the Head – Project Operations.
The Project Quality Plan will be implemented by the Chief Project Manager.
The Project QA/QC team will interact with the QA /QC team of Client / Client’s
Representative for review of material tests, mix designs and QA/QC procedures as
per the Project Quality Plan and reports functionally to Head – QA/QC H.O.
The Head – QA/QC H.O will report to the top management and act independently to
implement the QA policy of the Organization. He has the responsibility for
formulating, implementing, reviewing, monitoring, verifying and assessing the
effectiveness of Quality Assurance program. He has also been delegated the
authority to take corrective measures in case any significant quality-related
problems are noticed, with the intimate to the Chief Project Manager.

Page 11 of 24
 Project Quality Plan
Smoking Shelters

7.2 Responsibilities of Staff at Project Execution Team:

7.2.1 Project Manager

The Project Manager for the project has the following responsibilities:
o Overall Management of this Project. He shall have the authority and
responsibility for time, cost, and safety and quality aspects of the Project.
o Determining the policy with respect to the management of quality on the
project.
o Issuing the Project Quality Plan including System Element Descriptions and
Inspection and Test Plans.
o Approving the disposition of Non-conformance Reports issued by the
authorized representative nominated by him.
o Communication and interface between CLIENT, Contractor, Subcontractors
and the Project team.

7.2.2 Project Engineer

The Project Engineer for the project has the following responsibilities:
o Assist Project Manager in all aspects of Project Management.
o Responsible for overall execution of all aspects of Installation as per working
drawing and inspection of works on site as per Contract agreement,
Specifications and Project Quality Plan.
o Monitor and Guide the Project Team in aspect of Project Progress, Quality and
Safety.
o Recommend corrective action in case of recurring non-conformance.
o Responsible for Participating in preparation of Monthly Progress Report.
o Interaction with CLIENT all aspect of works.

7.2.3 Safety Officer/Supervisor

The Safety Officer/Supervisor of the project has the following responsibilities:
o Assist Project Manager in all aspects of Safety and Environment Management
compliance as per Contract Agreement.
o Responsible for overall implementation of Safety and Environmental
Compliance plan.
o Monitor, Inspect and Guide the project team in aspect of Safety, Environmental
Compliance w.r.t Contract agreement.
o Carry out regular inspection in line with the requirement of contract agreement
and recommend corrective action in case of recurring non-conformance.
o Responsible for participating in the preparation of Monthly Progress Report.
o Interaction with CLIENT regarding all aspects of Safety and Environmental
Compliance plan.

7.2.4 Fabricator
Page 12 of 24
 Project Quality Plan
Smoking Shelters

o Responsible for fabrication and installation of smoking shelter.

o Ensure that fabrication is according to drawings and specifications.

7.2.5 QA & QC Manager

The QA & QC Manager for the project has the following responsibilities.
o Responsibilities for the planning, implementation, control and maintenance of
the Project Quality Plan.
o Guide and instruct others in the essential aspects of quality management.
o Liaise that the quality of manufacture and construction satisfies the standards.
o Ensure that suitable measuring and testing equipment is available and
calibration of same is monitored regularly.
o Verification of inspection and test activities.
o Recommend remedial action and re inspect to close out.
o Recommend corrective action in case of recurring non-conformance.
o Responsible for preparing Monthly Quality Management Report
o Interaction with CLIENT‟s representative, approval of all materials as per CA in
day-to-day basis.

7.3 Functions of QA/QC System:

7.3.1 For each major activity of work, a method statement will be prepared indicating
the quality checks for incorporated materials and stage of construction. Detailed
description shall be followed in later part of this section 10.
7.3.2 Ensure that equipment and testing instruments are calibrated properly and
adjusted to maintain their accuracy within acceptable limits.
7.3.3 Provide day-to-day routine checks on materials and finished products.
7.3.4 Identify problems and initiate action, which results in a solution.
7.3.5 Verify implementation of solutions / corrections.
7.3.6 Report regularly on effectiveness of the system.
7.3.7 Tests to be performed jointly with Contractor and CLIENT at site before start of
any activity and after review / approval of the same activity have to start.
7.3.8 All the test reports have to be certified by the Contractor and CLIENT‟s
Representative. CLIENT has to nominate his representatives for joint testing
during site working hours. In case of non-availability of CLIENT‟s Representative,
tests will be carried out by Contractor’s QC Engineer under information in the
interest of work.
7.3.9 All records of qualifying and routine tests/checks will be jointly maintained at the
QA/QC MANAGER‟s office.
7.3.10 Monthly Project QA report will be prepared by project QA/QC MANAGER,
summarizing the activities of QA department which is to be submitted to
Management.
7.3.11 The head of QA from H.Q shall deploy his representative to carry out an

Page 13 of 24
 Project Quality Plan
Smoking Shelters

internal quality audit to ensure compliance of quality measures covered

hereunder and to make necessary improvements, if required in quality system.
7.3.12 Project Manager / QA & QC In-charge through his representative at site will
point out the non-conformity of standards if any to the contractor’s authorized
representative in writing and a copy of the same to be sent to the General
Manager to get the work done as per quality standard required as specified in
Contract Agreement, quality specifications or drawings.
7.3.13 CLIENT, Contractor, Sub contractors, Material supplier and Manufacturer, each
form a link of the quality chain. The strength of this chain is dependent on each
and every link. The QA/QC MANAGER is to keep a continuous watch on this
chain and spot the weak link before it snaps.

7.4 Quality Management Reports:

The QA/QC in-charge at the site shall prepare a Monthly Quality Management Report
for review by the Project Manager / Construction Manager. The Quality Report shall be
subdivided into the following headings: Summary of Inspection and Test Activities. (Field
& Laboratory) Registers of Non-conformance & Corrective Action. Status of Approvals of
all Materials.
Outstanding approvals by the CLIENT‟s Representative Items of specific concern.
General Notes The Quality Management Report shall be submitted to the Project
Manager within one week of the close of the monthly reporting period and in turn Site
shall forward this to Head Office (QA) within 5th of every month for record and
distribution to the respective section in charge for record and action required if any.

7.5 Management Reviews:

The operation and effectiveness of the Project Quality Plan shall be regularly
reviewed by Management Review meetings held once in Two months for the duration of
the project. The monthly Quality Management Report together with Audit Reports shall
form the basis of the review. The Management Review meetings will be attended by the
CEO, Head – Project Operations, Management Representative, and Project Management
team. Minutes of the management review meeting will be taken by the MR. He shall be
responsible for preparing and distributing minutes to the members of the review
Committee for their information and action.

7.6 Monthly Progress Reports:

The Monthly progress report shall be prepared at site and submitted to the CLIENT as
per requirement of Contractor agreement. The detailed format for the report contained all
the activities of the month, major achievements, miles stone achieved, progress, quality
control reports, problems, issues etc.
Page 14 of 24
 Project Quality Plan
Smoking Shelters

7.0 Progress Control

This section of the Manual outline’s requirements and procedures for construction
scheduling and control of work progress.

7.1 Construction Work Program

The Contractor is required to submit a detailed work program for execution of the
works as per the QMS Process S00/PO/P/03 – Project Planning & Budgeting process
– site. This program must show the following, as a minimum:
Itemized work activities to be executed, based on the Contract’s Bill of Quantities,
indicating start and finish dates and scheduled achievement (progress) each month;
Sequencing of work and activity interdependence; Calendar day estimates for submittal
approvals; and Calendar dates for achievement of various milestones, and for completion
of works by section and of the project as a whole, within the time periods provided for in
the Contract. The Contractor’s program should show the critical path activities, and the
float available for activities outside the critical path. It should preferably be prepared
based on a commercially available project scheduling software package, such as
Microsoft Project / Primavera.
The Contractor should also furnish a breakdown of his anticipated monthly earnings
for payments in accordance with the terms and conditions set forth in the Contract. Based
on work program, Contractor shall review and submit it to the CLIENT as stipulated in the
Contractor agreement for his review and approval. Once approved, the program cannot
be modified except with the prior approval of the CLIENT‟s Representative. The CLIENT
approval of the program does not relieve the Contractor of his obligation to complete the
works or sections of work within the time periods stipulated in the Contract Agreement.

7.2 Progress control

The Contractor is required to undertake its activities in accordance with the approved
work program. Each month the contractor shall indicate the actual work completed as
compared to work scheduled as per the QMS Process S00/PO/P/04 – Project
Monitoring Process – site. In the event portions of the work are in danger of being
delayed, or actually are delayed, the contractor is to determine a plan for remedial action.
Various circumstances may justify the changing of contract requirements for completion of
the project on a specific date. Among these circumstances are items not within the control
of the Contractor, such as: changes to contract requirements (modification of Contract);
suspensions of work; delays in providing access; force majeure, etc. Generally, such
occurrences will justify a delay in completion if they affect activities on the critical path of
the program. However, each instance must be carefully evaluated and fully documented
before a decision can be made. The following are guidelines for controlling work progress:
There should always be a baseline program. If changes to the baseline program are
Page 15 of 24
 Project Quality Plan
Smoking Shelters

required, an updated baseline program (baseline program no. 2, etc.) should be created.
Unauthorized changes to completion milestones should not be allowed, unless authorized
by a contract modification.
Contractor shall monitor the progress of works and should update their completion
percentages and report to CLIENT through Monthly Progress Report.
When actual progress falls behind scheduled progress or when it appears that a
milestone will not be completed on time, the Contractor must identify the reasons for delay
and in conjunction with CLIENT the Contractor make recommendations for remedial
actions.

7.3 Quality Control and Assurance in Construction

7.4 Quality Control of Smoking Shelter Fabrication: QA/QC Performing inspection of

required fit-up and welding as per the specifications and approved by Client for
Quality Control at CONTRACTOR’S Workshop.

Fabrication and Quality Control:

General: Quality control of materials forms an integral part of the overall construction
and supervision function. Taken properly into account, it provides the link between the
design and the finished work. Testing of construction materials is carried out for a
variety of reasons and purposes including:
o Fit-up Inspection – to check the gaps minimum requirement before proceeding with
the welding.
o Welding Inspection – to check all the welding requirements.
o NDT – to ensure quality of welding is as per the required specifications.
o Manufacturer’s certificates for materials such as steel, cement, admixtures etc.

9.1.1 Methodology:
a) Site Survey
i) PGCC shall carry out a comprehensive topographical survey of all areas to obtain
the necessary details for construction of the services.
ii) PGCC shall carry out site survey to satisfy itself on the character of the site,
access and all items liable to affect or be encountered in during performance of
services.
iii) PGCC shall be deemed to have satisfied himself on the character of the site and
the various materials, strata, access and of all items liable to affect or be
encountered during performance of services.

b) Engineering

Page 16 of 24
 Project Quality Plan
Smoking Shelters

i) PGCC shall provide detailed engineering/design calculations for all the 5 types of
smoking shelter structure (as per QatarEnergy references Codes and Standards
and Design Specifications).
ii) PGCC shall be responsible for the provision of final documentation in accordance
with the contract.

c) Procurement
i) Procurement of all of all required materials by PGCC and subcontractors.
ii) Prepare material to be procured shall be provided with the relevant test certificates
and the same shall be submitted to QatarEnergy for its approval before
procurement of materials. Such material test certificate shall be duly endorsed by
the third-party inspection agency, arranged by PGCC. All approved material test
certificates shall be submitted to QatarEnergy prior to transportation of materials to
offshore locations / use in the work.

d) Fabrication / Construction
i) Fabrication shall commence as per the approved shop drawings.
ii) Fabrication of structural steel shall conform to QCS Section 16 and BS EN 1090-2.
iii) The shop detail drawings, design drawings and standards prepared serve as the
guidelines for the fabrication of steelwork.
iv) All fabricated frames shall be suitably braced to prevent distortion during handling
and transportation
v) Only QatarEnergy approved qualified welders shall perform all structural steel
welding.
vi) All welding carried out by CONTRACTOR shall comply with AWDS 1.1 and shall
be inspected by QatarEnergy.
vii) All NDT works on welds shall be in line with QatarEnergy standard QP-STD-R-
008 series (part1 to part 5 R1) and its references standard and codes.
viii) All welds shall be inspected by PGCC & witnessed by QatarEnergy
representative.

e) Welding and Quality Control

i) PGCC is responsible for developing Welding Procedure Specification (WPS)
/Procedure Qualification record (PQR) and Welder Qualification test (WQT) test
required to execute the Scope of Services and shall be approved by QatarEnergy
before the commencement of services. Welding procedures shall cover the piping
material, diameters and thicknesses ranges. Welders and weld procedures shall
meet the requirements of QatarEnergy as detailed below:
(1) All welders shall be qualified as per QatarEnergy Standard QP-STD-R-
009R1, QP-STD-R-002R1&3R2 in addition to QP-SPC-R-010-1R1&2R1 for
the SERVICES. Performance certificates shall be approved by QatarEnergy
and in addition by third party along with all required WPS and PQR’s.

Page 17 of 24
 Project Quality Plan
Smoking Shelters

PGCC shall propose the name of the third-party inspection agency for
QatarEnergy review and approval.
(2) Quality assurance/control is the responsibility of PGCC, and it shall be
monitored by QatarEnergy throughout the duration of the services to ensure
QatarEnergy standards of workmanship.
(3) PGCC shall submit a detailed quality plan, Inspection and test plan to reflect
the QA/QC requirements and procedures for each activity, i.e., structural,
piping, coating/painting, fire and safety.
(4) PGCC’s quality plan shall be accompanied by a complete package of
supporting documentation in respect of:
(a) Third Party Inspection, Repair procedures, NDT procedures and
Positive Material Identification, if applicable.
(b) WPS’s and its supported PQRs.
(c) List of welders qualified to the WPS’s (third party and QatarEnergy
approval).
(d) Weld consumable handling procedure and list of calibrated ovens,
equipment’s and instruments.
(e) PGCC Organization and division of responsibilities.
(f) PGCC equipment calibration certificates by TPI as applicable.
(5) Within fourteen (14) days of issue the Letter of Acceptance of Tender and
Award of Contract, PGCC shall provide documentation as follows to
QatarEnergy for review / approval:
(a) Procedure Qualification Records (PQR’s) supporting the WPS’s.
(b) Welder performance certificates.
(c) NDT technician qualification certificates.
(d) Detailed Organization Chart of PGCC personnel to be engaged in the
implementation and quality control of work listed in the quality plan
along with certification confirming that PGCC personnel are qualified for
the particular quality control techniques to be employed.
(6) Inspection shall be performed by qualified personnel approved by
QatarEnergy. PGCC’s Inspection staff shall have the qualifications and
experience described under Clause 4.8. – Contractor Personnel of the
Tender document.
(7) PGCC shall submit detailed method statement and procedures for each
individual major activity with proper sketches and drawings covering the
entire services, prior to commencement of that respective activity.
(a) In case support modification is requested, location or type, PGCC shall
submit new as-built drawing for QatarEnergy approval. The drawing
update shall be in electronic format as per QatarEnergy Standard
requirements E-SD-010.
(b) PGCC shall be responsible for the provision of all welding
procedures/qualifications requirements for the services. PGCC shall be
responsible for all technical support required for offshore construction,
Page 18 of 24
 Project Quality Plan
Smoking Shelters

PGCC procedures such as installation and erection procedures, rigging

and lifting procedures, hydrotest procedures. PGCC shall provide
drawings and calculations to substantiate its procedures. The
procedures, drawings and calculations are subject to QatarEnergy’s
review and approval.
(c) PGCC shall provide material as per QatarEnergy Standard
requirements QP-STD-R-001R3 especially for process piping repairs,
all material shall be at least 3.1 certified and 3.2 for the sour service wet
parts, otherwise waiver shall be submitted with justification for approval
of QatarEnergy representative considering QatarEnergy Standards.

The following are the WPS’s list:

Welding Procedures Thickness Process
Material Range
1. Process piping & Pressure vessels according to QP-SPC-R-010-1R1 & 2R1
and QP-STD-R-002R1 and QP-STD-R-003R2 and its referenced
A106 Gr.B / API 5L
1.6 to 19MM GTAW
Gr.B
A106 Gr.B / API 5L
1.6 to 19MM GTAW/SMAW
Gr.B
A106 Gr.B / API 5L
4.8 to 19mm SMAW
Gr.B
Welding Procedures
Thickness Process
Material
A106 Gr.B / API 5L
20 to 44.4mm SMAW
Gr.B
A333 Gr.6 1.6 to 10mm GTAW
A333 Gr.6 20 to 31mm SMAW
A312 TP 316L 1.6 to 17mm GTAW
A312 TP 316L 4.8 to 57mm GTAW/SMAW
90/10 CuNiFe 1.6 to 14mm GTAW
INCOLOY 825 1.6 to 6mm GTAW
INCOLOY 825 1.6 to 40mm GTAW/SMAW
A106 Gr.B / API 5L
1.6 to 6mm GTAW
Gr.B to A312 TP 316L
A106 Gr.B / API 5L
1.6 to 13mm GTAW/SMAW
Gr.B to A312 TP 316L
2. Steel Structure according to ES S 20 & AWS D1.1
AWS D1.1 TYPE I &II 3-40mm SMAW
3. Pipelines and Risers according to QP-SPC-10-010-2 & BS 4515-1
API 5L Gr B, X52, X60 3.0 to 35 mm GTAW/SMAW

f) Mobilization
Page 19 of 24
 Project Quality Plan
Smoking Shelters

 Prior to dispatch to site of all plant, equipment, materials, consumables, tools and
lifting equipment, everything must be inspected and approved/certified by
QatarEnergy and Third-Party as necessary.
i) Mobilize all Resources for RLIC.
ii) Mobilize all Resources for MIC.
iii) Mobilize all Resources for DCA.

g) Preparation of Works
i) Secure work permit in accordance with Permit to Work System, with its Program
for execution and completion of services, from QE/QP prior to start of
work/services.
ii) Prior to installation, conduct a site survey to satisfy itself on the nature of the
site, access and all items that are liable to affect or be encountered during the
performance of services.
iii) Examine the conditions under which this work is to be performed and correct
unsatisfactory conditions.
iv) Prepare a full and comprehensive assembly procedure guide prior to
installation.
v) Ensure the RCC foundations with the anchor bolts are constructed and
properly fixed according to drawings and specifications.

h) Excavation
i) Site Clearing
(1) Clearing shall consists of the cutting or taking down, removal and disposal of
everything above ground level, including objects overhanging the areas to be
cleared such as tree branches, except such trees, vegetation, structures or
parts of structures and other things which are designated in the Contract to
remain or be removed by others or which the S.O, directs are to be left
undisturbed. Clearing shall also include the levelling of obsolete dikes,
terraces, ditches, etc. unless otherwise directed by the S.O.
(2) The entire road reserve area shall be cleared as described above, unless
otherwise shown in the Drawings or directed by the S.O.
ii) Setting Out
(1) Prior to any commencement of any physical works, a professional land
surveyor shall be appointed to carry out demarcation works and establish
benchmarks on site. Upon obtaining all the necessary survey data, a joint
survey to check existing ground levels shall be carried out with the consulting
engineers.
iii) Preparation of Site
(1) When any material is disposed outside the site, the disposed material shall
be graded to a neat appearance and shall not obstruct natural drainage or

Page 20 of 24
 Project Quality Plan
Smoking Shelters

cause damage to highways or property. All precautions shall be taken to

prevent any erosion of the soil in the affected areas.
(2) All unsuitable material and surplus suitable material shall be run to spoil in
tips approved by the Engineer.
iv) Excavation of Cuttings
(1) The excavation of cutting shall be carried out in accordance with the relevant
approved drawings and to the levels, widths and heights shown thereon.
(2) Hauling of material from cuttings or the importation of fill material to the
embankment or other areas of fill shall proceed only when sufficient
compaction plant is operating at the place of deposition to ensure compliance
with the specification requirements.
(3) Any excess depth excavated below the formation level exceeding tolerance
of 300mm shall be made good by backfilling with suitable material of similar
characteristic of that removed and compacted in accordance with
specifications.

v) Excavation for Site Levelling and Soil Replacement

(1) Finish level shall be recorded in accordance with survey practice and jointly
inspected in the presence of Engineer.
(2) The side slopes of cuttings and embankments shall be as per the approved
drawings.
vi) Excavation - General
(1) Removal of Unsuitable Material and Soft Spots
(2) If during the progress of the work the soil encountered has characteristics, as
determined by tests conducted under the direction of the Engineer, that render it
unsuitable for incorporation in the road embankment, the Contractor shall
excavate and remove such unsuitable material to the extent directed by the
Engineer.
(3) Where Contractor finds isolated soft spots during excavation, this material shall
be removed to the extent directed by the Engineer.
(4) No excavated suitable material shall be removed from the site without the
approval of the Engineer. Should the Contractor permitted to remove suitable
material to suit his operational procedure then he shall make good any
consequent deficit of fill material arising there from.
(5) Where the excavation reveals a combination of suitable and unsuitable material
the excavation shall, unless otherwise agreed with the Engineer, shall be carried
out in such manner that the suitable materials area excavated separately for use
in the works without contamination by the unsuitable material.
(6) The hauling of excavated material to areas of fill shall proceed only when
sufficient spreading and compacting plant/equipment are operating at the place of
deposition to ensure placing and compaction.
(7) Unsuitable excavated material shall be removed and carted away to an approved
area after approved by the Engineer.
Page 21 of 24
 Project Quality Plan
Smoking Shelters

(8) Excavating high level areas

(9) The Contractor shall excavate high level areas in all materials including rock for
the full width of the road construction down to the top of the required sub grade.
vii) Rock Excavation
(1) Excavation in rock may be carried out by a tracked bulldozer and ripper or by the
use of blasting with explosives or any other method approved by the Engineer.
(2) After it has been established that the excavated material is rock and after the area
where such rock exists has been defined, the Contractor shall incorporate the
rock in the embankment.
viii) Excavation for Pits and Trenches
(1) All trenches and pits under roads shall, where possible, be excavated, backfilled
and compacted before road construction commences.
(2) The sides of the excavation shall be adequately supported at all times.
(3) Trenches and pits shall be kept free of water.
(4) Trenches for pipes or ducts shall be excavated to the levels and gradients
indicated in the contract documents.

i) Transportations and delivery of fabricated materials

i) Transportations and delivery of fabricated materials
ii) Transportation is an important factor in the execution of the project. During this
process, we ensure that utmost care is taken in packing and loading of the
fabricated material in the vehicle
iii) Based on the quantity of the material, the transportation vehicle is selected. The
transporting vehicle must be spacious to hold the materials, with moving space.
iv) Care is taken during the loading of the material, to avoid any damage to the
material.
v) The Delivery note (Check list) for all items has to be listed and handed over to
the driver.
vi) Prior arrangement for the unloading of material and stacking of the material, at
location near to work area, has to be carried out in order to avoid any damage
to the material.
vii) Crane of sufficient capacity, with 3rd party certification and the PGCC certified
operator/driver should be mobilized at the site, to unload the material delivered
to the site.
viii)During unloading, the Crane lifts the material from the transportation vehicle
and places it at the location allocated in the site. The materials are stacked on
the wooden logs, to protect against any damage to the finished surface.
ix) The material stacking location is barricaded with warning tapes, for safety
purposes.

j) Installation of steel structures and shade fabric

Page 22 of 24
 Project Quality Plan
Smoking Shelters

x) The Safety Department reviews the site and briefs all the site team personnel
on the risks, safety procedures and precautions to follow during the installation
of the project.
xi) Installation areas are to be provided with barrier sign “Installation work in
progress”.
xii) Ensure that the site conditions for boom truck /crane access is levelled and
compacted.
xiii) Obtain necessary work permit and safe work plan, prior to the commencement
of the work. The Supervisor allocates and coordinates the activities to the SASP
Installation Team, to be completed at site. All the necessary certificates for the
equipment, operators, and riggers shall be valid during the assembly/Installation
period.
xiv) Conduct checking of all structural steel members, in accordance with the issued
drawings.
xv) Make sure that adequate working space for the installation of the structural steel
members is available, prior to delivery.
xvi) Double check the prefabricated structural steel material list (Check list), for
every member of steel framing.
xvii) Foundations are to be properly checked, with reference to the drawings.

k) Sequence of Installation
xviii) The Installation sequence will start from the columns, the anchor bolts
shall be accurately set.
xix) Uniform bearing under base plates shall be provided using non shrink grouting
compound where applicable. Members shall be accurately set to ensure proper
fitting and covering. As erection progresses, the work shall be securely
fastened to resist the dead load and wind and erection stresses.
xx) Proper scaffolding / Manlift is to be used, during installation for steel structure
and the fabric.
xxi) A minimum of 3-guy wires will be attached to each column for fit-up, alignment
and vertical/horizontal plumbness.
xxii) The Erection of column will be done, using Crane. The column is tied to the
lifting hook of the crane, using slings belts with guide rope. The column will be
placed on the anchor bolts of the pedestal, which will be tightened using the
nuts to align all the columns vertically.
xxiii) The crane will be positioned outside the effective area of the structural
erection and will move from North to South during the Installation. After all the
structures are installed, touch-up work for any of the damage surface caused
during the installation and transportation will be performed as per standard
procedure, using approved touch up paint.
xxiv) After the installation of the steel structure, fabric shades are installed on
the structure. But prior to start of installation, check all surfaces of framing
members and other rigid construction elements to be in contact with
Page 23 of 24
 Project Quality Plan
Smoking Shelters

fabric to ensure that all edges are smooth and well rounded. Remove any
potential causes for snagging or tearing of the fabric.
xxv)Properly install all connections and provide all materials and
equipment required for the erection and stressing of the fabric. Unroll the fabric
in such a manner as to avoid snagging or dragging the fabric over sharp objects
during installation.
xxvi) The Fabric shade is spread over the area and connected to each corner
of the column post, one at a time. Then the shade fabric is tightened, once they
are tied from all corners, to ensure the correct appearance and give the final
touch.
xxvii) Proceed with the installation of Double-Glazed Wall Cladding,
Aluminium Roof Sheeting with False Ceiling and Sign Boards.
xxviii) Fixed the 2 Nos of 3-Seater Capacity stainless steel Benches (Type-E
Shelter) and 30cm Dia x 65cm Height stainless Steel Fireproof Ashtray Bins.
xxix) After installation, reinstate the interlock tiles or concrete paving.

l) Work Inspection
xxx)Inspect the foundation
xxxi) Inspect the alignments of columns
xxxii) Inspect the base plates
xxxiii) Inspect the anchor bolts
xxxiv) Inspect the steel structure
xxxv) Inspection of fixtures like nut and bolts.
xxxvi) Inspection shade fabric

m) Surface Preparation and Painting

xxxvii) Upon completion of the installation, the steelwork shall be surface
prepared, painted in accordance with the QatarEnergy Painting Specification,
QP-SPC-L-002 Rev 2 as per Attachment – 5. Main coating works should be
carried out after fabrication, and any repair shall be carried out at site by PGCC
after installation.
xxxviii) PGCC shall carry out touch-up painting to all painted areas damaged by
PGCC during transportation and installation operations. Any adjacent steelwork
paintings damaged by PGCC shall also be reinstated, at no additional cost to
QatarEnergy.
xxxix) PGCC shall paint exposed sealer plates and the like (if any) in
accordance with the above paint specification.
xl) The color of the paint shall match the surrounding steelwork; paint specification
and coating thickness shall be in accordance with QP-SPC-L-002 Rev-2.

Page 24 of 24