PROCUREMENT PROCESS FLOW FOR WORKS

a. Preparation Bidding Documents

- Preparation of the Technical Specifications,
- Preparation of Bill of Quantities, a. Advertisement of Bidding
- Preparation of Drawings b. Issuance of Bidding Documents
- Preparation of Bid Documents - Written questions/clarifications of
b. Prequalification bidding documents
c. Contents of the Bidding Document - Modifications of Bidding
- Letter of Invitation to Bidders (Invitation for Document
Bids) - Extension of Bid Submission (if
- Instruction to Bidders required)
- Bidding Data 2. Advertisement and
- General Conditions of Contract (GCC) Issuance of Bid
- Conditions of Particular Application (CPA) Docs
- Technical Specifications a. Submission of Bid Docs by
- Form of Bid, Appendix to Bid and Bid Bidders
Security b. Withdrawal, Substitution and
- Bill of Quantities
1. Preparations of the TS,
BoQ, Drawings & Modification of Bids
- Form of Agreement, Form of Performance c. Extension of Bid Submission
Security & Bank Guarantee for Advance Bidding Documents
 Procurement Staff d. Receiving of Bid Documents
Payment e. Opening of Bid Documents
- Drawings  Tender Committee 3. Submission,
- Explanation Notes
receiving &
- Post qualification
- Disputes Resolution Procedure Opening of Bid
- Eligibility for the Provision of Goods, Works
& Services in Bank Financed Procurement  Procurement Staff
 Client/The World
Bank
 Procurement Staff
 Tender Committee
 Bidders
Stakeholder
s (Actors)
a. Contract Supervision and Monitoring a. Clarification of Bids
 Follow up & Supervision of works b. Responsiveness of Bids
 Periodic Supervision & Evaluation c. Checking nonconformities and omissions
d. Checking uncertain price quotations and errors in
 Periodic Evaluation Reports
 Procurement Staff calculation
 Tests on Completion 6. Contract
 Client/The World Bank e. Checking margin of preference
b. Contract Administration Implementation f. Conversion to Single Currency
 Prepare Payment Certificates  Contractor
 Process Payments & approvals
 Tender Committee g. Preliminary Examination of Bids
 Technical Evaluation h. Legal, Professional, Technical, and Financial
 Effect Payments for approved Payments Admissibility of Bids
Certificates Committee 4. Evaluation and
i. Examination, Evaluation of Bids
 Termination of Contract  Tender Endorsing Committee approvals of j. Comparison of Bids
 Claims management  Contract Negotiation  Client/ The World Bank k. Post-qualification Evaluation & Evaluation Report
 Partial Acceptance Committee l. Acceptance or Rejection of Bids
 Provisional Acceptance  Client m.Extension of Bid Validity
 Defects Liability n. Request for and getting “no objection”/ Approvals
 Final Acceptance  Contractor
 Compile Procurement Register

 Procurement Staff
 Client/ The World

5. Contract
Negotiation &
5. Contract
Signing of
a. Contract Negotiation Award a. Award Criteria
b. Signing of Contract b. Right to Vary Quantities at Time of Award
c. Request & Submission of c. Draft contract and clearance (Checking tax
Performance Security clearance certificates)
d. Notification to Bidders
 Issuance of Letter of Award to the
Successful Bidder
 Issuance of Notification Letter to
unsuccessful Bidders
e. Protests and Complaints by Bidders
f. Contract Award and No Objection/ Approval
g. Re-advertising Bids (if bids are rejected)
h. Publication of Contract Award