CCS Production Services Process Flow

Republic of the Philippines
Ilocos Sur Polytechnic State College

Santa Maria, Ilocos Sur
www.ispsc.edu.ph
Tel. No. (077) 732-55-49/ 732-55-12 Telefax No. (077) 732-5512
COLLEGE OF COMPUTING STUDIES

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CCS Production Services

Title of Service Printing of new student ID card
Purpose To print student ID card of new students
Scope New students
Review and
Amendments
Definition of Terms
PROCESS FLOW
Flow Chart Responsible Person Duration Requirements Details
START
ID Printing In- Student registration Person In-Charge requests for

1. Check
Charge / enrolment form the registration form of
Enrolment Form 0.5 minute
marked with student and verify the student
“Enrolled” ID number
ID Printing In- Student personal Person In-Charge encodes
Charge information personal information of
2. Encode Data about person to student
Student Data for contact in case of Person In-Charge gets and
ID 2 minutes emergency encodes details of person to
contact in case of emergency
 Name
 Address
 Contact number
ID Printing In- Photo Person In-Charge captures
3. Photo Capture Charge photo (student can take
1 minute
another photo shoot if not
satisfied)
ID Printing In- Specimen signature Person In-Charge captures
4. Speciment Charge specimen signature
1 minute
Signature
ID Printing In- Student verifies encoded

5. Verification of Charge information (If there is/are
0.5 minute
Encoded Data typo errors, Person In-Charge
corrects the errors)
ID Printing In- Printing of student ID card (if
6. Print ID Card Charge there are few applicants)
2 minutes
Printing will be done later if
there are many applicants)
www.ispsc.edu.ph
Tel. No. (077) 732-55-49/ 732-55-12 Telefax No. (077) 732-5512

ID Printing In- Release of ID card, with case

7. Release ID Charge and lanyard ( if there are
Card 0.5 minute
many applicants, ID cards will
be released at a later date)
Student signs logbook of card
8. Confirm ID releases
0.5 minute
Card Release
END Total
8 minutes
www.ispsc.edu.ph
Tel. No. (077) 732-55-49/ 732-55-12 Telefax No. (077) 732-5512


Title of Service Reprinting of ID card
Purpose To print student ID card (Reprint of lost, damaged, faded ID card)
Scope All students
Review and
Amendments
Definition of Terms
PROCESS FLOW
Flow Chart Responsible Person Duration Requirements Details
START
ID Printing In- Student ID number Person In-Charge requests for

1. Request for Charge the student’s ID number
Reprint of ID 0.5 minute
Card
ID Printing In- Official Receipt Person In-Charge instructs
2. Payment Charge 0.5 minutes student to pay corresponding
fee at the College Cashier
ID Printing In- Student Person In-Charge checks existing
3. Encode Charge information record of student.
Student If record exists, he inquires the
Information student if there are changes in
the existing information. If
there are changes, the Person-
1 minute
In-Charge encodes the new
information.
If the student record does not
exist, a new record will be
created and student information
will be encoded.
ID Printing In- Photo Person In-Charge inquires if the
4. Photo and Charge Specimen signature student wants to change the
specimen photo and signature. If the
signature student wishes to change photo
capture 1.5 minute and signature, a new photo and
specimen signature will be
captured
If the student does not wish to
change photo -> Step 6
ID Printing In- Student verifies encoded
5. Verification of Charge information (If there is/are typo
0.5 minute
Encoded Data errors, Person-In-Charge
corrects the errors)
ID Printing In- Printing of student ID card (if
6. Print ID Card Charge there are few applicants)
2 minutes
Printing will be done later if
there are many applicants)
www.ispsc.edu.ph
Tel. No. (077) 732-55-49/ 732-55-12 Telefax No. (077) 732-5512

ID Printing In- Release of ID card, with case

7. Release ID Charge and lanyard ( if there are many
Card 0.5 minute
applicants, ID cards will be
released at a later date)
Student signs logbook of card
8. Confirm ID releases
0.5 minute
Card Release
END Total
8 minutes
www.ispsc.edu.ph
Tel. No. (077) 732-55-49/ 732-55-12 Telefax No. (077) 732-5512


Title of Service Tarpaulin Printing
Purpose To process requests for tarpaulin printing
Scope All students
Review and
Amendments
Definition of Terms
PROCESS FLOW
Flow Chart Responsible Duration Requirements Details

Person
START
ID Printing In- Request form Person In-Charge provides print

1. Fill-up print Charge request form
request 1 minute
Client fills up request form
ID Printing In- Person-In-Charge inquires about
2. Job Charge the client’s printing requirements,
description 2 - 3 minutes date required, etc. and provides
cost estimates
Cashier Billing form Person In-Charge computes the
3. Payment amount to be paid and gives billing
form to client for payment at the
2 - 5 minutes Cashier’s Office.
After paying, the client present the
official receipt to the Person In-
Charge for recording.
ID Printing In- Softcopy of Person In-Charge gets the softcopy
4. Design, Charge 5 - 60 minutes print to be printed.
Lay-outing (depends on the If there is no softcopy, Person In-
content) Charge creates design and lay-out
ID Printing In- Description of Person In-Charge prints the tarp
5. Printing and 30 - 60 minutes
Charge print design and after printing, does post-
post print tasks (depends on the
printing tasks and package the
size and
product
quantity)
www.ispsc.edu.ph
Tel. No. (077) 732-55-49/ 732-55-12 Telefax No. (077) 732-5512

ID Printing In- Receipt Person In-Charge hands over the

6. Release of Charge finished product to the client and
product 2 minute
records transaction in the
logbook
Total
END 42 - 131
minutes

CCS Production Services Process Flow

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CCS Production Services Process Flow

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Republic of the Philippines

Ilocos Sur Polytechnic State College

COLLEGE OF COMPUTING STUDIES