Barangay Information System

Republic of the Philippines
APAYAO STATE COLLEGE

San Isidro Sur, Luna, Apayao, Philippines 3813
asc.edu.ph,www.facebook.com/asceduofficial.
In Partial Fulfilment
of the Requirements for Subject
Fundamentals of Database Systems (ITC 112)
Sharmi Joyce Dausen
Mikaela Delos Reyes
Rhona May Arellano
May 2022
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TABLE OF CONTENTS
Page
TITLLE PAGE………………………………………………..……………………………. 1
TABLE OF CONTENTS……………………………..…………………………………… 2
I. INTRODUCTION
Introduction…………………………………………………………………. 3
Explanation of the System………………………………………………… 3
Flow of the System………………………………….................................. 4
Purpose ……………………………………………………………………... 4
II. DATABASE
db_BrgyInformationSystem ….…………………………………………… 5
Tbl_Profile ……………………………..…………………………………… 6
Tbl_Religion ………………………...……………………………………… 6
Tbl_Address ………………………………………………………………… 7
Diagram Pane ………………………………………………………………. 7
III. WINDOWS FORM DESIGNS
frmUser ………..…………………………………………………………...... 8
frmProfile …………………………………………………………..………... 8
IV. RUNNING PROGRAM
LogIn Form ……………………………………………………...….............. 9
Read Record ………………………….…………………………………….. 10
Add Record ………………………………………………………………….. 10
Edit Record ...……………………………………………..……………….. 12
V. SOURCE CODE
Code for the Form User …………..……………………………...….............. 15
Code for the module ………………………………………………………….. 16
Code for the Form Profile ...………………………………………………….. 17
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INTRODUCTION
Our Technology had proven its capacity on how a business, organization and
government keep the productivity and to be competitive. In giving quality service for its
people to satisfy their needs.
We always think that Technology is expensive to have but all this expenses is
worth it because technology gives a way to expand our knowledge, lifestyle and the
capability of being effective in terms of services.
To computerized is an innovation that takes a particular organization to equipped

in this digital age some of the advantage of having a computerize system are: It lessen
the process of large volume of data that are need to be done at a particular time, It will
lessen the risk of having errors in creating a document or report then alternating or
recreating a document can avoid, most of the offices are having hard time to find and
keeping the file in their storage room because in finding a file in a bulk of file in the
storage generally a paper based file is expensive in office space, computerized systems
make it easier for different individual to access data at a less time consuming and faster
way of gathering data or information of a particular organization , employees may
continue having transaction with his/her client.
Explanation of the System
VB.NET is a multi-paradigm programming language developed by Microsoft on

the .NET framework and the SQL Server is a relational database management system
(RDBMS) developed by Microsoft. Barangay Information System was developed using
these two applications the VB.NET platform and SQL server database windows-based
application software. This system can manage and organize the residents of the
barangay. In our system you can add, edit, remove and view information of residents
living in that barangay.
The system is capable of storing information. In the system we have 3 primary

section panels. They are the profile, address, and religion. In the profile panel we can
store information that includes their last name, middle name, first name, age, and
birthday. And in the Address panel we can store information regarding barangay,
municipality, province and a zip code. In the religion panel we can store information
regarding the religion of the residents.
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Flow of the system
These are the steps on how to run Barangay Information Management System in
Vb.net.
Database:
1. First, in an SQL server we created a new database in which we named it

as “db_BrgyInformationSystem”.
2. In the db_BrgyInformationSystem, we added 3 tables namely; tbl_Profile,
tbl_Address, and tbl_Religion.
3. In the tbl_Profile we created 11 columns namely; Profile_ID, Last Name,
Middle name, First name, Username, Password, Birthdate Age, gender,
Add_ID and Rel_ID.
4. In the tbl_Address we created 4 columns namely Barngay, Municipality,
Province and Zip Code
5. In the tbl_Religion we created 1 column only which is Religion.
Visual Basic:
1. First, we Created New Project, DATABASE_BrgyInformation

2. Then, we designed and code the LogIn form which is the frmuser.
3. Then we added a module, which is used to connect the project to the
database.
4. We code the module
5. We added a new form which the frmProfile.
6. We deigned and code the frmProfile
7. Lastly, we tried testing the connection.
Purpose of the System
Barangay Information System (BIS), a system with database, which is capable in

handling numerous records from its area, including the census and demographic profile,
the history of the barangay and land area, the elected barangay officials, the economy
and religion. The barangay is very essential place where it contains information about
the people living there. Some people would seek some information they need that can
only be found in the barangay. With only manual processing it would take time to search
for information. But with the aid of computers it would greatly improve the time and
result you will get compared to manual labour or work done by hand.
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DATABASE
Figure 1.1: db_BrgyInformationSystem
Figure 1.2: Tables in db_BrgyInformationSystem
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Figure 1.3: tbl_Profile Design
Figure 1.4: tblReligion Design
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Figure 1.5: tbl_Address Design
Figure1.6: Diagram Pane
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WINDOWS FORM DESIGNS
Figure 2.1: frmUser
Figure 2.2: frm_Profile
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RUNNING PROGRAM
LogIn Form:
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Read Record
Add Record
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Edit Record
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SOURCE CODE
Code in frmUser:
Dim counter As Integer = 1
Private Sub btnlogin_Click_1(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnlogin.Click
If counter <= 3 Then
sSQL = "select * from tbl_Profile where username = '" & txtname.Text & "' And
Password = '" & txtpassword.Text & "' "
execSQL(sSQL, False)
If RD.Read Then
MsgBox("Login Succesfully")
Me.Dispose()
FrmMain.Show()
Else
MsgBox("Incorrect Username or Password " & counter)
counter = counter + 1
End If
Else
MsgBox("Login Failed !!")
Me.Close()
End If
End Sub
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Code in Module:
Imports System.Data
Imports System.Data.SqlClient
Module mdlconnection
Public conn, conn1, conn2 As New SqlConnection 'for connectivity
Public cmd, cmd1, cmd2 As New SqlCommand 'executing queries
Public RD, RD1, RD2 As SqlDataReader 'for reading/holding data
Public sSQL, sSQL1, sSQL2 As String ' storing SQL Statements
Public constring As String = "data source =LAPTOP-EQ25LTCM\
SQLEXPRESSLAPTOP-EQ25LTCM\SQLEXPRESS; initial catalog =
db_BrgyInformationSystem;integrated security = true"
Public Sub execSQL(ByVal SQLStatement As String, ByVal status As Boolean)
If conn.State = ConnectionState.Open Then conn.Close()
conn.ConnectionString = "data source = LAPTOP-EQ25LTCM\SQLEXPRESS;
initial catalog = db_BrgyInformationSystem;integrated security = true"
conn.Open()
cmd.Connection = conn
cmd.CommandText = SQLStatement
If status = False Then
RD = cmd.ExecuteReader()
Else
cmd.ExecuteNonQuery()
End If
End Sub
Public Sub execSQL1(ByVal SQLStatement As String, ByVal status As Boolean)
If conn1.State = ConnectionState.Open Then conn1.Close()
conn1.ConnectionString = "data source = LAPTOP-EQ25LTCM\SQLEXPRESS;
conn1.Open()
cmd1.Connection = conn1
cmd1.CommandText = SQLStatement
RD1 = cmd1.ExecuteReader()
Else
cmd1.ExecuteNonQuery()
End If
End Sub
Public Sub execSQL2(ByVal SQLStatement As String, ByVal status As Boolean)
If conn2.State = ConnectionState.Open Then conn2.Close()
conn2.ConnectionString = "data source = LAPTOP-EQ25LTCM\SQLEXPRESS;
conn2.Open()
cmd2.Connection = conn2
cmd2.CommandText = SQLStatement
RD2 = cmd2.ExecuteReader()
Else
cmd2.ExecuteNonQuery()
End If
End Sub
Public username As String
End Module
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Code in frmProfile:
Public Class frmtbl_profile

Dim gender As String
Sub savecancel()
For Each Obj In Me.GroupBox1.Controls
If TypeOf (Obj) Is TextBox Then
Obj.text = " "
End If
If TypeOf (Obj) Is ComboBox Then

Obj.text = " "
End If
Next
GroupBox1.Enabled = False
End Sub
Sub opt()
gender = cbGender.Text
If cbGender.Text = "Male" Then

gender = "Male"
Else
gender = "Female"
End If
End Sub
Sub loadaddress()
cbAddress.Items.Clear()
While RD2.Read
cbAddress.Items.Add(RD2("barangay"))
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End While
End Sub
Sub loadreligion()
cbReligion.Items.Clear()
While RD1.Read
cbReligion.Items.Add(RD1("Religion"))
End While
End Sub
Sub loadlist()
Try
lvList.Items.Clear()
While RD.Read
With lvList.Items.Add(RD("Profile_ID"), 0)
.SubItems.Add(RD("LastName"))
.SubItems.Add(RD("FirstName"))
.SubItems.Add(RD("MiddleName"))
.SubItems.Add(RD("UserName"))
.SubItems.Add(RD("Birthdate"))
.SubItems.Add(RD("Age"))
.SubItems.Add(RD("Gender"))
.SubItems.Add(RD("Religion"))
.SubItems.Add(RD("Barangay"))
End With
End While
Catch ex As Exception
MsgBox(ex.Message)
Finally
cmd.Dispose()
conn.Close()
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End Try
End Sub
Private Sub btnSave_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnSave.Click
'sSQL = "select * from tbl_Profile where username = '" & txtUname.Text & "' And
Password = '" & txtPassword.Text & "' "
'execSQL(sSQL, False)
If txtLname.Text = "" Or cbReligion.Tag = 0 Or txtFname.Text = "" Or txtAge.Text =

"" Then
MsgBox("Empty Field Detected")
ElseIf Me.Text = "ADD" Then
'sSQL = "insert into tbl_profile values ('" & txtLname.Text & _

' "','" & txtLname.Text & _
' "','" & txtFname.Text & _
' "','" & txtMname.Text & _
' "','" & txtFullname.Text & _
' "','" & txtUname.Text & _
' "','" & txtPassword.Text & _
' "','" & cbGender.Text & _
' "','" & txtAge.Text & _
' "','" & DateTimePicker1.Value & _
' "','" & cbAddress.Tag & _
' "','" & cbReligion.Tag & "')"
'execSQL(sSQL, True)
sSQL = "insert into tbl_profile values ('" & txtLname.Text & "','" & txtFname.Text
& "','" & txtMname.Text & "','" & txtUname.Text & "','" & txtPassword.Text & "','" &
DateTimePicker1.Value & "','" & txtAge.Text & "','" & cbGender.Text & "','" &
cbAddress.Tag & "','" & cbReligion.Tag & "')"
execSQL(sSQL, True)
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MsgBox("Succesfully added new record", MsgBoxStyle.Information, "Added

New Record")
cbAddress.Text = ""
cbReligion.Text = ""
cbGender.Text = ""
cbAddress.Tag = 0
cbReligion.Tag = 0
cbGender.Tag = 0
For Each obj In Me.GroupBox1.Controls
If TypeOf (obj) Is TextBox Then
obj.text = ""
End If
Next
ElseIf Me.Text = "Edit" Then

'sSQL = "insert into tbl_profile values ('" & txtLname.Text & _
' "','" & txtLname.Text & _
' "','" & txtFname.Text & _
' "','" & txtMname.Text & _
' "','" & txtFullname.Text & _
' "','" & txtUname.Text & _
' "','" & txtPassword.Text & _
' "','" & cbGender.Text & _
' "','" & txtAge.Text & _
' "','" & DateTimePicker1.Value & _
' "','" & cbAddress.Tag & _
' "','" & cbReligion.Tag & "')"
'execSQL(sSQL, True)
sSQL = "update tbl_Profile set LastName ='" & txtLname.Text & "', FirstName =
'" & txtFname.Text & "', MiddleName = '" & txtMname.Text & "', UserName = '" &
txtUname.Text & "', Password = '" & txtPassword.Text & "', Birthdate = '" &
DateTimePicker1.Value & "', Age = '" & txtAge.Text & "', Gender = '" & cbGender.Tag &
"', Rel_ID = '" & cbReligion.Tag & "', Add_ID = '" & cbAddress.Tag & "' where Profile_ID
= '" & txtFullname.Tag & "'"
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execSQL(sSQL1, True)
MsgBox("Successfully Updated")
End If
savecancel()
sSQL = "SELECT *, Tbl_Profile.Profile_Id AS Expr1, Tbl_Profile.LastName AS
Expr2, Tbl_Profile.FirstName AS Expr3, Tbl_Profile.MiddleName AS Expr4,
Tbl_Profile.UserName AS Expr5, Tbl_Profile.Password AS Expr6, Tbl_Profile.Birthdate
AS Expr7, Tbl_Profile.Age AS Expr8, Tbl_Profile.Gender AS Expr9,
Tbl_Religion.Religion AS Expr10, Tbl_Address.Barangay AS Expr11 FROM
Tbl_Profile INNER JOIN Tbl_Religion ON Tbl_Profile.Rel_ID = Tbl_Religion.Rel_ID
INNER JOIN Tbl_Address ON Tbl_Profile.Add_ID = Tbl_Address.Add_ID "
loadlist()
End Sub
Private Sub frmtbl_profile_Load(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles MyBase.Load
sSQL = "SELECT *, Tbl_Profile.Profile_Id AS Expr1, Tbl_Profile.LastName AS

Expr2, Tbl_Profile.FirstName AS Expr3, Tbl_Profile.MiddleName AS Expr4,
Tbl_Profile.UserName AS Expr5, Tbl_Profile.Password AS Expr6, Tbl_Profile.Birthdate
AS Expr7, Tbl_Profile.Age AS Expr8, Tbl_Profile.Gender AS Expr9,
Tbl_Religion.Religion AS Expr10, Tbl_Address.Barangay AS Expr11 FROM
Tbl_Profile INNER JOIN Tbl_Religion ON Tbl_Profile.Rel_ID = Tbl_Religion.Rel_ID
INNER JOIN Tbl_Address ON Tbl_Profile.Add_ID = Tbl_Address.Add_ID "
loadlist()
sSQL1 = "Select * from tbl_Religion order by Religion"

execSQL1(sSQL1, False)
loadreligion()
sSQL2 = "Select * from tbl_Address "
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execSQL2(sSQL2, False)
loadaddress()
End Sub
Private Sub btnAdd_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnAdd.Click
GroupBox1.Enabled = True
Me.Text = "ADD"
End Sub
Private Sub txtLname_TextChanged(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles txtLname.TextChanged
txtFullname.Text = txtLname.Text & " " & Mid$(txtMname.Text, 1, 1) & "." &
txtFname.Text & " "
End Sub
Private Sub txtFname_TextChanged(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles txtFname.TextChanged
txtFullname.Text = txtLname.Text & " " & Mid$(txtMname.Text, 1, 1) & " " &
txtFname.Text & "."
End Sub
Private Sub txtMname_TextChanged(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles txtMname.TextChanged
txtFullname.Text = txtLname.Text & " " & Mid$(txtMname.Text, 1, 1) & "." &
txtFname.Text & " "
End Sub
Private Sub cbAddress_SelectedIndexChanged(ByVal sender As Object, ByVal e As

EventArgs) Handles cbAddress.SelectedIndexChanged
sSQL2 = "select * from tbl_Address where barangay = ' " & cbAddress.Text & " ' "
If RD.Read Then
cbAddress.Tag = RD("Add_ID")
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End If
End Sub
Private Sub cbReligion_SelectedIndexChanged(ByVal sender As Object, ByVal e As

EventArgs) Handles cbReligion.SelectedIndexChanged
sSQL1 = "select * from tbl_Religion where Religion = ' " & cbReligion.Text & " ' "
If RD.Read Then
cbReligion.Tag = RD("Rel_ID")
End If
End Sub
Private Sub DateTimePicker1_ValueChanged(ByVal sender As System.Object,

ByVal e As System.EventArgs) Handles DateTimePicker1.ValueChanged
Dim ts As TimeSpan = DateTime.Now.Date - DateTimePicker1.Value
txtAge.Text = String.Format("{0:n0} ", (ts.TotalDays / 365))
End Sub
Private Sub btnCancel_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnCancel.Click
savecancel()
btnAdd.Enabled = True
btnEdit.Enabled = True
End Sub
Private Sub btnEdit_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnEdit.Click
btnAdd.Enabled = False
GroupBox1.Enabled = True
Me.Text = "Edit"
If lvList.SelectedItems.Count = 0 Then
MsgBox("Please Select a record to edit", MsgBoxStyle.Critical, "No Record
Selected")
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Else
txtLname.Text = lvList.SelectedItems(0).SubItems(1).Text
txtFname.Text = lvList.SelectedItems(0).SubItems(2).Text
txtMname.Text = lvList.SelectedItems(0).SubItems(3).Text
txtUname.Text = lvList.SelectedItems(0).SubItems(4).Text
DateTimePicker1.Value = lvList.SelectedItems(0).SubItems(5).Text
txtAge.Text = lvList.SelectedItems(0).SubItems(6).Text
cbGender.Text = lvList.SelectedItems(0).SubItems(7).Text
cbReligion.Text = lvList.SelectedItems(0).SubItems(8).Text
cbAddress.Text = lvList.SelectedItems(0).SubItems(9).Text
End If
End Sub
Private Sub lvList_SelectedIndexChanged(ByVal sender As System.Object, ByVal e

As System.EventArgs) Handles lvList.SelectedIndexChanged
End Sub
Private Sub cbGender_SelectedIndexChanged(ByVal sender As System.Object,

ByVal e As System.EventArgs) Handles cbGender.SelectedIndexChanged
sSQL1 = "select * from tbl_Profile_ID"
If RD.Read Then
cbGender.Tag = RD("Gender")
End If
End Sub
End Class
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Republic of the Philippines

APAYAO STATE COLLEGE

of the Requirements for Subject

Fundamentals of Database Systems (ITC 112)

Sharmi Joyce Dausen

Mikaela Delos Reyes

Rhona May Arellano

To computerized is an innovation that takes a particular organization to equipped

Explanation of the System

VB.NET is a multi-paradigm programming language developed by Microsoft on

The system is capable of storing information. In the system we have 3 primary

Flow of the system

1. First, in an SQL server we created a new database in which we named it

1. First, we Created New Project, DATABASE_BrgyInformation

Purpose of the System

Barangay Information System (BIS), a system with database, which is capable in

Figure 1.1: db_BrgyInformationSystem

Figure 1.2: Tables in db_BrgyInformationSystem

Figure 1.3: tbl_Profile Design

Figure 1.4: tblReligion Design

Figure 1.5: tbl_Address Design

Figure1.6: Diagram Pane

WINDOWS FORM DESIGNS

Figure 2.1: frmUser

Figure 2.2: frm_Profile

Dim counter As Integer = 1

Private Sub btnlogin_Click_1(ByVal sender As System.Object, ByVal e As

If counter <= 3 Then

Public Class frmtbl_profile

If TypeOf (Obj) Is ComboBox Then

If cbGender.Text = "Male" Then

Private Sub btnSave_Click(ByVal sender As System.Object, ByVal e As

If txtLname.Text = "" Or cbReligion.Tag = 0 Or txtFname.Text = "" Or txtAge.Text =

ElseIf Me.Text = "ADD" Then

'sSQL = "insert into tbl_profile values ('" & txtLname.Text & _

MsgBox("Succesfully added new record", MsgBoxStyle.Information, "Added

ElseIf Me.Text = "Edit" Then

Private Sub frmtbl_profile_Load(ByVal sender As System.Object, ByVal e As

sSQL = "SELECT *, Tbl_Profile.Profile_Id AS Expr1, Tbl_Profile.LastName AS

sSQL1 = "Select * from tbl_Religion order by Religion"

sSQL2 = "Select * from tbl_Address "

Private Sub btnAdd_Click(ByVal sender As System.Object, ByVal e As

Private Sub txtLname_TextChanged(ByVal sender As System.Object, ByVal e As

Private Sub txtFname_TextChanged(ByVal sender As System.Object, ByVal e As

Private Sub txtMname_TextChanged(ByVal sender As System.Object, ByVal e As

Private Sub cbAddress_SelectedIndexChanged(ByVal sender As Object, ByVal e As

Private Sub cbReligion_SelectedIndexChanged(ByVal sender As Object, ByVal e As

Private Sub DateTimePicker1_ValueChanged(ByVal sender As System.Object,

Private Sub btnCancel_Click(ByVal sender As System.Object, ByVal e As

Private Sub btnEdit_Click(ByVal sender As System.Object, ByVal e As

Private Sub lvList_SelectedIndexChanged(ByVal sender As System.Object, ByVal e

Private Sub cbGender_SelectedIndexChanged(ByVal sender As System.Object,

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