Mr.

Hardik Kothiya [MR joining Date]

Managing Director
RAYZON SOLAR PRIVATE LIMITED
Karanj, District: Surat, Gujarat – 394110

Mr. Souma Mazumdar

Vill-Thana Road (last),P.O-Andal,
Dist-West Burdwan,
State-West Bengal, pin 713321

Subject: Appointment as Management Representative at Rayzon Solar Private Limited

Dear Mr. Souma,

I am pleased to inform you that, following a comprehensive selection process, the management of
Rayzon Solar Private Limited has chosen you to serve as the Management Representative in my
organization. We are confident that your skills, experience, and commitment will greatly
contribute to the success of our company.

This appointment is effective [Start Date], and your role will encompass the following key
responsibilities:
Quality Management System Oversight: You will be responsible for overseeing and
maintaining the Quality Management System (QMS) in accordance with relevant standards and
regulations.
Continuous Improvement: Drive continuous improvement initiatives within the organization,
fostering a culture of quality and excellence.
Compliance and Auditing: Ensure that all processes adhere to legal & regulatory requirements
and conduct internal audits to verify the compliance.
Communication: Act as a liaison between top management and various departments, facilitating
effective communication regarding plant objectives and performance.
Training and Development: Coordinate and provide training to employees on every aspect that
is comes MR’s sphere of operation.
Involvement: Be involve in any activity and decision making which is beneficial to the
organization and achieving its strategic goal.
Your compensation and other terms of employment and detailed Role, Responsibility and
Authority are in the attached employment contract. Please review it carefully, sign, and return a
copy to the Human Resources Department by [Deadline Date].

We believe that your expertise and dedication will play a pivotal role in maintaining and
enhancing our commitment to quality and excellence. We are excited about the contributions you
will make to the success of Rayzon Solar Private Limited.
Please feel free to reach out to Mr. Mitesh Surati at [HR Manager's Email] or [HR Manager's
Phone Number] for any clarification or assistance, you may require during this transition.

Congratulations once again on your appointment, and we look forward to a successful and
mutually beneficial working relationship.

Yours sincerely,

Mr. Hardik Kothiya

Managing Director
Rayzon Solar Private Limited
hardik@rayzonenergies.com
[Phone Number of MD]